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HomeMy WebLinkAbout2017.09.05 City Council Meeting Minutes441 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,September 5,2017 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tem Dawn Moore,Councilmember Randy Biddle and Council member Gage Prichard A.INVOCATION:Mayor Pro Tern Dawn Moore B.PLEDGE OF ALLEGIANCE:Mayor Pro Tern Dawn Moore /Boy Scouts C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Communications SpecialisUDeputy City Secretary Amanda Hartwick,City Secretary Christine Green,Director of Public Works Jacob Speer,Fire Chief Randy Howell,Purchasing Manager Elizabeth Anderson,Library Director Sharon Martin,Director of Organizational Development Lea Dunn,Director of Parks Gerry Bradley,Director of Finance Tom Tvardzik,and Director of Human Resources Alicia Dorsey. II.AWARDS AND RECOGNITION None III.CONSENT AGENDA City of University Park Page 1 442 City Council Meeting Minutes September 5,2017 17-162 Consider approval of a resolution approving a Household Hazardous Waste Interlocal Agreement with Dallas County for FY2018. City Manager Corder said that this resolution is an agreement with the Dallas County Household Hazardous Waste Disposal Program to accept household hazardous waste from UP residents.Citizens of University Park may use the Home Chemical Collection Center (located at 11234 Plano Road in Dallas)to dispose of their paint,herbicides,pesticides,etc.University Park's annual contribution to the program is funded as a $25,000 expenditure from the Sanitation Division FY 2018 budget. This resolution was approved. Enactment No:RES No.17-011 17-163 Consider approval of an amendment to the Sanitation Franchise ordinance. City Manager Corder said that this ordinance adds a vendor,Chem Can Dallas,to the existing Sanitation Franchise Ordinance.This ordinance grants franchises to companies wishing to engage in the business of collecting, transporting,and disposing of solid waste using stationary compactors, discarded tire containers,portable tOilets,and/or construction roll-off containers from commercial and industrial premises and development projects within the City. This ordinance was adopted. Enactment No:ORD No.17-026 17-171 Consider approval of the minutes of the August 15,2017 City Council meeting minutes,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Armstrong,seconded by Council member Biddle,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard IV.MAIN AGENDA City of University Park Page 2 443 City Council Meeting Minutes September 5,2017 17-169 Consider approval of an ordinance excluding certain employees from participation in the University Park Firemen's Relief and Retirement Fund. Director of Organizational Development Lea Dunn summarized these ordinances.She said that this first ordinance on the agenda relates to the Firemen's Relief and Retirement Fund (FRRF).She said that University Park firefighters will vote on the proposed changes to the fund after the Council adopts the ordinance.These changes are: 1.Cap the contributions of the firefighters who remain in the current FRRF at 10%; 2.The City will guarantee the plan benefits as currently offered provided the firefighters remaining in the plan not implement any future plan changes,including new benefits,unless required by law; 3.Maintain the qualified status of the plan under IRS regulations; 4.Continue to contract for actuarial and audit services as required by law;and 5.Close the plan to all new hires. The second ordinance on the agenda relates to the Texas Municipal Retirement System (TMRS)and provides that all new firefighter hires will be excluded from the FRRF plan and instead participate in the TMRS plan after November 1,2017. The City successfully sought state legislation to amend the Texas Local Fire Fighters Retirement Act (TLFFRA)to allow the City to address long-term funding concerns of the FRRF.The FRRF has an unfunded actuarial accrued liability in excess of $11.2 million.As of the last actuarial valuation in January 2015,there were 35 active contributing members and 43 individuals - retirees,spouses,alternates,and children -receiving benefits.All other University Park employees participate in TMRS,which is a hybrid cash-balance retirement plan with nearly 850 cities and over 100,000 active contributing members participating. A motion was made by Councilmember Randy Biddle,seconded by Councilmember Gage Prichard,to approve this ordinance.