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Home My WebLink About2018.11.06 City Council Meeting Minutes596 City of University Park City Hall 3800University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,November 6,2018 5:00 PM Council Chamber EXECUTIVE SESSION 2:30 -3:00 P.M.Pursuant to TGC§551.071,the City Council met in closed session to discuss potential property acquisition with the City Attorney.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 3:00 -4:00 P.M.The City Council met in open work session to discuss the Zoning Ordinance revision.No action was taken.Council Conference Room,2nd floor,City Hall. 18-193 Briefing on Draft 4.0 of the Zoning Ordinance. 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Mayor Pro Tem Taylor Armstrong,Councilmember Randy Biddle,Councilmember Gage Prichard and Councilmember Liz Farley A.INVOCATION:Assistant City Manager Lea Dunn B.PLEDGE OF ALLEGIANCE:Assistant City Manager Lea Dunn /Boy Scouts Boy Scouts Will Anslinger,Luke Pou,Wilson Gill,Ben Fitzgerald,William Signor,Spencer Schedler,Owen Johnson,Drew Cramer,Caleb Benson, Whit Mabus,Finn Romeiser,Brock Czarnecki,Cullum Brown,Isaac Royall, Hudson Martin,Stuart Matthews,Alex Wang of Troop 518 were present as part of earning their First Class Rank.Also present were Quentin Balestri, Julian Balestri,Robert Gough,and Harrison Solomon of Troop 68,and John Sartain and Andrew Whitaker of Troop 82 who were working on their Communication and Citizenship in the Community merit badges. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 597 City Council Meeting Minutes November 6,2018 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Director of Communications &Marketing Steve Mace,Director of Information Services Dale Harwell,City Secretary Christine Green,Director of Public Works Jacob Speer,Fire Chief Randy Howell, Operations Director Jodie Ledat,Community Development Director Patrick Baugh,Director of Parks &Recreation Gerry Bradley,Director of Finance Tom Tvardzik,General Accountant Barbara Kowalewski,General Accountant Dianne Hailey,Purchasing Manager Elizabeth Anderson,Assistant City Manager Lea Dunn,Library Director Sharon Martin,Director of Human Resources Alicia Dorsey,Controller Civic Yip,and Police Captain Bill Mathes. II.AWARDS AND RECOGNITION 18-248 Presentation of the Government Finance Officers Association Achievement of Excellence in Financial Reporting for Fiscal 2017 to City of University Park Finance Department. 18-249 Presentation of Government Finance Officers Association Distinguished Budget Presentation Award for Fiscal Year 2018 to the City of University Park Finance Department 18-251 Presentation of the National Procurement Institute 2018 Achievement of Excellence in Procurement Award to the City of University Park Purchasing Department Director of Finance Tom Tvardzik gave a presentation about these awards earned by the Finance Department and Purchasing Division.He introduced Controller Civic Yip,Purchasing Manager Elizabeth Anderson,General Accounts Dianne Hailey and Barbara Kowalewski,and Payroll/AP Specialist Tonya Glick (not present).The Mayor presented awards and congratulated the group. III.CONSENT AGENDA 18-223 Consider approval of payment to Tyler Technologies for New World ERP Standard Software Maintenance for FY19. City Manager Corder said this is annual maintenance payment to Tyler Technologies for the New World Enterprise Resource Planning (ERP) software for financial management,utility management,and human resources.The City has used this software since 1995.The cost of the annual maintenance is $61,117. This payment was approved. City of University Park Page 2 598 City Council Meeting Minutes November 6,201B 18-240 Consider approval of a license agreement with Caruth Preston Road Associates for use of a portion of the Preston Road Right-of-Way adjacent to the Plaza at Preston Center. This item was removed from the Consent Agenda for consideration on afuture agenda. 18-235 Consider approval of final payment to Blasteo Texas. City Manager said that this is a final payment in the amount of $45,050 to Blastco for repairs and repainting of the Northwest Highway Elevated Water Storage Tank. This payment was approved. 18-224 Consider approval of a project to redevelop the City's website. City Manager Corder said that this agenda item authorizes Imaginuity Interactive to update the City's website.The last major website redesign was in 2013.Imaginuity has been the City's website design and technical support partner since 2003.The project will cost $75,000. This project was approved. 18-227 Consider approval of the purchase of five Police vehicles. City Manager Corder said that this is a planned replacement of three Police patrol vehicles and two sedans.The City will purchase three Tahoes and two Impalas for a total price of $154,961 from Caldwell Country Chevrolet.All five vehicles are available from through a BuyBoard contract which satisfies statutory bid requirements. This purchase was approved. 18-231 Consider approval of the purchase of vehicles for the Public Works Department. City Manager Corder said that this is a planned replacement of three vehicles in the Public Works Department.These vehicles are a 2020 International HX520 Tractor from Southwest International for $126,45.35,a 2019 CTS 32' Rockmaster Trailer from Freightliner of Austin for $39,995.90,and a 2019 Chevrolet 1500 Silverado 4x2 Double Cab Pick-up from Caldwell Country Chevrolet for $23,984.The total purchase price for these three vehicles is $190,438.15.The vehicles are available for purchase through BuyBoard contracts which satisfy statutory bid requirements. This purchase was approved. City of University Park Page 3 599 City Council Meeting Minutes November 6,2018 18-234 Consider approval of a request to purchase a hydraulic lift for the Fleet Division. City Manager Corder said that this is a lift for the Fleet Division.The existing lift is 22 years old and has a capacity of 50,000 pounds.The replacement lift, a Stertil-Koni Skylift,has a 78,000 pound capacity and can accommodate the City's E-1 aerial fire apparatus.The lift is available from Reeder Distributors via a BuyBoard contract for $114,675.00. This purchase was approved. 