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HomeMy WebLinkAboutMn 12-13-05 15 MINUTES #2523 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, DECEMBER 13,2005,5:00 P.M. Mayor Blackie Holmes opened the meeting. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Syd Carter, Kelly Walker and Harry Shawver. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. AWARDS AND RECOGNITION PRESENTATION OF ACHIEVEMENT OF EXCELLENCE IN PROCUREMENT AWARD: Director of Finance Kent Austin presented Purchasing Agent Christine Green with the award, which University Park has won for the fifth consecutive year, one of only 43 cities to have achieved such status. PRESENT A TION OF POLICE DEP AR TMENT OFFICERS OF THE SECOND, THIRD AND FOURTH QUARTERS: Captain Leon Holman and Sergeant Bob Flood presented the awards to Officer Lita Snellgrove, Second Quarter and Officer Travis Vavra, Third Quarter. Officer Robert Keenan, Fourth Quarter, was out of the city and unable to attend. CERTIFICATE OF APPRECIATION: Fire Chief David Ledbetter presented a Certificate of Appreciation to the Curley Insurance Group for their donation to the University Park Fire Department for the purchase of equipment. RECOGNITION OF BOY SCOUTS: Twelve Boy Scouts introduced themselves and the badges upon which they were working. They also led in the pledge of allegiance at the beginning of the Council meeting. Mayor Pro Tern Roberts moved approval of the Consent Agenda. Councilmember Walker seconded and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER LICENSE AGREEMENT FOR RIGHT-OF-WAY, 3160 DANIEL: In March 2003, Southern Methodist University (SMU) installed a conduit underneath Daniel for a fiber optic line serving buildings located at 3000 and 3160 Daniel. A survey and plans for the conduit were provided to the City; however, a license agreement was never approved by Council before the conduit was installed. All of the work for the installation of the conduit and fiber line has been completed and a license agreement has been finalized. CONSIDER ORDINANCE AMENDING TIME REQUIREMENTS FOR SIDEWALK REPLACEMENT: This ordinance increases the number of days residents are given to repair defective sidewalks from 30 to 90 days. In addition, the Public Works Director may grant extensions to residents with good cause upon written request. 16 ORDINANCE NO. 05/41 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE ( ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY- AMENDING CHAPTER 3, ARTICLE 3.1400, SECTION 3.1416 "ISSUANCE OF NOTICE FOR REP AIR OF DEFECTIVE SIDEWALKS" TO PROVIDE FOR NINETY DAYS WRITTEN NOTICE AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO GRANT EXTENSIONS OF TIME FOR REPAIRS BASED ON GOOD CAUSE SHOWN; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENAL TY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER PURCHASE OF PUBLIC SAFETY MAPPING SOFTWARE: This hardware and software is required to add a mapping capability to the HTE Public Safety systems that were installed in late 1999. Since that time, the City has phased in software modules to support mobile data to the Police and Fire vehicles, mobile field accident and incident reporting, and arrest photo imaging. The next planned phase of the Public Safety system enhancement is the implementation of a mapping capability to support map queries of crimes and dispatch data, automatic vehicle locators, and ultimately 911 locators for calls from cell phones. The system requires a new Dell file server and the street centerline base map, which will be provided by the City's Geographic Information System (GIS) Coordinator. The purchase of this equipment and software totals $114,683.25. CONSIDER PURCHASE OF PICK-UP TRUCKS FOR WAREHOUSE AND EQUIPMENT SERVICES DIVISIONS: The Chevrolet ~ Ton Pick-Up Extended Cab for the Warehouse Parts Runnr is $14,749, and the Chevrolet % Ton Service Truck for Equipment Services is $21,573 tor a total ~ $36,322. CONSIDER ANNUAL CONTRACT FOR CONCRETE SAND, PEA GRAVEL, LOAM AND LANDSCAPING SOILS: Matbon, Inc. submitted the low bid on concrete sand and pea gravel. Based on last year's sand and gravel expenditures, this award is expected to be around $33,000. Turf Materials, Inc. submitted the low bid on sandy loam. Based on last year's sandy loam orders, this award is expected to be around $7,300. These materials are used by the Street and Park Departments. The award of the landscaping soils portion of the bid was postponed so the Park Department could visit the low bidders' sites and make a determination on the quality of their products. