Loading...
HomeMy WebLinkAbout2018.10.02 City Council Meeting Minutes584 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,October 2,2018 5:00 PM Council Chamber EXECUTIVE SESSION 2:00 -3:00 P.M.Pursuant to TGC§551.071,the City Council met in closed session to consult with the City Attorney regarding (1)an agreement with the University Park Friends of the Library,and (2)a policy for right-of-way abandonment.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 3:00 -4:00 P.M.The City Council met in open work session to discuss the Commercial Retail Advisory Committee's recommendations for TlRZ and TlF financing for Snider Plaza.No action was taken.Council Conference Room,2nd floor,City Hall. 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Mayor Pro Tem Taylor Armstrong,Councilmember Randy Biddle,Councilmember Gage Prichard and Councilmember Liz Farley A.INVOCATION:Director of Human Resources Alicia Dorsey B.PLEDGE OF ALLEGIANCE:Director of Human Resources Alicia Dorsey /Boy Scouts Boy Scout Eli Hoff of Troop 82 was present as part of earning his Communication merit badge.He assisted the Mayor and City Council in leading the Pledge of Allegiance.Boy Scout Thomas Lyons,also of Troop 82, attended the meeting.He said he was working on his Citizenship in the Community merit badge. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 585 City Council Meeting Minutes October 2,2018 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Director of Information Services Dale Harwell, Chief of Police Greg Spradlin,Special Projects Coordinator Amanda Hartwick,City Secretary Christine Green,Director of Public Works Jacob Speer,Public Works Operations Coordinator Jodie Ledat,Director of Human Resources Alicia Dorsey,Library Director Sharon Martin,Director of Finance Tom Tvardzik,Fleet Manager Les Jackson,Purchasing Manager Elizabeth Anderson,Director of Parks Gerry Bradley,Assistant City Manager Lea Dunn, Director of Community Development Patrick Baugh,and Fire Chief Randy Howell.Also in attendance were Town of Highland Park Director of Public Safety Chief Rick Pyle and Assistant Chief Paul Sandman. II.AWARDS AND RECOGNITION 18-199 Presentation of American Public Works Association Accreditation designation to City of University Park Public Works Department City of Rowlett Director of Public Works Shawn Poe,gave a presentation in his capacity as a representative of the American Public Works Association (APWA).He said that the APWA accreditation recognizes that an agency's policies,procedures,and practices have been evaluated against national best practices.He said that this accreditation is important to show that an agency is well-managed,in compliance,and dedicated to continuous improvement. University Park applied for accreditation in September 2017 and an APWA team completed the evaluation in June-July 2018.They awarded full accreditation to the Public Works Department.This is a four year designation.There are 146 accredited agencies nationally. Director of Public Works Jacob Speer thanked all the members of the Public Works Department for their hard work.He also recognized other city staff and departments,including Communications,Finance,Fire,and Human Resources who assisted in reaching this goal.He thanked Operations Coordinator Jodie Ledat especially for her efforts in keeping the process on track. 18-192 2018 Arbor Day Proclamation Mayor Lane read a proclamation declaring November 2,2018 to be Arbor Day. III.CONSENT AGENDA City of University Park Page 2 586 City Council Meeting Minutes October 2,2018 18-194 Consider rejecting all bids for Portland Cement. City Manager Corder said that only one bid was received on a solicitation for Portland Cement on an annual contract basis.The bid was too high,and staff does not want to accept it.Staff will identify cooperative or interlocal contracts that offer Portland Cement at a better price. This bid was rejected. 18-197 Consider approval of the minutes of the September 18,2018 City Council meeting,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Mayor Pro Tern Armstrong,seconded by Councilmember Farley,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley IV.MAIN AGENDA 18-195 Consider contract award for Mile-Per-Year Improvements. Purchasing Manager Elizabeth Anderson gave a presentation.She said that this contract is for water,sanitary sewer,and paving improvements as part of the Mile-Per-Year program.John Burns Construction was selected as the successful bidder as part of a best value evaluation.This contract award is in the amount of $3,925,775. A motion was made by Councilmember Biddle,seconded by Mayor Pro Tern Armstrong,that this contract be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley 18-196 Consider approval of a purchase from Paradigm Traffic Systems. Purchasing Manager Elizabeth Anderson gave a presentation.She said that in August,the Council approved a contract with Durable Specialties for traffic signal mast arms.This proposed contract with Paradigm Traffic Systems is for associated signal cabinets,controllers,and illuminated signs in the amount of $115,715.This purchase is via a BuyBoard contract that satisfies statutory bid requirements. A motion was made by Councilmember Prichard,seconded by Councilmember Biddle,that this purchase be approved.The motion carried by the following vote: City of University Park Page 3 587 City Council Meeting Minutes October 2,2018 Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley 18-206 Consider approval of vehicle purchases for the In-House Mile-Per-Year Program. Purchasing Manager Elizabeth Anderson gave a presentation about the purchase of 10 new pieces of