HomeMy WebLinkAbout2017.09.05 City Council Meeting Minutes441
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,September 5,2017 5:00 PM Council Chamber
PRE-MEETING WORK SESSION(S)
4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tem Dawn
Moore,Councilmember Randy Biddle and Council member Gage Prichard
A.INVOCATION:Mayor Pro Tern Dawn Moore
B.PLEDGE OF ALLEGIANCE:Mayor Pro Tern Dawn Moore /Boy Scouts
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,
Communications SpecialisUDeputy City Secretary Amanda Hartwick,City
Secretary Christine Green,Director of Public Works Jacob Speer,Fire Chief
Randy Howell,Purchasing Manager Elizabeth Anderson,Library Director
Sharon Martin,Director of Organizational Development Lea Dunn,Director of
Parks Gerry Bradley,Director of Finance Tom Tvardzik,and Director of
Human Resources Alicia Dorsey.
II.AWARDS AND RECOGNITION
None
III.CONSENT AGENDA
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City Council Meeting Minutes September 5,2017
17-162 Consider approval of a resolution approving a Household Hazardous
Waste Interlocal Agreement with Dallas County for FY2018.
City Manager Corder said that this resolution is an agreement with the Dallas
County Household Hazardous Waste Disposal Program to accept household
hazardous waste from UP residents.Citizens of University Park may use the
Home Chemical Collection Center (located at 11234 Plano Road in Dallas)to
dispose of their paint,herbicides,pesticides,etc.University Park's annual
contribution to the program is funded as a $25,000 expenditure from the
Sanitation Division FY 2018 budget.
This resolution was approved.
Enactment No:RES No.17-011
17-163 Consider approval of an amendment to the Sanitation Franchise
ordinance.
City Manager Corder said that this ordinance adds a vendor,Chem Can
Dallas,to the existing Sanitation Franchise Ordinance.This ordinance grants
franchises to companies wishing to engage in the business of collecting,
transporting,and disposing of solid waste using stationary compactors,
discarded tire containers,portable tOilets,and/or construction roll-off
containers from commercial and industrial premises and development
projects within the City.
This ordinance was adopted.
Enactment No:ORD No.17-026
17-171 Consider approval of the minutes of the August 15,2017 City Council
meeting minutes,with or without corrections.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Councilmember Armstrong,seconded by
Council member Biddle,to approve the Consent Agenda.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
IV.MAIN AGENDA
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City Council Meeting Minutes September 5,2017
17-169 Consider approval of an ordinance excluding certain employees from
participation in the University Park Firemen's Relief and Retirement
Fund.
Director of Organizational Development Lea Dunn summarized these
ordinances.She said that this first ordinance on the agenda relates to the
Firemen's Relief and Retirement Fund (FRRF).She said that University Park
firefighters will vote on the proposed changes to the fund after the Council
adopts the ordinance.These changes are:
1.Cap the contributions of the firefighters who remain in the current
FRRF at 10%;
2.The City will guarantee the plan benefits as currently offered
provided the firefighters remaining in the plan not implement any
future plan changes,including new benefits,unless required by
law;
3.Maintain the qualified status of the plan under IRS regulations;
4.Continue to contract for actuarial and audit services as required by
law;and
5.Close the plan to all new hires.
The second ordinance on the agenda relates to the Texas Municipal
Retirement System (TMRS)and provides that all new firefighter hires will be
excluded from the FRRF plan and instead participate in the TMRS plan after
November 1,2017.
The City successfully sought state legislation to amend the Texas Local Fire
Fighters Retirement Act (TLFFRA)to allow the City to address long-term
funding concerns of the FRRF.The FRRF has an unfunded actuarial
accrued liability in excess of $11.2 million.As of the last actuarial valuation in
January 2015,there were 35 active contributing members and 43 individuals -
retirees,spouses,alternates,and children -receiving benefits.All other
University Park employees participate in TMRS,which is a hybrid
cash-balance retirement plan with nearly 850 cities and over 100,000 active
contributing members participating.
A motion was made by Councilmember Randy Biddle,seconded by
Councilmember Gage Prichard,to approve this ordinance.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
Enactment No:ORD No.17-027
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City Council Meeting Minutes September 5,2017
17-170 Consider approval of an ordinance allowing Fire Department employees
to participate in the Texas Municipal Retirement System.
