HomeMy WebLinkAbout2016.02.02 City Council Meeting Minutes220
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,February 2,2016 5:00 PM Council Chamber
EXECUTIVE SESSION
3:00 -4:00 P.M.Pursuant to TGC§551.072,the City Council met in closed session to
discuss development agreements for 6517 Hillcrest.Pursuant to TGC§551.071,the City
Council met in closed session to receive advice from the City Attorney regarding Chapter 452
Transportation Code Subchapter Q.No action was taken.Executive Conference Room,1st
Floor,City Hall.
PRE-MEETING WORK SESSION(S)
4:00 -4:15 P.M.The City Council met in open work session to receive a presentation by
Purchasing Manager Elizabeth Anderson regarding new ethics and conflict of interest
legislation.No action was taken.Council Conference Room,2nd floor,City Hall.
16-016 Presentation by Purchasing Manager Elizabeth Anderson regarding
new ethics/conflict of interest legislation
4:15 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
TO SPEAK ON AN AGENDA ITEM
I.CALL TO ORDER
Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Councilmember Bob
Begert,Councilmember Dawn Moore and Mayor Pro Tem Tommy Stewart
A.INVOCATION:Director of Information Services Dale Harwell
B.PLEDGE OF ALLEGIANCE:Director of Information Services Dale Harwell /Boy
Scouts
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
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D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,
Communications Specialist/Deputy City Secretary Amanda Hartwick,City
Secretary Christine Green,Director of Parks Gerry Bradley,Library Director
Sharon Martin,Director of Public Works Jacob Speer,Director of Human
Resources Luanne Hanford,Fire Chief Randy Howell,Community
Development Director Patrick Baugh,Purchasing Manager Elizabeth
Anderson,Director of Finance Tom Tvardzik,Utility Office Supervisor Inez
Lee,Senior Utility Specialist Regina Huerta,and Police Officer Todd Jenkins.
II.AWARDS AND RECOGNITION
Alfredo Ramirez Retirement,Sanitation Department Driver 3
Director of Public Works Jacob Speer introduced retiring employee Freddy
Ramirez.Freddy started working for the City in 1982 and logged 34 years of
service as a driver in the Sanitation Division.Freddy's daughter,Regina
Huerta,is the fourth generation of the family to work for the City.Jacob said
that Freddy always demonstrated great pride in his work and in his family
Mayor Pro Tem Stewart presented Freddy with a plaque commemorating his
service,and Mayor Lane presented him with a check.
III.CONSENT AGENDA
16-010 Consider approval of the purchase of a trailer for the Infrastructure
Maintenance Division
Mayor Lane had questions about the purchase price of this trailer and asked
to postpone consideration of the agenda item until more information was
provided.
A motion was made by Mayor Lane,seconded by Councilmember Begert,that
this purchase be removed from the Consent Agenda.The motion carried by a
unanimous vote.
16-018 Consider approval of the minutes of the January 19,2016 City Council
meeting,with or without corrections.
The minutes were approved.
A motion was made by Mayor Pro Tern Tommy Stewart,seconded by
Councilmember Taylor Armstrong,to approve the Consent Agenda as
amended.The motion carried by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
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IV.MAIN AGENDA
16-019 Consider and act on an ordinance calling the May 7,2016 General
Municipal Election and authorizing a contract with the Dallas County
Elections Administrator for conduct of said Election
City Manager Corder said that this ordinance orders a General Election for
Saturday,May 7,2016 to elect a mayor and four councilmembers for
two-year terms.The Election Day polling place will be at Highland Park
Middle School.Early Voting will be conducted at various Dallas County
locations April 25 -April 29 and May 2 -3.This ordinance also authorizes
the Mayor and City Secretary to execute a joint election agreement and
election services contract with the Dallas County Elections Administrator.
All Park Cities entities (HPISD,DCPCMUD and the Town of Highland Park)
will be on the countywide joint election contract with all other Dallas County
cities,towns,school districts and utility districts which are contracting with
the county.
The cost of the election will be shared by all participating entities based on
population.The City Manager said that Dallas County has not yet provided a
cost estimate for the 2016 Election.However,the last general election in
2012 cost $7,071.41.
A motion was made by Councilmember Begert,seconded by Council member
Armstrong,that this ordinance be adopted.The motion carried by the following
vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
Enactment No:ORD No.16/002
16-008 Consider approval of the purchase of a sewer flusher unit for the
Infrastructure Maintenance Division
City Manager Corder explained that the Infrastructure Maintenance
Department needs to replace its existing sewer flusher truck one year ahead
of schedule due to maintenance issues.The proposed new sewer flusher
truck is a Freightliner truck with a VacCon flusher and excavation unit
available through a BuyBoard contract in the total amount of $259,701.50.
