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MINUTES
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CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBER
TUESDAY, NOVEMBER 11, 2003 AT 5:00 P.M.
Mayor Harold Peek convened the City of University Park City Council into Executive Session at
4:00p.m.to receive legal advice from the City Attorney under Section 551.071 of the Texas
Government Code. The Executive Session was adjourned at 4:35p.m. No action was voted on
or taken during the meeting.
Mayor Harold Peek then opened the regular meeting of the City Council. Present were Mayor
Pro Tempore Dick Davis, Councilmembers Jim Roberts, Harry Shawver and Blackie Holmes.
Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City
Secretary Nina Wilson.
AWARDS AND REQUESTS FROM CITIZENS
RECOGNITION: Former Councilmember James W. Walley, Jr., USNR, Rear Admiral (Ret)
presented Sgt. Robert Flood, Police Department, the Defense Meritorious Service Medal and the
Joint Service Commendation Medal, for service during Operation Enduring Freedom. Veterans
who were in the audience were also recognized. Mayor Pro Tem Davis thanked both of them
and acknowledged the pride that all members of the council felt in this achievement.
RECOGNITION: Graduates of Leadership University Park were recognized by President of the
Community League Syd Carter and were presented certificates of achievement by Mayor Harold
Peek. Mr. Carter stated another class will begin in January.
PROCLAMATION: Mayor Peek proclaimed November 11, 2003 as Don C. Mcllyar Day in the
City of University Park in recognition of his leadership on the Dallas County Park Cities
Municipal Utility District Board of Directors since 1988.
BOY SCOUTS: Five boy scouts introduced themselves and stated the badge on which they were
working.
ITEMS FROM THE FLOOR:
PETITION FOR RESIDENT ONLY PARKING, 3800 BLOCK MCFARLIN: Jana and Hunter
Ferguson, 3821 McFarlin, represented the residents in their block, who are concerned about
safety since they are across the street from Highland Park Presbyterian Church. They have been
speaking with Senior Minister Ron Scates regarding improved traffic flow to make it easier for
emergency vehicles to get down the street. City Council will study the issue and notify them of
the results by the next city council meeting December 9. Resident Only Parking would not be in
effect on Sundays.
Councilmember Holmes moved acceptance of the Consent Agenda. Councilmember Roberts
seconded, and the vote was unanimous to approve the following:
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CONSENT AGENDA
CONSIDER BID #03-14 FOR ANNUAL CONTRACT FOR SAND, PEA GRAVEL, LOAM
AND LANDSCAPING SOILS: Turf Materials, Inc. submitted a bid on washed sand at $9/ton
and pea gravel at $10.25/ton. Based on last year's sand and gravel expenditures, the award is
expected to be approximately $22,000. Matbon, Inc. submitted a bid on sandy loam at $5/ton.
Based on last year's sandy loam orders, the award is expected to be approximately $15,000.
Living Earth Technology Company submitted a bid on professional landscape mix at
$22.50/yard and top dressing at $19.50/yard. Based on last year's orders, the award is expected
to be approximately $2,500. Living Earth Technology also submitted a bid on shredded cedar
mulch at $23.50/yard. Based on last year's orders, the award is expected to be approximately
$1,000. These materials are used by the Street and Parks Departments.
CONSIDER BID #03-11 FOR ANNUAL CONTRACT FOR UTILITY PARTS, QUOTE FOR
WATER METERS AND REJECT AND RE-BID OF DUCTILE IRON PARTS: National
Waterworks is the only supplier of Invensys, the manufacturer of the City's water meters and
associated parts. They submitted a quote for these products to remain firm for one year. The
bids of Romar Supply, Inc., D&W Utility Supply, Ferguson Waterworks, Hose Specialty Supply
Co., Inc. and Clifton Azok were accepted for an estimated annual total of $77,491.11. The
accepted price quote submitted by National Waterworks for Invensys meters and associated parts
was an estimated annual total of $141,844.07. All bids for ductile iron were rejected and will be
re-bid.
CONSIDER BID #03-15 FOR BROWN KRAFT (YARD WASTE) BAGS: Duro Standard
Products Co., Inc. submitted a bid of $0.26 per bag for an annual total of $46,800, which is a
$.005 per bag increase over the current contract price of $0.255/bag. Duro is the City's current
vendor for yard waste bags.
