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HomeMy WebLinkAbout2016.12.20 City Council Meeting Minutes353 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,December 20,2016 5:00 PM Council Chamber EXECUTIVE SESSION 3:00 -4:00 P.M.Pursuant to TGC§551.071,the City Council met in closed session to receive confidential legal advice from the City Attorney regarding the City's legal obligation to the Firefighters'Relief and Retirement Fund (FRFF).No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tem Dawn Moore,Councilmember Randy Biddle and Councilmember Gage Prichard A.INVOCATION:Community Information Officer Steve Mace B.PLEDGE OF ALLEGIANCE:Community Information Officer Steve Mace /Boy Scouts Boy Scouts Mushadid Osman of Troop 2054 and Majar Power of Troop 70 were present as part of earning the Citizenship in the Community merit badge.The scouts assisted Community Information Officer Steve Mace and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 354 City Council Meeting Minutes December 20,2016 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Communications Specialist/Deputy City Secretary Amanda Hartwick,City Secretary Christine Green,Community Development Director Patrick Baugh, Director of Public Works Jacob Speer,Library Director Sharon Martin, Director of Human Resources Luanne Hanford,Fire Chief Randy Howell, Director of Finance Tom Tvardzik,Director of Parks and Recreation Gerry Bradley,and Purchasing Manager Elizabeth Anderson. II.AWARDS AND RECOGNITION Mayor Lane recognized former Councilmembers Syd Carter and Bob Clark in the audience. He also congratulated the Highland Park Scots football team for winning the state 5A Division 1 football championship III.CONSENT AGENDA 16-236 Consider cancellation of the January 3,2017 City Council meeting. City Manager Corder said he recommends canceling the January 3 meeting as it falls on the Tuesday immediately following the Monday New Year's Day holiday. The Council approved cancellation of the January 3,2017 City Council meeting. 16-250 Consider approval of a resolution affirming acceptance of the Turtle Creek Dam. City Manager Corder said that this resolution affirms the City's acceptance of the Turtle Creek Dam and the City will be responsible for the maintenance and repair of the dam.The City will not own the dam.This dam was built in conjunction with the McFarlin Bridge.Staff says that the dam is operating properly. This resolution was approved. Enactment No:RES No.16-011 City of University Park Page 2 355 City Council Meeting Minutes December 20,2016 16-247 Consider approval of the purchase of a tractor for the Parks Department. The City Manager said that this is a planned replacement of a Parks Department tractor.The new vehicle is a 2017 Kubota MX5200F utility tractor.This tractor is larger than the existing vehicle to accommodate the attachments used to aerate and maintain the City's parks and ball fields. The tractor is available from Kubota I Six &Mango via a BuyBoard contract in the total amount of $20,597.55.BuyBoard contracts satisfy competitive bidding requirements. This purchase was approved. 16-240 Consider approval of an Interlocal Purchasing Agreement with City of Grand Prairie The City Manager said that this Interlocal Purchasing Agreement (ILA)with the City of Grand Prairie will allow University Park to take advantage of products and services that have been competitively bid by Grand Prairie,and vice-versa.Currently,Grand Prairie has a contract for police motorcycles that is of interest to the University Park Police Department,and this ILA will facilitate that purchase. This agreement was approved. 16-251 Consider approval of the minutes of the December 6,2016 City Council meeting,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Armstrong,seconded by Councilmember Biddle,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard IV.MAIN AGENDA City of University Park Page 3 356 City Council Meeting Minutes December 20,2016 16-237 Consider approval of a resolution for Delegation of Authority on Construction Delivery Methods. Purchasing Manager Elizabeth Anderson explained the Construction Manager at Risk (CMAR)method of procurement.She said that this is the procurement method that staff would like to use for the Holmes Aquatic Center project.State statute allows a municipal government to use this method of procurement but the Council needs to delegate the authority to staff. She covered the six different methods that a governmental entity may use when selecting a construction contractor as per Texas Government Code, Chapter 2269.These methods are: •Competitive Bidding •Competitive Sealed Proposals •Construction Manager Agent •Construction Manager at Risk •Design-Build •Job Order Contracting (Minor renovations only) Elizabeth said that staff believes that the CMAR method would be the best for construction of the Holmes Aquatic Center buildings because it would allow the City to select a general contractor during the design phase.The benefits of this method include a shorter construction timeline and cost savings through value engineering early in the project. This resolution was approved. Enactment No:RES No.16-012 City of University Park Page 4 357 City Council Meeting Minutes December 20,2016 16-246 Consider approval for the purchase of two motorcycles for the Police Department. City Manager Corder said that this is a new vehicle purchase for the Police Department.Chief of Police Greg Spradlin said that the Police Department would like to use motorcycles in constricted areas like construction zones, narrow streets,and areas with traffic congestion.The motorcyles would be able to respond more quickly to emergencies like major accidents,active threats,and crimes in progress and allow for increased enforcement as they can maneuver and park in small spaces not accessible to full-size vehicles. Chief Spradlin said that the Police Department considered BMW,Kawasaki, and Honda motorcycles,but they liked the Harley Davidson motorcycle overall.He said that they would like to purchase two motorcycles in the total amount of $49,982.82.The Police Department will reduce its planned vehicle replacement by one Tahoe if these motorcycles are procured.The motorcycles are available for purchase via a City of Grand Prairie contract that fulfills competitive bidding requirements. A motion was made by Councilmember Biddle,seconded by Council member Armstrong,that this purchase be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard 16-245 Consider a change order to the Rebcon purchase order Director of Public Works Jacob Speer explained that this is a proposed change order to the Rebcon purchase order for constructing the McFarlin Dam.He said that the Request for Proposals (RFP)issued by the City provided estimated quantities for each line item.Rebcon's contract amount was based on the estimated project quantities contained in the City's RFP. The actual material quantities required to complete the project significantly exceeded the estimated quantities upon which the original