HomeMy WebLinkAbout2017.10.03 City Council Meeting Minutes459
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,October 3,2017 5:00 PM Council Chamber
PRE-MEETING WORK SESSION(S)
4:00 -4:15 P.M.The City Council met in open work session to receive a report from Director
of Public Works Jacob Speer regarding a traffic control plan for Park Plaza utilities
construction.No action was taken.Council Conference Room,2nd floor,City Hall.
4:15 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tem Dawn
Moore,Councilmember Randy Biddle and Councilmember Gage Prichard
A.INVOCATION:Director of Human Resources Alicia Dorsey
B.PLEDGE OF ALLEGIANCE:Director of Human Resources Alicia Dorsey /Boy
Scouts
Boy Scout Ashton Malloy of Troop 82 was present as part of earning his
Communication merit badge.He helped Alicia Dorsey and the City Council in
leading the Pledge of Allegiance.Boy Scout Garrett Smith of Troop 82
introduced himself later in the meeting and said he is working on his
Citizenship in the Community merit badge
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
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D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,
Communications Specialist/Deputy City Secretary Amanda Hartwick,City
Secretary Christine Green,Director of Parks Gerry Bradley,Fire Chief Randy
Howell,Library Director Sharon Martin,Purchasing Manager Elizabeth
Anderson,Director of Finance Tom Tvardzik,Director of Human Resources
Alicia Dorsey,Director of Organizational Development Lea Dunn,Director of
Public Works Jacob Speer,Controller Civic Yip,Payroll/AP Specialist Tonya
Glick,General Account Barbara Kowalewski,Community Development
Director Patrick Baugh,General Accountant Dianne Hailey,Fire
Administrative Secretary Phyllis Mahan,and Police Administrative Assistant
Dawn Kossmann.
II.AWARDS AND RECOGNITION
17-187 Proclamation remembering Mary Duncan Goodloe.
Mayor Lane read a proclamation remembering UP Elementary teacher Mary
Goodloe who died in the floodwaters of Turtle Creek in 1995.A plaque
honoring her memory will be dedicated tomorrow at the McFarlin Bridge.
17-189 Presentation of letter of appreciation from Finance Committee for efforts
associated with FRRF legislation.
Director of Finance Tom Tvardzik read a letter from Finance Advisory
Committee Chair John Stuart thanking groups and individuals for their efforts
in arriving at a solution to the FRRF funding problem.
17-191 2017 Achievement of Excellence in Procurement Award
Director of Finance Tom Tvardzik recognized his staff for their work in
achieving these awards.
17-192 FY17 Distinguished Budget Presentation Award
17-193 FY16 CAFR Certificate of Achievement for Excellence in Financial
Reporting
III.CONSENT AGENDA
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17-184 Consider approval of a park reservation request and route through
University Park for the Susan G.Komen 3-Day Walk.
City Manager Corder said this is a request from the Susan G.Komen
Foundation for its annual 3-day walk for breast cancer research which
involves passing through Curtis Park and a rest area at Goar Park.The event
is scheduled for Sunday,November 5,2017 from 7:30 a.m.to approximately
11 a.m.and is anticipated to have approximately 1,000 participants.
This event has taken place in the city for the past several years and has been
completed without any problems.
This request was approved.
17-185 Consider approval of payment to Tyler Technologies for New World ERP
Standard Software Maintenance for FY18.
City Manager Corder said that this agenda item is a payment to Tyler
Technologies for maintenance of the New World Systems (NWS)financial
software.City staff has used NWS for financial management,utility
management,and human resources since 1995.This year's maintenance
contract is $58,434,4%higher than the previous year.
This payment was approved.
17-186 Consider approval of the minutes of the September 19,2017 City
Council meeting,with or without corrections.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Councilmember Armstrong,seconded by
Councilmember Biddle,to approve the Consent Agenda.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
IV.MAIN AGENDA
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17-190 Consider approval of a bid from Kibler Construction to replace the
northeast building at the Holmes Aquatic Center.
Director of Parks &Recreation Gerry Bradley gave a presentation.He said
that the City hired W.B.Kibler Construction in March 2017 as the
Construction Manager at Risk (CMAR)for the replacement of the northeast
building at the Holmes Aquatic Center (HAC).Since then,staff,the project
architect,CMAR and various committee members have explored building
design changes to identify cost savings.The northeast building budget is not
to exceed $2.5 million.On September 9,W.B.Kibler Construction received
bids for the new building and then negotiated with each trade that had
submitted a bid for the project.This change order reflects the Guaranteed
Maximum Price of this project as follows:
HAC Northeast Building
Pre-bid service fee $1,500.00
Building Construction Cost $2,437,327.00
CMAR Project Cost at 2.5%$60,971.00
Total Project Cost $2,499,798.00
A motion was made by Councilmember Randy Biddle,seconded by
Council member Taylor Armstrong,to approve this bid award.The motion
carried by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore,
Councilmember Biddle,and Councilmember Prichard
V.PUBLIC COMMENTS
None
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
Olin Lane,Jr.,Mayor
ATIEST:
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Christine Green,City Secretary
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