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Home My WebLink About2018.08.07 City Council Meeting Minutes555 City of University Park City Hall 3800 UniversityBlvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,August7,2018 5:00 PM Council Chamber EXECUTIVE SESSION 3:00 -4:00 P.M.Pursuant to TGC§551.071,the City Council met in closed session to consult with the City Attorney regarding a public improvement agreement and a cost-sharing agreement for storm sewer replacement between the City and Highland Park Presbyterian Church.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:00 -4:15 P.M.The City Council met in open work session to discuss a project to facilitate left turn bays in the 4100-4400 blocks of University Blvd.No action was taken.Council Conference Room,2nd floor,City Hall. 4:15 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Mayor Pro Tem Taylor Armstrong,Councilmember Randy Biddle,Councilmember Gage Prichard and Councilmember Liz Farley A.INVOCATION:Fire Chief Randy Howell B.PLEDGE OF ALLEGIANCE:Fire Chief Randy Howell /Boy Scouts Boy Scout Daniel Turner of Troop 82 was present as part of earning his Communication merit badge.He assisted Fire Chief Randy Howell and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 556 City Council Meeting Minutes August 7,2018 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Director of Communications &Marketing Steve Mace,Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,Special Projects Coordinator Amanda Hartwick,City Secretary Christine Green,Fire Chief Randy Howell,Director of Public Works Jacob Speer,Director of Finance Tom Tvardzik,Assistant City Manager Lea Dunn, Library Director Sharon Martin,Communications Assistant Paige Ruedy, Parks Advisory Committee member Gretchen Henry,Director of Parks & Recreation Gerry Bradley,and Director of Community Development Patrick Baugh. II.AWARDS AND RECOGNITION None III.CONSENT AGENDA 18-151 Consider approval of an Interlocal Agreement for Coordinated Health Services between Dallas County Health and Human Services and the City of University Park. City Manager Corder said that Dallas County Health and Human Services provides the City with annual tracking of communicable diseases as well as other public health services.This contract is $48 annually. This agreement was approved. 18-152 Consider approval of an Interlocal Agreement for Food Establishment Inspection and Environmental Health Services between Dallas County Health and Human Services and the City of University Park. Mayor Lane motioned to remove this item from the Consent Agenda and consider this agreement at a future City Council meeting.Mayor Pro Tern Armstrong seconded,and the motion passed unanimously. 18-150 Consider approval of the minutes of the July 17,2018 City Council meeting,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Biddle,seconded by Mayor Pro Tern Armstrong,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley City of University Park Page 2 557 City Council Meeting Minutes August 7,2018 IV.MAIN AGENDA 18-147 Consider approval of an ordinance to amend the existing Planned Development District 36 with a Detailed Site Plan to demolish the existing Hunt Building and in its place construct a three-story building above an underground parking facility.The subject site is located at 3821 University Boulevard and currently zoned Planned Development 36. Director of Community Development Patrick Baugh gave a presentation.He said that the Council approved the concept plan for Planned Development District 36 at its June 5 meeting.He said that the detailed site plan is in general conformance with the concept plan,and that the Planning and Zoning Commission recommends approval.He showed an aerial view of the church and the detailed site plan with the main features highlighted. A motion was made by Mayor Pro Tern Armstrong,seconded by Councilmember Farley,that this ordinance be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:ORD No.18-029 City of University Park PageJ 558 City Council Meeting Minutes August 7,2018 18-154 Consider a Public Improvement Agreement Between City of University Park and Highland Park Presbyterian Church Director of Public Works Jacob Speer gave a presentation regarding this Public Improvement Agreement between the City and the Highland Park Presbyterian Church (HPPC).He said that the church wants to use the residential structures adjacent to Shannon for church offices and construction administration.The church is asking to use the west side of Park Street for parking during construction.This will only be during the summer when the church school is not in session. Jacob said that this agreement will provide the following: •The City agrees to allow the church to close Shannon Lane for construction purposes for the duration of the Hunt Building project; •The City agrees to allow the building at 3907 University to be used as a temporary office by displaced church personnel only; •The City agrees to allow the building at 3908 McFarlin to be used as a temporary office for construction administration by contractor personnel only; •The Church agrees to replace the water line in Shannon and the full pavement in Shannon per City specifications at the Church's expense. Councilmember Farley asked about the cost of the water line under Shannon. Jacob said he estimates that this will cost around $300,000.She asked Jacob to explain the timing of the replacement of the water line under Shannon.Jacob said that this is an old brittle water line in need of replacement.He