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HomeMy WebLinkAboutAgenda 01-17-06 Names TabsA G E N D A #2602 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, JANUARY 17, 2006 AT 5:00 P.M. 3:00-3:45 P.M. PRESENTATION: RESULTS OF COMMUNITY SURVEY 3:45-4:00 P.M.EXECUTIVE SESSION: TO RECEIVE LEGAL ADVICE FROM CITY ATTORNEY UNDER SECTION 551.071 UNDER TEXAS GOVERNMENT CODE 4:00-5:00 P.M. WORK SESSION FOR AGENDA REVIEW 4:00-4:10 P.M.: City Hall/Goar Park Landscape Update – Bradley Tab I 4:10-4:20 P.M.: Project #43710 Update for Box Culvert at City Hall by Jeske Construction - Smallwood I. INVOCATION – Fire Chief David Ledbetter II. PLEDGE OF ALLEGIANCE – Fire Chief David Ledbetter/Boy Scouts III.INTRODUCTION OF COUNCIL – Mayor James H. Holmes, III IV.INTRODUCTION OF STAFF – City Manager Bob Livingston V.AWARDS AND RECOGNITION DEPARTMENT PIN: City Manager Bob Livingston, 15 years VI. RECOGNITION OF BOY SCOUTS VII. ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. VIII. CONSENT AGENDA A.CONSIDER: Ordinance to amend Chapter 2, Code of Ordinances, Section 2.606, Dogs on School Property – Adams Tab II B.CONSIDER: Approval of purchase of Tape Backup System and Storage Area Network (SAN) – Criswell Tab III C.CONSIDER: Interlocal Agreement with City of Mesquite for Use of Composting Facility – Speer Tab IV D.CONSIDER: Approval of City Council Meeting Minutes for January 3, 2006 - Wilson Tab V IX.MAIN AGENDA A.CONSIDER: Request from Southern Methodist University and Prescott Realty Group for City to sponsor submission to North Central Texas Council of Governments for a Sustainable Development District – Livingston Tab VI B.CONSIDER: Recommendations from Charter Review Committee – Livingston Tab VII C.CONSIDER: Program Expansion of Trees for Town – Bradley Tab VIII D.DISCUSS: Equipment Donations to Volunteer Fire Departments – Ledbetter Tab IX E.REVIEW: Quarterly Financial Statements – Austin Tab X F.REVIEW: Fourth Quarter Strategic Goals – Smith Tab XI G.CONSIDER: Changing City Council Meeting Dates in May and July – Wilson Tab XII As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. AGENDA MEMO (01/17/2006 AGENDA) DATE: January 12, 2005 TO: Honorable Mayor and Members of the City Council FROM: Gerry Bradley, Director of Parks City Hall – Goar Park Landscape Update SUBJECT: BACKGROUND: During the January 17, 2006 City Council pre-session meeting, staff plans to review recent landscape improvements associated with the City Hall/Goar Park Landscape Improvement Project. RECOMMENDATION: Informational Item ATTACHMENTS: None 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\City Hall - Goar Park Landscape Update.doc 8:05 AM 01/12/06 AGENDA MEMO (01/17/06 AGENDA) DATE: January 4, 2006 TO: Honorable Mayor and City Council FROM: Gary W. Adams, Chief of Police SUBJECT: Amendment Chapter 2 Code of Ordinances, Section 2.606 Dogs on School Property Background/Analysis Concerned parents and officials have requested that the City’s current ordinance prohibiting dogs from the school grounds and properties of the Highland Park Independent School District be amended to include adjacent sidewalks of schools and school property while school is in session, and without the express consent of school officials. Recommendation Staff recommends the passage of this amendment for the safety of school children. Attachments: Ordinance as submitted by Rob Dillard, City Attorney 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Dogs on school Grounds.doc 10:36 AM 01/04/06 ORDINANCE NO. ____________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 2, SECTION 2.606 “DOGS ON SCHOOL PROPERTY” TO PROHIBIT DOGS ON SCHOOL PROPERTY OR ON SIDEWALKS OR PARKWAYS ADJACENT TO SCHOOL PROPERTY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That Chapter 2, Section 2.606, of the Code of Ordinances, City of University Park, Texas, is hereby amended to read as follows: “Sec. 2.606 Dogs on School or Adjacent Property A person commits an offense if, without the express permission of an authorized school official, he or she allows, suffers, permits a dog under his or her ownership, custody, or control to go on or be on any school grounds or other property of the Highland Park Independent School District, or any private preschool, kindergarten, primary or secondary school, at any time, or to go on or be on any sidewalk, parkway or public property abutting school property while school is in session.” SECTION 2. That all ordinances of the City of University Park in conflict with the provisions of this ordinance or the Code of Ordinances, as amended hereby, are hereby repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance or the Code of Ordinances, as amended hereby, be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance or the Code of Ordinances as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 4. Any person violating any of the provisions of this ordinance or the Code of Ordinances, as amended hereby, shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, shall be fined in an amount not to exceed the sum of five hundred dollars ($500.00) for each offense. SECTION 5. This ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on th the 17 day of January 2006. APPROVED: __________________________________ JAMES H. HOLMES III, MAYOR ATTEST: ___________________________________ NINA WILSON, CITY SECRETARY APPROVED AS TO FORM: ________________________________ CITY ATTORNEY (RLD/12/07-05) (80196) ORDINANCE NO. ____________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 2, SECTION 2.606 “DOGS ON SCHOOL PROPERTY” TO PROHIBIT DOGS ON SCHOOL PROPERTY OR ON SIDEWALKS OR PARKWAYS ADJACENT TO SCHOOL PROPERTY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. Duly Passed by the City Council of the City of University Park, Texas, on the th 17 day of January 2006. APPROVED: ________________________________ JAMES H. HOLMES III, MAYOR ATTEST: ________________________________ NINA WILSON, CITY SECRETARY AGENDA MEMO (01/17/06 AGENDA) DATE: January 12, 2006 TO: Honorable Mayor and Members of the City Council FROM: Jim Criswell, Director of Information Services SUBJECT: Tape Backup System and Storage Area Network (SAN) BACKGROUND: One of the primary responsibilities of the Information Services Department is to provide backup and security for the City’s data files, and the application software that creates and maintain those files. This allows recovery of mission critical systems in the event of equipment failure or the need for disaster recovery. Along with safeguarding the data, an associated responsibility is to plan and maintain scalability of required data storage media or computer disk capacity. As the City has installed more high tech capabilities, and upgraded the existing software, the need for more disk capacity has grown at a rapid pace over the past few years. Some examples of the applications driving the growth are digital video cameras in the squad cars, document imaging for the Executive, Engineering, Building, Sanitation, and Fire Departments, and greater demand for mapping applications in all areas. The backup system in use today was purchased in February, 2002, and although it has worked well, and continues to provide solid backups, the backup window is 17 hours per day. The fact is that the City has outgrown the current 4 year old solution. To address the continuing need for increased disk capacity, a more robust and dynamic storage system is also needed. RFP PROCESS In July, 2005, the Information Services Department requested high tech proposals for an “Enterprise Class Backup and Tape Management System”. There were nine responses. Staff has studied the proposals, researched the companies, and met on several occasions with the three bidders which proposed the best solutions. After refining the system definition, the final bid quotes were: Tape Backup System and Storage Area Network (SAN) Page 2 SANZ $87,284.00 ADEXIS $90,728.00 Dallas Digital $96,166.90 In addition, SANZ also bid as an option, a product called Data Migrator for $14,562.00. This software allows dynamic management of email and files to systematically move them offline, and ultimately purge