HomeMy WebLinkAbout2015.11.17 City Council Meeting Minutes205
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,November 17,2015 5:00 PM Council Chamber
PRE-MEETING WORK SESSION(S)
4:00 -5:00 P.M.The City Council will meet in open work session to receive agenda item
briefings from staff.No action will be taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Councilmember Bob
Begert,Councilmember Dawn Moore and Mayor Pro Tem Tommy Stewart
A.INVOCATION:Director of Human Resources Luanne Hanford
B.PLEDGE OF ALLEGIANCE:Director of Human Resources Luanne Hanford /
Boy Scouts
Boy Scout Trey Nanney of Troop 82,Jack DeGroote of Troop 20,and
Matthew Dubeil,Kevin Utz,Carter Trupiano,and Mason Lee of Troop 70
were present as part of earning their Citizenship in the Community and/or
Communications merit badges.The scouts assisted Human Resources
Director Luanne Hanford and the City Council in leading the Pledge of
Allegiance.
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,
Communications Specialist Amanda Hartwick,City Secretary Christine
Green,Director of Human Resources Luanne Hanford,Fire Chief Randy
Howell,Director of Parks Gerry Bradley,Library Director Sharon Martin,
Director of Public Works Jacob Speer,Director of Community Development
Director Patrick Baugh,Purchasing Manager Elizabeth Anderson,Director of
Finance Tom Tvardzik,and Information Services Manager Ken Irvin.
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II.AWARDS AND RECOGNITION
None
III.CONSENT AGENDA
15-470 Consider approval of an ordinance adopting the most recent Flood
Insurance Study and Flood Insurance Rate Map.
City Manager Corder said that this ordinance adopts the most recent Flood
Insurance Study (FIS)and Flood Insurance Rate Map (FIRM)issued by the
Federal Emergency Management Agency (FEMA)dated July 7,2014.The
City regulates development in Special Flood Hazard Areas (SFHA)as
identified by FEMA's Flood Insurance Study (FIS).
This ordinance was adopted.
Enactment No:ORD No.15/024
15-472 Consider approval of an interlocal agreement with the City of
Richardson for the use of Richardson's Fire Training Center.
City Manager Corder said that this interlocal agreement with the City of
Richardson allows City of University Park fire personnel to use an
emergency response driving simulator.This simulator provides Fire
personnel with skills in a virtual environment that will promote safe driving
practices during emergency response.
This agreement was approved.
15-480 Consider approval of the purchase of a pickup truck for the
Right-of-Way Inspector.
City Manager Corder said that this is a purchase of a new pickup truck for
the Right-of-Way Inspector in the Engineering Division.This inspector
position was created in 2012,but no vehicle was budgeted for the position at
that time.The inspector has been driving a 2002 model pickup during his
daily rounds.The new model is a 2016 Chevrolet Colorado pickup that is
available for purchase via a BuyBoard cooperative contract from Caldwell
Chevrolet in the amount of $24,948.00.BuyBoard contracts satisfy state
competitive bidding requirements.
This purchase was approved.
15-482 Consider approval of the minutes of the November 3,2015 City
Council meeting with or without corrections.
The minutes were approved.
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Approval of the Consent Agenda
A motion was made by Mayor Pro Tern Stewart,seconded by Councilmember
Armstrong,to approve the Consent Agenda.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
IV.MAIN AGENDA
15-483 Consider approval of a resolution amending the FY2015 capital
projects budget and adopting/amending the FY2016 Capital Projects
budget.
Director of Finance Tom Tvardzik explained the two resolutions that were
part of this agenda item.The first resolution reduces the FY2015 Capital
Project budget by the amount of unspent funds ($5,455,605)at year end,
related to active projects.The second resolution rolls the unspent funds
from FY2015 to their appropriate FY2016 line item,and becomes the first
amendment to the FY2016 Capital Project budget.These budget
amendments were reviewed and approved by the Capital Projects Review
Committee (CPRC)on October 26,2015.
The FY2016 Amended Capital Projects budget will be $12,904,726.
Councilmember Begert clarified that these resolutions will simply roll any
unused money from the last fiscal year into the new budget.Director of
Finance Tom Tvardzik said that he was correct.
A motion was made by Councilmember Bob Begert,seconded by Mayor Pro
Tern Tommy Stewart,to adopt these resolutions to amend the FY2015 budget
and roll over into the FY2016 budget the amount of $5,455,605.The motion
carried by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tern Stewart
Enactment No:RES No.15/10 and 15/011
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15-475 Consider a park reservation request from the Park Cities Preservation
Society.
