HomeMy WebLinkAbout2017.05.02 City Council Meeting Minutes397
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,May2,2017 5:00 PM Council Chamber
PRE-MEETING WORK SESSION(S)
4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tem
Dawn Moore,Councilmember Randy Biddle and Councilmember Gage
Prichard
A.INVOCATION:Mayor Olin Lane,Jr.
B.PLEDGE OF ALLEGIANCE:Mayor Olin Lane,Jr.
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Police Captain Jim Savage,
Communications SpecialisUDeputy City Secretary Amanda Hartwick,City
Secretary Christine Green,Director of Public Works Jacob Speer,Fire Chief
Randy Howell,Community Development Director Patrick Baugh,Director of
Human Resources Alicia Dorsey,Director of Finance Tom Tvardzik,
Purchasing Manager Elizabeth Anderson,Library Director Sharon Martin,
Director of Parks Gerry Bradley,and Director of Organizational Development
Lea Dunn.
II.AWARDS AND RECOGNITION
None
III.CONSENT AGENDA
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Consider approval of a resolution adopting Fee Schedule changes
related to the lending activities of the Library.
City Manager Corder said that this resolution adds late fees ($2 per day)and
damage ($7)and replacement fees ($160)to the City's fee schedule for the
Library's 13 new LaunchPads These are tablet-based electronic devices that
are pre-loaded with educational content.To lend these devices to library
patrons and insure their timely return in working condition,it is necessary to
establish overdue fees as well as replacement and repair costs.
This resolution was approved.
Enactment No:RES No.17-005
Consider approval of final payment to Rebcon,Inc.for Project 49700,
McFarlin Bridge
City Manager Corder said that staff is recommending that the Council
remove this item from the agenda as the payment amount is still being
negotiated.
This final payment approval was postponed at staffs request.
Consider canceling the July 4 City Council meeting.
The July 4 City Council meeting was canceled.
Consider approval of the minutes of the April 18,2017 City Council
meeting,with or without corrections.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Councilmember Taylor Armstrong,seconded by
Council member Randy Biddle,to approve the Consent Agenda with the
exception of item number 17-62,the final payment to Rebcon.The motion
carried by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
IV.MAIN AGENDA
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Consider approval of a contract with the David McCaskill Design
Group for architectural re-design of the John Roach Track.
Director of Parks and Recreation Gerry Bradley gave a presentation about
the John Roach Track at Germany Park.He said that the track was last
replaced in 2006 and that the track is now in an advanced state of
deterioration.He said that staff received three responses to an RFP for an
architect to perform track design and conduct inspections throughout
construction.Committee members from University Park,HPISD and
Highland Park selected David McCaskill Design Group as the most qualified
respondent and negotiated a design proposal in the amount of $39,500.
Gerry explained that the reason for using an architect for this project was
that he would be able to present the plans to the other two entities (HP and
HPISD)for their financial consideration.
Gerry said that the ideal schedule is to proceed with the David McCaskill
architectural contract and then begin construction in October 2017 to be
ready in time for the 2018 spring track season.Staff will present the final
estimate for the track construction costs to the City Council in June 2017.
A motion was made by Councilmember Randy Biddle,seconded by
Councilmember Taylor Armstrong,to approve this contract.The motion
carried by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
Consider approval of a contract for an Integrated Library System.
Library Director Sharon Martin gave a presentation.She explained that an
Integrated Library System (ILS)is the software that runs the library catalog,
tracks orders,and manages patron accounts.She said that the current ILS
contract will expire in October.Staff issued an RFP in January and received
four responses.Purchasing Manager Elizabeth Anderson said that staff
recommends the award of this contract to SirsiDynix.The initial year of
service would cost $63,286,including one-time implementation costs.The
total cost over five years would be $182,390.This is a five (5)year contract
with five (5)optional annual renewals.
Councilmember Prichard asked if the add-on programs with the new ILS will
be easier to add-on and with less cost.Sharon had earlier noted that the
current program is difficult and costly to modify.She said "yes",add-ons will
be easier to administer.
Sharon said that this selection was approved by the Library Governance
Committee.
A motion was made by Mayor Pro Tern Moore,seconded by Councilmember
Prichard,that this contract be approved.The motion carried by the following
vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
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Consider agreement with Carroll Pruitt,Pruitt Consulting for
construction plan review professional services.
City Manager Corder said that the City has successfully used Carroll Pruitt
for plan review services for large projects in the past.Due to the number of
large scope projects such as the HPUMC Family Center,the SPC Hillcrest
Park Plaza Development and the numerous HPISD school campus bond
funded projects,such supplemental review services will be necessary.The
permit fees more than cover the costs of this professional service.The total
plan review of the referenced projects will likely cost $40,000.
Staff recommends executing an agreement with Pruitt Consulting in an
amount not to exceed $50,000.
A motion was made by Councilmember Armstrong,seconded by Mayor Pro
Tern Moore,that this agreement be approved.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Council member Biddle,and Councilmember Prichard
V.PUBLIC COMMENTS
None
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
Considered and approved this the 16th day of May,2017:
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Olin Lane,Jr.,Mayor 1/
ATTEST:
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Christine Green,City Secretary
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