the old data that hasn’t been accessed in a system-specified time frame. Our staff feels that this is a very important feature because it is difficult to force the users to clean up after themselves, and delete data that is no longer needed. An additional point is that because the City can get better government pricing through Dell, the Storage Area Network (SAN), required tape backup system file servers, and network rack were not included in the request for proposal. They were quoted directly from Dell. RECOMMENDATION: Staff recommends the purchase of the equipment and software totaling $127,737.25 as outlined below. SANZ (Comvault/Data Domain Backup Solution) $87,284.00 SANZ (Data Migrator Software) $14,562.00 Dell EMC Storage Area Network (SAN) $13,269.63 Dell Comvault Media Server $5,694.88 Dell Comvault Catalog Server $3,976.47 Dell Server Rack $2,950.27 SANZ was the low bidder, has an excellent reputation in the industry, and has been in business since 1983. Gartner Group, a highly respected independent industry research and advisory firm, said in August of 2005 about the proposed Comvault software company, “They have the most comprehensive and scalable products and have a proven track record of financial performance and established market presence.” The project was first identified in August 2004, and was approved by the Capital Projects Review Committee on December 5, 2005. Funds are available in the Capital Projects Fund. AGENDA MEMO (01/17/06 AGENDA) DATE: January 12, 2006 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Inter-local Agreement with City of Mesquite for Use of Composting Facility ITEM: The City currently disposes of all yard waste and brush at the City of Mesquite’s composting facility. Our current agreement with Mesquite for the use of that facility is about to expire. Mesquite has proposed a new agreement to extend our use of the composting facility for another 3 years. RECOMMENDATION: Staff recommends approval of the attached inter-local agreement with the City of Mesquite for the use of their composting facility. ATTACHMENTS: ? Proposed Inter-local Agreement 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\2006 I-LA Mesquite Compost Memo.doc 3:49 PM 01/12/06 THE STATE OF TEXAS § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF DALLAS § INTERLOCAL AGREEMENT FOR USE OF MUNICIPAL COMPOSTING FACILITY THIS INTERLOCAL AGREEMENT, executed by and between the City of University Park (“University Park”) and the City of Mesquite (“Mesquite”), municipal corporations and home-rule cities located in Dallas County, Texas, acting by and through their respective City Councils, evidences the following: WHEREASMesquite , operates a municipal composting facility (the “Facility”) within its city limits for the purpose of chipping, mulching, and composting of organic landscape Mesquite materials for the use by and its residents; and WHEREASMesquite’s , Facility is capable of handling a greater volume of such materials than is presently being handled; and WHEREASUniversityParkMesquite’s , desires to utilize Facility on an “as needed” basis for the purpose of disposing all such materials collected within its city limits; and WHEREASMesquiteUniversityPark , is willing to dispose for all such materials UniversityParkMesquite’s hauled by to Facility for a predetermined cost; and WHEREAS , V.T.C.A., Government Code, Section 791.001 et seq., allows an interlocal University ParkMesquite agreement between and for these purposes. NOW THEREFORE , in consideration of the foregoing and further consideration of the mutual promises, covenants and conditions herein, the parties hereby agree as follows: I. University ParkMesquite’s Facility will have access to for a period of three (3) years for disposal, on an “as needed” basis, of organic landscape materials suitable for composting, University Park which has been collected by and hauled to said Facility, subject to the conditions hereinafter set forth. II. UniversityPark agrees to deliver such materials to the Facility in a manner satisfactory Mesquite to , which will allow for measurement in cubic yards, as the rates will be based on the UniversityParkMesquite total volume of cubic yards delivered. further agrees to provide with University an estimate of the projected volume of materials that will be delivered annually by ParkMesquite and understands that this estimate shall not be considered by to be a guarantee University ParkUniversity Park by . agrees and understands that the type of materials received 1 MesquiteMesquite at the Facility must be acceptable to and that reserves the right to reject any and all materials that Facility operating personnel determine is not suitable for composting University Park purposes. also agrees to obey all Facility operating rules and applicable ordinances and to discharge its loads at the location or locations designated by Facility operating personnel, during normal operating hours. III. Mesquite agrees to maintain operation of said Facility during the term of this Agreement Mesquite and any extensions hereof. agrees to maintain records of all incoming loads of University ParkUniversity Park materials delivered by and to bill monthly for the services Mesquite provided by hereunder. The driver of each truck shall be required to sign the incoming log record upon entering the Facility. In the event that a truck should become stuck at Mesquite the Facility, , upon request, shall endeavor to assist such driver to free his truck; Mesquite provided however, shall not be held liable or accountable for any injury or damage University Park whatsoever to persons employed by which may occur as a result of such truck being stuck therein, except for an injury or damage resulting from the willful or negligent act of a Mesquite employee. IV. University Park’s As consideration for use of the Facility and so long as such use is University Park Mesquite, available, agrees to pay towithinfifteen (15) days after the receipt of the monthly bill, a user fee of $2.90 per cubic yard of unchipped materials and $1.50 per cubic UniversityPark yard of pre-chipped materials. understands and agrees that at the end of each one (1) year period, the established user fee may be adjusted upward by the percentage increase of the United States Department of Labor, Bureau of Statistics, Washington D.C., Consumer Price Index for all Urban Consumers, Dallas, Texas. No downward adjustment will be made UniversityPark regardless of a decrease in said Consumer Price Index. Additionally agrees to pay any increase in the user fee that may occur as a result of outside regulatory charges or additional fee assessments applicable to all like users. V. Processed organic landscape materials produced at the Facility shall become the Mesquite exclusive and sole property of and shall be used, distributed, and/or sold as deemed Mesquite appropriate by, and within the discretion of, . A limited quantity of processed University Park materials may be available to for purchase on a first-come, first-served basis, at Mesquite rates established by , however, the availability of such materials is not guaranteed or Mesquite assured. Furthermore, with respect to such materials, does not make any representations, warranties, or guarantees, express or implied, including without limitation any warranties of merchantability or fitness for intended use and any such materials shall be sold “as is” and without warranty. In order to make such materials available to as many as possible, MesquiteUniversity Park may place a limit on the total amount available to . 