Director of Parks and Recreation Gerry Bradley said that this is a reservation
request for Goar Park by the Park Cities Preservation Society for an antique
car.He said that staff had some concerns about this request when it was
originally presented in January 2015.This request was reviewed by the Park
Advisory Committee which recommended Burleson Park as a better venue
for this event.
Park Cities Preservation Society representative Dan McKeithen presented an
overview of the organization and its proposed event.He said the event is
proposed for April 2,2016,8 a.m.-4 p.m.,and they expect to have 50 -80
antique cars in the park.
Mayor Lane asked if the group would consider holding their event in
Burleson Park as the Council felt more comfortable with that venue.Mr.
McKeithen said he preferred Goar Park as he considered it to be the "town
center",but that the group would accept Burleson Park as an alternative.
Council member Begert asked Mr.McKeithen if he had an estimate on
attendance for the event.Mr.McKeithen said they hoped to attract 200 to
400 people.Councilmember Begert expressed concern about recent
parking problems during soccer games at Goar Park and felt that Burleson
Park has better parking accommodations.
A motion was made by Mayor Olin Lane,seconded by Councilmember Taylor
Armstrong,to approve this request for use of Burleson Park.The motion
carried by the following vote:
Aye:5 -MayorLane,CouncilmemberArmstrong,CouncilmemberBegert,
CouncilmemberMoore,and MayorProTem Stewart
15-476 Consider approval of a Professional Services Agreement with Kenneth
R.Irvin.
Manager of Information Services Dale Harwell gave an overview of this
proposed contract with Ken Irvin to provide professional services to the City
of University Park.Ken is resigning after 11 years as Information Services
Manager to start his own information technology consulting business,but
has agreed to contract with the City to help transition his successor.Dale
said the contract has a maximum value of $65,000 and a maximum duration
of seven months.
Mayor Lane told Ken that he would be missed and wished him success with
his new business.
A motion was madeby Councilmember Dawn Moore,seconded by
Councilmember Bob Begert,to approve this agreement.The motion carried by
the following vote:
Aye:5 -MayorLane,CouncilmemberArmstrong,CouncilmemberBegert,
CouncilmemberMoore,and MayorPro TemStewart
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15-478 Consider valuation of R-O-W Adjacent to 3945 Purdue.
Director of Public Works Jacob Speer said that the Council originally
reviewed this right-of-way (R-O-W)abandonment request at its September
15 meeting.The request is to abandon a ten (10)foot strip of the Tulane
street R-O-W adjacent to 3945 Purdue.City staff commissioned an
appraisal that valued the R-O-W at $115 per square foot.This extends to an
abandonment purchase price of $161 ,000.The requesting property owner
conducted his own research and has asked to purchase the R-O-W at a
value of $82 per square foot,for a total of $114,800.
Mayor Lane said that the Council would consider another appraisal from the
property owner but only if it is an MAl appraisal like the one the City
commissioned.
A motion was made by Councilmember Dawn Moore,seconded by Mayor Pro
Tern Tommy Stewart,to deny this property owner's request to lower the
appraised value of the right-of-way but to allow him to submit another MAl
appraisal for consideration if he wishes.The motion carried by the following
vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
15-481 Consider award of contract for mile-per-year project number 47050.
Director of Public Works Jacob Speer explained that this Mile-per-Year
(MPY)Project 47050 will replace water,sewer and alley pavement in the
southwest part of the city.At its October 6,2015 meeting,the City Council
rejected the original bids for this project and directed staff to reduce the
scope of the project in an attempt to complete the work within the current
budget allocation.The low bid in this re-bid of the project was submitted by
Flow-line Construction,Inc.in the amount of $1,798,688.00.
Despite some staff concerns about Flow-line's minimal experience with
similar projects,the company performed acceptably on a past City project
and received generally positive references from the other entities for whom
they have worked.
Jacob said that staff recommends approval of the contract award to
Flow-line.
A motion was made by Councilmember Taylor Armstrong,seconded by
Council member Dawn Moore,to approve this contract.The motion carried by
the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
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V.PUBLIC COMMENTS
VI.ADJOURNMENT
None
As there was no further business,Mayor Lane adjourned the meeting.
Considered and approved this the 15th day of December,2015:
ATTEST:
~~
Christine Green,City Secretary
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