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For November 8, 2005. MAIN AGENDA PUBLIC HEARING FOR ORDINANCE AMENDING PLANNED DEVELOPMENT DISTRICT NO. 1, 6900 SNIDER PLAZA: The site is currently occupied by a Texaco gas station. Mayor Holmes opened the public hearing. Mark Jennings of 3J Designs presented plans for a drive-thru bank, proposing removal of the existing pumps and underground tanks to accommodate drive thru and A TM lanes with five (5) parking spaces. A traffic study conducted by DeShazo, Tang and Associates recommended that on-street parking be prohibited on Rankin between the driveway and the handicapped parking space. Mayor Holmes requested that the Texaco sign be left up since it is part of the City's history and culture. Mr. Jennings said the bank would take that under consideration. As there were r 17 more comments, Mayor Holmes closed the public hearing. Councilmember Shawver moved approval of the site plan, which was approved by the Planning and Zoning Commission. Councilmember Carter seconded, and the vote was unanimous to amend Planned Development District No.1, 6900 Snider Plaza. ORDINANCE NO. 05/42 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED DEVELOPMENT DISTRICT NO.1 (PD- 1-R) FOR THE PROPERTY COMMONLY KNOWN AS 6900 SNIDER PLAZA, UNIVERSITY PARK, TEXAS; APPROVING AN AMENDED SITE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. PUBLIC HEARING FOR ORDINANCE AMENDING SECTION 28-107, COMPREHENSIVE ZONING ORDINANCE, FENCE REQUIREMENTS, UC, 0, GR, RC, SC, C AND PD DISTRICTS: Southern Methodist University requested an amendment to the City's Comprehensive Zoning ordinance to allow a fence height not to exceed eight (8) feet in the side and rear yards of fraternity and sorority houses. The ordinance provides for a fence height not to exceed seven (7) feet "except that on a lot exceeding 22,000 square feet in area, located in a UC-2 or UC-3 district, and used primarily for residential purposes, a fence not exceeding eight feet (8') in height may be erected in a side or rear yard." Mayor Holmes opened the public hearing. Community Development Manager Harry Persaud made a Power Point presentation. As there were no further comments or questions, Mayor Holmes closed the public hearing. Mayor Pro Tern Roberts moved approval of the ordinance amending Section 28-107 of the Comprehensive Zoning Ordinance to provide fence requirements in the UC, 0, GR, RC, SC, C and PD Districts. Councilmember Walker seconded, and the vote was unanimous to approve the ordinance. ORDINANCE NO. 05/43 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING SECTION 28-107 TO PROVIDE FENCE REQUIREMENTS IN THE UC, 0, GR, RC, SC, AND PD DISTRICTS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER ANN KATHRYN KERWIN MEMORIAL SCULPTURE: A memorial sculpture has been proposed to honor Ann Kathryn Kerwin, daughter of Colin and Barbara Kerwin. The proposed location of the sculpture is at the western botanical bed in Caruth Park, south of the tennis courts. The sculpture will cost approximately $40,000. Funding is provided by both the Ann Kathryn Kerwin Memorial Fund and the University Park Civic Foundation - Kerwin Memorial. Park Director Gerry Bradley made a Power Point presentation showing the sculpture and exact location. Councilmember Walker moved approval of the project. Councilmember Carter seconded, and the vote was unanimous to approve the 18 Ann Kathryn Kerwin Memorial Sculpture. CONSIDER ORDINANCE TO ABANDON STREET RIGHT-OF-WAY ADJACENT TO 74 TURTLE CREEK BOULEVARD: Ms. Anne Oliver requested the purchase of an II-foot wide streef right-of-way along her Turtle Creek Boulevard frontage. No utilities will be impacted by the proposed sale. The fair market value is $74,372.08. Councilmember Shawver moved approval of the ordinance to abandon the street right-of-way adjacent to 7417 Turtle Creek Boulevard. Mayor Holmes seconded, and the vote was unanimous to approve the ordinance. ORDINANCE NO. 05/44 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING A PORTION OF THE RIGHT-OF-WAY OF TURTLE CREEK BOULEVARD AS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", TO THE ABUTTING OWNERS, JAMES VANHORN OLIVER AND ANNE MARTIN OLIVER, IN CONSIDERATION OF THE PAYMENT OF $74,372.08 TO THE CITY; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF DALLAS COUNTY, TEXAS, AS A QUITCLAIM DEED OF THE CITY; AND PROVIDING AN EFFECTIVE DATE. CONSIDER ORDINANCE TO ABANDON STREET RIGHT-OF-WAY, INTERSECTION DUBLIN AND DYER TO SOUTHERN METHODIST UNIVERSITY: During the preparation of a replat of the block in which two new fraternity houses have been constructed, R.L. Goodson discovered that a small triangular parcel within the Dublin-Dyer intersection had not been included in the abandonment ordinance for the block. Southern Methodist University requested purchase of the right-of-way, a 4F~ square foot parcel, for $22,316.60. No utilities will be impacted by the proposed sale. Mayor Pro Te.,.