2 VI. The term of this Agreement shall be for a period of three (3) years, commencing March 18, 2006 and continuing in full force and effect until March 18, 2009 unless this Agreement is sooner terminated pursuant hereto. All notices, communications and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties, and shall not be effective unless and until the other parties hereto are otherwise notified in writing by said party, at the following addresses: MesquiteUniversity Park City of Mesquite City of University Park Attention: Charles Goodson Attention: Kenneth Chance Manager of Solid Waste Division Sanitation Superintendent 1515 North Galloway 3800 University Boulevard Box 850137 University Park, TX 75205-1711 Mesquite, TX 75185-0137 VIII. Each party hereto shall be responsible for its own acts of negligence. Where injury or property damage result from the joint or concurring negligence of the parties, liability, if any, shall be shared by each party on the basis of comparative responsibility in accordance with the applicable laws of the State of Texas, subject to all defenses, including governmental immunity. These provisions are solely for the benefit of the parties hereto and not for the benefit of any person or entity not a party hereto; nor shall any provision hereof be deemed a waiver of any defenses available by law. IX. It is expressly understood and agreed that this Agreement may be terminated at any time Mesquite by any party upon thirty (30) days’ written notice with the understanding that shall University ParkUniversity invoice for all services completed and shall be compensated by ParkMesquite within thirty (30) days of billing by in accordance with the terms of this Agreement. X. This Agreement is entered in accordance with and made subject to the provisions of the MesquiteUniversity Park Charter and Ordinances of and , as amended, and all applicable state and federal laws. This Agreement shall be governed by and construed in accordance with the law and court decisions of the State of Texas. The obligations of the parties to this Agreement 3 are performable in Dallas County, Texas, and if legal action is necessary to enforce it, exclusive venue shall lie in Dallas County, Texas. XI. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof and this Agreement shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. XII. University Park shall not assign this Agreement in whole or in part without the express MesquiteMesquite prior written consent of . Approval by of one such assignment shall not constitute approval of any other or further assignment of this Agreement. XIII. This Agreement embodies the complete agreement of the parties, superseding all oral or written previous and contemporaneous agreements between the parties and relating to matters in this Agreement, and except as otherwise provided herein, cannot be modified without a duly authorized written supplemental agreement of the parties to be attached to and made a part of this Agreement. EXECUTED , in multiple originals, by the parties hereto on the dates indicated below to th be effective, however, as of the 6 day of February 2006. CITY OF MESQUITE CITY OF UNIVERSITY PARK By: _____________________ By: ________________________ Mike Anderson James H. Holmes III Mayor Mayor Attest: Attest: By: _____________________ By: ________________________ Judy Womack Nina Wilson City Secretary City Secretary ________________________ _______________________ Date of Execution Date of Execution 4 Approved as to form: Approved as to form: By: _____________________ By: ______________________ B.J. Smith Robert Dillard City Attorney City Attorney 5 MINUTES #2601 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, JANUARY 3, 2006, 5:00 P.M. WORK SESSION FOR AGENDA REVIEW: Director of Parks Gerry Bradley gave a Power Point presentation on spring banners for Snider Plaza. He stated that design elements will include icons found within the community. Selection of the spring banner will complete the seasonal banner program for Snider Plaza. The banners will serve the site for the next 5+ years. The Council recommended Option 3, which shows the cupola on City Hall with a kite flying above. Mayor Blackie Holmes opened the meeting. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Syd Carter, Kelly Walker and Harry Shawver. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. AWARDS AND RECOGNITION RECOGNITION OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING: City Manager Bob Livingston presented City Controller Tom th Tvardzik with a plaque denoting this achievement of the Finance Department. This was the 8 consecutive year the City has received such recognition. PROCLAMATIONS TO JOHN S. BRADFIELD ELEMENTARY SCHOOL, ROBERT S. HYER ELEMENTARY SCHOOL AND HIGHLAND PARK MIDDLE SCHOOL AS BLUE RIBBON SCHOOLS: Only 295 schools nationwide and only 25 in Texas, three of which are in the Highland Park Independent School District, were recognized as schools that reflect the goals of our Nation’s new education reforms for high standards and accountability. The program honors schools that are either academically superior in their states or that demonstrate dramatic gains in student achievement. Monday, November 14, 2005 was proclaimed Recognition Day for all three schools. Accepting the proclamation for Bradfield was Principal Gloria McNutt and for Hyer, Principal Greg Smith. Principal Smith also accepted for Highland Park Middle School in Principal Laurie Norton’s absence. Councilmembers Walker and Carter presented the proclamations. CERTIFICATE OF APPRECIATION: Mayor Pro Tem Roberts presented a certificate to Sarah Baird along with a $50 Gift Certificate to Houston’s in recognition of her continued dedication in decorating City Hall for the Christmas Season. Mayor Pro Tem Roberts moved approval of the Consent Agenda. Councilmember Walker seconded and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER ORDINANCE AMENDING CHAPTER 3, ARTICLE 3.1600, “HOUSE NUMBERING”, SECTION 3.1603 “METHOD OF NUMBERING” TO PROVIDE ASSIGNMENT OF STREET ADDRESSES FOR RESIDENTIAL BUILDINGS: The proposed ordinance provides a framework for assigning street addresses to residential buildings as follows: “A residential building that is constructed on a platted lot or tract shall have an official street address determined by the Community Development Manager in accordance with the following requirements: (i) The street number shall correspond to the numbers assigned to the street located in the “front of the building”. The street in the front of the building, for the purpose of this subsection, shall be the portion of the street adjacent to and abutting the required front yard setback of the building as required by the zoning regulations of the City of University Park, (ii) The street number shall be assigned to the building on the street on which the U. S. mail receptacle and main entrance of the building are located.” This amendment provides a consistent manner for house numbering. ORDINANCE NO. 06/01 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 3, ARTICLE 3.1600 “HOUSE NUMBERING”, SECTION 3.1603 “METHOD OF NUMBERING” TO PROVIDE FOR ASSIGNMENT OF STREET ADDRESSES FOR RESIDENTIAL BUILDINGS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER APPROVAL OF BID #06-02 AND AWARD OF A CONTRACT FOR ORNAMENTAL METAL RAILING FOR TURTLE CREEK BOX CULVERT, PROJECT NO. 43710: The originalTurtle Creek Box Culvert project included ornamental railing for a total cost of $129,564 for 496 linear feet. Due to the high cost of this item, the design was modified to decrease the price. A revised cost was submitted by the Box Culvert Contractor for $86,333. United Fence Contractors, Inc. submitted the low bid of $62,848.50. This bid is $23,484.50 less than the revised cost submitted by the Box Culvert Contractor. CONSIDER FINAL PAYMENT FOR IN-PLACE RECYCLING OF ASPHALT PAVEMENTS AT VARIOUS LOCATIONS TO CUTLER REPAVING, PROJECT NO. 42694: This payment was in the amount of $32,650.35 for work performed and materials furnished. