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HomeMy WebLinkAbout2016.02.02 City Council Meeting Minutes220 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,February 2,2016 5:00 PM Council Chamber EXECUTIVE SESSION 3:00 -4:00 P.M.Pursuant to TGC§551.072,the City Council met in closed session to discuss development agreements for 6517 Hillcrest.Pursuant to TGC§551.071,the City Council met in closed session to receive advice from the City Attorney regarding Chapter 452 Transportation Code Subchapter Q.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:00 -4:15 P.M.The City Council met in open work session to receive a presentation by Purchasing Manager Elizabeth Anderson regarding new ethics and conflict of interest legislation.No action was taken.Council Conference Room,2nd floor,City Hall. 16-016 Presentation by Purchasing Manager Elizabeth Anderson regarding new ethics/conflict of interest legislation 4:15 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. TO SPEAK ON AN AGENDA ITEM I.CALL TO ORDER Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Councilmember Bob Begert,Councilmember Dawn Moore and Mayor Pro Tem Tommy Stewart A.INVOCATION:Director of Information Services Dale Harwell B.PLEDGE OF ALLEGIANCE:Director of Information Services Dale Harwell /Boy Scouts C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 221 City Council Meeting Minutes February 2,2016 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Communications Specialist/Deputy City Secretary Amanda Hartwick,City Secretary Christine Green,Director of Parks Gerry Bradley,Library Director Sharon Martin,Director of Public Works Jacob Speer,Director of Human Resources Luanne Hanford,Fire Chief Randy Howell,Community Development Director Patrick Baugh,Purchasing Manager Elizabeth Anderson,Director of Finance Tom Tvardzik,Utility Office Supervisor Inez Lee,Senior Utility Specialist Regina Huerta,and Police Officer Todd Jenkins. II.AWARDS AND RECOGNITION Alfredo Ramirez Retirement,Sanitation Department Driver 3 Director of Public Works Jacob Speer introduced retiring employee Freddy Ramirez.Freddy started working for the City in 1982 and logged 34 years of service as a driver in the Sanitation Division.Freddy's daughter,Regina Huerta,is the fourth generation of the family to work for the City.Jacob said that Freddy always demonstrated great pride in his work and in his family Mayor Pro Tem Stewart presented Freddy with a plaque commemorating his service,and Mayor Lane presented him with a check. III.CONSENT AGENDA 16-010 Consider approval of the purchase of a trailer for the Infrastructure Maintenance Division Mayor Lane had questions about the purchase price of this trailer and asked to postpone consideration of the agenda item until more information was provided. A motion was made by Mayor Lane,seconded by Councilmember Begert,that this purchase be removed from the Consent Agenda.The motion carried by a unanimous vote. 16-018 Consider approval of the minutes of the January 19,2016 City Council meeting,with or without corrections. The minutes were approved. A motion was made by Mayor Pro Tern Tommy Stewart,seconded by Councilmember Taylor Armstrong,to approve the Consent Agenda as amended.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart City of University Park Page 2 222 City Council Meeting Minutes February 2,2016 IV.MAIN AGENDA 16-019 Consider and act on an ordinance calling the May 7,2016 General Municipal Election and authorizing a contract with the Dallas County Elections Administrator for conduct of said Election City Manager Corder said that this ordinance orders a General Election for Saturday,May 7,2016 to elect a mayor and four councilmembers for two-year terms.The Election Day polling place will be at Highland Park Middle School.Early Voting will be conducted at various Dallas County locations April 25 -April 29 and May 2 -3.This ordinance also authorizes the Mayor and City Secretary to execute a joint election agreement and election services contract with the Dallas County Elections Administrator. All Park Cities entities (HPISD,DCPCMUD and the Town of Highland Park) will be on the countywide joint election contract with all other Dallas County cities,towns,school districts and utility districts which are contracting with the county. The cost of the election will be shared by all participating entities based on population.The City Manager said that Dallas County has not yet provided a cost estimate for the 2016 Election.However,the last general election in 2012 cost $7,071.41. A motion was made by Councilmember Begert,seconded by Council member Armstrong,that this ordinance be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart Enactment No:ORD No.16/002 16-008 Consider approval of the purchase of a sewer flusher unit for the Infrastructure Maintenance Division City Manager Corder explained that the Infrastructure Maintenance Department needs to replace its existing sewer flusher truck one year ahead of schedule due to maintenance issues.The proposed new sewer flusher truck is a Freightliner truck with a VacCon flusher and excavation unit available through a BuyBoard contract in the total amount of $259,701.50. BuyBoard purchases satisfy State purchasing laws. A motion was made by Councilmember Armstrong,seconded by Mayor Pro Tern