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HomeMy WebLinkAbout2015.12.15 City Council Meeting Minutes211 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,December 15,2015 5:00 PM Council Chamber EXECUTIVE SESSION 3:00 -4:30 P.M.Pursuant to TGC§551.072,the City Council met in closed session to discuss the following:(1)purchase of property at 2804 University;and (2)development agreements for 6517 Hillcrest.Pursuant to TGC§551.071,the City Council met in closed session to consult with the City Attorney regarding the following:(1)transportation authority legislation;and (2)Master Agreement with Dallas County.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:30 -4:45 P.M.The City Council met in open work session to receive an Annual Presentation by Director of Public Works Jacob Speer of the City's Storm Water Management Program. No action was taken.Council Conference Room,2nd floor,City Hall. 15-479 Annual Presentation of the City's Storm Water Management Program 4:45 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER A.INVOCATION:Mayor Olin Lane B.PLEDGE OF ALLEGIANCE:Mayor Olin Lane /Boy Scouts Boy Scout Robert Sell,of Troop 82 was present as part of earning his Communications merit badge.Clark Turner,also of Troop 82,was present as part of earning his Citizenship in the Community merit badge.The scouts assisted Mayor Lane and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 212 City Council Meeting Minutes December 15,2015 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Communications Specialist /Deputy City Secretary Amanda Hartwick,City Secretary Christine Green,Director of Parks Gerry Bradley,Library Director Sharon Martin,Director of Public Works Jacob Speer,Community Development Director Patrick Baugh,Fire Chief Randy Howell,Controller Civic Yip,Purchasing Manager Elizabeth Anderson,and Director of Finance Tom Tvardzik. II.AWARDS AND RECOGNITION Recognize the Finance Department for 2014 CAFR Award and the Purchasing Division for 2015 AEP Award City Manager Robbie Corder congratulated Purchasing Manager Elizabeth Anderson for earning the 2015 Achievement of Excellence in Procurement Award.The award,given by the National Procurement Institute,recognizes organizational excellence in procurement.Public and non-profit organizations earn the award by obtaining a high application score based on standardized criteria.The judging criteria are designed to measure innovation, professionalism,e-procurement,productivity,and leadership attributes of the procurement function.Mayor Pro Tem Stewart presented the crystal obelisk trophy to Elizabeth. Robbie Corder also recognized Controller Civic Yip for her work in earning the 2014 Comprehensive Annual Financial Report (CAFR)Award given by the Government Financial Officers Association (GFOA).This is the highest recognition a City can receive for financial reporting The award is about full disclosure and transparency in government accounting.This is the 17th CAFR Award the City has earned.Mayor Lane presented the certificate to Civic. III.CONSENT AGENDA 15-484 Consider proposals for RFP#2015-09,Recreation Management Software City Manager Corder explained that this agenda item is to consider proposals received for recreation management software.The primary purpose of this software is to handle tennis court reservations.The City received two proposals in response to RFP No.2015-09.One proposal was rejected as it did not meet some key technical requirements,and the other proposal was deemed incomplete as staff received conflicting information regarding the true cost of services.Staff recommends that the Council reject all proposals so that new proposals can be solicited. The proposals received for RFP #2015-09 were rejected. City of University Park Page 2 213 City Council Meeting Minutes December 15,2015 15-486 Consider approval of the minutes of the November 17,2015 City Council meeting,with or without corrections. The minutes were approved. 15-487 Consider approval of an ordinance amending the FY2016 budget. City Manager Corder said that this ordinance amends the FY2016 budget to include encumbrances from FY2015.These encumbrances (purchase orders)were not included in the amendment approved by the Council on October 20 due to data entry errors.This second amendment adds $91,230 in encumbrances to the FY2016 budget. This ordinance was adopted. Enactment No:ORD No.15/025 Approval of the Consent Agenda A motion was made by Councilmember Armstrong,seconded by Mayor Pro Tem Stewart,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Armstrong,Councilmember Begert,Councilmember Moore, and Mayor Pro Tem Stewart IV.MAIN AGENDA 15-485 Agreement between City of University Park and the Park Cities Historic and Preservation Society City Manager Corder explained that this license agreement will allow the Library to house records,artifacts,and books of historic value on behalf of the Park Cities Historical and Preservation Society.The Society will build the cabinetry for displaying items of interest.This arrangement will also allow space for the City's "brown books",early tax records of the City that include photos of every house in the City going back to the 1920s.The proposed agreement and the partnership that it will form is beneficial to both parties;the Library can properly store these records and make them available to the public,and having these records will draw more people and attention to the Library. Cynthia Beaird,4212 Lorraine Ave,Highland Park,President of Board of the Park Cities Historical and Preservation Society said she was excited about this opportunity to make their records available to the public via this agreement. A motion was made by Councilmember Begert,seconded by Councilmember Armstrong,to approve this license agreement.The motion carried by the following vote: Aye:5 -Mayor Lane,Armstrong,Councilmember Begert,Councilmember Moore, and Mayor Pro Tem Stewart City of University Park Page 3 214 City Council Meeting Minutes December 15,2015 V.PUBLIC COMMENTS VI.ADJOURNMENT None As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 19th day of January,2016: ~'L91 Olin Lane,Jr.,Mayor ATTEST:~ ~~ Christine Green,City Secretary City of University Park Page 4