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard Enactment No:ORD No.17-027 City of University Park Page 3 444 City Council Meeting Minutes September 5,2017 17-170 Consider approval of an ordinance allowing Fire Department employees to participate in the Texas Municipal Retirement System. Director of Organizational Development Lea Dunn said that this second ordinance provides that all new firefighter hires will be excluded from the FRRF plan.All new hires must participate in the Texas Municipal Retirement System plan after the closure effective date of November 1,2017. She said that the City worked closely with TMRS representatives to amend the governing statutes of TMRS.The proposed ordinance outlines the eligibility of employees who are allowed to participate in TMRS and allows for a modification to the definition of "employee"so that members of the Fire Department can participate in two separate retirement systems.Only employees hired after the effective date of the legislation,and upon passage of the ordinance by the City Council with a concurring vote of the participating FRRF members are eligible at this time to participate in TMRS. A motion was made by Councilmember Taylor Armstrong,seconded by Council member Randy Biddle,to approve this ordinance.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard Enactment No:ORD No.17-028 City of University Park Page 4 445 City Council Meeting Minutes September 5,2017 17-164 Second Public Hearing on proposed FY2018 Tax Rate. Director of Finance Tom Tvardzik gave a presentation.He said that this is the second of two public hearings about the tax rate in accordance with Chapter 26 of the Texas Tax Code (Truth-in-Taxation).This statute requires the calculation and publication of the effective tax rate (ETR),a tax rate that would produce the same amount of taxes if applied to the same properties taxed from one year to the next.These rates are calculated by the city's tax collector,the Dallas County Tax Office. Tom noted that a number of the city's residential properties are under dispute with the Dallas Central Appraisal District for the assessed value.He has calculated the tax rate with the assumption that all disputes will be resolved in favor of the property owner. Texas statutes further require that cities provide notice and hold at least two public hearings before adopting an annual property tax rate that exceeds either the ETR or the "rollback rate"(RTR,which is ETR plus 8%). The applicable tax rates for the 2017 tax year (FY2018)are as follows: •2017 ETR =24.3419 cents per $100 of taxable value •2017 RTR =26.2892 cents per $100 of taxable value •2016 University Park property tax rate =24.8761 cents per $100 of taxable value. At its August 7 meeting,the City Council adopted a 2017 maximum proposed tax rate of 24.8761 cents per $100 of taxable value.As this rate exceeds the ETR,public hearings must be held.The maximum proposed rate should be considered a "not-to-exceed"rate.City Council may adopt a final tax rate at or below (but not higher than)the rate in the notice. Tom said that with the proposed tax rate,an A11 (average single family) homeowner with a home valued at $1,549,797 would pay an annual tax bill of $3,084,a $119 increase over last year. Mayor Lane opened the public hearing.There were no speakers,so he closed the public hearing. City of University Park Page 5 446 City Council Meeting Minutes September 5,2017 17-165 First Public Hearing FY18 Budget. Director of Finance Tom Tvardzik gave a presentation.He explained the budget and tax rate adoption process whereby a budget is proposed,advisory committees review the budget,public hearings are held,and the City Council adopts the tax rate and budget. He said that the proposed FY2018 budget of $50,893,909 is 1.2%higher than the adopted FY2017 budget of $50,266,924. Highlights of the proposed budget include: •A 2.2%increase (year-over-year)in the City's property tax base. •A property tax rate of 24.8761 cents per $100 of taxable value (same rate as FY2017). •No increase in consumption-based water rates. •No increase in usage-based sewer rates. •A $1 (10%)increase to the base (fixed)sewer fee. •No increase in residential sanitation rates.(Newly rationalized Commercial sanitation fees should result in a 5%revenue increase within that account group.) •A 5%across-the-board increase in storm water fees. •A 5%increase in "pay-as-you-go"capital project funding,to $6.2 million. •An increase of two full-time positions -related to Public Safety. •A market-based compensation adjustment of 3%for all City personnel. •Increases in TMRS,FRRF and health-care funding. Councilmember Prichard said he knows the City approved two new salaried employees.He asked if the still-vacant City Engineer position is included in the budget.Tom said "yes,"this position is budgeted. Mayor Lane opened the public hearing.There were no speakers.He continued the public hearing to the September 19 meeting. City of University Park Page 6 447 City Council Meeting Minutes September 5,2017 17-167 Consider approval of a resolution renewing the City Investment Policy for FY18. Director of Finance Tom Tvardzik gave a presentation.He said that this resolution will renew the City Investment Policy for FY18 and reappoint the Authorized Investment Officers in accordance with state statute. The Finance Advisory Committee reviewed the policy