HomeMy WebLinkAbout2016.07.05 City Council Meeting Minutes272
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,July 5,2016 5:00 PM Council Chamber
EXECUTIVE SESSION
3:30 -4:00 P.M.Pursuant to TGC§551.071,the City Council met in closed session to
receive confidential advice from the City Attorney regarding the City's legal obligation to the
Firefighters'Relief and Retirement Fund (FRRF).No action was taken.Executive
Conference Room,1st Floor,City Hall.
PRE-MEETING WORK SESSION(S)
4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -Councilmember Taylor Armstrong,Mayor Pro Tem Dawn Moore,
Councilmember Randy Biddle,Councilmember Gage Prichard and Mayor
Olin Lane
A.INVOCATION:Community Information Officer Steve Mace
B.PLEDGE OF ALLEGIANCE:Community Information Officer Steve Mace /Boy
Scouts
Boy Scout Carson Reichert of Troop 125 was present as part of earning the
Communications badge.He assisted Community Information Officer Steve
Mace in leading the Pledge of Allegiance.
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
City of University Park Page 1
273
City Council Meeting Minutes July 5,2016
D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Police Chief Greg Spradlin,
Deputy City Secretary /Communications Specialist Amanda Hartwick,
Director of Public Works Jacob Speer,Fire Chief Randy Howell,Director of
Human Resources Luanne Hanford,Library Director Sharon Martin,Director
of Parks and Recreation Gerry Bradley,Director of Finance Tom Tvardzik,
and Community Development Director Patrick Baugh.
II.AWARDS AND RECOGNITION
None
III.CONSENT AGENDA
16-112 Consider approval of purchase of NeoGov Insight Employee
Recruiting/Applicant Tracking Software and New World Systems Third
Party Applicant Interface
City Manager Corder said the first item on the agenda is the purchase of
NeoGov software that the Human Resources Department will use to track
employment applications.The purchase includes the new software and the
integration of the software with our current HR and Finance software,New
World.The total purchase including both components is $25,541.
This purchase was approved.
16-117 Consider approval of the minutes of the June 21,2016 City Council
Meeting.
The minutes were approved.
A motion was made by Councilmember Randy Biddle,seconded by
Council member Taylor Armstrong that the Consent Agenda be approved.The
motion passed with the following vote:
Aye:5 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember
Biddle,Council member Prichard,and Mayor Lane
IV.MAIN AGENDA
City of University Park Page 2
274
City Council Meeting Minutes July 5,2016
16-082 Continue the Public Hearing from the June 7,2016 agenda,regarding
a request by Highland Park United Methodist Church to amend
Planned Development District,PD-8,including a detailed site plan,to
demolish the existing family activity center (Biggers Building)and
construct a new family activity center on the site.
City Manager Corder said this was a continuation of a public hearing for a
PO Amendment and staff has no additional comments.Mayor Lane asked if
there were any attendees present to speak for or against the PO
Amendment.With no responses,Mayor Lane closed the public hearing.
16-116 Consider approval of a request to abandon the alley right-of-way
between lots 7 and 8 of 5809 Hillcrest Avenue.
City Manager Corder said the right-of-way abandonment is necessary for the
PO Amendment requested by Highland Park United Methodist Church
(HPUMC).The detailed site plan requires trading of land for utility
easements and abandonments of right-of-way.Director of Public Works
Jacob Speer presented details of the proposal.He explained that the
HPUMC development requires abandonment of 2,250 square feet of alley
right-of-way.In turn,the church proposed granting an easement to the City
for access to utilities.The Church would replace and relocate the existing
water and sanitary sewer lines to the newly dedicated easement.In addition,
the proposal grants an access easement to allow vehicles to enter/exit on
Normandy.The two easements would replace functionality that the alley
currently provides.The abandonment of the alley will be included in an
ordinance,and the dedication of easements will be completed with the
re-platting of the property.The net value of the property is $189,112.50.
Jacob added that if Council is amenable,he will prepare an ordinance to
bring back to a future meeting for consideration.
Council member Prichard asked if there will be any additional costs to the
City to relocate utilities.Jacob replied that the cost would be covered by
Highland Park United Methodist Church,and the ordinance would be
contingent on the granting of easements and relocation of necessary utilities.
A motion was made by Mayor Pro Tern Moore,seconded by Councilmember
Prichard,that the proposed abandonment be formalized in an Ordinance with
the contingencies presented and be brought back to Council for approval.The
motion carried by the following vote:
Aye:5 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember
Biddle,Councilmember Prichard,and Mayor Lane
City of University Park Page 3
275
City Council Meeting Minutes July 5,2016
16-085 Consider request by Stuart Markussen,RLG representing Southern
Methodist University,to amend the existing Planned Development
District PD-23 development regulations to delete the landscaping
required along the alley.