18-237 Consider approval of a request from the Park Cities Preservation Society to reserve Burleson Park for a car show. City Manager Corder said that this is a reservation request from the Park Cities Preservation Society for Burleson Park on April 27 to hold its 4th Annual Classic and Antique Car Show. This request was approved. 18-233 Consider approval of a bid award for fencing at various parks. City Manager Corder said that this is a bid award to B&S Fence Company for fence work within several parks for $26,112. This bid award was approved. 18-241 Consider approval of City Council Retreat Goals &Objectives. City Manager Corder said that this is the approval of the City Council Goals & Objectives as discussed in the work session. This City Council Retreat Goals &Objectives were approved. 18-239 Consider approval of the minutes of the October 16,2018 City Council meeting,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Mayor Pro Tern Armstrong,seconded by Councilmember Prichard,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley IV.MAIN AGENDA City of University Park Page 4 600 City Council Meeting Minutes November 6,2018 18-252 Consider request from SMU Student Council to amend City Code regarding motorized scooters. Nathan DeVera,SMU Student Body President,spoke to the City Council in favor of amending the City's ordinance regarding the prohibition of motorized scooters.He said that many SMU students enjoy using the scooters and find them to be an easy and economical form of transportation around campus and beyond.He said the Student Senate approved legislation in support of motorized scooters on campus.He hopes that the Council will suspend enforcement of scooter use for a test period of January 1 -June 1. Mayor Lane said the Council is concerned about the lack of helmet use among scooter riders.He asked Nathan how this would be addressed. Nathan said that SMU would likely recommend but not mandate use of helmets. Council member Farley said that the Public Safety Advisory Committee met and discussed this issue.Their concern was safety,as well as the challenge of trying to enforce legal scooter usage near campus but not anywhere else in the City. Mayor Pro Tem Armstrong asked which agency would enforce this.City Manager Corder said he thought both agencies,SMU and the City,could enforce.The mayor asked staff to bring an ordinance to the Council with a proposal for how such an exception would be enforced on a trial basis. City of University Park Page 5 601 City Council Meeting Minutes November 6,2018 18-228 Public Hearing:Consider a request by City Staff to amend the Zoning Ordinance through a general revision of all sections,including reorganization of those sections,for clarity and ease of use.No change of zoning will be considered for any particular lot or tract of land at this public hearing. Director of Community Development Patrick Baugh gave a presentation. Former City Councilmember and Chair of the Zoning Ordinance Review Committee Tommy Stewart explained that the charge of the committee was not to change the ordinance but to clear up some definitions with illustrations to make it easier for builders and building inspectors to understand.He introduced Kirk Bishop of Duncan Associates to give a presentation. Mr.Bishop said that the focus of this effort was a reorganization,reformat, and update of the ordinance with a focus on clarity,predictability and modernization. He said that the process included a Steering Committee plus staff and consultants and included stakeholder "listening sessions." He said the committee spent a lot of time on the code about residential districts.They added illustrations with color-coded zones on a lot.They also added tables and charts for clarification.In particular,they addressed front facades,AC condensors placement,and made small adjustment to circular drive regulations. He said that any language change within the ordinance was to provide clarity and certainty and predictability for all. He said that if the Council wants to address substantive issues,some of which came up during the discussions,this will provide a nice framework for those discussions. Mayor Lane opened the public hearing.There were no speakers,so the Mayor closed the public hearing. 18-243 Consider a request by City Staff to amend the Zoning Ordinance through a general revision of all sections,including reorganization of those sections,for clarity and ease of use.No change of zoning will be considered for any particular lot or tract of land at this public hearing. Mayor Pro Tem Armstrong complimented Tommy Stewart and Kirk Bishop for the work they did.He said he hopes that when the Master Plan process gets under way,that some other related Zoning Ordinance issues are addressed,like impermeable coverage. A motion was made by Councilmember Gage Prichard,seconded by Mayor Pro Tern Taylor Armstrong,to amend the Zoning Ordinance.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tern Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley City of University Park Page 6 602 City Council Meeting Minutes November 6,2018 Enactment No:ORD No.18-038 18-230 Public Hearing:Consider a request by David Castagno,representing Preston Road Church of Christ,to amend the existing Planned Development District 28 (PD-28)to allow for an outdoor Columbarium. The subject site is located at 6409 Preston Road and currently zoned Planned Development 28. Director of Community Development Patrick Baugh gave a presentation.He said that this is a request from the Preston Road Church of Christ at 6409 Preston Road to amend the PD-28 to allow for an outdoor columbarium.He said that the Planning and Zoning Commission recommended approval of this request at its meeting on October 9.He said that public notices went out the area neighbors.Five responses were returned,two in favor and three in opposition.He showed several renderings of the proposed columbarium. Staff recommends approval of the request.Mayor Lane opened the public hearing.There were no speakers,so the Mayor closed the public hearing. 