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HomeMy WebLinkAbout2018.08.21 City Council Meeting Minutes562 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,August 21,2018 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 3:30 -4:15 P.M.The City Council met in open work session to receive an update on the Stormwater Master Plan.No action was taken.Council Conference Room,2nd floor,City Hall. 18-166 Receive an update on the Stormwater Master Plan 4:15 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -MayorOlin Lane,Mayor ProTemTaylor Armstrong,CouncilmemberRandy Biddle,CouncilmemberGagePrichardand CouncilmemberLiz Farley A.INVOCATION:Director of Public Works Jacob Speer B.PLEDGE OF ALLEGIANCE:Director of Public Works Jacob Speer /Boy Scouts C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Director of Communications &Marketing Officer Steve Mace,Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,Special Projects Coordinator Amanda Hartwick,City Secretary Christine Green,Director of Parks &Recreation Gerry Bradley,Director of Public Works Jacob Speer,Director of Human Resources Alicia Dorsey,Fire Chief Randy Howell,Library Director Sharon Martin,Assistant City Manager Lea Dunn,Director of Finance Tom Tvardzik,Purchasing Manager Elizabeth Anderson,Parks Administrative Secretary Amber Lively,Aquatic Supervisor / Program Specialist Jennifer Post,Park Supervisor Ann Allen,and Community Development Director Patrick Baugh. II.AWARDS AND RECOGNITION City of University Park Page 1 563 City Council Meeting Minutes August 21,2018 18-165 Recognize Makos Swim Team -Holmes Aquatics Center Director of Parks &Recreation Gerry Bradley gave a presentation to recognize the Makos Swim Team at the Holmes Aquatic Center.He said that the program had 87 participants in 2018,a 150%increase from the 32 participants in 2017. Gerry said that this is the second year that the team has participated in the 12-team Dallas Summer Swim League.The Makos competed in four swim meets and finished third in the championship meet. Gerry recognized Bob McNally,a longtime swim instructor at the pool,and he thanked the Parks and Recreation staff,Public Works,Police,Fire,Human Resources and other departments for helping them to have a successful pool season. III.CONSENT AGENDA 18-144 Consider revising change order authority for the City Manager. City Manager Corder said that the current administrative order gives the City Manager the authority to approve change orders up to $30,000 or 25%of the original contract amount,whichever is lower.This proposal will change the administrative order to match the amount in state statute,so that the City Manager's change order approval authority will match the current limits set forth in Texas Local Government Code,Chapter 252.048.This language would replace any specific dollar figure for change order limits. This change order authority revision was approved. 18-163 Consider approval of a resolution to appoint Neil Harris to the Property, Casualty,and Liability Insurance Committee. City Manager Corder said that this resolution will appoint Neil Harris to the Property,Casualty,&Liability Insurance Committee. This resolution was approved. Enactment No:RES No.18-014 18-164 Consider approval of the minutes of the August 7,2018 City Council meeting,with or without correction. The minutes were approved. Approval of the Consent Agenda A motion was made by Mayor Pro Tem Taylor Armstrong,seconded by Councilmember Gage Prichard,to approve the Consent Agenda.The motion carried by the following vote: City of University Park Page 2 564 City Council Meeting Minutes August 21,2018 Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley IV.MAIN AGENDA 18-159 Consider approval of a proposal from Road Master Striping,LLC for installation of permanent pavement markings on Hillcrest Avenue and Preston Road. Director of Public Works Jacob Speer said that this agenda item approves a contract with Road Master Striping for the installation of permanent street markings on Hillcrest and Preston following the recent resurfacing of these roads.The contract amount is $112,373.19. Council member Prichard asked if staff has been satisfied with this company's past work.Jacob said "yes",the company has been good to work with on previous projects. A motion was made by Councilmember Prichard,seconded by Mayor Pro Tem Armstrong,that this proposal be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Council member Prichard,and Council member Farley City of University Park Page 3 565 City Council Meeting Minutes August 21,2018 18-145 Consider approval of a resolution to declare Imaginuity a sole source provider. Purchasing Manager Elizabeth Anderson said that this resolution will declare the City's website design firm,Imaginuity,a sole source provider for the purposes of a website redesign upgrade project. She said that staff believes this procurement as a sole source is justified for these reasons: •Imaginuity is a local vendor who can respond quickly to the City's needs •The existing website is complex and has been developed and linked to other City databases using Imaginuity's code •The City's Master Service Agreement with Imaginuity states that the City may not change vendors and use legacy content (codes, pictures,templates)without written consent from Imaginuity •Migration to a new vendor could vastly increase the cost and scope of work associated with the required redevelopment Additionally,state statute allows bypassing the solicitation of proposals when 252.022(a)[Competitive bidding]does not apply to an expenditure for: (7)a procurement of items that are from only one source,including: (a)Items that are available from only one source because of patents,copyrights,secret