Director of Organizational Development Lea Dunn said that this second
ordinance provides that all new firefighter hires will be excluded from the
FRRF plan.All new hires must participate in the Texas Municipal Retirement
System plan after the closure effective date of November 1,2017.
She said that the City worked closely with TMRS representatives to amend
the governing statutes of TMRS.The proposed ordinance outlines the
eligibility of employees who are allowed to participate in TMRS and allows for
a modification to the definition of "employee"so that members of the Fire
Department can participate in two separate retirement systems.Only
employees hired after the effective date of the legislation,and upon passage
of the ordinance by the City Council with a concurring vote of the participating
FRRF members are eligible at this time to participate in TMRS.
A motion was made by Councilmember Taylor Armstrong,seconded by
Council member Randy Biddle,to approve this ordinance.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
Enactment No:ORD No.17-028
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City Council Meeting Minutes September 5,2017
17-164 Second Public Hearing on proposed FY2018 Tax Rate.
Director of Finance Tom Tvardzik gave a presentation.He said that this is
the second of two public hearings about the tax rate in accordance with
Chapter 26 of the Texas Tax Code (Truth-in-Taxation).This statute requires
the calculation and publication of the effective tax rate (ETR),a tax rate that
would produce the same amount of taxes if applied to the same properties
taxed from one year to the next.These rates are calculated by the city's tax
collector,the Dallas County Tax Office.
Tom noted that a number of the city's residential properties are under dispute
with the Dallas Central Appraisal District for the assessed value.He has
calculated the tax rate with the assumption that all disputes will be resolved in
favor of the property owner.
Texas statutes further require that cities provide notice and hold at least two
public hearings before adopting an annual property tax rate that exceeds
either the ETR or the "rollback rate"(RTR,which is ETR plus 8%).
The applicable tax rates for the 2017 tax year (FY2018)are as follows:
•2017 ETR =24.3419 cents per $100 of taxable value
•2017 RTR =26.2892 cents per $100 of taxable value
•2016 University Park property tax rate =24.8761 cents per $100 of
taxable value.
At its August 7 meeting,the City Council adopted a 2017 maximum proposed
tax rate of 24.8761 cents per $100 of taxable value.As this rate exceeds the
ETR,public hearings must be held.The maximum proposed rate should be
considered a "not-to-exceed"rate.City Council may adopt a final tax rate at
or below (but not higher than)the rate in the notice.
Tom said that with the proposed tax rate,an A11 (average single family)
homeowner with a home valued at $1,549,797 would pay an annual tax bill of
$3,084,a $119 increase over last year.
Mayor Lane opened the public hearing.There were no speakers,so he
closed the public hearing.
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17-165 First Public Hearing FY18 Budget.
Director of Finance Tom Tvardzik gave a presentation.He explained the
budget and tax rate adoption process whereby a budget is proposed,advisory
committees review the budget,public hearings are held,and the City Council
adopts the tax rate and budget.
He said that the proposed FY2018 budget of $50,893,909 is 1.2%higher than
the adopted FY2017 budget of $50,266,924.
Highlights of the proposed budget include:
•A 2.2%increase (year-over-year)in the City's property tax base.
•A property tax rate of 24.8761 cents per $100 of taxable value (same
rate as FY2017).
•No increase in consumption-based water rates.
•No increase in usage-based sewer rates.
•A $1 (10%)increase to the base (fixed)sewer fee.
•No increase in residential sanitation rates.(Newly rationalized
Commercial sanitation fees should result in a 5%revenue increase
within that account group.)
•A 5%across-the-board increase in storm water fees.
•A 5%increase in "pay-as-you-go"capital project funding,to $6.2
million.
•An increase of two full-time positions -related to Public Safety.
•A market-based compensation adjustment of 3%for all City
personnel.
•Increases in TMRS,FRRF and health-care funding.
Councilmember Prichard said he knows the City approved two new salaried
employees.He asked if the still-vacant City Engineer position is included in
the budget.Tom said "yes,"this position is budgeted.
Mayor Lane opened the public hearing.There were no speakers.He
continued the public hearing to the September 19 meeting.
