HomeMy WebLinkAbout2017.02.21 City Council Meeting Minutes370
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,February 21,2017 5:00 PM Council Chamber
EXECUTIVE SESSION
3 P.M.-4 P.M.Pursuant to TGC§551.071 and TGC§551.072,the City Council met in
closed session to discuss the purchase or lease of real property on Haynie west of the Park
Plaza project and to receive legal advice from the City Attorney regarding a consulting and
lobbying services proposal.No action was taken.Executive Conference Room,1st Floor,
City Hall.
PRE-MEETING WORK SESSION(S)
4 -4:15 P.M.The City Council met in open work session to receive a briefing from Director of
Organizational Development Lea Dunn summarizing the City Council Initiatives Discussion
and Proposed Actions.No action was taken.Council Conference Room,2nd floor,City Hall.
Summary of City Council Initiatives Discussion and Proposed Actions
4:15 -5 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tern
Dawn Moore,Councilmember Randy Biddle and Councilmember Gage
Prichard
A.INVOCATION:City Attorney Rob Dillard
B.PLEDGE OF ALLEGIANCE:City Attorney Rob Dillard /Boy Scouts
Boy Scouts Charlie Barton,Johnny Lipscomb,and Daniel Carrillo of Troop
82 were present as part of earning their Communication and Citizenship in
the Community merit badges.Scouts from Troop 518 were also present:
Zach Pollard,Francois,Daniel Carrillo,Zachary Moulder,Laird Hanson,
Guerin Honeycutt,Collin Adcox,and Brandon Schout.John Ferretti of Troop
577 was also present.The scouts assisted City Attorney Rob Dillard and the
City Council in leading the Pledge of Allegiance.
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C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,
Communications SpecialisUDeputy City Secretary Amanda Hartwick,City
Secretary Christine Green,Director of Parks &Recreation Gerry Bradley,
Director of Public Works Jacob Speer,Library Director Sharon Martin,
Director of Human Resources Alicia Dorsey,Fire Chief Randy Howell,
Purchasing Manager Elizabeth Anderson,Fleet Manager Les Jackson,
Community Development Director Patrick Baugh,Director of Finance Tom
Tvardzik,and Director of Organizational Development Lea Dunn.
II.AWARDS AND RECOGNITION
None
III.CONSENT AGENDA
Consider approval of the purchase of a Police Tahoe.
City Manager Corder said that this is a planned replacement of a 2012
Tahoe that is used for patrol.
The new vehicle is a 2017 Chevrolet Tahoe Police Package Vehicle (PPV).
The City is also purchasing a five-year warranty on this vehicle.The
purchase total is $37,165 and the vehicle and warranty will be purchased
from Caldwell County Ford via BuyBoard contract #521-16.BuyBoard
contracts have been competitively bid and satisfy statutory purchasing
requirements.
This purchase was approved.
Consider aproval of the purchase of a mower for the Parks
Department.
City Manager Corder said that the Parks and Recreation Department
budgeted for a new riding mower to supplement an existing 2006 mower that
will be modified to aerate turf on the City's athletic fields.
The new mower will be used to keep the City's turf manicured for special
events and occasionally to support contract maintenance activities that are
delayed due to inclement weather.The new mower is available from
Professional Turf Products via BuyBoard contract #447-14 for $11,178.88.
BuyBoard contracts have been competitively bid and satisfy statutory
purchasing requirements.
This purchase was approved.
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Consider approval of a contract for a pool concessionaire.
City Manager Corder said that the concessionaire at the Holmes Aquatic
Center has retired after 47 years of service.The City received two
responses to its request for proposals in December.Staff recommends
awarding the contract to MD Executive,DBA Platinum Catering on the
strength of their municipal experience and advanced Point of Sale (POS)
system.
This is a one-year contract with four optional annual renewals.The
concessionaire will operate as an independent contractor at the Holmes
Aquatic Center,and ten percent (10%)of the concessionaire's monthly gross
sales will be returned to the City.
This contract was approved.
Consider approval of Memorandum of Understanding between the
University Park Fire Department and the Highland Park Department of
Public Safety for shared reserve apparatus.
City Manager Corder said this item includes two Memoranda of
Understanding (MOU)between the University Park Fire Department (UPFD)
and the Highland Park Department of Public Safety (HPDPS).The sharing of
reserve fire apparatus between Highland Park and University Park has been
common practice.The documents define terms for the sharing of reserve
apparatus between the two agencies.
