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Home My WebLink About2018.10.16 City Council Meeting MinutesCity of University Park City Hall 3800 UniversityBlvd. UniversityPark,TX 75205 591 Meeting Minutes City Council Tuesday,October 16,2018 5:00 PM Council Chamber EXECUTIVE SESSION 3:00 -4:00 P.M.Pursuant to TGC§551.071,the City Council met in closed session to consult with the City Attorney regarding motorized scooters and Texas Transportation Code 551.301 (b).Pursuant to TGC§551.072,the City Council met in closed session to discuss abandoning alley right-of-way abutting 3606 Lovers Lane and 3615 Amherst.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:00 -4:10 P.M.The City Council met in open work session to review the 2018 City Council Retreat summary.No action was taken.Council Conference Room,2nd floor,City Hall. 18-220 Discuss:City Council Retreat Goals &Objectives. 4:10 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Mayor Pro Tem Taylor Armstrong,Council member Randy Biddle,Councilmember Gage Prichard and Councilmember Liz Farley A.INVOCATION:City Attorney Rob Dillard B.PLEDGE OF ALLEGIANCE:City Attorney Rob Dillard /Boy Scouts Boy Scouts Ashton Malloy,Lemuel Bell,Jake Wood,and Kellen Cason of Troop 82 were present as part of earning their Communication and Citizenship in the Community merit badges. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 592 City Council Meeting Minutes October 16,2018 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Director of Information Services Dale Harwell, Chief of Police Greg Spradlin,Special Projects Coordinator Amanda Hartwick,City Secretary Christine Green,Director of Public Works Jacob Speer,Operations Coordinator Jodie Ledat,Fire Chief Randy Howell,Director of Finance Tom Tvardzik,Assistant City Manager Lea Dunn,Library Director Sharon Martin,Purchasing Manager Elizabeth Anderson,Police Officer Joshua Estes,Police Sgt.Robbie Keenan,and Administrative Assistant Dawn Kossmann. II.AWARDS AND RECOGNITION 18-221 Recognize Officer Josh Estes for his work as DAR.E.Officer for Highland Park Middle School/McCulloch Intermediate School. HPISD Police Chief Mark Rowden gave a presentation.He thanked Officer Josh Estes for his three years of service as the DAR.E.Officer at Highland Park Middle School/McCulloch Intermediate School.He said that Officer Estes made a positive impact on students and staff and is a great representative of the University Park Police Department.He presented a plaque to Officer Estes in gratitude. III.CONSENT AGENDA 18-209 Consider approval of a request from the University Park,Hyer,and Armstrong/Bradfield Preschool Associations to hold Holiday Hayride events. City Manager Corder said that the pre-school associations at University Park, Hyer,and Armstrong/Bradfield elementary schools host these annual "Holiday Hayrides"as a fundraiser.The events will be December 4,5 and 6 from 5 -8 p.m.and will begin and end in Goar Park.Staff recommends approving the event request with the agreement that two adult chaperones will ride on each trailer and that there are two UP police vehicles to accompany the hayride for traffic safety. This request was approved. 18-215 Consider approval of a resolution appointing Liz Kooy to the Legislative Advisory Committee. City Manager Corder said that this resolution will appoint Liz Kooy to the Legislative Committee. This resolution was approved. Enactment No:RES No.18-020 City of University Park Page 2 593 City Council Meeting Minutes October 16,2018 18-210 Consider approval of an award of Post-Disaster Debris Monitoring Contracts. City Manager Corder said that this is a bid award for Post-Disaster Debris Monitoring.The primary contract will be with True North Emergency Management and a secondary contract will be awarded to Witt O'Briens. These firms assist agencies with recovery services and applying for reimbursement from FEMA following a major event like a tornado or flood. The City is not obligated to spend any money unless these contracts are activated following a disaster. These contract awards were approved. 18-217 Consider approval of the purchase of a Dump Truck for the Parks Department. City Manager Corder said that this is a scheduled replacement of an existing dump truck.The new Ford F350 truck with dump body is available via a BuyBoard contract from Rush Truck Center in the amount of $39,895.75. BuyBoard contracts satisfy statutory competitive bid requirements. This purchase was approved. 