HomeMy WebLinkAbout2016.06.07 City Council Meeting Minutes260
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,June 7,2016 5:00 PM Council Chamber
EXECUTIVE SESSION
2:30 -3:00 P.M.Pursuant to TGC§551.074,the City Council met in closed session to
discuss a personnel matter.No action was taken.Executive Conference Room,1st Floor,
City Hall.
3:00 -3:30 P.M.Pursuant to TGC§551.071,the City Council met in closed session to
receive confidential legal advice from the City Attorney regarding a contract with the Dallas
County Park Cities Municipal Utility District.No action was taken.Executive Conference
Room,1st Floor,City Hall.
PRE-MEETING WORK SESSION(S)
3:30 -4:00 P.M.The City Council met in open work session to receive a presentation by
Director of Public Works Jacob Speer regarding funding for the Mile-Per-Year program.No
action was taken.Council Conference Room,2nd floor,City Hall.
4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tem
Dawn Moore,Council member Randy Biddle and Councilmember Gage
Prichard
A.INVOCATION:City Manager Robbie Corder
B.PLEDGE OF ALLEGIANCE:City Manager Robbie Corder /Boy Scouts
Boy Scouts Ryer Brown,Daniel Baker,and Cameron Packer of Troop 82
were present as part of earning the Citizenship in the Community merit
badge.The scouts assisted City Manager Corder and the City Council in
leading the Pledge of Allegiance.
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
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D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Police Captain jim Savage,
Deputy City Secretary /Communications Specialist Amanda Hartwick,City
Secretary Christine Green,Fire Chief Randy Howell,Controller Civic Yip,
Purchasing Manager Elizabeth Anderson,General Accountant Dianne
Hailey,Director of Finance Tom Tvardzik,Community Development Director
Patrick Baugh,Director of Human Resources Luanne Hanford,Director of
Public Works jacob Speer,Director of Parks and Recreation Gerry Bradley,
and Library Director Sharon Martin.
II.AWARDS AND RECOGNITION
16-095 Distinguished Budget Presentation Award,FY2016
Finance Director Tom Tvardzik said that the City has received the Government
Finance Officers Association (GFOA)Distinguished Budget Presentation Award
for its FY16 annual budget.
In order to receive the budget award,the City had to satisfy nationally
recognized guidelines for effective budget presentation.The award guidelines
are designed to assess how well the City's budget serves as a policy document,
a financial plan,an operational guide,and a communication device.
Tom recognized General Accountant Dianne Hailey for her work in achieving the
award.
III.CONSENT AGENDA
16-083 Consider approval of request to reserve Caruth Park by the HPISD
Hi-Lites
City Manager Corder said that this is a request by the HPISD Hi-Lites to
have a picnic fundraiser in Caruth Park.
This request was approved.
16-094 Receive FY2015 Comprehensive Annual Financial Report (CAFR)
City Manager Corder said that Crowe Horwath LLP completed its audit of the
City's financial statements for the fiscal year ended September 30,2015,and
that the City received an unqualified audit opinion regarding the fair
presentation of its financial statements.This agenda item is for the purpose
of formally receiving the Comprehensive Annual Financial Report (CAFR).
This report was received.
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16-087 Consider approval of the minutes of the May 17,2016 City Council
meeting,with or without corrections
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Mayor Pro Tern Moore,seconded by Councilmember
Armstrong,to approve the Consent Agenda.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Mayor Pro Tem Moore,Councilmember Armstrong,
Councilmember Prichard,and Councilmember Biddle
IV.MAIN AGENDA
16-086 Consider a resolution reappointing Gary Slagel as the City's shared
representative on the DART Board of Directors
City Manager Robbie Corder recommended that consideration of this
resolution be postponed until the June 21 meeting so that Mr.Slagel can be
in attendance.
A motion was made by Councilmember Armstrong,seconded by
Council member Biddle,that this resolution be postponed for consideration
until the June 21,2016 meeting.The motion carried by the following vote:
Aye:5 -Mayor Lane,Mayor Pro Tem Moore,Councilmember Armstrong,
Councilmember Prichard,and Councilmember Biddle
16-090 Presentation by Phillip Bankhead,President,Rotary Club of Park
Cities,regarding plans for the upcoming Park Cities July 4th Parade
Jim Mills of the Rotary Club of Park Cities presented information about this
year's July 4th Parade.He said that there is an initiative to tie the parade
more to the neighborhood and include people like the HPISD Teacher of the
Year,Citizen of the Year,etc.in the event.
Tracy Gomes,President-Elect of the Rotary Club effective July 1,also
spoke.He announced that this year's parade Grand Marshals are Mike and
Marla Boone.
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16-080 Consider approval of an amendment to SUP#47 to construct an eight
feet (8')tall stucco wall along the west property line on Preston Road
and located in the required front yard.
