HomeMy WebLinkAbout2018.08.21 City Council Meeting Minutes562
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,August 21,2018 5:00 PM Council Chamber
PRE-MEETING WORK SESSION(S)
3:30 -4:15 P.M.The City Council met in open work session to receive an update on the
Stormwater Master Plan.No action was taken.Council Conference Room,2nd floor,City
Hall.
18-166 Receive an update on the Stormwater Master Plan
4:15 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -MayorOlin Lane,Mayor ProTemTaylor Armstrong,CouncilmemberRandy
Biddle,CouncilmemberGagePrichardand CouncilmemberLiz Farley
A.INVOCATION:Director of Public Works Jacob Speer
B.PLEDGE OF ALLEGIANCE:Director of Public Works Jacob Speer /Boy Scouts
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Director of Communications &Marketing Officer
Steve Mace,Director of Information Services Dale Harwell,Chief of Police
Greg Spradlin,Special Projects Coordinator Amanda Hartwick,City Secretary
Christine Green,Director of Parks &Recreation Gerry Bradley,Director of
Public Works Jacob Speer,Director of Human Resources Alicia Dorsey,Fire
Chief Randy Howell,Library Director Sharon Martin,Assistant City Manager
Lea Dunn,Director of Finance Tom Tvardzik,Purchasing Manager Elizabeth
Anderson,Parks Administrative Secretary Amber Lively,Aquatic Supervisor /
Program Specialist Jennifer Post,Park Supervisor Ann Allen,and Community
Development Director Patrick Baugh.
II.AWARDS AND RECOGNITION
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18-165 Recognize Makos Swim Team -Holmes Aquatics Center
Director of Parks &Recreation Gerry Bradley gave a presentation to
recognize the Makos Swim Team at the Holmes Aquatic Center.He said that
the program had 87 participants in 2018,a 150%increase from the 32
participants in 2017.
Gerry said that this is the second year that the team has participated in the
12-team Dallas Summer Swim League.The Makos competed in four swim
meets and finished third in the championship meet.
Gerry recognized Bob McNally,a longtime swim instructor at the pool,and he
thanked the Parks and Recreation staff,Public Works,Police,Fire,Human
Resources and other departments for helping them to have a successful pool
season.
III.CONSENT AGENDA
18-144 Consider revising change order authority for the City Manager.
City Manager Corder said that the current administrative order gives the City
Manager the authority to approve change orders up to $30,000 or 25%of the
original contract amount,whichever is lower.This proposal will change the
administrative order to match the amount in state statute,so that the City
Manager's change order approval authority will match the current limits set
forth in Texas Local Government Code,Chapter 252.048.This language
would replace any specific dollar figure for change order limits.
This change order authority revision was approved.
18-163 Consider approval of a resolution to appoint Neil Harris to the Property,
Casualty,and Liability Insurance Committee.
City Manager Corder said that this resolution will appoint Neil Harris to the
Property,Casualty,&Liability Insurance Committee.
This resolution was approved.
Enactment No:RES No.18-014
18-164 Consider approval of the minutes of the August 7,2018 City Council
meeting,with or without correction.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Mayor Pro Tem Taylor Armstrong,seconded by
Councilmember Gage Prichard,to approve the Consent Agenda.The motion
carried by the following vote:
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Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle,
Councilmember Prichard,and Councilmember Farley
IV.MAIN AGENDA
18-159 Consider approval of a proposal from Road Master Striping,LLC for
installation of permanent pavement markings on Hillcrest Avenue and
Preston Road.
Director of Public Works Jacob Speer said that this agenda item approves a
contract with Road Master Striping for the installation of permanent street
markings on Hillcrest and Preston following the recent resurfacing of these
roads.The contract amount is $112,373.19.
Council member Prichard asked if staff has been satisfied with this
company's past work.Jacob said "yes",the company has been good to work
with on previous projects.
A motion was made by Councilmember Prichard,seconded by Mayor Pro Tem
Armstrong,that this proposal be approved.The motion carried by the following
vote:
Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle,
Council member Prichard,and Council member Farley
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18-145 Consider approval of a resolution to declare Imaginuity a sole source
provider.
Purchasing Manager Elizabeth Anderson said that this resolution will declare
the City's website design firm,Imaginuity,a sole source provider for the
purposes of a website redesign upgrade project.
She said that staff believes this procurement as a sole source is justified for
these reasons:
•Imaginuity is a local vendor who can respond quickly to the City's
needs
•The existing website is complex and has been developed and linked to
other City databases using Imaginuity's code
•The City's Master Service Agreement with Imaginuity states that the
City may not change vendors and use legacy content (codes,
pictures,templates)without written consent from Imaginuity
•Migration to a new vendor could vastly increase the cost and scope of
work associated with the required redevelopment
Additionally,state statute allows bypassing the solicitation of proposals when
252.022(a)[Competitive bidding]does not apply to an expenditure for:
(7)a procurement of items that are from only one source,including:
(a)Items that are available from only one source because of
patents,copyrights,secret processes,or natural
monopolies
Councilmember Farley asked if staff is pleased with Imaginuity's work product
and if other companies would be competitive if there were a bid process for
website services.Elizabeth said "yes",staff has worked well with Imaginuity
over the years,and she said that there are a handful of major website
providers to municipalities,but they provide more of a cookie-cutter approach
to web design.Director of Communications and Marketing Steve Mace also
spoke.He mentioned the City's Direct Alarm Monitoring component as an
example of one complicated piece of the website that could be jeopardized if
the City opted to change website vendors.