-/ Roberts moved approval of the ordinance to abandon the street right-of-way in the intersection of Dublin and Dyer for $22,316.60. Councilmember Carter seconded, and the vote was unanimous to approve the ordinance. ORDINANCE NO. 05/45 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING A 482 SQUARE FOOT PORTION OF THE RIGHT-OF-WAY OF DUBLIN STREET/DYER STREET AS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", TO THE ABUTTING OWNER, SOUTHERN METHODIST UNIVERSITY, IN CONSIDERATION OF THE PAYMENT OF $22,316.60 TO THE CITY; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF DALLAS COUNTY, TEXAS, AS A QUITCLAIM DEED OF THE CITY; AND PROVIDING AN EFFECTIVE DATE. CONSIDER DEVELOPMENT AGREEMENT WITH SOUTHERN METHODIST UNIVERSITY EXTENDING USE OF THE TEMPORARY ATHLETIC FACILITY: Southern Methodist University is requesting an extension to use its Temporary Athletic Facility until August 2006. Currently, the Mechanical Engineering Department is occupying the building, but will move into the Embry Engineering Building when completed in July 2006. The Planning and Zoning Commission voted unanimously to recommend approval. Councilmember Shawver moved approval of the development agreement with Southern Methodist University extending the use of the Temporary Athletic Facility. Councilmember Walker seconded, and the vote was unanimous to approve the development agreement 19 CONSIDER DEVELOPMENT AND EXCHANGE AGREEMENT FOR CITY-OWNED PROPERTY AT 4419 WORCOLA: This item was continued to the next City Council meeting on January 3, 2006. CONSIDER BID AND AWARD OF CONTRACT TO SYB CONSTRUCTION COMPANY, FOR UTILITY IMPROVEMENTS AT TURTLE CREEK BOULEVARD AND BALTIMORE DRIVE, PROJECT NO. 48500: Approval was requested for labor and materials furnished for $1,396,602. The locations to be included in this project are Turtle Creek Boulevard from Lovers Lane to Vassar Road and Baltimore Drive from Lovers Lane to Turtle Creek Boulevard. Councilmember Walker moved approval of the bid and award of contract to SYB Construction Company. Mayor Pro Tern Roberts seconded, and the vote was unanimous to approve the contract for utility improvements for Project No. 48500. CONSIDER CHANGE ORDER NO.3, TURTLE CREEK BOX CULVERT, CITY HALL EXPANSION, PROJECT 43710: The City contracted with Jeske Construction for silt removal in Williams Park Pond. An exact field measurement could not be made at first because of conditions within the creek. Once the creek was drained for construction, the actual amount of silt removal was 9,336 cubic yards. This increased the cost for silt removal by $61,382.40. Mayor Holmes moved approval of the Change Order. Mayor Pro Tern Roberts seconded, and the vote was unanimous to approve Change Order No.3, Project 43710. -- CONSIDER CHANGE ORDER NO.1, CURB AND GUTTER CONCRETE REPAIRS, VARIOUS LOCATIONS, PROJECT 42991: The Public Works Director has received numerous complaints for curb and gutter replacement. The following locations are proposed: 4100 block Normandy from Douglas to Preston; 4100 block Shenandoah from Douglas to Preston; 3900-4000 blocks Shannon from St. Andrews to Shannon; 3600 block Stanford from Turtle Creek to Thackery; 4300-4400 blocks Amherst from Lorna Alto to Douglas; 4200~4400 blocks Southwestern from Lorna Alto to Douglas; 3300 block - Westminster from Hillcrest to Athens, bringing the total contract amount to $2,110,142.82. Councilmember Shawver moved approval of the Change Order. Councilmember Walker seconded, and the vote was unanimous to approve Change Order No.1 for Project 42991. "~ 'f \ CONSIDER ORDINANCE AMENDING CHAPTER 3, ARTICLE 3.1600 "HOUSE NUMBERING", SECTION 3.1603 "METHOD OF NUMBERING" TO PROVIDE FOR ASSIGNMENT OF STREET ADDRESSES FOR RESIDENTIAL BUILDINGS: This item was continued to the next City Council meeting on January 3, 2006. CONSIDER ORDINANCE AMENDING CHAPTER 2, CODE OF ORDINANCES, SECTION 2.606, DOGS ON SCHOOL PROPERTY: This item was continued to the next