and did not propose any changes to the existing policy. The investment policy's key provisions are: •Identification of the policy's four objectives:safety, liquidity,yield,and prudence.Safety is always the highest priority objective. •Description of eligible investments:U.S.Treasury and agency obligations;State of Texas and related obligations;certain municipal bonds;repurchase agreements;CD's;money market mutual funds;and local government investment pools. •Approval of investment vendors:the City may only do business with broker-dealers,banks,and others who have been reviewed and approved annually by the Finance Advisory Committee. •Diversification of portfolio:Investment holdings must remain within certain maximum percentages of the total portfolio to limit exposure to potential losses. •Designation of investment officers:Only authorized, trained individuals may conduct investment transactions for the City.These individuals are designated within the resolution adopting the Investment Policy.The authorized individuals are generally the Director of Finance,the City Controller,and the City Manager, although others may be designated as necessary. A motion was made by Mayor Pro Tern Dawn Moore,seconded by Councilmember Gage Prichard,to approve this resolution.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard Enactment No:RES No.17-012 City of University Park Page 7 448 City Council Meeting Minutes September 5,2017 17-168 Consider approval of a resolution adopting Financial Management Policies. Director of Finance Tom Tvardzik gave a presentation.This resolution adopts University Park Financial Management Policies.The Government Finance Officers Association (GFOA)recommends (as part of 161 "Best Practices"for governments)that financial management policies be reviewed and adopted as part of the budget process. The Financial Management Policies address the following areas: •Annual budgets and transfer authority, •Commitment to Generally Accepted Accounting Principles, •Financial reporting and auditing, •Revenue,expenditure and fund balance policies, •Capital projects,internal controls,long-term financial planning and cash management. The Finance Advisory Committee recommended approval of the Policies with the recommendation that the following language be added to the "One-time revenues"section of the policy: For the purposes of this policy,one-time revenues include (but are not limited to):payments received from the sale of rights-of-way,alleys,streets or other City-owned real property and building permit fees received in excess of 120% of the amount budgeted for the fiscal year.Transfers made as result of this policy are limited to the extent they would cause the unassigned fund balance to drop below the required fund minimum. A motion was made by Councilmember Randy Biddle,seconded by Mayor Pro Tern Dawn Moore,to approve this resolution.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard Enactment No:RES No.17-013 City of University Park Page 8 449 City Council Meeting Minutes September 5,2017 17-159 Consider approval of the purchase of John Roach Track and Fitness Equipment. Director of Parks and Recreation Gerry Bradley gave a presentation.Per the Memorandum of Understanding between the City and HPISD approved on August 15,the City will pay for track and fitness equipment and be reimbursed by HPISD.The total project cost is $384,116.26.The Parks Department got good references on Texas Sports Builders for the track replacement.This is the same vendor that did the track replacement in 2006. Gerry submitted the following bids for approval: Track Replacement -Texas Sports Builders Cost,$318,412.50 Track Contingency,$10,000 Fitness Equipment -GameTime,$53,703.76 Fitness Equipment Contingency,$2,000 Total Project Cost =$384,116.26 Taylor Armstrong said he thought the project was supposed to cost closer to $500,000.Gerry said that they were originally looking at a different track surface material,but switched to a cheaper but still good-quality option. A motion was made by Councilmember Armstrong,seconded by Mayor Pro Tem Moore,that this purchase be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard City of University Park Page 9 450 City Council Meeting Minutes September 5,2017 17-158 Consider approval of an agreement for the purchase of asset management software. Director of Information Services Dale Harwell explained the City's asset management system.He said that City staff has used Navigator asset management software from Cartegraph since 2004.Public Works and Parks employees use this software to track and schedule maintenance and repair of assets located throughout the City (e.g.water/sewer lines,pavement,street signals/signs,parks equipment,etc.)and to respond to resident requests. This version of software is past its end-of-life and is no longer supported. Staff solicited proposals (RFP)in March 2017 to replace the current system. Of the