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Home My WebLink About2018.07.17 City Council Meeting MinutesCity of University Park City Hall 3800 University Blvd. University Park,TX 75205 549 Meeting Minutes City Council Tuesday,July 17,2018 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 3:00 -4:00 P.M.The City Council met in open work session to discuss the Snider Plaza Improvement Strategy.No action was taken.Council Conference Room,2nd floor,City Hall. 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Mayor Pro Tem Taylor Armstrong,Councilmember Randy Biddle,Councilmember Gage Prichard and Councilmember Liz Farley A.INVOCATION:City Councilmember Gage Prichard B.PLEDGE OF ALLEGIANCE:City Council member Gage Prichard /Boy Scouts Boy Scouts James Altheiser and Thomas Barrow of Troop 82 were present as part of earning their Communication merit badge.They assisted Councilmember Prichard and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Director of Communications &Marketing Steve Mace,Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,Special Projects Coordinator Amanda Hartwick,City Secretary Christine Green,Operations Coordinator Jodie Ledat,Director of Parks & Recreation Gerry Bradley,Director of Community Development Patrick Baugh,Fire Chief Randy Howell,Director of Human Resources Alicia Dorsey, Director of Finance Tom Tvardzik,Assistant City Manager Lea Dunn,and Library Director Sharon Martin. II.AWARDS AND RECOGNITION City of University Park Page 1 550 City Council Meeting Minutes July 17,2018 18-143 Proclamation -Parks &Recreation Month -July Mayor Lane read a proclamation to declare that July is Parks &Recreation Month. III.CONSENT AGENDA 18-138 Receive FY2017 Comprehensive Annual Financial Report (CAFR) City Manager Corder said that the City's auditor,Crowe Horwath,gave a presentation in pre-session about its review of the FY17 Comprehensive Annual Financial Report (CAFR).Crowe Horwath issued a "clean"audit opinion of the City's CAFR. This report was received. 18-142 Consider approval of a resolution amending Article A2.00 Building and Zoning of the Master Fee Resolution to adopt a bike share operator fee within the City. City Manager Corder said that his resolution adds a $500 bike share operator fee to the City's Master Fee Schedule.This corresponds to the bike share regulations adopted by the Council in March 2018. This resolution was approved. Enactment No:RES No.18-009 18-134 Consider approval of a resolution appointing Kelley Brown to the Capital Projects Review Committee and Ellen Lee to the Public Utilities Advisory Committee. City Manager Corder said that this resolution appoints Kelley Brown to the Capital Projects Review Committee and Ellen Lee to the Public Utilities Advisory Committee. This resolution was approved. Enactment No:RES No.18-010 18-137 Consider approval of the minutes of the June 19,2018 City Council meeting,with or without correction. The minutes were approved. Approval of the Consent Agenda A motion was made by Mayor Pro Tern Armstrong,seconded by Council member Prichard,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Council member Biddle, Councilmember Prichard,and Councilmember Farley City of University Park Page 2 551 City Council Meeting Minutes July 17,2018 IV.MAIN AGENDA 18-129 Consider approval of an amendment of the smoking ordinance to include the definition and prohibition of electronic cigarettes or digital smoking. Chief of Police Greg Spradin gave a presentation.He said that a citizen made a request that e-cigarettes and vaping be banned in public places.He said that the Public Safety Committee unanimously recommended that the smoking ordinance be amended to include the definition and prohibition of electronic cigarettes or digital smoking. A motion was made by Councilmember Liz Farley,seconded by Councilmember Randy Biddle,to adopt this ordinance.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Council member Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:ORD No.18-025 18-130 Consider approval of an ordinance amending the 2018 Franchise Ordinance. Operations Coordinator Jodie Ledat gave a presentation.She said that this ordinance will amend the Sanitation Franchise ordinance to add Trash Busterz to the list of franchisees. A motion was made by Councilmember Biddle,seconded by Mayor Pro Tem Armstrong,that this ordinance be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:ORD No.18-026 City of University Park Page 3 552 City Council Meeting Minutes July 17,2018 18-131 Consider approval of an ordinance abandoning a drainage easement at 4108 University Boulevard. Operations Coordinator Jodie Ledat gave a presentation.She said that this item and the next agenda item are for abandonment of drainage easements on 4108 and 4112 University Blvd.The easement runs diagonally across both properties.The owner has asked for an abandonment value of 25%of valuation.The City has no use for the easement. For the 899 square foot easement at 4108 University,the abandonment value totals $26,340.For the 666 square foot easement at 4112 University,the abandonment value is $19,513. Councilmember Prichard said that the owner indicated that the properties are zoned MF -Multi-Family,and that he plans to build MF -Multi-Family. Councilmember Prichard wants to know what the owner plans to build.City Attorney Dillard said that this question cannot be considered at this meeting. A motion was made by Councilmember Biddle,seconded by Mayor Pro Tern Armstrong,that this ordinance be adopted.The motion carried by the following vote: Aye:4 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle,and Councilmember Farley Nay:1 -Councilmember Prichard Enactment No:ORO No.18-027 18-132 Consider approval of an ordinance abandoning a drainage easement at 4112 University Boulevard. A motion was made by Mayor Pro Tern Taylor Armstrong,seconded by Councilmember Liz Farley,to adopt this ordinance.The motion carried by the following vote: Aye:4 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle,and Councilmember Farley Nay:1 -Councilmember Prichard Enactment No:ORO No.18-028 City of University Park Page 4 553 City Council Meeting Minutes July 17,2018 18-133 Consider approval of a resolution adopting Financial Management Policies for Fiscal 2019. Director of Finance Tom Tvardzik gave a presentation.He said that this is the first of two documents that guide the behavior of the City's Finance Department as well as the rest of the City.The Financial Management Policy is the framework for fiscal management of the City.The policies address the areas of annual budgets,transfer authority,commitments to generally accepted accounting principles (GAAP),financial reporting and auditing, revenue,expenditure,and fund balance policies,capital projects,internal controls,long-term financial planning,and cash management.Since the policy was last approved by the Council on September 5,2017,the Finance Advisory Committee recommended making a small change to add minimum Working Capital language regarding the Self-Insurance -Internal Service Fund. A motion was made by Councilmember Randy Biddle,seconded by Councilmember Gage Prichard,to adopt this resolution.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tern Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:RES No.18-011 18-136 Consider approval of a resolution adopting City Investment Policies and naming Investment Officers for Fiscal 2019. Director of Finance Tom Tvardzik gave a presentation.He said that the Public Funds Investment Act requires that the Council review and adopt its investment policies annually.The Finance Advisory Committee met on June 14,2018 and voted to: •Recommend the investment policy,as is,to the City Council for approval,and •Recommend the re-appointment of Robbie Corder,Tom Tvardzik and Civic Yip as Authorized Investment Officers for FY18,and •Recommend approval of the FY2019 Broker/Dealer list. A motion was made by Councilmember Liz Farley,seconded by Mayor Pro Tern Taylor Armstrong,to adopted this resolution.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:RES No.18-012 V.PUBLIC COMMENTS None City of University Park Page 5 554 City Council Meeting Minutes July 17,2018 VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 7th day of August 2018: Olin Lane,Jr.,Mayor ATTEST: l{llMJ);MAL ~ Christine Green,City Secretary City of University Park Page 6