City Council meeting on January 3, 2006. CONSIDER POLICY, PROCEDURES AND APPLICATION FORM FOR PUBLIC FACILITY NAMING: The purpose in establishing the Public Facility Naming Committee is to support the review and recommendation of potential individuals, groups or events worthy of public facility naming. The committee's first goal is to develop a policy and procedure guideline as well as an application form to aid in the evaluation of potential applicants. The policy and procedure document and also the application form will be on the City Web site for potential nominations. CONSIDER DESIGN CONTRACT FOR CITY ENTRANCE MARKER PROGRAM: Director of 20 Parks Gerry Bradley made a Power Point presentation and requested Council approve for a design contract with Gary Olp of GGOA Architects in the amount of $7,750. Mayor Holmes moved approv?l of the contract. Councilmember Shawver seconded, and the vote was unanimous to approve a desiL contract for City entrance markers with GGOA Architects. CONSIDER ORDINANCE AMENDING BUDGET TO APPROVE ENCUMBRANCES FROM PREVIOUS FISCAL YEAR: An ordinance to amend the FY2006 budget is needed to carry forward $857,507.25 encumbered at the end ofFY2005, and to approve specific funding requests not included in the adopted FY2006 budget. Mayor Pro Tern Roberts moved approval of the ordinance. Councilmember Walker seconded, and the vote was unanimous to approve the ordinance amending the budget to approve encumbrances from the previous fiscal year. ORDINANCE NO. 05/46 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE 2005- 2006 FISCAL YEAR BUDGET, ORDINANCE NO. 05/31, TO CARRY FORWARD ENCUMBRANCES FROM THE 2004-2005 FISCAL YEAR BUDGET, INCLUDING TOTAL GENERAL FUND ENCUMBRANCES OF $618,661.47, UTILITY FUND ENCUMBRANCES OF $235,845.78, AND SANITATION FUND ENCUMBRANCES OF $3,000.00; TO APPROPRIATE $65,600 FROM THE GENERAL FUND UNRESERVED FUND BALANCE BY INCREASING EXPENDITURES $66,900 AND INCREASING REVENUES $1,300; AND PROVIDING AN EFFECTIVE DATE. CONSIDER BID #05-22, TRAFFIC SIGNAL VIDEO DETECTION/RADIO INTERCONNECT' SYSTEM: The Traffic Division is purchasing a UniTrak Video Vehicle Detection System, which us,,_/ . closed circuit cameras at street intersections to detect vehicles on the roadway and adjust the timing of the traffic light according to the number of vehicles traveling in each direction in order to improve the flow of traffic overall. The radio interconnect portion of the system allows the Traffic Division to monitor and control the video detection system remotely. The total to Consolidated Traffic Controls, Inc. is $418,997. Councilmember Carter moved approval of Bid #05-22 for a Traffic Signal Video DetectionlRadio Interconnect System. Mayor Holmes seconded, and the vote was unanimous to approve Bid #05-22. CONSIDER UIL LETTER IN SUPPORT OF POLICY CHANGE FOR FOOTBALL CHAMPIONSHIP GAMES: In an attempt to assure that future state championship games are held in stadiums that can accommodate the 20-40,000 people who attend such contests, a letter has been drafted for distribution to University Interscholastic League officials. The letter urges the group's Legislative Council to adopt an amendment in procedures requiring title games throughout the state be played at venues with a seating capacity of at least 30,000. Councilmember Shawver moved that authorization be given to the mayor to sign the letter. Councilmember Carter seconded, and the vote was unanimous to approve the letter supporting the policy change. CONSIDER INSTALLATION OF SIDEWALK, WEST SIDE, 7800 BLOCK TURTLE CREEK BOULEVARD: Assistant to the Public Works Director Robbie Corder made a Power Point presentation showing the proposed area. Dr. James Cochran, 3500 Greenbrier, spoke about his concern on the installation of the sidewalk and the resulting effect on his property. His preference would be r 21 sidewalk. Council decided to continue this item until the City Council meeting on January 3, 2006. OVERVIEW FOR FIRE DEPARTMENT'S STRATEGIC PLANNING PROCESS: Chief David Ledbetter made a Power Point presentation. The strategic planning process will include identifying the level of service the Council wants for the City. Deputy Fire Chief Rick Black gave an overview of how the process will be conducted. There will be a meeting of the Council and residents on January 12, 7:00 p.m. in the Council Chambers at City Hall. There being no further business, the meeting was adjourned. PASSED AND APPROVED this 3rd day of January 2006. ATTEST: ! "", r'