A motion was made by Councilmember Biddle,seconded by Mayor Pro Tem
Armstrong,that this resolution be adopted.The motion carried by the following
vote:
Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle,
Councilmember Prichard,and Councilmember Farley
Enactment No:ORD No.18-015
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18-160 Consider approval of a policy for abandonment of easements and
rights-of-way.
Director of Public Works Jacob Speer said that the Council reviews
abandonment requests with some regularity,and staff thinks it would be
helpful to have a policy regarding abandonments that would standardize the
process.In the past,right-of-way (ROW)and easement abandonments have
been handled various way,with different valuations or percentages of
valuations used to determine the abandonment value.
Jacob said that an easement encumbrance prevents a buyer from developing
on the lot,and this is why property owners approach the City about
abandoning ROWand easements.
The proposed policy will be that right-of-way will be abandoned at 100%of its
fair market value,and easements will be abandoned at 50%of its fair market
value.
These decisions will still be brought to the Council on an individual basis and
the Council may decide each case individually.
Mayor Pro Tem Armstrong said that as he understands it,these are
guidelines for staff,but each case will come before the Council twice -once
to determine if the Council wants to abandon the ROW or easement and
again to go through the appraisal process and draft an abandonment
ordinance that sets a price for abandonment.
A motion was made by Councilmember Farley,seconded by Councilmember
Biddle,that this policy be adopted.The motion carried by the following vote:
Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle,
Councilmember Prichard,and Councilmember Farley
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18-161 Consider approval of a proposal to repair Hitzelberger Park Fountain.
Director of Parks &Recreation Gerry Bradley gave a presentation.He said
that this fountain was built in 2009,but recently had a failure in that several
stone panels on the exterior separated from the fountain and fell to the
ground.He contacted Coy Talley,the original architect,about a cost and
proposal for repair of the fountain.He gave two options -Option 1 would be to
use all new panels at a total cost of $90,860.He anticipates that the stone
panels will require 10-12 weeks for delivery.He also noted that a material
deposit of $35,000 will be due before stone materials can be ordered.
Gerry said that Option 2 would use tile instead of stone,and the total cost
would be $70,860.
Councilmember Prichard asked if the Parks Advisory Committee had
reviewed the repair options.Gerry said "no",that he feels it's urgent to get
this repaired.Councilmember Farley asked if he had explored opportunities
to improve the cleanliness of the fountain.She wondered if,as long as the
City is doing this repair work,maybe there a better design to minimize the
need to clean the fountain with such regularity.Gerry said "no",there isn't
much they can do about dirt and grime in the fountain.Mayor Pro Tem
Armstrong asked if the Parks Department considers cleaning just a regular
part of running the fountain?Gerry said "yes",they will always need to scrub
the fountain as part of regular maintenance.
Mayor Pro Tem Armstrong said that maybe there's a way to minimize leaves,
etc.in the fountain.Gerry said he'll check with the architect.Council member
Prichard asked if any of the soapsuds that have been dumped in the fountain
have contributed to this problem.Gerry said workers have to shut down the
fountain and thoroughly clean it each time this happens.
Councilmember Farley said she doesn't want to rush this repair if there's an
opportunity to upgrade the fountain to avoid having to do so much
maintenance.
A motion was made by Mayor Pro Tern Taylor Armstrong,seconded by
Councilmember Randy Biddle,to proceed with Option 1 as presented to repair
Hizelberger Park Fountain.The motion carried by the following vote:
Aye:3 -Mayor Lane,Mayor Pro Tem Armstrong,and Councilmember Biddle
Nay:2 -Councilmember Prichard,and Councilmember Farley
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18-162 Public Hearing on proposed FY2019 Tax Rate.
Director of Finance Tom Tvardzik gave a presentation.He said that this
public hearing is required by the Texas Tax Code,Chapter 26,"Truth in
Taxation"because the City's proposed maximum tax rate exceeds the
Effective Tax Rate,or ETR.The ETR is the tax rate that would produce the
same amount of taxes if applied to the same properties taxed in both the
previous and upcoming years.The City also published notice of the raise of
the effective tax rate in the Park Cities News.
At its meeting of August 7,2018,the City Council adopted a 2018 maximum
proposed tax rate of 24.8761 cents per $100 of taxable value
Mayor Lane opened the public hearing.There were no comments,so he
closed the public hearing.He noted that there will be another public hearing
at the September 4 City Council meeting.
V.PUBLIC COMMENTS
None
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
ATTEST:
~/~L-~
Christine Green,City Secretary
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