said that the line would likely have breaks during construction when the ground is disturbed.He said that this is an ideal time to replace the water line before the project ever gets sta.rted. Mayor Pro Tem Armstrong asked about the concerns of two McFarlin residents regarding the use of two residences owned by the church for personnel and construction administration purposes.Jacob said that there would be no outward indication that the houses are being used for construction administration and displaced church personnel. Councilmember Biddle confirmed that workers would enter these residences through the back door.Councilmember Farley asked where a trailer would go if the contractor is not allowed to use the residences.Jacob thought there would have to be two trailers elsewhere on the site,perhaps in the front of the site near University Blvd. Kevin Didion,3819 McFarlin,said that he objects to the use of the houses for construction purposes and to parking on the streets during construction. Clay Sell,4200 Windsor Pkwy.,spoke on behalf of HPPC.He estimates that 12 of 30 displaced people would office in the University Blvd.house.The others would be officed elsewhere.These 12 or so individuals onsite are the most important to co-locate on the HPPC campus. City of University Park Page 4 559 City Council Meeting Minutes August 7,2018 Bob Dill,3921 McFarlin Blvd.,spoke in opposition to the public improvement agreement.He said that he and a group of neighbors object to the 3D-month closure of Shannon Lane between University Blvd.and McFarlin.He said they are fatigued from the disruption of the recent McFarlin Bridge construction. He said the group objects to the use of construction trailers and church employees occupying a residence for office space. A motion was made by Mayor Pro Tem Taylor Armstrong,seconded by Councilmember Randy Biddle,to approve this agreement.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley 18-155 Consider a Cost-Sharing Agreement Between the City of University Park and the Highland Park Presbyterian Church for Increased Storm Sewer Capacity Director of Public Works Jacob Speer said that this is a separate but related agreement.The Church is required to install a 24"storm sewer line.The city's long-term storm sewer upgrade plan includes using 42"lines going forward.The City will reimburse Highland Park Presbyterian Church for the cost difference between installing a 42"and a 24"line as work is completed. 27.5%of total (estimated at $36,195). A motion was made by Councilmember Randy Biddle,seconded by Councilmember Liz Farley,to approve this agreement.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley 18-153 Consider approval of an ordinance establishing a school zone on Hillcrest Avenue. Director of Public Works Jacob Speer said that a traffic safety engineer recommended this school zone to accompany the new crosswalk I signal at Hillcrest and Wentwood.The school zone times will mirror all other school zone times in the City. A motion was made by Councilmember Gage Prichard,seconded by Mayor Pro Tem Taylor Armstrong,to adopt this ordinance.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:ORD No.18-030 City of University Park PageS 560 City Council Meeting Minutes August 7,2018 18-156 Consider approval of a resolution adopting the maximum proposed property tax rate for tax Year 2018 (FY2019);and set the dates for both the tax rate hearings and the adoption of the final property tax rate. City Manager Corder said that this is the start of the budget process for FY19. This resolution sets the proposed maximum tax rate at 24.8761 cents per $100 of taxable value. Mayor Lane added that the tax rate can go down but not up from this point in the process. A motion was made by Councilmember Biddle,seconded by Mayor Pro Tem Armstrong,that this resolution be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:RES No.18-013 18-158 Consider acceptance and placement of sculpture donation. Director of Parks &Recreation Gerry Bradley gave a presentation.He said that Pauline Neuhoff and the Clements Foundation would like to donate to the City an original LOVE sculpture created by the late sculptor Robert Indiana. Gerry showed several potential installation sites within the City.He said that he polled the Park Advisory Committee (PAC),and had 8 in support,6 not in support,and 2 who did not respond. He said it supports the City Council goal of having "Arts in the Parks".There is no cost to accept this donation -the sculpture will be on a long term loan to the City.San Antonio is the only other city in Texas that has a copy of this sculpture.The Parks Advisory Committee will review the potential sites to place the sculpture and will bring back a recommendation for the Council. Mayor Lane asked if there is a deadline to decide.Gerry said August 10 is the deadline.The PAC will meet on September 27.He also suggested that the Council could appoint an arts committee to determine and installation site. Mayor Pro Tem Armstrong said that this is a very generous gift and he believes the City Council should appoint a committee to oversee art donations and installations. A motion was made by Mayor Pro Tem Taylor Armstrong,seconded by Councilmember Liz Farley,to accept this donation.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley City of University Park Page 6 561 City Council Meeting Minutes August 7,2018 V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 21st day of August 2018: A~~~ Christine Green,City Secretary City of University Park Page 7