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For December 13, 2005. MAIN AGENDA CONSIDER NAMING OF TXU TRANSMISSION LINE CITIZEN STEERING COMMITTEE: TXU has an existing 138kV transmission line connecting the Greenville substation on the east side of Central Expressway with the Loma Alto substation on the west side of the City. The existing poles for the transmission line are in poor condition, and TXU has proposed replacing the poles with 85’metal poles along the route between the Stanford/Amherst th alley. On December 20, TXU representatives met with City staff and approximately 60 concerned residents living along the Amherst/Stanford alley, and TXU agreed to work with a steering committee to address the numerous concerns that residents presented at the meeting. Staff requested Council appoint members to the committee. The following residents have indicated a desire to serve: Joyce Hanson, 2829 Stanford; Leslie McCall, 3216 Stanford; Ken Hamilton, 3241 Stanford; Lance Etcheverry, 3140 Amherst; David Howell, 3125 Amherst; Keith Smith, 4333 Stanford; James Martin, 3920 Amherst and Nick Hogan, 3409 Stanford. Councilmember Shawver moved approval of the eight residents. Mayor Holmes seconded, and the vote was unanimous to approve the TXU Transmission Line Steering Committee. Resident Joyce Hanson has organized a Resident Steering Committee to work with the City’s TXU Transmission Line Steering Committee. Public Works Director Bud Smallwood will set up a meeting with TXU after the Resident Steering Committee has been held. Mayor Holmes stated that the state grants franchise utilities wide authority through right-of-way and easement powers to put in new lines. He also stated the Council supports the residents and he hoped a resolution acceptable to residents and staff can be worked out in a spirit of compromise and cooperation. Community Information Officer Steve Mace stated that there would be a page on the Web site by the end of the week that would keep residents abreast of meetings, developments, discussions, and proposals. CONSIDER DEVELOPMENT AND EXCHANGE AGREEMENT FOR CITY-OWNED PROPERTY AT 4419 WORCOLA, DALLAS: Consideration of the development agreement was deferred at the December Council meeting because of the need for clarification on several issues. City staff met with the developer, Prescott Realty Group, Inc., and the following changes were made to the agreement: the developer agreed to undertake all of the redevelopment costs if, after all the costs are disclosed, the City opts out of the agreement; the period in which the developer will have to delineate plans and costs for the proposed building addition to the Peek Service Center has been changed from 90 days to 150 days; and the clause providing the developer to retain an “air easement” above part of the property deeded to the City has been deleted from the development agreement. An additional appraisal will be made of the developer and the City parcels to determine fair market value. Mayor Holmes moved approval of the agreement subject to changes being drafted by the city attorney and attorneys representing Prescott Realty Group, Inc. regarding termination and indemnification. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve an amended Development and Exchange Agreement for 4419 Worcola. CONSIDER AMENDMENT OF CONTRACT WITH NEWMAN, JACKSON, BIEBERSTEIN LANDSCAPE ARCHITECTURAL FIRM FOR GOAR PARK/CITY HALL LANDSCAPE DESIGN AND UNIVERSITY BOULEVARD ENHANCEMENTS: The firm requested additional funding to support design changes associated with the project. In regard to the Goar Park/City Hall Landscape, Contract Amendment #1, direction was given by the City Hall Oversight Committee to provide construction drawings for culvert façade, walls and railings to be included in bid documents for the City Hall culvert project at a Cost of $9,500. In regard to the University Boulevard Enhancement Project, Contract Amendment #1, the City Council approved the railing re-designs on September 20, 2005 in an effort to improve the railing’s overall aesthetics at a Cost of $1,497 for a total of $10,997 for the two projects. Councilmember Carter moved approval of the amendment. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the amendment of the contract with Newman, Jackson, Bieberstein Landscape Architectural Firm for the Goar Park/City Hall Landscape Design and the University Boulevard enhancements. CONSIDER MODIFICATION OF CONTRACT WITH LEO A. DALY FOR CITY HALL DESIGN WORK: The modification of contract resulted from additional fees for needed changes to plans for City Hall that have occurred since the project was put in its present form over five years ago. Major reasons for the changes include: standards required by the Commission on Accreditation for Law Enforcement Agencies (CALEA) for ventilation and dehumidification of the armory and vault; CALEA standards for police holding facilities; addition of an office to the executive area for the Community Information Officer; incorporation of changes in the council chambers. Additionally, Leo A. Daly is requesting $8,603 for costs associated with restarting the project because of the length of time since initial work began. Of this request $1,500 is from Leo A. Daly, and the remaining $7,103 from its mechanical, electrical, plumbing engineer, and structural engineering subcontractors. The City Hall Oversight Committee reviewed the request and recommended approval of the $18,277 portion of the request that involved changes in the design. They did not recommend approval of the $8,603 restart fee related to the project’s length. After Council discussion, $3,550 was approved, which is ½ of the $7,103 requested from Leo A. Daly for its subcontractors, bringing the total cost of $18,277 for changes in the design and $3,550 for subcontractors to $21,827. Mayor Holmes moved approval of the change. Councilmember Shawver seconded, and the vote was unanimous to approve additional fees for City Hall design work. CONSIDER CHANGE ORDER NO. 4 WITH JESKE CONSTRUCTION FOR TURTLE CREEK BOX CULVERT FOR CITY HALL EXPANSION AND RETAINING WALL REPAIRS TO PORTION OF CREEK WEST OF CITY HALL, PROJECT NO. 43710: The City Council approved a contract in the amount of $3,242,610.90 on June 7, 2005 for Jeske Construction to construct the Turtle Creek Box Culvert for City Hall Expansion. A request has now been made for retaining wall repairs to a portion of the creek west of City Hall. The adjacent property owner will also be making repairs to his property simultaneously. The amount requested for Change Order No. 4 is $33,419. Mayor Pro Tem Roberts moved approval of Change Order No. 4. Councilmember Carter seconded, and the vote was unanimous to approve Change Order No. 4 with Jeske Construction for retaining wall repairs to a portion of the creek west of City Hall. CONSIDER CHANGE ORDER FOR BATTERY BACK-UP SYSTEM AT VARIOUS SIGNALIZED INTERSECTIONS, PROJECT NO. 45220: A contract was awarded to Consolidated Traffic Controls, Inc. for the installation of video detection and radio-interconnect systems at all signalized intersections in the City totaling $418,997. A new signal light technology allows intersections to operate effectively on battery power in the event of a power outage, and this would greatly improve the safety of our streets in the event of a storm or other power outage. It would also eliminate the need for the costly practice of employees installing and removing portable stop signs at all intersections when power is lost. The Change Order would allow the City to install battery backups on 24 of the City’s 33 signalized intersections. The remaining intersections can be upgraded when major upgrades/replacements are made to the signals at those intersections. Councilmember Walker moved approval of the Change Order for Project No. 45220 in the amount of $103,200. Councilmember Shawver seconded, and the vote was unanimous to approve the installation of battery backup units at 24 intersections. There being no further business, the meeting was adjourned. th PASSED AND APPROVED this 17 day of January 2006. James H. Holmes III, Mayor ATTEST: Nina Wilson, City Secretary AGENDA MEMO (01/17/06 AGENDA) DATE: January 12, 2006 TO: Mayor and City Council FROM: Bob Livingston, City Manager SUBJECT: Request from Southern Methodist University (SMU) and Prescott Realty Group (PRG) for the City to Sponsor a Submission to the North Central Texas Council of Governments (NCTCOG) for a Sustainable Development District (SDD) History Last week, City staff met with representatives of SMU and PRG to discuss possible City involvement in the application for NCTCOG’s SDD. A six page attachment to this memo explains in some detail: ? The purpose of the program. ? The area to be addressed. ? If successful; specifically, how the grant would be used