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HomeMy WebLinkAbout2018.02.06 City Council Meeting Minutes491 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,February 6,2018 5:00 PM Council Chamber EXECUTIVE SESSION 3:30 -4:00 P.M.Pursuant to TGC§551.074,the City Council met in closed session to deliberate the potential restructuring of the Executive Department,including possible reassignments and division of duties of current City officers and employees.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:00 -4:15 P.M.The City Council met in open work session to receive a traffic engineering report for the intersection of Centenary and Preston from Director of Public Works Jacob Speer.No action was taken.Council Conference Room,2nd floor,City Hall. 4:15 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Mayor Pro Tem Dawn Moore,Councilmember Randy Biddle and Councilmember Gage Prichard A.INVOCATION:City Manager Robbie Corder B.PLEDGE OF ALLEGIANCE:City Manager Robbie Corder /Girl &Boy Scouts Boy Scout Alex Chapman of Troop 82 was present as part of earning his Communication merit badge.Girl Scouts Miranda McParlin,Annie Pendleton, Jordan Laurie,Morgan Owen,and Elle Dyer also introduced themselves and assisted City Manager Corder and the Mayor and City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 492 City Council Meeting Minutes February 6,2018 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Communications SpecialisUDeputy City Secretary Amanda Hartwick,City Secretary Christine Green,Director of Parks Gerry Bradley,Aquatic Supervisor/Program Specialist Jennifer Post,Director of Public Works Jacob Speer,Assistant to the Director of Public Works Jodie Ledat,Fire Chief Randy Howell,Director of Finance Tom Tvardzik,Controller Civic Yip,Direct Alarm Monitoring Lieutenant Keith Burks,Director of Human Resources Alicia Dorsey,Director of Organizational Development Lea Dunn,Utility Office Supervisor Inez Lee,Library Director Sharon Martin,Fire Administrative Assistant Phyllis Mahan,Police Administrative Assistant Dawn Kossmann, Human Resources Assistant Belinda Aldrete,Director of Community Development Patrick Baugh,and Maintenance Tech I Darrin Carter. II.AWARDS AND RECOGNITION 18-025 Recognize the retirement of Ann Bray and David Nixon Director of Public Works Jacob Speer spoke about retiring Street Division employee David Nixon.He praised David's cheerful presence with co-workers.City Council member Taylor Armstrong presented David with a plaque,and Mayor Pro Tem Dawn Moore presented him with a retirement check City Manager Robbie Corder spoke about Ann Bray,retiring City receptionist. City Councilmember Taylor Armstrong presented Ann with a plaque,and Mayor Pro Tem Dawn Moore presented her with a retirement check. III.CONSENT AGENDA 18-022 Consider approval of an ordinance ordering a general municipal election on Saturday,May 5,2018 to elect a mayor and four (4)city councilmembers and authorizing approval of a Joint Election Services Agreement with the Dallas County Elections Administrator. City Manager Corder said that this ordinance orders a General Election for Saturday,May 5,2018 to elect a mayor and four councilmembers for two-year terms.He said that the election day polling place will be at Highland Park Middle School and will be the only polling site for voters from the City of University Park,the Town of Highland Park,the Highland Park Independent School District,and the Dallas County Park Cities Municipal Utility District. This ordinance also authorizes a joint election agreement and election services contract with the Dallas County Elections Administrator. This ordinance was adopted. Enactment No:ORD No.18-005 City of University Park Page 2 493 City Council Meeting Minutes February 6,2018 18-023 Consider approval of the minutes of the January 16,2018 City Council meeting,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Armstrong,seconded by Councilmember Biddle,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard IV.MAIN AGENDA 18-016 Conduct a public hearing to amend Planned Development District 22. Director of Community Development Patrick Baugh gave a presentation about this proposed amendment to PO 22 that would add a fabric covered structure to the rooftop deck at the Hotel Lumen,as well as the following changes: •Increase the boundaries of the district to encompass the entire hotel operation, •Increase the allowable height of the structure from 40 feet to a maximum of 50 feet, •Allow a rooftop,fabric covered,all weather structure, •Modify the required number of parking spaces to those provided on site, •Allow the rooftop 'chrome cowboy'statue as part of the signage, •Revise the Detailed Site Plan to incorporate these amendments. The Planning and Zoning Commission recommended approval of this amendment. Mayor Lane opened the public hearing.Dallas Cothrum of Masterplan Texas Land Use Consultants spoke about this addition to the Hotel Lumen and said it would be a good improvement to the property. There were no other comments,so Mayor Lane closed the public hearing. 