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HomeMy WebLinkAbout2018.01.16 City Council Meeting Minutes485 City of University Park City Hall 3800 UniversityBlvd. UniversityPark,TX 75205 Meeting Minutes City Council Tuesday,January 16,2018 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:4 -Councilmember Taylor Armstrong,Mayor Pro Tem Dawn Moore, Councilmember Randy Biddle and Councilmember Gage Prichard Excused:1 -Mayor Olin Lane A.INVOCATION:Councilmember Gage Prichard B.PLEDGE OF ALLEGIANCE:Councilmember Gage Prichard /Boy Scouts Boy Scouts Henry Cabe and Preston Rossi of Troop 70 were present as part of earning their Citizenship in the Community and Communication merit badges. C.INTRODUCTION OF COUNCIL:Mayor Pro Tem Dawn Moore D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Communications Specialist/Deputy City Secretary Amanda Hartwick,City Secretary Christine Green,Director of Public Works Jacob Speer,Director of Parks Gerry Bradley,Fire Chief Randy Howell,Director of Finance Tom Tvardzik,Director of Human Resources Alicia Dorsey,Library Director Sharon Martin,Director of Organizational Development Lea Dunn, Community Development Director Patrick Baugh,and Fire Marshal Marty Corn. II.AWARDS AND RECOGNITION None City of University Park Page 1 486 City Council Meeting Minutes January 16,2018 III.CONSENT AGENDA 18-004 Consider approval of a resolution appointing Bryan Reinke to the Parks Advisory Committee. City Manager Corder said that this resolution appoints Bryan Reinke to the Park Advisory Committee to fill a vacancy on the committee. This resolution was approved. Enactment No:RES No.18-001 18-005 Consider approval of a resolution to replace Resolution 17-011,passed on September 5,2017,to correct the document number. City Manager Corder said that this resolution corrects a duplicate numbering by creating a new number,Resolution No.17-11A.This resolution,approved at the September 5,2017 City Council meeting authorized the City's participation in the Household Hazardous Waste interlocal agreement with Dallas County. This resolution was approved. Enactment No:RES No.17-011A 18-007 Consider approval of an amending ordinance abandoning an alley easement by updating the name of the abutting owner,SPC Hillcrest LP. City Manager Corder said that this is an ordinance that was originally approved at the December 6,2016 City Council meeting as Ordinance No. 16-028 and abandons the alley right-of-way adjacent to 6517 Hillcrest. SPC Hillcrest LP recently moved forward to complete the alley abandonment described in the ordinance and requested that instead of SPC Hillcrest Investments,L.P.,the fee owner of the Park Plaza property should be shown as SPC Hillcrest LP in the ordinance. This ordinance was adopted. Enactment No:ORD No.18-001 18-008 Consider approval of an ordinance amending the FY2017 Executive Department budget. City Manager Corder said that this item amends the FY17 Executive Department budget by including additional expenditures related to the resolution of the Fireman's Relief and Retirement Fund (FRRF).These expenditures were $30,000 for legislative representation and $21,957 for preparation of FRRF plan documents. This ordinance was adopted. Enactment No:ORD No.18-002 City of University Park Page 2 487 City Council Meeting Minutes January 16,2018 18-010 Consider approval of an ordinance authorizing an interfund transfer from Fund 56 to Fund 47. City Manager Corder said that this is an interfund transfer that will pay for a modification to a truck used by the fire marshal that is now being used as a battalion chief vehicle.The truck was originally purchased out of Fund 56,the Fire Education and Training Fund,but should be transferred to Fund 47,the Equipment Services Fund,now that additional items and equipment have been added to the truck.Fund 56 does not normally hold capital assets,so transferring the asset to Fund 47 will allow the truck to be placed on a depreciation schedule. This ordinance was adopted. Enactment No:ORD No.18-003 18-011 Consider approval of an ordinance adopting the 2015 Fire Code. City Manager Corder said that this item adopts the 2015 Fire Code.This item was approved at the February 7,2017 City Council meeting,but required a separate ordinance that was not executed at that time.This ordinance makes that correction. This ordinance was adopted. Enactment No:ORD No.18-004 18-003 Consider approval of the minutes of the December 19,2017 City Council meeting,with or without correction. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Armstrong,seconded by Councilmember Prichard,to approve the Consent Agenda.The motion carried by the following vote: Aye:4 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember Biddle, and Councilmember Prichard IV.MAIN AGENDA City of University Park Page 3 488 City Council Meeting Minutes January 16,2018 18-001 Consider approval of a Commitment Response Form for continued participation in the NCTCOG Regional Strategy for Managing Stormwater. Director of Public Works Jacob Speer said that the City participates in the North Central Texas Council of Governments'(NCTCOG)stormwater maintenance program.In past years,the Council has approved an interlocal agreement to authorize participation in this program.This year,the COG introduced a new mechanism for approving the City's participation in the program that does not require Council approval.The program provides municipalities resources