for the area. Generally, the grant would be for an area bounded by Central Expressway, Mockingbird, Greenville and Yale/SMU Blvd. One of the major goals would be to improve pedestrian access in the area to support high density development. Specific efforts are mentioned to improve access from the DART rail station to the east side of the SMU campus. The latter would involve the construction of a pedestrian bridge over Central Expressway to allow students and visitors to walk from the DART station to the east side of the SMU campus. A governmental entity, such as the City, will need to be the sponsor since any funds would come through NCTCOG from TxDOT and other local sources. While much of the area is not within University Park, our public works facility is located in the area. SMU and PRG own large parcels of property in the defined area. Additionally, NCTCOG staff encouraged SMU and PRG to ask University Park to be the sponsor. City staff believes 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\NTCOGGRANT011706.doc 2:46 PM 01/12/06 that good pedestrian access will be important to our employees who utilize public transportation. Additionally, we would like to be involved in planning for the area since we operate a large facility there which will be impacted by future construction planned by both parties. If approved, the grant would require a 20% local match. The anticipated request for this project totals approximately $6.5 million resulting in about a $1.4 million match. The City has been assured by both SMU and PRG that they will provide any match required. They have indicated that the City can be reimbursed for expenses it may incur in administrating the funds. If the grant is approved, we can review these conditions prior to granting acceptance by the City. Recommendation It is recommended that the City Council authorize staff to submit an application along with SMU and/or PRG under the conditions outlined above. If you have questions, please let me know. Cc: Leon Bennett, SMU Judson Pankey, Prescott Realty Group Kate Smith, Administrative Assistant Bud Smallwood, Public Works Director Kent Austin, Finance Director 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\NTCOGGRANT011706.doc 2:46 PM 01/12/06 Introduction Southern Methodist University ("SMU") and Prescott Realty Group ("Prescott") have proposed that the City of University Park ("UP") sponsor a submission to the North Texas Council of Governments (''NTCOG'') under the call for offers on Sustainable Development Districts ("SDD"). This potential funding for the SDD comes from local dollars allocated to NTCOG from the Texas Department of Transportation and not a Federal funded program. This funding opportunity does not carry with it increased restrictions and obligations associated with Federal funds. North Texas Council of Governments Mobility 2025 Update, as Amended April 2005 establishes sustainable development as the region's new strategic approach to transportation planning, programming, and construction. Sustainable development leverages the land use/transportation relationship to improve mobility, enhance air quality, support economic growth, and ensure the financial stability of the transportation system. By providing planning support for a diverse range of mobility options, such as rail, automobiles, bicycling, transit and walking, this plan helps local governments present a range of development opportunities to the private sector. The plan recognizes four categories of sustainable development: Strategic Urban Development, Integrated Land Use PlanninglUrban Design, Transit-Oriented Development, and Access Management. Utilize Existing System Capacit~ Promote Mixed Use Improve Rail Mobility Improve Access Management Shared ct1vesJplI'klng, spacing of turns/signals The current budget is $28mm out of a $40mm budget for the eastern sub region with a specific set of goals by which to judge submissions. Funding Goals: · Expand Rail Service Accessibility · Support Transit-Oriented Developments · Support Local Infill Developments Incentives For: · Housing-Income Match · Workforce Housing Near Transit · Areas with High Emitting Vehicles · Density/Walkability · Mix of Residential and Non-Residential Uses · Job Creation in High Unemployment Areas The proposed submission by SMU and Prescott Realty Group cover two program areas as defined by NTCOG. These programs are focused on Planning and specific Public Infrastructure Improvements. Development Locations Inside Sustainable Develo ment District Planning Program Proposed Obiectives With respect to the areas around the UP, SMU, and Prescott holdings, SMU, Prescott, DART, and other stakeholders have identified the following key objectives for the area to focus upon with NTCOG Funding: 1. How to best increase area density through transit development, mix of uses (housing, educational, retail and office) and nearby workforce housing with a variety of styles that will also appeal to a broad range of income levels. 2. Planning for overall increased area density created by the redevelopment, SMU's planned residential growth, campus expansion and the potential addition of the Bush Library. 3. Review infrastructure for existing improvements and those needed for future density increases. 4. Promote neighborhood and stakeholder planning to encourage further private and public investment for Transit Oriented Development. The above objectives cover a broad scope of issues and will guide the planning process with input from UP, SMU, Prescott, and DART. Proposed Outcomes It is expected that once the above objectives have been properly studied and addressed, UP, SMU, Prescott, DART and the area stakeholders will have a clearer guideline on how to best continue development for the area and the following benefits and goals will emerge as a result. 1. Increase transit ridership 2. Detailed vision of how and where to achieve housing: near emploYment/educational centers 3. Make density compatible with surrounding areas of single-family 4. Create a plan for a neighborhood. not iust housing 5. Mix of parking and retail next to transit 6. Outline memes to evaluate Transit Oriented Development 7. Identify further public improvements Planninl! Process The goal of the planning process is to create a master plan with design guidelines which achieves a balanced land use policy that engages the diversity of uses and population now and in the future. The area stakeholders will be engaged with Calthorpe Associates to help assist in the urban planning within the targeted area. Prescott has already begun to work with Calthorpe in the initial stages of planning, but more work is needed in order to achieve the goals and objectives listed above. With an interdisciplinary staff of urban designers, planners, architects, and landscape architects, Calthorpe Associates provides a full complement of planning, design, and implementation services. The firm's expertise ranges from individual buildings to regional plans, from housing and retail development to commercial and civic design. This wide-ranging experience provides a unique perspective and facilitates the development of mixed-use community plans that are grounded in a detailed knowledge of their elements. In the Dallas area, Calthorpe assisted the City of Richardson with their planning for Transit Oriented Development near the DART stations. Calthorpe's work will come in a two-phased process. The first phase will incorporate a broader concept design, constraint analysis, and a recommendation of alternate master plans and improvements. The second phase will give a more detailed planning stage and building site plan and architectural design study. Listed below is a breakdown of the allocation of the total planning funds requested: l' r II ,~.<-,,.- -,,'kcT.~'. f:'~i..;l),"~a,;"'''''''''''>'''''';'d' . .;.... ~,,'i~j~ !.,(;.;l/",,~....