Stewart,that this Action Item be approved.The motion carried by a unanimous vote. Aye:5 -Mayor Lane,Council member Armstrong,Council member Begert, Councilmember Moore,and Mayor Pro Tem Stewart City of University Park Page 3 223 City Council Meeting Minutes February 2,2016 16-011 Consider approval of a Pool Building/Facility Design Contract for the Holmes Aquatic Center Director of Parks Gerry Bradley presented the proposed pool building/facility design contract with the architectural firm Davis and Davis for the Holmes Aquatic Center.The firm will do the construction drawings for replacement of pool buildings and facility enhancements in accordance with the pool master plan.The contract amount is $124,500.He anticipates that the design portion of this project will be completed by June 2016.Project work would be done in two phases:Phase I construction would take place October 2016 -April 2017 and Phase II construction would take place October 2017 - April 2018. The Mayor asked if this design includes any work on the pool itself or if it is just for the buildings.Gerry said that some areas of the pool will be improved,such as access to the pool and the filtration and pump systems. Council member Armstrong asked if there would be any improvements to the pool deck.Gerry answered that the deck space near the diving boards will be increased to allow more room for those waiting in line. A motion was made by Mayor Pro Tem Stewart,seconded by Councilmember Armstrong,that this Contract be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart 16-012 Consider approval of a Facility Rebranding and Programming for the Holmes Aquatic Center Director of Parks Gerry Bradley presented a proposed facility rebranding and programming plan for the Holmes Aquatic Center.The rebranding enhancements include Splash Radio,new recreational components,a shark mascot,and a bi-weekly informational newsletter.The programming enhancements include improvements to the "Learn to Swim"program and changes to the hours of operation.Gerry said that the enhancements are intended to improve customer service by providing expanded communication and programming opportunities to pool patrons,while continuing to provide a safe and exciting family-oriented aquatic facility. A motion was made by Councilmember Moore,seconded by Councilmember Armstrong,to approve the Facility Rebranding and Programming for the Holmes Aquatic Center as presented.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart City of University Park Page 4 224 City Council Meeting Minutes February 2,2016 16-013 Consider approval of an ordinance amending the Sanitation Franchise Rate Structure City Manager Corder said that the next two agenda items are related.This ordinance amends the sanitation franchise rate from 7%of gross receipts collected to 7%of gross receipts billed.Sanitation franchises are granted to private companies that provide collection services not provided by the City. Franchisees are allowed to use public streets and thoroughfares within the City for the purpose of engaging in a business of collection and disposing of waste. A motion was made by Councilmember Begert,seconded by Councilmember Armstrong,that this Ordinance be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart Enactment No:ORO No.16/003 16-017 Consider approval of an ordinance granting 2016 Sanitation Franchises City Manger Corder said that this ordinance grants sanitation franchise agreements to eleven (11)applicants to conduct business in the City from February 2,2016 through December 31,2016.Going forward,annual franchise renewals will be brought to the City Council for consideration in December. A motion was made by Councilmember Begert,seconded by Councilmember Armstrong,that this ordinance be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Council member Moore,and Mayor Pro Tem Stewart Enactment No:ORO No.16/004 16-014 Consider approval of a resolution to grant Texas Coalition for Affordable Power (TCAP)authority to negotiate electric supply agreement for 2018-2022 Director of Information Services Dale Harwell said that this resolution will facilitate a new contract for the City's electricity for the years 2018-2022. The Texas Coalition for Affordable Power (TCAP)represents the City and over 170 municipalities in negotiating energy contracts.This resolution authorizes TCAP to negotiate on the City's behalf with their supplier (NextEra)for a fixed rate energy contract that will not exceed 4.1 cents per kWh for energy cost.It also affirms signatories to execute the contract (City Manager,Director of Information Services,or Executive Director of TCAP). A motion was made by Mayor Pro Tem Stewart,seconded by Councilmember Armstrong,that this resolution be adopted.The motion carried by the following vote: City of University Park Page 5 225 City Council Meeting Minutes February 2,2016 Aye:5 -Mayor Lane,Armstrong,Councilmember 8egert,Councilmember Moore, and Mayor Pro Tem Stewart Enactment No:RES No.16/003 V.PUBLIC COMMENTS Carolyn Loy,4001 Bryn Mawr Drive,asked if there will still be Dive-In Movies next season.Director of Parks Gerry Bradley confirmed that the movies will continue at the pool. VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 16th day of February,2016: Christine Green,City Secretary City of University Park Page 6