BuyBoard purchases satisfy State purchasing laws.
A motion was made by Councilmember Armstrong,seconded by Mayor Pro
Tern Stewart,that this Action Item be approved.The motion carried by a
unanimous vote.
Aye:5 -Mayor Lane,Council member Armstrong,Council member Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
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16-011 Consider approval of a Pool Building/Facility Design Contract for the
Holmes Aquatic Center
Director of Parks Gerry Bradley presented the proposed pool building/facility
design contract with the architectural firm Davis and Davis for the Holmes
Aquatic Center.The firm will do the construction drawings for replacement
of pool buildings and facility enhancements in accordance with the pool
master plan.The contract amount is $124,500.He anticipates that the
design portion of this project will be completed by June 2016.Project work
would be done in two phases:Phase I construction would take place October
2016 -April 2017 and Phase II construction would take place October 2017 -
April 2018.
The Mayor asked if this design includes any work on the pool itself or if it is
just for the buildings.Gerry said that some areas of the pool will be
improved,such as access to the pool and the filtration and pump systems.
Council member Armstrong asked if there would be any improvements to the
pool deck.Gerry answered that the deck space near the diving boards will
be increased to allow more room for those waiting in line.
A motion was made by Mayor Pro Tem Stewart,seconded by Councilmember
Armstrong,that this Contract be approved.The motion carried by the following
vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
16-012 Consider approval of a Facility Rebranding and Programming for the
Holmes Aquatic Center
Director of Parks Gerry Bradley presented a proposed facility rebranding and
programming plan for the Holmes Aquatic Center.The rebranding
enhancements include Splash Radio,new recreational components,a shark
mascot,and a bi-weekly informational newsletter.The programming
enhancements include improvements to the "Learn to Swim"program and
changes to the hours of operation.Gerry said that the enhancements are
intended to improve customer service by providing expanded communication
and programming opportunities to pool patrons,while continuing to provide a
safe and exciting family-oriented aquatic facility.
A motion was made by Councilmember Moore,seconded by Councilmember
Armstrong,to approve the Facility Rebranding and Programming for the
Holmes Aquatic Center as presented.The motion carried by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
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16-013 Consider approval of an ordinance amending the Sanitation Franchise
Rate Structure
City Manager Corder said that the next two agenda items are related.This
ordinance amends the sanitation franchise rate from 7%of gross receipts
collected to 7%of gross receipts billed.Sanitation franchises are granted to
private companies that provide collection services not provided by the City.
Franchisees are allowed to use public streets and thoroughfares within the
City for the purpose of engaging in a business of collection and disposing of
waste.
A motion was made by Councilmember Begert,seconded by Councilmember
Armstrong,that this Ordinance be adopted.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
Enactment No:ORO No.16/003
16-017 Consider approval of an ordinance granting 2016 Sanitation
Franchises
City Manger Corder said that this ordinance grants sanitation franchise
agreements to eleven (11)applicants to conduct business in the City from
February 2,2016 through December 31,2016.Going forward,annual
franchise renewals will be brought to the City Council for consideration in
December.
A motion was made by Councilmember Begert,seconded by Councilmember
Armstrong,that this ordinance be adopted.The motion carried by the following
vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Council member Moore,and Mayor Pro Tem Stewart
Enactment No:ORO No.16/004
16-014 Consider approval of a resolution to grant Texas Coalition for
Affordable Power (TCAP)authority to negotiate electric supply
agreement for 2018-2022
Director of Information Services Dale Harwell said that this resolution will
facilitate a new contract for the City's electricity for the years 2018-2022.
The Texas Coalition for Affordable Power (TCAP)represents the City and
over 170 municipalities in negotiating energy contracts.This resolution
authorizes TCAP to negotiate on the City's behalf with their supplier
(NextEra)for a fixed rate energy contract that will not exceed 4.1 cents per
kWh for energy cost.It also affirms signatories to execute the contract (City
Manager,Director of Information Services,or Executive Director of TCAP).
A motion was made by Mayor Pro Tem Stewart,seconded by Councilmember
Armstrong,that this resolution be adopted.The motion carried by the following
vote:
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Aye:5 -Mayor Lane,Armstrong,Councilmember 8egert,Councilmember Moore,
and Mayor Pro Tem Stewart
Enactment No:RES No.16/003
V.PUBLIC COMMENTS
Carolyn Loy,4001 Bryn Mawr Drive,asked if there will still be Dive-In Movies
next season.Director of Parks Gerry Bradley confirmed that the movies will
continue at the pool.
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
Considered and approved this the 16th day of February,2016:
Christine Green,City Secretary
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