for staff and developer training,public education,and guidance with TCEQ mandated annual reporting concerning compliance with the City's Stormwater Management Program (SWMP).The Director of Public Works will execute this Commitment Response Form,as well as future annual commitments for this program,where budget authorization has already been approved. A motion was made by Councilmember Gage Prichard,seconded by Councilmember Taylor Armstrong,to approve this response form.The motion carried by the following vote: Aye:4 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember Biddle, and Councilmember Prichard 18-002 Consider approval of a work authorization for Huitt-Zollars for engineering design of Mile-per-Year Project 2017400 Director of Public Works Jacob Speer gave a presentation about a work authorization for Huitt-Zollars for design of a mile-per-year project.Jacob showed a map with the proposed sections of street and alley that will receive replacement water,sanitary sewer,and pavement as part of this project. About 6,700 linear feet of utilities will be replaced at an average of $58.15 per linear foot for the engineering design cost.This is less than the design cost for the most recently completed mile-per-year project designed in 2014-15. Final bid documents and plans for the project are expected on July 20,2018 which will allow staff to bid the project in August of this year. A motion was made by Councilmember Biddle,seconded by Councilmember Armstrong,that this work authorization be approved.The motion carried by the following vote: Aye:4 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember Biddle, and Councilmember Prichard City of University Park Page 4 489 City Council Meeting Minutes January 16,2018 18-012 Consider accepting findings of Snider Plaza Property and Business Owners Committee and providing direction to staff. City Manager Corder gave a presentation,providing a timeline of this most recent parking discussion going back to February 2017.He noted the Commercial Retail Advisory Committee (CRAC)and SMU Land Sale Committee recommended the purchase of property on the 3400 block of Haynie.In April,the City approved a shared access agreement with SPC Hillcrest per CRAC recommendations. CRAC also recommended that additional Snider Plaza property and business owners be engaged to better determine the amount of parking needed and provide direction concerning financial cooperation between property owners, merchants,and the City. The Snider Plaza Property and Business Committee was formed in May 2017. The Snider Plaza Property and Business Owners Committee made a finding that the City should develop a plan to add below-grade parking to the central Snider Plaza right-of-way.The committee also recommended developing a plan to have Snider Plaza employees park in new structured parking facilities; use a public improvement district (PID)to finance a portion of the structured parking;study paid on-street (metered)parking;reserve the Daniel/Haynie property for additional below-grade parking;and pursue community engagement with the Snider Plaza property owners,merchants,and nearby residences as part of the development of a final strategy. Mayor Pro Tem Dawn Moore noted that two members from the Snider Plaza Property and Business Owners Committee were present and asked them to speak. Benton Rutledge,3428 Southwestern,said that Paul Price,owner of several Snider Plaza properties,recommends "wholeheartedly"moving forward with these recommendations. Business owner Suzanne Roberts,3901 Wentwood,moved into Snider Plaza in 1978.She bought her building 12 years ago.She said this is the best plan so far addressing the parking problem in Snider Plaza.She said the community has gotten younger and she sees children come to the plaza. She recommends improving the sidewalks,the curbs,and the parking areas. She said the 6700-6800 block of Snider Plaza is in front of her store - underground parking is important to ensuring that the plaza businesses can continue. Councilmember Armstrong commended the committee for their hard work and "bold"direction. Snider Plaza Property and Business Owners Committee members are John Gourley,Karl Kuby,Paul Price,Suzanne Roberts,Benton Rutledge,and Peter Smith. City of University Park Page 5 490 City Council Meeting Minutes January 16,2018 The staff recommendation is to accept the findings of this committee;direct staff to bring back a proposal for consulting services that will determine the feasibility of underground parking with estimates of probable costs;and initiate a broad public engagement process to gain community feedback from merchants,property owners,and residents. A motion was made by Councilmember Armstrong,seconded by Councilmember Biddle,to accept the findings of the Snider Plaza Property and Business Owners Committee and staff recommendations.The motion carried by the following vote: Aye:4 -Councilmember Armstrong,Mayor Pro Tem Moore,Councilmember Biddle, and Councilmember Prichard V.PUBLIC COMMENTS Kita Hobbs of Oncor introduced herself to the Council and encouraged them to contact her.She is the new point of contact for the company on matters of community engagement,and local projects. VI.ADJOURNMENT As there was no further business,Mayor Pro Tem Moore adjourned the meeting. Considered and approved this the 6th day of February,2018. ~. ATTEST:, L~~~ Christine Green,City Secretary City of University Park Page 6