contract was based.Per the terms of the contract,the City will pay for the actual quantities installed multiplied by the per-unit price for each line item of the contractor's bid.As a result of those increases in the actual quantities installed,it is estimated that the contract amount will need to be increased by $622,817.17.The new total of $4,956,558.11 is a 14.4%increase over the original contract amount.However,the project is still within budget due to a $673,961 contingency that was part of the project contract. Council member Armstrong asked if Jacob expected any more change orders to this contract given that the project is almost complete.Jacob said "no," the amount requested in this change order covers the remainder of the work to be done.Councilmember Prichard asked if someone on staff had verified the quantity differential.Jacob said "yes,"the City's construction inspector is monitoring the materials quantities used on site. A motion was made by Councilmember Taylor Armstrong,seconded by Councilmember Randy Biddle,to approve this change order to the purchase order.The motion carried by the following vote: City of University Park PageS 358 City Council Meeting Minutes December 20,2016 Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Council member Biddle,and Councilmember Prichard 16-243 Consider approval of a revised ordinance to abandon alley right-of-way adjacent to 5809 Hillcrest Director of Public Works Speer explained this ordinance that revises the price for the alley right-of-way abandonment adjacent to 5809 Hillcrest associated with the Highland Park Methodist Church (HPUMC)Biggers Building redevelopment. He said that the Council approved an ordinance at its July 19 meeting abandoning alley right-of-way adjacent to 5809 Hillcrest at the request of the HPUMC.The market value of the property to be abandoned was set at $225 per square foot based on an appraisal performed by National Valuation Consultants.This resulted in a value of $506,250 for the proposed abandonment.After subtracting the value of easement dedications,the ordinance established a net cost of $189,112.50 for the abandonment. At the December 6 meeting,the Council approved an ordinance abandoning right-of-way adjacent to 6517 Hillcrest with a valuation of $144.44 per square foot.The Council determined the value of the abandonment for the HPUMC Biggers Building should be revised to reflect the most recent valuation of the property.At $144.44 per square foot,the current valuation of the right-of-way abandonment is $324,990. This ordinance reflects the updated value of the abandonment,less easement dedications approved July 19 at $121,401.82. A motion was made by Councilmember Gage Prichard,seconded by Mayor Pro Tern Dawn Moore,to approved this Ordinance ..The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Council member Biddle,and Councilmember Prichard Enactment No:ORD No.16-029 City of University Park Page 6 359 City Council Meeting Minutes December 20,2016 16-248 Consider approval of the Second Amendment to Lease with T-Mobile West LLC. Director of Information Services Dale Harwell presented this second amendment to the lease with T-Mobile for space on the City's cell tower. The City currently receives a monthly rent of $1,735 from T-Mobile for the site lease which provides access to the top of the City Hall monopole for attaching wireless communication equipment and surface area for ground equipment.City staff recently surveyed area cities to determine market rate for a site lease.Staff then met with the Public Utility Advisory Committee and was given a recommended monthly rate to propose to T-Mobile. T-Mobile agreed to increase the monthly lease rate to $4,100 with 3%annual increases and requested that the term of the site lease be extended for four renewal terms of five years each.In addition,T-Mobile will retroactively pay the rate increase as of September 2016. A motion was made by Mayor Pro Tem Dawn Moore,seconded by Council member Randy Biddle,to approve this amendment to the agreement. The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard 16-249 Discussion to provide direction to the Zoning Ordinance Review Committee. City Manager Corder said that this agenda item is to provide direction to staff about expanding the study scope of the ad hoc committee created by the Council in October 2015 to qversee the review and update of the City's comprehensive zoning ordinance.The committee was given the following questions to consider during its review: 1.Do the current regulations encourage development throughout the City that is consistent with its residential character and mature development? 2.Is the zoning ordinance formatted and structured in way that is easily understandable to the public? 3.Are current regulations consistent throughout the zoning ordinance and relative articles in the Code of Ordinances? The committee has asked staff to consider additional areas of study for the committee's review.Specifically,the committee would like to review residential parking requirements both on-site and on-street. Councilmember Armstrong made a motion to approve the expansion of the agenda of the Zoning Ordinance Review Committee.Council member Biddle seconded the motion and asked staff to find out if there will be substantial extra charges from consultants Duncan &Associates to expand the agenda. Aye:4 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,and Councilmember Biddle Nay:1 -Councilmember Prichard City of University Park Page 7 360 City Council Meeting Minutes December 20,2016 16-256 Consider purchase of property for additional parking in the Snider Plaza Retail Area. City Manager Corder said that this is a follow-up to Council's directive to staff to pursue the acquisition of property near Snider Plaza for the purpose of providing underground parking.Staff worked with a third party to identify potential properties available for this purpose.However,very few properties are available for either trade or acquisition in this area. Staff identified property in the 3400 block of Haynie that would accommodate underground parking.The available property for purchase represents a total area of 22,500 square feet spread over the following addresses: 1.3424 Haynie (half lot) 2.3428 Haynie 3.3432 Haynie All of the properties are currently zoned for multi-family,and have existing structures that are in various states of disrepair.The owner of the property is SPC Hillcrest LP.The City Council may require an appraisal of the property or determine the value through recent sales in the area. Robbie said that staff is looking for authorization from Council to begin negotiations with the property owner for purchase of the property. A motion was made by Mayor Pro Tern Moore,seconded by Councilmember Armstrong,to consider purchase of the property to provide additional parking in Snider Plaza.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 17th day of January,2017: ~'~'" Olin Lane,Jr.,Mayor ~ ATTEST: ~-:-;<LAA£ Christine Green,City Secretary City of University Park Page 8