The MOU for use of a reserve ladder truck authorizes HPDPS to use a
UPFD reserve ladder truck,if available,in the event that a Highland Park
apparatus is placed out of service for any reason (accident,maintenance,
etc.).
The MOU for use of an engine authorizes UPFD to use an HPDPS reserve
fire engine,if available,in the event that a University Park engine is placed
out of service for any reason (accident,maintenance,etc.).
These memoranda of understanding were approved
Consider approval of the minutes of the February 7,2017 City Council
meeting,with or without correction.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Councilmember Armstrong,seconded by
Councilmember Biddle,to approve the Consent Agenda.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
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IV.MAIN AGENDA
Public hearing to discuss amending Planned Development District
PD-23 to allow Wireless Communication Antennae
Director of Community Development Pat Baugh gave a presentation.
He said that SMU would like to mount twelve (12)cellular antennas on the
exterior side of the parking garage at the corner of Daniel and Hillcrest.
There will be four (4)antennas on each the north,south and west elevations.
These antennas will be painted to match the color and brick pattern of the
building.Pat showed edited photographs to illustrate the placement and
appearance of the antenna units.He said the cellular antennas will not
exceed the garage parapet height.
The Planning and Zoning Commission held a public hearing on January 10,
2017.No comments were received and the Commission recommended
approval of the amendment.
Mayor Lane opened the public hearing and invited comments on this
proposed amendment to PD-23.There were no speakers.He closed the
public hearing.
Consider an ordinance amending Planned Development District
PD-23 to allow Wireless Communication Antennae.
A motion was made by Mayor Pro Tem Dawn Moore,seconded by
Councilmember Randy Biddle,to approve this ordinance.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Council member Biddle,and Council member Prichard
Enactment No:ORD No.1?-004
2016 University Park Police Department Annual Traffic Stop Analysis
Chief of Police Greg Spradlin gave a presentation.He said that his
department made 4,431 traffic stops last year.The Professional
Development Institute (POI)at the University of North Texas examined the
department's data on traffic stops and searches.They found no evidence of
systematic racial profiling.This is the same result as the previous year.
Chief Spradlin said the Texas Code of Criminal Procedure requires him to
report these findings to the Council.This analysis is conducted to determine
if racial profiling is being practiced by the agency in traffic stops and
subsequent searches during those stops.
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Discuss purchase of grapple truck for the Parks Department.
Director of Parks and Recreation Gerry Bradley gave a presentation.He
said that the current grapple truck is 15 years old and has problems with the
hydraulic system and other components.
He said they treat this as an emergency piece of equipment as it is used
frequently for clean up following a storm to remove downed tree limbs.The
grapple truck is also used to plant large trees,access and maneuver in
alleys and park sites,clean creek channels,lift heavy objects such as stones
and damaged concrete,and to remove fountains for periodic maintenance.
It is also shared with the Public Works Department when street projects
require the use of the claw attachment.
The new vehicle would be a 2018 Freightliner M2106 with a Pac Mac
SKBR-220A-CN-MJ bulk trash grapple loader.The vehicle can be purchased
from Freightliner of Austin for $135,904.This is $46,000 more than what was
budgeted.The Fleet Division estimates that repairs to the 2002 unit could
cost up to $20,000.
The Council directed staff to look at the costs for modifying the truck chassis
and engine and replacing the soft parts (hydraulic hoses)on the grapple unit.
Mayor Lane said he'd like to see the costs to execute a hybrid solution for
the truck and have staff return with specifics to the Council.
Discuss conceptual design study for Miracle Mile Improvements.
City Manager Corder explained that the Miracle Mile is the area on Lovers
Lane from Douglas west to the Tollway.Several property owners within the
Miracle Mile commercial corridor have expressed an interest in improving the
area's traffic flow,parking,pedestrian mobility and landscaping.This
ownership group has offered to fund 50%of a study that would provide
concept designs for these proposed improvements.The group has asked
the City to fund the remaining portion of this study,which the group
estimates would cost $50,000.Robbie said that with the Council's approval,
he would draft a letter of agreement between the City and this ownership
group to conduct a shared cost study to come up with a concept plan for the
improvements to the area.
Mayor Lane asked when he expected the letter to come back to Council.
Robbie said he would submit the letter for Council approval at one of the
March meetings.
v.PUBLIC COMMENTS
None
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VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
d this the 7th day of March,2017:
ATTES;k-~-~
Christine Green,City Secretary
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