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Home My WebLink About2016.11.01 City Council Meeting Minutes337 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,November 1,2016 5:00 PM Council Chamber EXECUTIVE SESSION 3:30 -4:30 P.M.Pursuant to TGC§551.071,the City Council met in closed session to receive confidential legal advice from the City Attorney regarding the City's legal obligation to the Firefighters'Relief and Retirement Fund (FRFF).No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:30 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tem Dawn Moore,Councilmember Randy Biddle and Councilmember Gage Prichard A.INVOCATION:City Manager Robbie Corder B.PLEDGE OF ALLEGIANCE:City Manager Robbie Corder /Boy Scouts Boy Scout Clark Turner of Troop 82 was present as part of earning his Communication Merit Badge.He assisted City Manager Robbie Corder and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 338 City Council Meeting Minutes November 1,2016 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Senior Systems Administrator David James,Chief of Police Greg Spradlin, Communications Specialist /Deputy City Secretary Amanda Hartwick,City Secretary Christine Green,Director of Parks and Recreation Gerry Bradley, Director of Public Works Jacob Speer,Fire Chief Randy Howell,Director of Human Resources Luanne Hanford,Library Director Sharon Martin,Director of Finance Tom Tvardzik,Purchasing Manager Elizabeth Anderson,Director of Organizational Development Lea Dunn,and Community Development Director Patrick Baugh. II.AWARDS AND RECOGNITION 16-193 Presentation of check by Atmos Energy for the Holmes Aquatic Center Director of Parks and Recreation Gerry Bradley introduced Susan Harris, Manager of Public Affairs for Atmos,who presented a check to benefit programs at the Holmes Aquatic Center.Gerry said that a meeting room at the Holmes Aquatic Center will be named the "Atmos Energy Meeting Room" to recognize the donation.Ms.Harris introduced the Atmos representatives in attendance.They were:Christina Davis,Supervisor of Operations,Kyle Slaughter,Director of Operations,Claire Wiggers,and Benny Rosenburg, Operations Manager. Mr.Slaughter addressed the Council and said he was thankful for this opportunity to partner with the City. III.CONSENT AGENDA 16-191 Consider ratification of EXHIBIT A as representative of the parameters in the adopting Ordinance creating Planned Development District #26 (PD-26),as amended. City Manager Corder said that this item is a ratification of Exhibit "A"for PD-26 to Ordinance No.16/024. Prior to the approval of the ordinance during the October 18 Council meeting to create Planned Development District #26 (PD-26),the Council amended that document.As a result,the Exhibit "A"attached to that ordinance, depicting the concept plans for the proposed Park Plaza development,did not reflect the amended ordinance.The developer submitted revised documents to reflect the development as modified by the ordinance amendments. This Exhibit "A'to the Ordinance No.16-024 was approved. City of University Park Page 2 339 City Council Meeting Minutes November 1,2016 16-190 Consider approval of the minutes of the October 18,2016 City Council meeting,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Armstrong,seconded by Council member Biddle,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Council member Biddle,and Council member Prichard IV.MAIN AGENDA 16-187 Consider award of contract to FCC Environmental for the processing and marketing of recycling materials City Manager Corder introduced Director of Public Works Jacob Speer to explain this agenda item.Jacob said that the City's Sanitation Division collects recyclable material from residential and commercial customers and hauls the material to a facility where it is processed and sold.The vendor who currently processes and markets the City's recyclable material will be closing their Garland facility in January,so staff solicited proposals to provide that service. The City received three proposals that were evaluated and scored on the following criteria: •Experience with Single Stream Recyclables •Ability to Perform (Vendor Qualifications and References) •Rebate Amount and Processing Fee Structure •Distance to Proposed Material Recovery Facility Staff recommends accepting the proposal from FCC Environmental as it was the only vendor that would protect the City against high processing fees in the event of low values in the recyclable material commodity markets. A motion was made by Mayor Pro Tern Dawn Moore,seconded by Councilmember Taylor Armstrong,to approve this contract award.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard City of University Park Page 3 340 City Council Meeting Minutes November 1,2016 16-189 Consider approval of AT&T Next Generation 911 Upgrade Project City Manager Corder introduced Chief of Police Greg Spradlin to give a presentation about this agenda item.He said that the City's current 911 system is nearing its end-of-life and technical support.This Next Generation 911 Upgrade will have enhanced abilities not available on the City's current Vesta Pallas system.The upgrade is a secure internet protocol-based network,and will be able to receive texts,data,images,and video from callers as well as pinpoint a caller's location from wireless devices. AT&T's partner that provides the 911 software is Airbus OS Communications. The proposal from AT&T is for the upgrade of the primary dispatch center at City Hall and the backup dispatch center at the Peek Service Center.AT&T's pricing is via the HGAC #EC07-16 cooperative contract and covers five years of maintenance plus proactive monitoring service from Airbus. Staff recommends approval of the purchase of hardware,software,training, maintenance,monitoring,and support from AT&T in the amount of $414,938.17. A motion was made by Councilmember Prichard,seconded by Councilmember Biddle,that this purchase be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard 16-188 Holmes Aquatic Center -Phase I Bid Review Director of Parks and Recreation Gerry Bradley gave a presentation about the Phase I Building Improvements proposed for the Holmes Aquatic Center.He said that the proposed project budget is $1.5 million.The City received bids on October 13 for the Phase I improvements.All three bids came in over budget,ranging from $1.96 million to $2.73 million. He provided three options for how to proceed with the project given the budget excess and tight timeline for completing construction. He favored Project Option 3,which would reject all bids and rebid with a construction date of September 2017 for both Phase I and II.He said that UP Elementary will not be in session in the fall of 2017 so there may be less impact to parents and students as well as potentially better pricing by bundling the projects. He is seeking the rejection of all bids and direction on how to proceed with the improvements at the Holmes Aquatic Center. A motion was made by Councilmember Taylor Armstrong,seconded by Council member Randy Biddle,to reject all bids and direct staff to begin design of Phase II of the Holmes Aquatic Center improvements so that both projects can be combined in one bid The motion carried by the following vote: City of University Park Page 4 341 City Council Meeting Minutes November 1,2016 Aye:5 -Mayor Lane,Council member Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 15th day of November,2016: Ok ;;£:-91' Olin Lane,Jr.,Mayor ATTEST: ~~.qvJ Christine Green,City Secretary City of University Park PageS