HomeMy WebLinkAbout2015.12.15 City Council Meeting Minutes211
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,December 15,2015 5:00 PM Council Chamber
EXECUTIVE SESSION
3:00 -4:30 P.M.Pursuant to TGC§551.072,the City Council met in closed session to
discuss the following:(1)purchase of property at 2804 University;and (2)development
agreements for 6517 Hillcrest.Pursuant to TGC§551.071,the City Council met in closed
session to consult with the City Attorney regarding the following:(1)transportation authority
legislation;and (2)Master Agreement with Dallas County.No action was taken.Executive
Conference Room,1st Floor,City Hall.
PRE-MEETING WORK SESSION(S)
4:30 -4:45 P.M.The City Council met in open work session to receive an Annual Presentation
by Director of Public Works Jacob Speer of the City's Storm Water Management Program.
No action was taken.Council Conference Room,2nd floor,City Hall.
15-479 Annual Presentation of the City's Storm Water Management Program
4:45 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
A.INVOCATION:Mayor Olin Lane
B.PLEDGE OF ALLEGIANCE:Mayor Olin Lane /Boy Scouts
Boy Scout Robert Sell,of Troop 82 was present as part of earning his
Communications merit badge.Clark Turner,also of Troop 82,was present
as part of earning his Citizenship in the Community merit badge.The scouts
assisted Mayor Lane and the City Council in leading the Pledge of Allegiance.
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
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D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,
Communications Specialist /Deputy City Secretary Amanda Hartwick,City
Secretary Christine Green,Director of Parks Gerry Bradley,Library Director
Sharon Martin,Director of Public Works Jacob Speer,Community
Development Director Patrick Baugh,Fire Chief Randy Howell,Controller
Civic Yip,Purchasing Manager Elizabeth Anderson,and Director of Finance
Tom Tvardzik.
II.AWARDS AND RECOGNITION
Recognize the Finance Department for 2014 CAFR Award and the Purchasing Division for
2015 AEP Award
City Manager Robbie Corder congratulated Purchasing Manager Elizabeth
Anderson for earning the 2015 Achievement of Excellence in Procurement
Award.The award,given by the National Procurement Institute,recognizes
organizational excellence in procurement.Public and non-profit organizations
earn the award by obtaining a high application score based on standardized
criteria.The judging criteria are designed to measure innovation,
professionalism,e-procurement,productivity,and leadership attributes of the
procurement function.Mayor Pro Tem Stewart presented the crystal obelisk
trophy to Elizabeth.
Robbie Corder also recognized Controller Civic Yip for her work in earning the
2014 Comprehensive Annual Financial Report (CAFR)Award given by the
Government Financial Officers Association (GFOA).This is the highest
recognition a City can receive for financial reporting The award is about full
disclosure and transparency in government accounting.This is the 17th
CAFR Award the City has earned.Mayor Lane presented the certificate to
Civic.
III.CONSENT AGENDA
15-484 Consider proposals for RFP#2015-09,Recreation Management
Software
City Manager Corder explained that this agenda item is to consider proposals
received for recreation management software.The primary purpose of this
software is to handle tennis court reservations.The City received two
proposals in response to RFP No.2015-09.One proposal was rejected as it
did not meet some key technical requirements,and the other proposal was
deemed incomplete as staff received conflicting information regarding the true
cost of services.Staff recommends that the Council reject all proposals so
that new proposals can be solicited.
The proposals received for RFP #2015-09 were rejected.
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15-486 Consider approval of the minutes of the November 17,2015 City Council
meeting,with or without corrections.
The minutes were approved.
15-487 Consider approval of an ordinance amending the FY2016 budget.
City Manager Corder said that this ordinance amends the FY2016 budget to
include encumbrances from FY2015.These encumbrances (purchase
orders)were not included in the amendment approved by the Council on
October 20 due to data entry errors.This second amendment adds $91,230
in encumbrances to the FY2016 budget.
This ordinance was adopted.
Enactment No:ORD No.15/025
Approval of the Consent Agenda
A motion was made by Councilmember Armstrong,seconded by Mayor Pro
Tem Stewart,to approve the Consent Agenda.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Armstrong,Councilmember Begert,Councilmember Moore,
and Mayor Pro Tem Stewart
IV.MAIN AGENDA
15-485 Agreement between City of University Park and the Park Cities Historic
and Preservation Society
City Manager Corder explained that this license agreement will allow the
Library to house records,artifacts,and books of historic value on behalf of the
Park Cities Historical and Preservation Society.The Society will build the
cabinetry for displaying items of interest.This arrangement will also allow
space for the City's "brown books",early tax records of the City that include
photos of every house in the City going back to the 1920s.The proposed
agreement and the partnership that it will form is beneficial to both parties;the
Library can properly store these records and make them available to the
public,and having these records will draw more people and attention to the
Library.
Cynthia Beaird,4212 Lorraine Ave,Highland Park,President of Board of the
Park Cities Historical and Preservation Society said she was excited about
this opportunity to make their records available to the public via this
agreement.
A motion was made by Councilmember Begert,seconded by Councilmember
Armstrong,to approve this license agreement.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Armstrong,Councilmember Begert,Councilmember Moore,
and Mayor Pro Tem Stewart
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V.PUBLIC COMMENTS
VI.ADJOURNMENT
None
As there was no further business,Mayor Lane adjourned the meeting.
Considered and approved this the 19th day of January,2016:
~'L91
Olin Lane,Jr.,Mayor
ATTEST:~
~~
Christine Green,City Secretary
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