18-244 Consider a request by David Castagno,representing Preston Road Church of Christ,to amend the existing Planned Development District 28 (PD-28)to allow for an outdoor Columbarium.The subject site is located at 6409 Preston Road and currently zoned Planned Development 28. A motion was made by Councilmember Randy Biddle,seconded by Council member Liz Farley,to approve the ordinance amending PD-28 to allow for an outdoor columbarium at the Preston Road Church of Christ.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley Enactment No:ORD No.18-039 18-247 Resolution establishing the FY2019 Capital Projects budget City Manager Corder explained that the Capital Projects budget (mainly water and sewer projects)includes a little over $13.5 million in new projects plus another $9.6 million in projects carrying over from FY18.The FY19 Capital Projects budget is just over $23 million This budget has been reviewed by the Capital Projects Review Committee and recommended for approval. A motion was made by Councilmember Randy Biddle,seconded by Mayor Pro Tern Taylor Armstrong,to approve this resolution establishing the FY2018 Capital Projects budget.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley City of University Park Page 7 603 City Council Meeting Minutes November 6,2018 18-225 Consider approval of a project to replace the citywide CCTV security camera system. Director of Information Services Dale Harwell gave a presentation.He said that Convergint Technologies can provide this system via a NationallPA contract.This equipment will repalce obsolete centralized video monitoring system at City Hall,the Peek Service Center,and the Library.The purchase price for the system is $206,339.25. A motion was made by Councilmember Liz Farley,seconded by Councilmember Randy Biddle,to approve the purchase of a new citywide CCTV security camera system.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tern Armstrong,Councilmember Biddle, Councilmember Prichard,and Council member Farley 18-232 Consider approval of the purchase of a license plate reader system. Captain Bill Mathes gave a presentation.He said that the Police Department identified seven intersections that will receive license plate reader (LPR) hardware and cameras.The LPR will capture license plate data for vehicles entering and exiting the City.This data will aid the police in identifying the vehicles of registered sex offenders,people who have been listed on the Department of Homeland Security wanted terrorist list,people with warrants for their arrest,etc. This contract to purchase fixed LPR cameras and equipment,license keys, software,and maintenance from Vigilant Solutions for a five-year commitment will $354,171.20. This system is available via an HGAC contract which satisfies statutory bid requirements. A motion was made by Mayor Pro Tern Taylor Armstrong,seconded by Councilmember Liz Farley,to approve this purchase.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley City of University Park Page 8 604 City Council Meeting Minutes November 6,2018 18-236 Consider a contract with Pacheco Koch Consulting Engineers for design of utility improvements in and around Snider Plaza Director of Public Works Jacob Speer gave a presentation.The scope of work of this contract with Pacheco Koch Consulting Engineers includes design of utility work in and around Snider Plaza.He said the scope of work includes assessment of stormwater flows and recommendations for system improvements,forecasts for development potential and design of appropriate utility improvements,assistance with public meetings,construction phasing options and plans,coordination with franchise utilities,and preparation of conceptual,preliminary,and final civil engineering plans for water,sanitary sewer and storm sewer in the area bounded by Dickens Avenue,Daniel Avenue,Lovers Lane,and Hillcrest Avenue.The total cost of the proposal is $356,600. A motion was made by Councilmember Randy Biddle,seconded by Mayor Pro Tern Taylor Armstrong,to approve this contract.The motion carried by the following vote: Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley 18-238 Consider approval of a Work Authorization with Huitt-Zollars for design of a Master Plan for proposed Major Capital Improvement Projects (MCIP) Director of Public Works Jacob Speer gave a presentation.He said that this is an engineering contract with Huitt-Zollars for design of a Master Plan for proposed Dallas County Major Capital Improvements Projects.This Master Plan will look at three proposed projects in University Park:one on Lovers Lane on the Miracle Mile,another on Hillcrest,and a third on Preston Road involving major reconstruction of sections of those roadways. This engineering proposal is $469,670,and will be split 50/50 with Dallas County via an agreement approved by the City Council at the June 19 meeting. Consider approval of a Work Authorization with Huitt-Zollars for deSign of a Master Plan for proposed Major Capital Improvement Projects (MCIP) Aye:5 -Mayor Lane,Mayor Pro Tem Armstrong,Councilmember Biddle, Councilmember Prichard,and Councilmember Farley V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 20th day of November,2018: Olin Lane,Jr.,Mayor' ATTEST:.~-~ Christine Green,City Secretary City of University Park Page 9