Community Development Director Pat Baugh gave a presentation about the
proposed amendment to the Specifici Use Permit #47.He said that the
owners of 4057 Grassmere requested to construct an eight feet (8')tall
stucco wall along the western property line on Preston Road,located outside
the visibility triangle and extending into the required front yard.This request
was approved by the Planning &Zoning Commission at its meeting on April
12,2016.
A motion was made by Councilmember Taylor Armstrong,seconded by
Councilmember Randy Biddle,to approve this amendment.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Mayor Pro Tem Moore,Councilmember Armstrong,
Councilmember Prichard,and Councilmember Biddle
Enactment No:ORD No.16/011
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16-082 Public hearing regarding a request by Highland Park United Methodist
Church to amend Planned Development District,PD-8,including a
detailed site plan,to demolish the existing family activity center
(Biggers Building)and construct a new family activity center on the
site.The subject tract is located at 5809 Hillcrest Avenue and
described a Lots 4 -8,Block 6 of the Walkers Addition,City of
University Park.
Community Development Director Pat Baugh gave a presentation about this
request by the Highland Park United Methodist Church to amend Planned
Development District,PD-8,to demolish the existing family
activity center (Biggers Building)and construct a new family activity center
on the site.Mayor Lane opened the public hearing.
Dallas Corthrum,2829 Stanford,representing HP Methodist Church,spoke
at the podium.He said that the church wants to build a great building and
also continue to be a good neighbor.
Chris Lake,2925 Amherst,spoke as a parishioner.He spoke about how the
facility is an anchor for the community.
Arthur Berry,7727 Lovers Lane,spoke as a former youth member of
HPUMC.He is in favor of favor of the new Biggers Building.
Melinda Wofford,7629 Bryn Mawr,spoke about the special needs programs
at the Biggers Building.She has a son in a wheelchair and appreciates that
the church accommodates her son and other special needs persons.
John Flowers,5933 Hillcrest,said he was originally in opposition to the new
construction,but after visiting with Dallas Corthrum,he feels satisfied with
the compromise offered to the specific points of his opposition.These are
detailed in his letter to the Council.He also complimented City staff
members for their work on the Church's request,thanked the Mayor and
Council for hearing his concerns,and thanked the Church for reaching a fair
compromise.
At staffs recommendation,Mayor Lane continued the public hearing until
July 5,2016.
16-089 Consider approval of a request by Highland Park United Methodist
Church to amend Planned Development District,PD-8,including a
detailed site plan,to demolish the existing family activity center
(Biggers Building)and construct a new family activity center on the
site.The subject tract is located at 5809 Hillcrest Avenue and
described a Lots 4 -8,Block 6 of the Walkers Addition,City of
University Park.
Consideration of this request was postponed until the July 5,2016 City Council
meeting.
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16-081 Consider approval to purchase traffic light equipment
City Manager Corder explained that this purchase of traffic signal equipment
is part of a capital project and will be installed by a contractor at the
intersections of Preston and McFarlin and Preston and Purdue.
The total cost for two signal kits is $60,434.84 from Paradigm Traffic
Systems via BuyBoard contract #432-13.This satisfies state competitive bid
requirements.
A motion was made by Councilmember Gage Prichard,seconded by Mayor Pro
Tern Dawn Moore,to approve this purchase.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Mayor Pro Tern Moore,Councilmember Armstrong,
Councilmember Prichard,and Councilmember Biddle
16-084 Consider approval of disaster recovery contracts
City Manager Corder said that these contracts with disaster recovery firms
will facilitate clearing debris and maximize reimbursement from FEMA
following a disaster.The City is not obligated to pay anything unless these
contracts are activated during a catastrophic event.Staff recommends
approval of the contracts with TAG Grinding,Crowder Gulf,and True North
Emergency Management.
These contracts were competitively bid by the Cities of Garland and Rowlett
and satisfy state bidding requirements.
A motion was made by Councilmember Taylor Armstrong,seconded by
Councilmember Randy Biddle,to approve these contract.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Mayor Pro Tem Moore,Councilmember Armstrong,
Councilmember Prichard,and Councilmember Biddle
16-036 Discuss Organizational Development
City Manager Corder asked the Council to give direction on their interest for
hiring an Organizational Development Specialist.This proposed
director-level position would help with succession planning and internal
employee engagement,both of which were identified by staff as strategic
planning initiatives for the organization.The Director of Organizational
Development is envisioned as a temporary,two-year appointment.Mayor
Pro Tem Moore asked Robbie to identify how adding this position would
create cost savings within the organization.She wondered if he could give
cost-saving figures for ensuring continuity of operations and leadership.
Mayor Lane asked Robbie to identify a funding for the position within the
budget.Robbie said he would follow up again with the Council.
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V.PUBLIC COMMENTS
None
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
Considered and approved this the 21st day of June,2016:
Olin Lane,Jr.,Mayor V
ATTEST:
~~~
Christine Green,City Secretary
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