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17-167 Consider approval of a resolution renewing the City Investment Policy for
FY18.
Director of Finance Tom Tvardzik gave a presentation.He said that this
resolution will renew the City Investment Policy for FY18 and reappoint the
Authorized Investment Officers in accordance with state statute.
The Finance Advisory Committee reviewed the policy and did not propose any
changes to the existing policy.
The investment policy's key provisions are:
•Identification of the policy's four objectives:safety,
liquidity,yield,and prudence.Safety is always the
highest priority objective.
•Description of eligible investments:U.S.Treasury
and agency obligations;State of Texas and related
obligations;certain municipal bonds;repurchase
agreements;CD's;money market mutual funds;and
local government investment pools.
•Approval of investment vendors:the City may only
do business with broker-dealers,banks,and others
who have been reviewed and approved annually by the
Finance Advisory Committee.
•Diversification of portfolio:Investment holdings must
remain within certain maximum percentages of the total
portfolio to limit exposure to potential losses.
•Designation of investment officers:Only authorized,
trained individuals may conduct investment transactions
for the City.These individuals are designated within the
resolution adopting the Investment Policy.The
authorized individuals are generally the Director of
Finance,the City Controller,and the City Manager,
although others may be designated as necessary.
A motion was made by Mayor Pro Tern Dawn Moore,seconded by
Councilmember Gage Prichard,to approve this resolution.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
Enactment No:RES No.17-012
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City Council Meeting Minutes September 5,2017
17-168 Consider approval of a resolution adopting Financial Management
Policies.
Director of Finance Tom Tvardzik gave a presentation.This resolution
adopts University Park Financial Management Policies.The Government
Finance Officers Association (GFOA)recommends (as part of 161 "Best
Practices"for governments)that financial management policies be reviewed
and adopted as part of the budget process.
The Financial Management Policies address the following areas:
•Annual budgets and transfer authority,
•Commitment to Generally Accepted Accounting Principles,
•Financial reporting and auditing,
•Revenue,expenditure and fund balance policies,
•Capital projects,internal controls,long-term financial planning and
cash management.
The Finance Advisory Committee recommended approval of the Policies with
the recommendation that the following language be added to the "One-time
revenues"section of the policy:
For the purposes of this policy,one-time revenues include (but are not limited
to):payments received from the sale of rights-of-way,alleys,streets or other
City-owned real property and building permit fees received in excess of 120%
of the amount budgeted for the fiscal year.Transfers made as result of this
policy are limited to the extent they would cause the unassigned fund balance
to drop below the required fund minimum.
A motion was made by Councilmember Randy Biddle,seconded by Mayor Pro
Tern Dawn Moore,to approve this resolution.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
Enactment No:RES No.17-013
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City Council Meeting Minutes September 5,2017
17-159 Consider approval of the purchase of John Roach Track and Fitness
Equipment.
Director of Parks and Recreation Gerry Bradley gave a presentation.Per the
Memorandum of Understanding between the City and HPISD approved on
August 15,the City will pay for track and fitness equipment and be
reimbursed by HPISD.The total project cost is $384,116.26.The Parks
Department got good references on Texas Sports Builders for the track
replacement.This is the same vendor that did the track replacement in 2006.
Gerry submitted the following bids for approval:
Track Replacement -Texas Sports Builders Cost,$318,412.50
Track Contingency,$10,000
Fitness Equipment -GameTime,$53,703.76
Fitness Equipment Contingency,$2,000
Total Project Cost =$384,116.26
Taylor Armstrong said he thought the project was supposed to cost closer to
$500,000.Gerry said that they were originally looking at a different track
surface material,but switched to a cheaper but still good-quality option.
A motion was made by Councilmember Armstrong,seconded by Mayor Pro
Tem Moore,that this purchase be approved.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
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City Council Meeting Minutes September 5,2017
17-158 Consider approval of an agreement for the purchase of asset
management software.
Director of Information Services Dale Harwell explained the City's asset
management system.He said that City staff has used Navigator asset
management software from Cartegraph since 2004.Public Works and Parks
employees use this software to track and schedule maintenance and repair of
assets located throughout the City (e.g.water/sewer lines,pavement,street
signals/signs,parks equipment,etc.)and to respond to resident requests.
