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HomeMy WebLinkAboutOrdinance No. 21-023 amending Holidays and Vacation Leave for City EmployeesORDINANCE NO.21-023 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK,TEXAS,AMENDING SECTION 9.03.002 AND SECTION 9.03.003 OF THE CODE OF ORDINANCES TO PROVIDE FOR HOLIDAYS AND VACATION LEAVE FOR CITY EMPLOYEES;AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK,TEXAS: Section 1.Chapter 9,Article 9.03,Section 9.03.002 "Holidays",and Chapter 9,Article 9.03, Section 9.03.003,"Vacation Leave Schedule",of the Code of Ordinances of the City of University Park are amended to read as follows: "Sec.9.03.002 Holidays (a)(1)The following holidays shall be officially observed by the officers and employees of the city: (A)The first day of January in each year. (B)The third Monday of January,designated as Martin Luther King Jr.Day. (C)The last Monday in May,designated as Memorial Day. (D)The fourth day of July in each year. (E)The first Monday in September of each year,designated as Labor Day. (F)The fourth Thursday in each November,designated as Thanksgiving Day. (G)The Friday following Thanksgiving Day. (H)The twenty-fourth day of December,designated as Christmas Eve. (I)The twenty-fifth day of December,designated as Christmas Day. (1)Two personal holidays each year,to be used at the choice of the employee. (2)For payroll purposes,all references to "workday"shall mean eight (8)hours for non-fire personnel and twelve (12)hours for fire personnel assigned to shifts. (3)A firefighter is granted the same number of vacation days and holidays as granted to other municipal employees,provided that one of a firefighter's personal holidays shall hereafter be designated in remembrance of September 11. TM124746 (b)On official employee holidays,none of the offices and departments ofthe city shall be open for the transaction of business except the police and fire departments and supporting auxiliary employees.Employees who are required to work on official employee holidays will be paid at the regular rate of pay for the number of hours worked,plus they will be paid either:(i)additional pay for the number of hours worked,at the regular rate of pay,or (ii)compensatory time off for the number of hours worked during the holiday,provided that such compensatory time off must be taken within six months after the date of the official employee holiday on which the employee worked and upon approval thereof by the employee's department head.The city manager or his designee shall maintain an accurate and comprehensive record about employees who are required to work on official employee holidays,the hours they work,compensation paid,compensatory time off credited,etc. (c)In order to receive compensation for holidays employees must be at work the workdays before and after the official holiday unless absence is approved by the supervisor.If employees call in sick on days before or after holidays,they will be required to submit proof of illness prior to being paid for said holiday. (d)Upon termination,employees will not receive compensation for their personal holidays when they have not been taken during the year. Sec.9.03.003 Vacation leave (a)All employees shall be granted paid vacation leave according to the following schedule: Length of Service with City Vacation Hours Vacation HourslW eek Regular Firefighters Regular Firefighters 6 mos.-5 years 104 156 2.00 3.00 6 -10 years 120 180 2.31 3.47 11 -15 years 136 204 2.62 3.93 16 -20 years 160 240 3.08 4.62 21+years 176 264 3.38 5.07 (b)Additional vacation days may be gained by employees who do not use their sick leave. Vacation time may be added according to the following schedule: (1)Regular employees. Sick Leave Hours Used in a Year Vacation Hours Added Regular Regular o hours 24 TM124746 Up to 8 hours 16 Over 8 up to 16 hours 8 Over 16 hours 0 (2)Non-firefighters,10 hour/day personnel. Sick Leave Hours Used in a Fiscal Year Vacation Hours Added Non-Firefighters -10 Hr.lDay Personnel o hours 24 Up to 10 hours 16 Over 10 up to 20 hours 8 Over 20 hours 0 (3)Firefighters. Sick Leave Hours Used ID a Year Vacation Hours Added Firefighters Firefighters o hours 36 Up to 12 hours 24 Over 12 up to 24 hours 12 Over 24 hours 0 (c)All vacation leave shall be approved by the department supervisor prior to its use. (d)If a holiday occurs during vacation,the employee will be permitted additional hours off with pay (as per section 9.03.002)(a)of this chapter)if taken in conjunction with the vacation. (e)If an employee has worked for one (1)year prior to resigning and gives notice two (2)weeks before termination,he/she will be paid accumulated vacation leave as part of compensation to the employee.Employees will not be paid for accumulated vacation leave if notice of at least two (2) weeks has not been given. (f)The city manager shall see that complete records of vacation leave accrued and used are kept. Under no circumstances will an employee be allowed to accumulate more than two (2)times his or her annual accumulation allowance as described in subsection (a)above. (g)The city manager and the finance director shall use the latest anniversary date of each employee since January 1,1980,to figure the accumulated leave. TM124746 Section 2.This ordinance shall take effect from and after its passage,as the law and Charter in such cases provide. Duly passed by the City Council of the City of University Park,Texas,on the 21st day of September 2021. APPROVED: TOMMY STEWART,MAYOR ATTEST: CHRISTINE GREEN,CITY SECRETARY TM124746