18-017 Consider approval of an ordinance to amend Planned Development District 22. A motion was made by Councilmember Gage Prichard,seconded by Councilmember Taylor Armstrong,to adopt this ordinance to amend Planned Development District 22 with the provision that the fabric should remain white. The motion carried by the following vote: City of University Park Page 3 494 City Council Meeting Minutes February 6,2018 Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard Enactment No:ORO No.18-006 18-024 Consider approval to implement in-house concessions at the Holmes Aquatic Center in 2018 and review facility program fees. Director of Parks and Recreation Gerry Bradley presented a concessions/fee proposal for the 2018 Holmes Aquatic Center pool season.He introduced Jen Post,manager of the Holmes Aquatic Center operations.She gave a presentation about an in-house pool concessions proposal at the center, City Manager Corder said that staff will bring a budget amendment back to the Council for approval if they like the idea of this in-house concession program. Jen also presented a proposal for new aquatics program fees,facility rental fees,and pool pass fees.She said that this will be brought back before the Council at a future meeting in the form of a resolution to amend the fees. A motion was made by Mayor Pro Tern Moore,seconded by Councilmember Armstrong,to implement an in-house concessions program at the Holmes Aquatic Center.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Council member Biddle,and Councilmember Prichard 18-019 Consider approval of an ordinance prohibiting parking on the east curb line of Turtle Creek Boulevard between Purdue Street and Dickens Avenue. Council will postpone consideration of this ordinance so that notice may be given to the adjacent property owner. This agenda item was postponed. City of University Park Page 4 495 City Council Meeting Minutes February 6,2018 18-020 Consider approval of an ordinance amending Chapter 3,Article 3.14, Division 3,Construction in the Right of Way,of the Code of Ordinances. Director of Public Works Jacob Speer explained that this ordinance streamlines the permit application process for right-of-way work.The updates include clarification on project specifics such as pavement removal, excavation,and sidewalk and traffic lane closures as well as information specific to wireless network facilities.For example,notification required before doing emergency work will be shortened to one day instead of two. Also,two sets of plans rather than five must be submitted with the permit application;permit application will now require contact information for the facility owner as well as contractor and sub-contractor,etc. The updates will allow the City to more effectively receive,review,and approve permit applications and ensure requirements for permitting are clear and accessible. A motion was made by Councilmember Biddle,seconded by Councilmember Armstrong,tto adpot this oridinance The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Mayor Pro Tem Moore, Councilmember Biddle,and Councilmember Prichard Enactment No:ORD No.18-007 City of University Park PageS 496 City Council Meeting Minutes February 6,2018 18-021 Receive stormwater drainage study report. Director of Public Works Jacob Speer and RLG Consulting Engineers gave a presentation.Jacob said that in the north and northeast portions of the City there is flooding during heavy rainfall.Public Works asked the consultants to create a hydraulic model to show what is happening with the water during these rainfall events.Jared Bratz and Kori McKenzie with RLG provided a summary of their report. They prepared inundation maps to show what flooding looks like in this area of University Park and along Turtle Creek during a 2,10,and 100 year rainfall event. They showed an animated computer simulation of the pattern of flooding with each event.They summarized the additional inlets/pipe needed and potential projects to assist drainage. Councilmember Taylor Armstrong asked if the City is past the point that regulating the amount of impermeable coverage can help alleviate flooding. The consultants said "yes." Jacob Speer returned to the podium.His recommended next steps are: •Decide on a design-storm to serve as the basis for future project designs •Staff recommends designing future storm water improvement to contain a 1O-year storm within the collection system •Create a storm water system master plan to identify scope and placement of future improvements •This will allow for an a la carte installation/replacement of storm sewer components while ensuring future needs/capacity are met. Jacob said that these improvements will take many years to implement,but a master plan will help guide projects in the most logical,effective way. Mayor Pro Tem Moore asked about installing stormwater lines in conjunction with already-scheduled projects like Turtle Creek Blvd.She wondered if this helps the problem,even though these lines don't connect to anything on either side. Jacob answered that it will help because the lines will already be in place for connection to the drainage system. City of University Park Page 6 497 City Council Meeting Minutes February 6,2018 V.PUBLIC COMMENTS Traci Schuh,2732 Daniel,said that she would like the City to proceed with preparing a new Master Plan,and she would like the City to issue a citizen survey to receive input. Scott Dabney,4000 Colgate,distributed handouts showing renderings of Hyer Elementary as a two-story building.He expressed concern about the possibility of Hyer being rebuilt as a three-story building. VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 20th day of February,2018: (U.,.£ Olin Lane,Jr.,Mayor ATTEST:_ ~-~v Christine Green,City Secretary City of University Park Page 7