City Manager Corder said PD-23 includes the parking garage at Hillcrest and
Daniel on the SMU campus.The proposed amendment would change the
landscape requirements along the Daniel alley.Director of Community
Development Patrick Baugh explained that the structure used to support the
framework has rotted,causing land along the alley to subside.SMU
proposes backfilling the area which will extend the width of the alley and
provide a narrow concrete cap between the building and alley.He added that
there are several utility poles which are located within the right-of-way.The
poles cause vehicles to come off the paved alley,resulting in rutting and
standing water.Patrick explained that landscaping cannot be maintained in
this area.
Mayor Lane opened the public hearing.Stuart Markussen with RL Goodson
approached the podium and stated he was happy to answer any questions
the Council may have.There were no additional speakers in favor or against
the proposed PO Amendment.Mayor Lane closed the public hearing.
A motion was made by Councilmember Armstrong,seconded by
Councilmember Biddle,that this PO Amendment be approved.The motion
carried by the following vote:
Aye:5 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember
Biddle,Councilmember Prichard,and Mayor Lane
Enactment No:16-012
16-114 Consider approval of an Ordinance creating a Special Sign District for
the Park Cities Family YMCA.
City Manager Corder said this item was reviewed in the work session with an
aerial video of the proposed sign district.The Mayor opened the public
hearing.A representative with GFF Architects came forward and presented
details of the proposed signage including business identification,address
identification,donor signs,traffic control signs,and inspirational signage.
The presentation included examples of other illuminated signs along Preston
Road as a comparison.
Mayor Lane asked if there was anyone present to speak in favor or against
the proposed sign district.With no one coming forward,he closed the public
hearing.
A motion was made by Councilmember Armstrong,seconded by Mayor Pro
Tem Moore,that this Ordinance be approved.The motion carried by the
following vote:
Aye:5 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember
Biddle,Councilmember Prichard,and Mayor Lane
Enactment No:ORD No.16/013
City of University Park Page 4
276
City Council Meeting Minutes July 5,2016
16-115 Consider approval of a request to abandon excess Armstrong Street
right-of-way at 4401 Stanhope.
City Manager Corder asked Director of Public Works Jacob Speer to present
details for this request.Jacob stated that staff is looking for direction from
Council as to interest in the abandonment and the value of the excess
right-of-way.He explained the proposed abandonment is adjacent to a
residential home site.The right-of-way along Armstrong is 100 feet wide at
this address,and the parkway is 12 to 15 feet wide including the sidewalk.
This requested abandonment would preserve the existing improvements and
abandon approximately 8 feet of land beyond the sidewalk.There are
currently no utilities in this strip of land and staff does not foresee a future
need for utilities here.Jacob added that the property owner has already
completed an appraisal and it came in significantly lower than the market
value based on recent purchase price.Staff recommends approval of the
abandonment with an adjusted price.
Mayor Pro Tem Dawn Moore stated the appraisal value of the abandonment
proposed for HPUMC is $225 per square foot and is not far from this area.
Mayor Lane stated that he believes the City needs to complete its own
appraisal.Jacob said he will get a new appraisal done and bring the item
back to Council at a future meeting date.No action was taken on the item.
16-110 Conduct a Public Hearing for the 2015 Water Quality Report.
City Manager Corder said the City is mandated to send this water quality
report to all residents and this public hearing is required by the state.He
added that the report reflects that the water in University Park is within the
acceptable quality range.Mayor Lane opened the hearing.With no one
present to speak on the item,Mayor Lane closed the public hearing.
16-109 Consider approval of Salary Ordinance amendment.
City Manager Corder said this amendment to the Salary Ordinance is for a
new position,Director of Organizational Development.This is a 2-year
position to help address employee turnover and training needs.The salary is
in line with other Director-level positions within the organization.
A motion was made by Councilmember Biddle,seconded by Council member
Armstrong,that this Amendment to the Salary Ordinance be approved.The
motion carried by the following vote:
Aye:5 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember
Biddle,Councilmember Prichard,and Mayor Lane
Enactment No:16-014
V.PUBLIC COMMENTS
None
City of University Park Page 5
City Council
277
Meeting Minutes July 5,2016
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
Considered and approved this the 19th day of July,2016:
ATTEST:
~~
Christine Green,City Secretary
City of University Park Page 6