eleven proposals received,Beehive Industries received the highest score as ranked by the selection criteria in the RFP.The staff selection team evaluated product demonstrations from three semi-finalists and ultimately selected the lowest cost proposal from Beehive Industries as the recommended solution. He said that staff recommends that the Beehive solution be implemented in two phases with total Year 1 costs at $89,100.An annual subscription and software maintenance fee of $37,450 will be assessed for years two through five.This annual fee is about 50%less than what the City has been paying Cartegraph.The total cost for five years will be $238,900. A motion was made by Councilmember Biddle,seconded by Councilmember Armstrong,that this purchase be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard City of University Park Page 10 451 City Council Meeting Minutes September 5,2017 17-160 Consider approval of a lease agreement with New Cingular Wireless PCS,LLC (AT&T). Director of Information Services Dale Harwell gave a presentation.He said that New Cingular Wireless PCS (AT&T)submitted a proposal for attaching antennas to the Northwest Highway Elevated Water Tower.The antennas will improve cell coverage south of Northwest Highway and easUwest of Hillcrest. The Public Utility Advisory Committee (PUAC)reviewed this proposal.AT&T would lease 48 square feet on the tower and 112 square feet on the ground. This is a 25 year term agreement -annual rent the first year is $45,000,years 2-25 include 3%annual increases with a total value around $1.6 million. Dale said that a stealth collar on the water tower will conceal the equipment. Councilmember Prichard asked if this is the water tower that we're planning to renovate.Answering yes,Dale said that this installation will not interfere with the renovation. A motion was made by Councilmember Gage Prichard,seconded by Mayor Pro Tem Dawn Moore,to approve this lease agreement.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard 17-161 Consider approval of an ordinance amending the residential parking district to include the addition of a new zone on the 3000 block of Rosedale Avenue. Chief of Police Greg Spradlin gave a presentation.He said that two residents in the 3000 block of Rosedale complained that residents in the multi-family 3100 block of Rosedale were taking up most of the on-street parking on their block.The residents of the 3000 block of Rosedale requested their own parking district,separate from the 3100 block.The Public Works Department sent out surveys to the residents of the the 3000 block of Rosedale and received 17 responses out of 21 people on the block in favor of making the 3000 block of Rosedale its own residential parking district. A motion was made by Councilmember Gage Prichard,seconded by Councilmember Taylor Armstrong,to approve this ordinance.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard Enactment No:ORO No.17-029 City of University Park Page 11 452 City Council Meeting Minutes September 5,2017 17-172 Consider approval of an interlocal agreement with Dallas Area Rapid Transit. City Manager Corder said that this Dallas Area Rapid Transit (DART)Transit Related Improvement Policy (TRIP)allows member cities that do not have rail or the potential for rail like University Park,Highland Park,Cockrell Hill,and Glenn Heights to receive some sales tax money back for transportation-related projects.The policy requires separate interlocal agreements with eligible cities to identify projects and funding levels.The proposed interlocal agreement outlines annual funding in University Park through FY2025.Exhibits to the agreement identify a listing of City projects such as traffic signals,road resurfacing and reconstruction,sidewalk rehabilitation,and public safety radios.While funding is provided through a reimbursement of transit sales tax from DART,the North Central Texas Council of Governments (NCTCOG)is also providing matching funds for the policy. The DART Board approved the University Park agreement on August 22. The TRIP program is modeled after the Local Assistance Program (LAP)that was funded by DART in the late 1990's to assist non-rail member cities with financing various transit-related capital projects.The City of University Park did not receive any funding from the LAP program. The City's first request under this program will be for reimbursement for traffic signals installed on Hillcrest. A motion was made by Councilmember Armstrong,seconded by Council member Biddle,that this Action Item be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Council member Prichard V.PUBLIC COMMENTS Frank Brame,3711 Binkley Ave.,said that he would like to see more traffic enforcement on side streets like Binkley. VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. roved this the 19th day of September,2017: ATTEST: WAJ')'~A,(\ Christine Green,City Secretary City of University Park Page 12