18-218 Consider approval of the purchase of Side-Loading Sanitation Truck. City Manager Corder said that this is a planned replacement of an existing side-loader Sanitation truck.The new vehicle is available via a BuyBoard contract from Freightliner of Austin in the amount of $174,539.BuyBoard contracts satisfy statutory competitive bid requirements. This purchase was approved. 18-216 Consider approval of the minutes of the October 2,2018 City Council meeting,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Mayor Pro Tem Armstrong,seconded by Councilmember Farley,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley IV.MAIN AGENDA City of University Park Page 3 594 City Council Meeting Minutes October 16,2018 18-219 Presentation of Leadership Academy Capstone Project:UPLIFT Employee Volunteer Program Special Projects Coordinator Amanda Hartwick introduced Leadership Academy members Jennifer Post,Adriana Wallace,Ann Allen,Thomas Ta, and Phillip Mota (not present)to present their capstone project. Thomas Ta said this Leadership Academy group put together the UPLIFT Employee Volunteer Program to provide employees with an opportunity to give back to the community.He said that the program was designed to give opportunities to develop leadership and management skills,enhance teambuilding,and reinforce the City's core values of dedication,competence, diligence,communication,and service. The first year objective of the program is to provide 1000 hours of volunteer time with at least half of the City's employees participating.They would also like to publicize the program to the residents via The Arbor newsletter and internally to employees via the employee newsletter.Future program goals include program sponsorship and developing partnerships with local nonprofits and community partners. 18-201 Consider approval of an ordinance abandoning alley right-of-way abutting 3606 Lovers Lane. Director of Public Works Jacob Speer gave a presentation.He said that this is a request from the property owner to abandon alley right-of-way between 3606 Lovers Lane and 3615 Amherst.This is an unimproved,unpaved portion of the alley.He said that this an 89 foot portion of the right-of-way that is not needed by the City.The first appraisal of the property was $164 per square foot.The property owner also provided an appraisal of $80 per square foot. Mayor Lane asked if most recent abandonment was granted for $144 per square foot.Jacob said yes.Councilmember Farley asked if a portion of this abandonment is under water.Jacob said yes,about 28%of the right-of-way is under water.Councilmember Farley asked if the house setback is still calculated from the portion of the property that is under water.Jacob said yes. Mayor Pro Tem Armstrong asked if the property owner could build out over the water,like a pier.Jacob said yes,the Amherst property has a large covered deck that cantilevers over the water. Councillmember Randy Biddle made a motion to approve this ordinance abandoning the alley right-ot-way at 3606 Lovers Lane in the amount ot $54,290.Mayor Pro Tern Armstrong seconded the motion.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:ORD No.18-031 City of University Park Page 4 595 City Council Meeting Minutes October 16,2018 18-202 Consider approval of an ordinance abandoning alley right-of-way abutting 3615 Amherst Avenue. A motion was made by Councilmember Randy Biddle,seconded by Mayor Pro Tem Taylor Armstrong,to approve this ordinance abandoning the alley right-of-way at 3615 Amherst in the amount of $54,290.Mayor Pro Tem Armstrong seconded the motion.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Council member Farley Enactment No:ORO No.18-032 18-214 Consider approval of a Tennis Court Resurfacing Contract. Purchasing Manager Elizabeth Anderson gave a presentation.She said this is a bid award for tennis court resurfacing of 12 courts throughout the City. The court color scheme will be a blue court with green on the outside. Pickleball striping will also be included on several courts.Texas Tennis was the successful bidder in the amount of $55,850. A motion was made by Councilmember Liz Farley,seconded by Council member Gage Prichard,to approve this bid award.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. r ved this the 6th day of November,2018. L~~ Christine Green,City Secretary City of University Park Page 5