processes,or natural monopolies Councilmember Farley asked if staff is pleased with Imaginuity's work product and if other companies would be competitive if there were a bid process for website services.Elizabeth said "yes",staff has worked well with Imaginuity over the years,and she said that there are a handful of major website providers to municipalities,but they provide more of a cookie-cutter approach to web design.Director of Communications and Marketing Steve Mace also spoke.He mentioned the City's Direct Alarm Monitoring component as an example of one complicated piece of the website that could be jeopardized if the City opted to change website vendors. A motion was made by Councilmember Biddle,seconded by Mayor Pro Tem Armstrong,that this resolution be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:ORD No.18-015 City of University Park Page 4 566 City Council Meeting Minutes August 21,2018 18-160 Consider approval of a policy for abandonment of easements and rights-of-way. Director of Public Works Jacob Speer said that the Council reviews abandonment requests with some regularity,and staff thinks it would be helpful to have a policy regarding abandonments that would standardize the process.In the past,right-of-way (ROW)and easement abandonments have been handled various way,with different valuations or percentages of valuations used to determine the abandonment value. Jacob said that an easement encumbrance prevents a buyer from developing on the lot,and this is why property owners approach the City about abandoning ROWand easements. The proposed policy will be that right-of-way will be abandoned at 100%of its fair market value,and easements will be abandoned at 50%of its fair market value. These decisions will still be brought to the Council on an individual basis and the Council may decide each case individually. Mayor Pro Tem Armstrong said that as he understands it,these are guidelines for staff,but each case will come before the Council twice -once to determine if the Council wants to abandon the ROW or easement and again to go through the appraisal process and draft an abandonment ordinance that sets a price for abandonment. A motion was made by Councilmember Farley,seconded by Councilmember Biddle,that this policy be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley City of University Park Page 5 567 City Council Meeting Minutes August 21,2018 18-161 Consider approval of a proposal to repair Hitzelberger Park Fountain. Director of Parks &Recreation Gerry Bradley gave a presentation.He said that this fountain was built in 2009,but recently had a failure in that several stone panels on the exterior separated from the fountain and fell to the ground.He contacted Coy Talley,the original architect,about a cost and proposal for repair of the fountain.He gave two options -Option 1 would be to use all new panels at a total cost of $90,860.He anticipates that the stone panels will require 10-12 weeks for delivery.He also noted that a material deposit of $35,000 will be due before stone materials can be ordered. Gerry said that Option 2 would use tile instead of stone,and the total cost would be $70,860. Councilmember Prichard asked if the Parks Advisory Committee had reviewed the repair options.Gerry said "no",that he feels it's urgent to get this repaired.Councilmember Farley asked if he had explored opportunities to improve the cleanliness of the fountain.She wondered if,as long as the City is doing this repair work,maybe there a better design to minimize the need to clean the fountain with such regularity.Gerry said "no",there isn't much they can do about dirt and grime in the fountain.Mayor Pro Tem Armstrong asked if the Parks Department considers cleaning just a regular part of running the fountain?Gerry said "yes",they will always need to scrub the fountain as part of regular maintenance. Mayor Pro Tem Armstrong said that maybe there's a way to minimize leaves, etc.in the fountain.Gerry said he'll check with the architect.Council member Prichard asked if any of the soapsuds that have been dumped in the fountain have contributed to this problem.Gerry said workers have to shut down the fountain and thoroughly clean it each time this happens. Councilmember Farley said she doesn't want to rush this repair if there's an opportunity to upgrade the fountain to avoid having to do so much maintenance. A motion was made by Mayor Pro Tern Taylor Armstrong,seconded by Councilmember Randy Biddle,to proceed with Option 1 as presented to repair Hizelberger Park Fountain.The motion carried by the following vote: Aye:3 -Mayor Lane,Mayor Pro Tem Armstrong,and Councilmember Biddle Nay:2 -Councilmember Prichard,and Councilmember Farley City of University Park Page 6 568 City Council Meeting Minutes August 21,2018 18-162 Public Hearing on proposed FY2019 Tax Rate. Director of Finance Tom Tvardzik gave a presentation.He said that this public hearing is required by the Texas Tax Code,Chapter 26,"Truth in Taxation"because the City's proposed maximum tax rate exceeds the Effective Tax Rate,or ETR.The ETR is the tax rate that would produce the same amount of taxes if applied to the same properties taxed in both the previous and upcoming years.The City also published notice of the raise of the effective tax rate in the Park Cities News. At its meeting of August 7,2018,the City Council adopted a 2018 maximum proposed tax rate of 24.8761 cents per $100 of taxable value Mayor Lane opened the public hearing.There were no comments,so he closed the public hearing.He noted that there will be another public hearing at the September 4 City Council meeting. V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. ATTEST: ~/~L-~ Christine Green,City Secretary City of University Park Page 7