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Home My WebLink About2016.05.03 City Council Meeting Minutes252 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,May 3,2016 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Councilmember Bob Begert,Councilmember Dawn Moore and Mayor Pro Tern Tommy Stewart A.INVOCATION:Mayor Olin Lane,Jr. B.PLEDGE OF ALLEGIANCE:Mayor Olin Lane,Jr./Boy Scouts Boy Scouts Hunter Thornton,George Roberts,Tom Mcartor,and Wilson Roberts of Troop 82 were present as part of earning the Citizenship in the Community merit badge.Cooper Chapman of Troop 82,and Gage Holmes, Luke Schneider,and Ethan Moss of Troop 518 were working towards earning their Communications merit badge.The scouts assisted Mayor Lane and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Communications SpecialisUDeputy City Secretary Amanda Hartwick,City Secretary Christine Green,Library Director Sharon Martin,Director of Parks Gerry Bradley,Director of Public Works Jacob Speer,Fire Chief Randy Howell,Community Development Director Patrick Baugh,Director of Finance Tom Tvardzik,Purchasing Manager Elizabeth Anderson,Police Officer Frank Casana,Police Administrative Assistant Dawn Kossmann,Police Captain Bill Mathes,CID Lieutenant John Ball,Police Officer Jonathan Ingelido,Police Captain Jim Savage,and CID Investigator Nancy Escobar. City of University Park Page 1 253 City Council Meeting Minutes May 3,2016 II.AWARDS AND RECOGNITION 16-063 CALEA Reaccreditation Recognition Mayor Lane introduced Randy Scott of the Commission on Accreditation for Law Enforcement Agencies (CALEA).Mr.Scott presented the Certificate of Advanced Accreditation award to the University Park Police Department. Chief Spradlin accepted the certificate and praised Doris Certain,Police Accreditation Manager,who coordinates the application process for the City. III.CONSENT AGENDA 16-061 Consider approval of HPHS Highlander Band's 3rd March-a-thon Fundraiser request. City Manager Corder said that the Highland Park High School Highlander Band Boosters would like to conduct a March-a-thon Fundraiser on Saturday,August 13,2016 from 9:30 -11 a.m. The Highlander Band,Drum Line and Color Guard will travel along an approved parade route which includes marching through Snider Plaza. This event has taken place for several years without complaint,and staff recommends approval of the request. This request was approved. 16-069 Consider amendment to employment agreement with City Manager City Manager Corder said that this proposed amendment to the Employment Agreement with the City Manager provides for an increase to the housing allowance associated with the manager's residence in the City of University Park. This agreement was approved. 16-066 Consider approval of the minutes of the April 19,2016 City Council Meeting,with or without corrections The minutes were approved. Approval of the Consent Agenda A motion was made by Mayor Pro Tem Stewart,seconded by Council member Moore,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember 8egert, Councilmember Moore,and Mayor Pro Tern Stewart City of University Park Page 2 254 City Council Meeting Minutes May 3,2016 IV.MAIN AGENDA 16-065 Receive report from Youth Advisory Commission on 2015-16 Activities Youth Advisory Commission Chairperson Grace Coleman presented a report detailing the Commission's activities over the 2015-16 year.These included: •Helped spread the word on the City's Fight the Bite campaign to combat West Nile by distributing door hangers to households across the community. •Helped UPFD with the distribution of door hangers to promote smoke alarm awareness •Staffed 2 community document shredding/e-waste disposal events. •Organized a prom dress collection event for Fairytale Closet,a program that distributes dresses and accessories to girls in low-income areas. •Assisted City staff at various community events including:the annual Fishing Derby,the July 4 Fun Run,the Tree Lighting in Snider Plaza, and the Eggstravaganza in Goar Park. 16-059 Consider approval of a contract with Duncan Associates to revise the Zoning Ordinance Community Development Director Pat Baugh presented this agenda item. Kirk Bishop,Principal at Duncan &Associates,spoke about the proposal. He said that the goal of this project is to improve the clarity and comprehensibility of the City's Zoning Ordinance.The contract is $156,000 with a not-to-exceed amount of $160,000 (+2.5%).This contract resulted from a formal RFQ process with seven firms submitting their qualifications. A motion was made by Mayor Pro Tern Tommy Stewart,seconded by Councilmember Bob Begert,to approve this contract.