This version of software is past its end-of-life and is no longer supported.
Staff solicited proposals (RFP)in March 2017 to replace the current system.
Of the eleven proposals received,Beehive Industries received the highest
score as ranked by the selection criteria in the RFP.The staff selection team
evaluated product demonstrations from three semi-finalists and ultimately
selected the lowest cost proposal from Beehive Industries as the
recommended solution.
He said that staff recommends that the Beehive solution be implemented in
two phases with total Year 1 costs at $89,100.An annual subscription and
software maintenance fee of $37,450 will be assessed for years two through
five.This annual fee is about 50%less than what the City has been paying
Cartegraph.The total cost for five years will be $238,900.
A motion was made by Councilmember Biddle,seconded by Councilmember
Armstrong,that this purchase be approved.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
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17-160 Consider approval of a lease agreement with New Cingular Wireless
PCS,LLC (AT&T).
Director of Information Services Dale Harwell gave a presentation.He said
that New Cingular Wireless PCS (AT&T)submitted a proposal for attaching
antennas to the Northwest Highway Elevated Water Tower.The antennas will
improve cell coverage south of Northwest Highway and easUwest of Hillcrest.
The Public Utility Advisory Committee (PUAC)reviewed this proposal.AT&T
would lease 48 square feet on the tower and 112 square feet on the ground.
This is a 25 year term agreement -annual rent the first year is $45,000,years
2-25 include 3%annual increases with a total value around $1.6 million.
Dale said that a stealth collar on the water tower will conceal the equipment.
Councilmember Prichard asked if this is the water tower that we're planning
to renovate.Answering yes,Dale said that this installation will not interfere
with the renovation.
A motion was made by Councilmember Gage Prichard,seconded by Mayor
Pro Tem Dawn Moore,to approve this lease agreement.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
17-161 Consider approval of an ordinance amending the residential parking
district to include the addition of a new zone on the 3000 block of
Rosedale Avenue.
Chief of Police Greg Spradlin gave a presentation.He said that two residents
in the 3000 block of Rosedale complained that residents in the multi-family
3100 block of Rosedale were taking up most of the on-street parking on their
block.The residents of the 3000 block of Rosedale requested their own
parking district,separate from the 3100 block.The Public Works Department
sent out surveys to the residents of the the 3000 block of Rosedale and
received 17 responses out of 21 people on the block in favor of making the
3000 block of Rosedale its own residential parking district.
A motion was made by Councilmember Gage Prichard,seconded by
Councilmember Taylor Armstrong,to approve this ordinance.The motion
carried by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
Enactment No:ORO No.17-029
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17-172 Consider approval of an interlocal agreement with Dallas Area Rapid
Transit.
City Manager Corder said that this Dallas Area Rapid Transit (DART)Transit
Related Improvement Policy (TRIP)allows member cities that do not have rail
or the potential for rail like University Park,Highland Park,Cockrell Hill,and
Glenn Heights to receive some sales tax money back for
transportation-related projects.The policy requires separate interlocal
agreements with eligible cities to identify projects and funding levels.The
proposed interlocal agreement outlines annual funding in University Park
through FY2025.Exhibits to the agreement identify a listing of City projects
such as traffic signals,road resurfacing and reconstruction,sidewalk
rehabilitation,and public safety radios.While funding is provided through a
reimbursement of transit sales tax from DART,the North Central Texas
Council of Governments (NCTCOG)is also providing matching funds for the
policy.
The DART Board approved the University Park agreement on August 22.
The TRIP program is modeled after the Local Assistance Program (LAP)that
was funded by DART in the late 1990's to assist non-rail member cities with
financing various transit-related capital projects.The City of University Park
did not receive any funding from the LAP program.
The City's first request under this program will be for reimbursement for traffic
signals installed on Hillcrest.
A motion was made by Councilmember Armstrong,seconded by
Council member Biddle,that this Action Item be approved.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Council member Prichard
V.PUBLIC COMMENTS
Frank Brame,3711 Binkley Ave.,said that he would like to see more traffic
enforcement on side streets like Binkley.
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
roved this the 19th day of September,2017:
ATTEST:
WAJ')'~A,(\
Christine Green,City Secretary
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