CONSIDER A FOOD ESTABLISHMENT INSPECTION & ENVIRONMENTAL HEALTH
SERVICES AGREEMENT WITH DALLAS COUNTY HEALTH & HUMAN SERVICES: The
agreement will be in effect from October 1, 2003 through September 30, 2004.
CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For October 7 & 22,
2003.
MAIN AGENDA
PUBLIC HEARING & ORDINANCE FOR SMU'S REQUEST TO REZONE TWO
RESIDENTIAL LOTS IN THE 3000 BLOCK OF DYER FROM UC-3 TO UC-2: Mayor Pro
Tem Davis opened the public hearing and continued it to January 20, 2003 at 5:00 p.m. at the
request of the applicant. Zoning changes and the construction of a wall along Dublin will be
discussed at that time. Notice will be given of the meeting.
CONSIDER ACTION TO WITHDRAW ORDINANCE AMENDING PLANNED
DEVELOPMENT DISTRICT NO. 22 (PD-22) 6101 HILLCREST: The applicant, 6101 Hillcrest
Hotel Group, L.P., requested the item be withdrawn. The proposal has been revised and will be
taken to the November 17th Planning & Zoning Commission meeting. Councilmember Roberts
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moved approval of the withdrawal. Councilmember Shawver seconded, and the vote was
unanimous to withdraw the item from today's agenda.
CONSIDER RECOMMENDATION FROM THE FINANCE AND PUBLIC WORKS
COMMITTEES REGARDING STORMWATER UTILITY: HDR Engineering has been
conducting a feasibility study regarding implementing a storm water utility to fund the new
functions required by recent state and federal legislation. On November 5, 2003, a joint meeting
of the Finance and Public Works Advisory Committees was held to review the consultant's final
report and make a recommendation to the Council, and the establishment of a storm water utility
was recommended. It was determined that a mility fee would be a better mechanism to fund the
newly mandated storm water program than tax revenues. The Committees and Staff also
recommended exempting properties owned by the City of University Park and the Highland Park
Independent School District. Charging these two taxing entities would ultimately have the affect
of charging the taxpayers twice. This problem would be compounded by the revenue loss
experienced by HPISD as a result of "Robin Hood." When developing the proposed rate
structure, HDR and City Staff attempted to create a system that was both equitable to all
residents and efficient to administer and operate. The advisory committees recommend the
following rate structure:
Single
Single
Single
Single
Family District 1:
Family District 2:
Family District 3:
Family District 4:
Single Family District Attached:
Duplex District 1:
Duplex District 2:
Multi-Family Districts 1, 2, & 3:
Non-residential per square foot:
$19.59 per month
$6.21 per month
$5.24 per month
$4.85 per month
$3.88 per month
$3.93 per month
$2.76 per month
$1.36 per month
$0.001078 per month
It is estimated that the recommended rate structure will generate approximately $550,000 per
year in revenues. The funds will be sufficient to fund the Storm Water Management Plan and
approximately $350,000 worth of storm water related capital improvements each year.
Councilmember Holmes moved that Staff advertise a Public Heating to be held on Friday,
December 19, 2003, 7:30 a.m. to pass an ordinance establishing the mility and rate.
Councilmember Roberts seconded, and the vote was unanimous to approve the meeting.
CONSIDER RESOLUTION TO ADOPT A RETIREMENT HEALTH SAVINGS PROGRAM
THROUGH ICMA-RC AND ESTABLISH A TRUST FOR THE PLAN'S ASSETS: A
resolmion to adopt a Retiree Health Savings Plan (RHSP) administered through the ICMA
Retirement Corporation was proposed. The purpose of the plan is to allow employees to set
aside money "pre-tax" and "pre-FICA" into a savings account to pay for health insurance or
Medicare Part B premiums as well as om-of-pocket medical expenses after retirement.
Participation in the plan is voluntary. Employees who choose to participate will be required to
deposit at least 1% of gross salary into their account each year. They will also be given the
opportunity to deposit all or part of the vacation and sick leave pay employees receive at
retirement. Employees who participate in the plan will control how the money they deposit is
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invested. Because the City already contracts with the ICMA Retirement Corporation to provide
a 457 plan for city employees and the average 457 participant balances exceed $25,000,
employer fees will be waived. In addition, because the deposits are not subject to FICA, the City
will save the 6.2% FICA match on all funds deposited by employees. Councilmember Holmes
recommended adoption of the Retiree Health Savings Plan through the ICMA Retirement
Corporation. Councilmember Shawver seconded, and the vote was unanimous for adoption.