=-i,;~""-'-~~JL~ ~ ~""'"'...:~~~ Conduct study to determine pncmg, demand and buyer psychological profile for Midtown/Central/University Integrating Metrostudy's findings into a TOD capacity, providing research on national TOD trends and case studies. Urban design & planning. Implementing research findings into practical planning. Civil/Infrastructure due dili ence for SDD Metrostudy $30,000 Reconnecting $30,000 America Calthorpe & $125,000 Associates Contin enc $25,000 Total $210000* *- The source of/oca/fimds will be a private match. Infrastructure Program Program History SMU and Prescott propose a specific set of infrastructure improvements that enhance the connectivity to SMU and Prescott's holdings in Dallas and University Park while providing direct access to DART's light rail platform at Mockingbird Station. The improvements within the SDD context, provide a greater vision for the area which includes UP other land holdings and . Increase regional accessibility and mobility Reduce dependence on automobile travel Coordinate land uses and investments Reduce traffic congestion in transit served areas Improve air quality Provide alternatives to on campus student parking Create direct access to the Bush Library site . . . . . . Existinl! Site Conditions vs. Proposed Development The area has a highly eclectic mix of uses including everything from luxury garden apartments (The Phoenix), class A office buildings (such as Premier Place), hospitality (Radisson), Municipal repair and service structures, Municipal administration offices and a mixed use development (Mockingbird Station). The area's industrial uses though are still prevalent with 40-50 year old structures used for light manufacturing and assembly, storage, car repair, vacant cinema, vacant bread factory, bars, restaurants and retail establishments, plus a U.S. Postal Facility. Furthermore, with SMU as a finalist for the George Bush Presidential Library, the transportation and dynamics of the area could be altered permanently. The graph below shows the visitors to other Presidential libraries. If the library is located in an urban environment such as SMU, projections for visitors should exceed the historical levels. This attendance could create a strain on certain areas where connectivity to public transportation and neighborhood is lacking. Presidential Libraries Visitors IBm CUntonILlttle Rotk, ARl20041 , IJFK/Boston, MA/1979 I I r/AlUtIn, TX/1971 I .' " , 300 000 410,152 165"'03 , 563,470 206,910 cbard NbonIYorbn Lind.. CAlI 971 13,7 125,541 IGel'llld R. Ford/Ann Arbor,l\U/1981I f 68,646 ,I_Y Cnrter/Atluta, GAlI9861 '11jo,38ll 86,087 IRon.Jd Ren&nlllSlmI VaDey, CAII!I9II f - 130,387 tl'Jte Bu.blCoIltIle Station, TXI1!1971 - 151,501 , 655,131 I 413,886 o Visitors in Year of Opening . Visitors in 2003 , 280,219 , 277,075 Proposed Infrastructure Improvements The Sustainable Development District will support connectivity in and around the Light Rail Station. SMU, Prescott, UP and DART along with key neighborhood stakeholders will review the proposed the improvements which should encourage the prudent development with smart growth and transit oriented development. Transportation Improvement Financine As project sponsor, Prescott and SMU will use or seek private or public funds for as the 20% local funding match. Proposed Public Improvements The following discusses the proposed public improvements that would be supported the SDD. The projects are keyed to the Exhibit E below. Order of magnitude cost estimates were made for each of these proposed public improvements. Along with the costs for each improvement, the budget lists the priorities of each improvement for the area. Following the budget is a description of each improvement and its benefit for the area. 2 4 s 7 6 _SlJSTAlliABLLD EVE LOP MlliLDlS.IJl.JC T I 2 3 4 5 Pedestrian Access to Light Rail Station Streetscape Improvements, Yale Boulevard - SMU to Greenville Avenue Pedestrian Connection, Yale to Mockingbird Light Rail Station Streetscape Improvements, Worcola - Yale to DART Rail Line Pedestrian connection across Central Expwy from SMU to Mockingbird Station Streetscape Improvements, Twin Sixties Drive - Central Expressway Service Road to W orcola Creation of Greens pace Improvements (square feet) @ 6060 2,100,000 566,040 260,760 477,000 3,200,000 235,320 6 7 180,000 TOTAL 6,839,120 J Project Implementation UP will be the recipient of the NTCOG funds and would sign and interlocal agreement with either SMU or Prescott to administer the program. With that interlocal agreement, SMU and Prescott would absorb the cost to administer and report per the NTCOG agreement. UP would have the ability to participate in the overall planning for the area and have direct benefit for the Worcola and Yale Street improvements. Timing for submission and approval is as follows: · January 20, 2006- Project Proposals due by 5:00 pm. · January 25-26, 2006- Sustainable Development Public Meeting. · April 13, 2006- RTC Action on Final Project Recommendation. · July 1, 2006- Anticipate Approval of Project in Statewide Funding Document Summary The City of University Park has never applied for funds from the NTCOG due to the constraints and reporting requirements of accepting Federal funds. Due to the local source of funds for the aforementioned NTCOG programs, UP has an opportunity to participate, plan, and improve certain infrastructure components and pedestrian enhancements that will assist UP residents and employees, enliven the neighborhood and improve the area around existing UP land holdings. The potential of the Bush Library located on SMU's campus has regional implications and would affect all area stakeholders. Having local, dedicated funds to plan and improve the area in anticipation of the library is a rare opportunity. Beyond this opportunity, UP can participate in improvements that create a pedestrian friendly environment while pursuing clean air and other transit initiatives for all area residents. SMU and Prescott will fund the administrative costs to pursue the NTCOG funds and would be responsible for the implementation of the approved programs with supervision from UP. The SDD program is worthy of UP's participation and, as sponsors, we respectfully ask that it be given special consideration. Thank you. AGENDA MEMO (1/17/2006 AGENDA) DATE: January 17, 2006 TO: Honorable Mayor and City Council FROM: City Manager Bob Livingston SUBJECT: Recommendations from the Charter Review Committee BACKGROUND: This spring, the City Council plans to call a Charter election to consider two issues that would require a vote by University Park residents before a park could be used for non-park City purposes. Specifically, the wording agreed upon for these issues is as follows: Ballot Issue No. 1: The City Council shall submit to popular vote any ordinance or resolution approved by the City Council which, if implemented, would have the effect of permanently changing the surface use of more than 5,000 square feet of (i) any green belt, field, wood, creek, pond, lagoon, or other water course that is one acre or larger in area, that is owned by the city, and that is being used as a park, or (ii) Elena’s Children’s Park. Ballot Issue No. 2. If the area of any land owned by the city and being used as a park or of any city-owned green space located within or adjacent to any public street will be permanently reduced by a proposed, city-initiated public works project, the city shall give written notice of the proposed project (i) to the record owner of each lot any portion of which is located within 500 feet of the area where the reduction will occur (ii) prior to or concurrently with the advertisement by the city soliciting public bids for the proposed project. The City attorney suggested that if a Charter election is called, then he should be directed to review the document in its entirety to see if there might be other suggested changes. To accomplish this task, the City Council appointed a Charter Review Committee at the July 13, 2005 City Council meeting. Members of the Charter Review Committee included: 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 W. Richard Davis, Chair Dr. Alan Wasserman Walt Humann Gage Prichard Barbara Hitzelberger The Charter Review Committee met on September 22, 2005 and November 17, 2005. After review of the City Charter, the Committee reached a conclusion and submitted a report to the City Council dated