equipment needed for the Public Works Department to begin its in-house Mile-Per-Year improvements program.This vehicle and equipment purchase will be made from various vendors via BuyBoard cooperative contracts for a total price of $443,900. A motion was made by Mayor Pro Tem Armstrong,seconded by Councilmember Farley,that these purchases be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley City of University Park Page 4 588 City Council Meeting Minutes October 2,2018 18-200 Presentation regarding the Public Safety Radio System. Fire Chief Randy Howell introduced Tim Driscoll of Black &Veatch consulting engineers to explain the City's public safety radio system needs and recommendations for improvement.He said that the current radio system is old and has reliability problems. Black &Veatch's study recommends partnering with Garland-Mesquite-Rowlett-Sachse (GMRS)as the most cost effective way of meeting the City's needs.Doing so will allow initial cost savings of approximately $1.5 million through the sharing of the system's main switch.It also allows the purchase of Motorola system components and equipment at previously bid GMRS contracted pricing.The report's findings recommend that University Park and Highland Park partner in the installation of 3 cell sites, the upgrading of all the dispatch center consoles,the upgrading of all the City's emergency vehicles and personnel with Motorola radio equipment,and updating of infrastructure to integrate into the GMRS system.Finally,by tying the Park Cities cell site to the GMRS system,all partner cities will gain increased coverage for their current communication needs. The estimated cost for this is $11,799,621.University Park's share will be $6,209,747 over 10 years.This project will take 13-14 months to complete from contract signing. Council member Farley asked about the benefits of partnering with City of Garland.Mr.Driscoll explained that Garland has its own radio shop,and that the City will save on fees,etc.for over-the-air programming. City Manager Corder said he wants to make sure the Council is comfortable with where this project is headed,and that project funds are in the Capital Projects budget. Councilmember Farley asked if it is possible to speed up the timeline for implementation.Mr.Driscoll said "yes",but it would depend a lot on the vendor's availability. City of University Park Page 5 589 City Council Meeting Minutes October 2,2018 18-204 Consider approval of contract for Phase III of radio consultant and cost share agreement with the Town of Highland Park. Fire Chief Randy Howell presented this contract for Phase III of a radio consulting contract with Black &Veatch and a cost-share agreement with the Town of Highland Park.He said it makes sense to partner with the Town for a 50/50 cost-share of the $117,867 cost for this contract. Mayor Pro Tem Armstrong asked about how this radio system will work with the public safety at HPISD and SMU.Chief Howell said that HPISD public safety and SMU can join the radio system too. Councilmember Prichard asked if there are any additional costs beyond the $6 million cost to replace the radio system.Tim Driscoll of Black and Veatch said some of the costs may vary as they negotiate with Motorola but he expects the costs to be close to that figure. A motion was made by Councilmember Prichard,seconded by Mayor Pro Tern Armstrong,that this contract be approved.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tern Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley 18-198 Consider approval of an ordinance abandoning a sanitary sewer easement at 6810 Turtle Creek Boulevard. Director of Public Works Jacob Speer gave a presentation.He said that the property owners at 6810 Turtle Creek Blvd.requested that the City abandon a sanitary sewer easement across the back of their property.The line is still in service,so it cannot be abandoned.He said that the property owner will pay a utility contractor to install a new intercept line along the edge of their property to tie into the line on Turtle Creek.In this case,the City can abandon the line on their property in exchange for the dedication of a new sanitary sewer easement at 6810 Turtle Creek.This will be a trade. A motion was made by Councilmember Biddle,seconded by Mayor Pro Tern Armstrong,that this ordinance be adopted.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:ORD No.18-037 City of University Park Page 6 590 City Council Meeting Minutes October 2,2018 18-203 Consider approval of an amendment to the Council's policy for abandonment of rights-of-way and other easements. City Manager Corder said that this change recognizes the difference between an easement and a right-of-way.Street and alley right-of-way easement abandonments increase the size/area of the abutting property.In the case of, all other easements (water,sanitary sewer,storm sewer,public access, etc.),the abandonment simply removes the encumbrance that existed on the property. The proposed amended abandonment policy states that street and alley right-of-way easements will be abandoned at 100%of the determined fair market value.All other easements will be abandoned at 50%of the determined fair market value.The proposed amended policy is consistent with the intent of the original policy,but makes a distinction between the two types of easements. 18-203 Consider approval of an amendment to the Council's policy for abandonment of rights-of-way and other easements. Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered an~d this the 16th day of October,2018. Olin~r.,Mayor ()7. ATTEST:. LU~'-<-~ Christine Green,City Secretary City of University Park Page 7