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart City of University Park Page 3 255 City Council Meeting Minutes May 3,2016 16-060 Consider approval of Interlocal Agreement for School Crossing Guard Services between the Highland Park Independent School District,the City of University Park and the Town of Highland Park Chief of Police Spradlin said that in 2013 the City contracted with All City Management to provide crossing guard services for the city.The Town of Highland Park had a contract with the same vendor beginning in 2014 for crossing guard services for the Town.Both contracts expire at the end of the current school year.Officials from the City,the Town,and the Highland Park Independent School District (HPISD)have agreed that a single entity should oversee the crossing guard contract to best manage the service. This agreement establishes that HPISD will manage the crossing guard program while the City and the Town will continue to fund the crossing guard locations within their respective jurisdictions. A motion was made by Councilmember Bob Begert,seconded by Mayor Pro Tem Tommy Stewart,to approve this agreement.The motion carried by the following vote: Aye:5 -Mayor Lane,Council member Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart 16-062 Discuss Holmes Aquatic Center Enhancements Director of Parks Gerry Bradley said that the Holmes Aquatic Center master plan is the result of discussions by the City Council,advisory committees, residents and architects over the past year.The master plan includes improvements to the existing buildings,examines how the facility is currently used and expands recreational programs.The plan includes improvements to the facility's two existing support buildings.Both buildings are in an advanced state of deterioration and are in need of replacement.Alterations to the 50-meter pool and parking are not part of the master plan.Due to the scope of the project,the facility renovations will be divided in two separate phases. At a Community Forum at City Hall on March 22,residents expressed interest in adding additional shade structures,upgrading food service, increased hours of operation and improved area lighting. The Capital Improvements Project Committee approved funding in the amount of $1.5 million for Phase I of the project at its April 25 meeting. Phase I includes the demolition and new construction of the buildings located at the pool entrance at the northeast section of the facility. Mayor Pro Tem Stewart complimented Gerry for keeping the pool maintained over the last year while this master plan was being developed. City of University Park Page 4 256 City Council Meeting Minutes May 3,2016 16-064 Discuss limited scope of traffic analysis work -4300 and 4400 blocks of Lovers Lane City Manager Corder explained that this was discussed at the 4 p.m.work session.Staff received direction to hire a consultant to study traffic movements and traffic congestion along the 4300 and 4400 blocks of Lovers Lane between Douglas and the Dallas North Tollway. 16-067 Consider approval of a revision to Administrative Order FNC-13, "Unexplained Water Bills". City Manager Corder said that there is an outdated Administrative Order that addresses "unexplained water bills"when a water customer has a leak.The policy provides guidance on billing adjustments to both water customers and Utility Billing.The Finance Advisory Committee reviewed this proposed policy revision at its April meeting and recommends approval.Staff recommends a slight adjustment beyond what was reviewed by the Finance Advisory Commitee by allowing billing adjustments up to two months in a single year,and a total of four months in any five-year period as some homeowners may be unaware they have a leak until they are at least halfway through the next billing cycle. Councilmember Moore clarified with Finance Director Tom Tvardzik that the discount offered to the water customer for excess water used is the difference between the City's wholesale rate for the water and the regular retail rate paid by the customer.The City covers its costs in this arrangement. A motion was made by Councilmember Armstrong,seconded by Mayor Pro Tem Stewart,that this Action Item be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart 16-068 Consider an ordinance approving a Negotiated Settlement Agreement with Atmos Energy Corporation Director of IT Dale Harwell gave a presentation about the negotiated rate settlement with Atmos.This settlement relates to Atmos'attempt to increase its rates annually to recover capital expenditures.The rate changes will take effect June 1,2016.The base charge for residential customers will increase from $18.60 to $19.10,and the average monthly increase will be $1.26. Dale said that this rate increase is recommended for approval. A motion was made by Mayor Pro Tern Tommy Stewart,seconded by Councilmember Bob Begert,to adopt this ordinance.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart City of University Park Page 5 257 City Council Meeting Minutes May 3,2016 Enactment No:ORD No.16/010 V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 17th day of May,2016: Olin Lane,Jr.,Mayor ATTEST: ~~ Christine Green,City Secretary City of University Park Page 6