December 14, 2005. The committee recommends that the ballot issues listed above should be considered by the Council for submission at a Charter election. It was also the opinion of the Committee that there were no other significant changes necessary at this point, but that there are a few “clean up” issues that could be considered at a later time. RECOMMENDATION: Adopt recommendations of the Charter Review Committee. Also, Council should provide staff direction as to if you would like to provide a forum for any additional input. ATTACHMENTS: Charter Review Committee Report 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 DEe I 5 2005 December 14, 2005 w. RICHARD DAVIS 214.651.4542 Direct Fax: 214659.4063 richard. davis@strasburger.com Honorable James H. Holmes, III Mayor, City of University Park 3800 University Blvd. University Park, TX 75205-1711 Dear Mayor Holmes: In August 2005, the City Council of the City of University Park created the Charter Review Committee composed of the following members: Dick Davis, Chair Barbara Hitzelberger Walt Humann Gage Prichard Alan Wasserman The charge to the Committee was the review of the Charter and the suggestions of possible changes or additions. The Committee was further charged to include in its report two ballot issues proposed by the City Council. Our first meeting took place at the City Hall on September 22, 2005. At that time, the Committee considered the charge of the City Council. It was further decided to make inquiry of all division and department heads as well as all citizen volunteer committee chairpersons regarding any proposed additions, alterations or deletions to the Charter. The Charter Review Committee next met on November 17, 2005 and considered the suggestions of the committee members, the division and department heads and the citizen committee chairs. The conclusion of the Committee and pursuant to the instructions of the City Council is that the following issues should be considered by the City Council for submission at a charter election: 777469 1/SPO/00005/0058/121305 Honorable James H. Holmes, III December 14, 2005 Paqe 2 Ballot Issue NO.1. The City Council shall submit to popular vote any ordinance or resolution approved by the City Council which, if implemented, would have the effect of permanently changing the surface use of more than 5,000 square feet of (i) any green belt, field, wood, creek, pond, lagoon, or other water course that is one acre or larger in area, that is owned by the city, and that is being used as a park, or (ii) Elena's Children's Park. Ballot Issue NO.2. If the area of any land owned by the city and being used as a park or of any city-owned green space located within or adjacent to any public street will be permanently reduced by a proposed, city-initiated public works project, the city shall give written notice of the proposed project (i) to the record owner of each lot any portion of which is located within 500 feet of the area where the reduction will occur, (ii) prior to or concurrently with the advertisement by the city soliciting public bids for the proposed project. The Committee is of the opinion there are no other significant changes necessary. We would point out there are a few changes or additions that could be made such as making the charter gender neutral or incorporation of changes in the Texas law by legislation, but these are not time sensitive and seem of no great import. We believe the submission of such incidental matters would cloud the submission of the two ballot issuesmentioned above. Respectfully submitted, Dick Davis Barbara Heidelberger Walt Humann Gage Prichard Alan Wasserman by: 0~d~~ W. Richard Davis RWD:dsh 77746911SPOI00005100581121305 Honorable James H. Holmes, III December 14, 2005 Paqe 3 c: City Council: Mayor Pro Tempore James E. Roberts Councilmember Harry R. Shawver, Jr. Council member Sydney D. Carter Councilmember Kelly J. Walker Committee Members: Barbara Hitzelberger Walt Humann Gage Prichard Allan Wasserman Bob Livingston Rob Dillard 777469.1/SPO/00005/0058/121305 AGENDA MEMO (01/17/2006 AGENDA) DATE: January 12, 2005 TO: Honorable Mayor and Members of the City Council FROM: Gerry Bradley, Director of Parks Trees For Town – Program Expansion SUBJECT: BACKGROUND: Since 1982, it has been estimated that the City of University Park has planted over 3000 trees as part of the “Trees for Town” program. The program had been originally designed with the intent of the Parks Department planting trees in the public parkway adjacent to resident’s homes. In fiscal year 2005/06, staff has received orders to plant over 80 trees this winter. Staff is proposing expanding the program in 2006 by also allowing residents to purchase trees for planting on their own private property. At the January 10, 2006 Park Advisory Board meeting, the Board recommended approval of the expanded program and directed staff to bring the item to City Council for final approval. During the January 17, 2006 City Council meeting, staff will present the proposal outlining the expansion of the “Trees for Town” program for City Council consideration. RECOMMENDATION: Staff is requesting City Council approve the expansion of the “Trees for Town” program. ATTACHMENTS: Expanded Program Description 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Trees for Town Expansion.doc 8:09 AM 01/12/06 C:\Documents and Settinqs\nwilson\Local Setlmqs\Temporary Internet Files\OLK31\Trees for Town Expansion.doc 8:08 AM 0 AGENDA MEMO 01/17/06 TO: Honorable Mayor and City Council Members FROM: David Ledbetter, Fire Chief RE: Equipment Donations to Volunteer Fire Departments In the past the Fire Department has abided by the City policy by placing no longer needed departmental items in the auction process to recoup at least some of the original cost of the item. Unfortunately, I cannot produce any written records that will bolster my view but historically the items sold produce very little income. These are normally small items that many volunteer departments could use such as fire nozzles, fire hose and self- contained breathing apparatus. These items are normally purchased from cities very cheaply through auctions and sold to volunteer departments at much higher prices. Rob Dillard pointed out to me that the City can legally donate items to the Texas Forestry Service and in turn the items can be distributed to needy volunteer departments. In our case the department has: ? 5 – 1-1/2 inch fire nozzles purchased approximately 10 years ago for $350 each. ? 4 self-contained breathing apparatus units that have been in service for 10 years and originally cost approximately $1,000 each. Since Texas is in severe drought conditions every unincorporated area in Texas is mainly protected by volunteer departments. These items are no longer needed by our department but would be very beneficial to the volunteers that normally receive their funding through bake sales, chili cook-off’s, etc. I am requesting your consideration to legally donate these items through the Texas Forestry Service for re-distribution to volunteer departments. Your consideration will be greatly appreciated. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AGENDA MEMO VFD Donations 010706.doc 1:32 PM 01/11/06 INVESTMENT REPORT WILL BE DISTRIBUTED AT THE CITY COUNCIL MEETING AGENDA MEMO (1/17/06 AGENDA) DATE: January 12, 2006 TO: Honorable Mayor and City Council FROM: Kate Smith, Administrative Assistant SUBJECT: Fourth Quarter Strategic Goal Update On December 14, 2004 the City Council adopted 6 strategic goals and objectives. Upon adoption of the goals, a responsibility chart was created to track the progress of goal and objective achievement. Attached is the fourth quarter update for 2005. The responsibility chart includes information to date regarding staff that has primary and secondary responsibility for goal accomplishment, status, timeline and comments. An updated version of this chart will be presented again to Council next quarter. Below is a brief overview of the goal objectives. For more detail on each, see attached chart. Objectives Completed Objective 3.1 – Develop a plan to recognize model citizens in our community. Objective 4.3 – Install attractive uniform signs in each park that give park history, regulations, and hours. Objective 5.2 – Evaluate the need for a specific position on City staff to manage website and cable channel content, handle media contacts, community relations, and produce publications. Objective 6.1 – Consider citywide program for sidewalk maintenance. Objectives In Progress Objective 1.1 – Develop traffic and parking improvements. Objective 1.2 – Communicate traffic realities. Objective 2.2 – Develop a Master Plan for Snider Plaza and Miracle Mile areas. Objective 3.2 – Develop a New Resident Orientation program. Objective 4.1 – Identify initiatives based on recommendations from the Park Advisory Committee. Objective 4.2 – Develop a unified design and standards for entrances to the City. Objective 5.1 – Assess the effectiveness of current communication methods and make recommendations for improvements. Objective 6.3 – Implement customer service/work order system (3-1-1 project). 