RESOLUTION NO. 03-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNWERSITY PARK,
TEXAS, ADOPTING A RETIREE HEALTH SAVINGS PLAN; AND PROVIDING AN EFFECTIVE
DATE.
CONSIDER HEALTH PLAN RENEWAL: The renewal includes an increase in fixed costs (administrative
fees and stop loss insurance premiums) of 3% (from $299,388 to $307,692). Changes in the health plan
recommended by Staff and the Employee Benefits Committee include increasing the monthly employee
contribution for individual employee coverage from $25 to $30 and increasing dependent premiums by
10%. Councilmember Shawver moved approval of the renewal. Councilmember Roberts seconded, and
the vote was unanimous to approve the increased monthly employee contribution for individual
employee coverage and increasing dependent premiums by 10%.
Councilmember Roberts moved approval of the following items on the Main Agenda.
Councilmember Holmes seconded, and the vote was unanimous to approve the following:
CONSIDER PURCHASE OF DIGITAL MUG SHOT/CITY ID CARD EQUIPMENT: The
purchase of a state of the art digital photo system from ImageWare Systems to be used in
conjunction with the arrests of individuals, development of photo line-ups, capturing of crime
scene photographs associated with incidents and offenses, and compilation of a useable mug shot
system was considered. The ImageWare software integrates with the HTE Crimes Management
System currently in use, allowing photographs to be accessed directly from the incident record
screens. The digital system would provide software that would allow our agency to share mug
shots with other police agencies, as well as retrieve mug shots from their systems. Additionally,
the system would be so sophisticated as to allow investigators to enter composite physical
descriptions provided by victims and/or witnesses, i.e., race, age, hair color, and sex, in order to
quickly pull up any and all photos of persons in the system that match said description. This, in
turn, would increase the likelihood of developing a suspect or suspects very quickly, which, in
turn, would increase the likelihood of an arrest. The digital photo system can and will also be
used by the City for the purpose of producing employee identification cards. This feature is
important related to the proposed City Hall renovation because the City Manager would like to
go to a keyless entry and access system in the new building. The system will be a turnkey mug
shot solution in which a capture station would be set up in the book-in area of the holding
facility. The capture station would include a digital camera, three-point lighting, and all
necessary software/hardware. Software from ImageWare Systems for the project is $85,324.81.
CONSIDER PROPOSAL FOR REPLACEMENT OF DIGITAL CAMERAS AT PEEK
SERVICE CENTER: Existing security camera equipment at Peek Service Center is outdated and
in disrepair, and parts are no longer available. San Angelo Security Services (SASS) proposed
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the installation of fourteen digital cameras, software and appurtenances compatible with those at
City Hall for a total purchase price of $23,369.50. The maintenance agreement would cover both
locations.
CONSIDER PURCHASE OF CONCRETE TRUCK AND TWO TRANSFER TRAILERS
THROUGH H-GAC: Purchase of a concrete truck for the Street Division and two transfer
tractors for the Sanitation Division is scheduled for replacement this year. Replacement vehicles
are available through the Houston-Galveston Area Council of Govemments (H-GAC)
Cooperative Purchasing Program with whom the City has had an Interlocal Agreement for
cooperative purchasing with H-GAC since 1994. The concrete truck contract price is
$146,075.00, and the transfer tractor contract price is $78,500.00 ($157,000 for two vehicles).
Dallas Mack Sales, LP is the HGAC contract vendor for these vehicles. The total cost for all
three vehicles is $303,075.00.
CONSIDER PURCHASE OF POLICE TAHOES THROUGH H-GAC: Two Chevrolet Tahoes
for the Police Department are available through the Houston-Galveston Area Council of
Governments (H-GAC) Cooperative Purchasing Program. The purchase prices are $29,440.00
and $29,500.00 (with carpet instead of mats) from Lawrence Marshall Dealership in Hempstead,
Texas.
There being no further business, the meeting was adjourned.
PASSED AND APPROVED this 9t~ day of December 2003.
ATTEST:
so. Secretary