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 Objectives Not Started Objective 2.1 – Study feasibility of undergrounding Lovers Lane in Miracle Mile. Objective 6.2 – Conduct study of improving restrooms in the parks. ATTACHMENTS: 2005 Fourth Quarter Strategic Goals Responsibility Chart 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 Item Number Goal 1 Goal 2 2.2.1 2.2.2 University Park Strategic Goals Responsibility Chart 2005 4th Quarter Update 1.1 Bud Smallwood Chief Adams Consultant rovements. 1.2 In ro ress study was con ucte a ocusing on parkmg along curbs throughout the city. This study is not intended to be a comprehensive traffic study, but only to address this specific issue. The report was submitted to the city in December, and will be presented to the Public Safety Committee at their next meeting on January 31, 2006 for review and recommendations. On oin Updates are continually posted on the website and released to the newspapers and printed in the Arbor. 2.1 Study feasibility of undergrounding Lovers Lane in Miracle Mile. Bob Livingston Bud Smallwood Consultant 2.2 Develop a Master Plan for Snider Plaza and Miracle Mile areas, includin : Bob Livin ston Bud Smallwood Not Started On hold until Snider Plaza/Hillcrest Master Plan is complete. Late 2006 A contract with Townscape Inc. was approved at the February I, 2005 council meeting for the Snider Plaza/Hillcrest portion. 2005-2006 Contract with Townscape Inc. was approved at the ~!l~a$~ ..El!l!l~l}~ ~o_~S~!~n.!.. ~o! ~~i_d~ }~l~~~ _ _ _ _ _ ~~~ !:iYi~~t?~ _ ~~~ ~fl}~llw..o_o~ _ _ _ _ ~~!l~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ !'~~_a:r ! ~ ~~5_ ~u_n~!!.. ~:e~~g~ _ _ _ _ _ _ _ _ _ _ Bob Livin ston Bud Smallwood ~?~~~ ~~i~~ ~}~~ .!'~i~~s_e~ .!.D_~~ i.np~t; _ _ _ _ _ Bob Livingston Bud Smallwood Consultant Page 1 of 3 Not Started On hold until Snider Plaza/Hillcrest Master Plan is complete. Late 2006 To date, Townscape has held two rounds of Master Plan workshops specifically with merchants to get their input. A third workshop/presentation will be _ _ !l} .Er~s~~s. _ _ _ _ _~~~ .2.Q.O_~ _ _ ~.:.!.d_ ,:aE!.?'_ ~0~6~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 2.2.3 Goal 3 Goal 4 University Park Strategic Goals Responsibility Chart 2005 4th Quarter Update Survey Miracle Mile businesses to get input. Bob Livingston Bud Smallwood Late 2006 On hold until Snider Plaza/Hillcrest Master Plan is complete. Consultant Not Started Promote joint meetings with Snider Plaza business ?~E.e!~ ~nA ~~ ~~~~~l!~ ~ _t?~J~I_a~ f!~11! ~!!!~~~. Townscape is in the process of preparing a plan for presentation based off of comments heard at the _ _ !~ ..E.r9$~~~ _ _ _ _ }~a.!!~ _2.Q.0_~ _ _ ~~o_n~ ..!:?~~<!..?! ~t~~~o~~r_ ~~k..s~~s~ _ _ _ _ _ _ _ Consultant Bob Livingston Bud Smallwood Promote joint meetings with Miracle Mile business owners and get consensus on the lans from citizens. On hold until Snider PlazaIHiIlcrest Master Plan is complete. 3.1 Develop a plan to recognize model citizens in our community. A Citizen of the Year award was developed per direction by the Council. The first award recipient was recognized in July 2005. Nominations will open for the second Citizen of the Year in April 2006. Planning for the program has begun. Staffhas had several meetings with the Community League Chair and a Leadership UP Alumna who has volunteered to assist with the program. The goal is to improve the Citizen Orientation Packet that we currently have and to organize a way of delivering these to all new residents. Bob Livingston Kate Smith Done 3.2 4.1 IdentifY initiatives based on recommendations from the Park Advisory Committee. Upgrade of existing facilities including: botanical plantings, park signs, restroom facilities, playgrounds, lighting, holiday decorations, turf maintenance program and picnic facilities. Staff is currently working with GGOArchitects on potential entrance makers to secondary street entrances into our community. Staff plans to have concepts for City Council review in April 2006. Park Board Gerry Bradley In pro ress On oing 4.2 Develop a unified design and standards for entrances to the City. Mid 2006 Park Board In rogress 4.3 Install attractive uniform signs in each park that give park history, regulations, and hours. Gerry Bradley All signs have been installed as of November 2005. Park Board Done Page 2 of 3 University Park Strategic Goals Responsibility Chart 2005 4th Quarter Update Goal 5 5.1 Assess the effectiveness of current communication methods and make recommendations for im rovements. Bob Livin ston Evaluate the need for a specific position on City staf to manage website and cable channel content, handle media contacts, community relations, and produce publications. Steve Mace/ Kate Smith In ro ress Earl 2006 The results of the Resident Survey will be presented a the January 17th Council Meeting. There were numerous questions addressing the communication outreach efforts of the City on the survey. Staff will use these results in the coming months to improve methods in several key areas and will create a plan to do so. 5.2 Kate Smith Done Steve Mace was hired as the City's Community Information Officer in September 2005. Goal 6 The sidewalk replacement program was approved by Consider citywide program for sidewalk Bob Whaling the City Council at the April 13, 2005 council 6.1 maintenance. Bud Smallwood Robbie Corder Done meeting. Staff will conduct a study regarding restrooms including: maintenance cycles, service frequencies, locations, quantities, accessibility, botanical planting, 6.2 restrooms in the arks. Gerry Bradle Park Board Not Started Late 2006 structure painting and programming costs. The HR Director is in the process of organizing a trip to Hampton, V A, to observe a 3-1-1 call center for a smaller community in action. We are also in the process of making sure all of the end users have the software available and are trained on how to use the software. Key decisions yet to made are: I) what time the call system will be forwarded to Dispatch Robbie Corder from the Peek Center on weekday afternoons; and 2) how non-emergency police calls will be handled. An (Cartegraph) implementation date of June, 2006, has been set in Implement customer service/work order system Jim Criswell order to allow for testing the system and developing a 6.3 (3-1-1 project). Luanne Hanford (IT) In progress Mid 2006 marketing plan. Page 3 of 3 AGENDA MEMO (01/17/2006 AGENDA) DATE: January 11, 2006 TO: Honorable Mayor and City Council FROM: Nina Wilson City Secretary SUBJECT: CITY COUNCIL MEETING SCHEDULE As the City will be conducting a City Council election on Saturday, May 13, staff requests the Council consider moving the May 16 City Council meeting to May 23, at which time the newly-elected City Council members will be inaugurated. There is also a conflict in July because July 4 falls on the first Tuesday of the month. Staff requests City Council consider conducting the first meeting of the month on Wednesday, July 5. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 U:\Docs\City Secretary\CC Meeting Schedule - May, July 2006.doc 12:28 PM 01/13/06