HomeMy WebLinkAboutAgenda 9-17-03 Topics.doc AGENDA
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CITY COUNCIL MEETING/WORK SESSION
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL CONFERENCE ROOM
WEDNESDAY, SEPTEMBER 17, 2003 AT 7:30AM
ITEMS FROM THE FLOOR
Anyone wishing to address an item not on the Agenda or having questions about items on
the Consent Agenda should do so at this time. Questions and comments regarding Main
Agenda items may be made when that item is addressed by the City Council.
II. CONSENT AGENDA
A. CONSIDER: Budget Amendment increasing General Fund Revenue Austin
Tab I
B. CONSIDER: IBM AS/400 iSeries Computer Upgrade for Public Safety
Criswell Tab II
C. CONSIDER: Approval of City Council Meeting Minutes for September 2,
2003 Wilson Tab III
III. MAIN AGENDA A. CONSIDER: Request for City to abandon certain utility easement at 3309
Colgate Smallwood Tab IV
B. CONSIDER: Request for City to abandon certain excess street right-of-way at
3500 Turtle Creek Boulevard Smallwood Tab V
C. CONSIDER: Request to donate decorative street light to City Smallwood
Tab VI
D. DISCUSS: Private utilities on public rights-of-way Smallwood Tab VII
E. CONSIDER: Resolution regarding CAPP signatory authority Austin Tab IX
F. CONSIDER: Change Order for replacement of curbs and gutters along
various streets Smallwood Tab X
G. CONSIDER: Bids for relighting three sets of tennis courts Thom Hanford
Tab XI
H. DISCUSS: Location of basketball goal structures in the front yard
Smallwood Tab XII
I. DISCUSS: Driveway construction materials McLaurin Tab XIII
J. CONSIDER: Annual Meeting of HPISD with City and Town Livingston
K. DISCUSS: City Hall flood plain elevations Livingston Tab XV
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be
convened into Closed Executive Session for the purpose of seeking confidential legal advice
from the City Attorney on any agenda items listed herein.
AGENDA MEMO
(09/17/03 AGENDA)
DATE:
TO:
FROM:
SUBJECT:
September 10, 2003
Honorable Mayor and City Council
Kent R. Austin, Director of Finance
Budget amendment
ITEM:
Included on the September 17, 2003, City Council agenda is an ordinance amending the FY2003
(current year) budget. The purpose of the amendment is to record the receipt of a $40,000
anonymous donation and authorize $40,000 for Police Department equipment. Approval of the
ordinances will increase the total General Fund expenditure budget and the General Fund revenue
budget $40,000.
Chief Adams has requested that the $40,000 be allocated as follows:
Account name
Guns/Equipment
Microcomputer Software
Account number
01-50-3291
01-50-7202
Police Vehicles 01-50-9601
Amount Purpose
$18,000.00 FLIR unit
$4,400.00 Computer software
$17,600.00 Motorcycle
RECOMMENDATION:
Staffrecommends approval of the proposed ordinance. This is the fifth budget amendment to the
FY2003 General Fund budget, as described below:
Amendment date Description Amount
November 5, 2002 Carry FY2002 encumbrances forward $417,519
November 19, 2002 Fund Capital Projects transfer, backlit street signs, $2,483,488
additional health insurance
January 7, 2003 Fund Assistant Police Chief position $68,433
April 16, 2003 Fund Police equipment for homeland security and $34,000
civil unrest
September 17, 2003 Increase revenue and expenditure accounts to $40,000
record anonymous donation to UPPD
ATTACHMENTS:
· Budget amendment ordinance Budget Amendment Ordinance Sept 2003.doc
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
Budget Amendment 091703.doc
ORDINANCE NO. 03/
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE 2002-2003 FISCAL YEAR BUDGET, ORDINANCE NO. 02/18, TO
APPROPRIATE $40,000.00 TO THE FISCAL YEAR 2003 GENERAL FUND POLICE
DEPARTMENT BUDGET AND THE SAME AMOUNT TO GENERAL FUND OTHER
REVENUE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of University Park has determined that it is in
the public interest to amend Ordinance No. 02/18 to transfer funds from unreserved fund balances
of the General Fund into specific accounts; Now, Therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That Ordinance No. 02/18, the 2002-2003 fiscal year budget ordinance of
the City of University Park, Texas, be, and the same is hereby, amended to appropriate
$40,000.00 to the specific accounts as follows:
Account name Account number Amount
Police Guns/Equipment 01-50-3291 $18,000.00
Police Microcomp. Software 01-50-7202 $4,400.00
Police Police Vehicles 01-50-9601 $17,600.00
and to likewise increase the estimate for General Fund "Other Revenue" by $40,000, and such
expenditures are hereby authorized and made a part of the 2002-2003 fiscal year budget of the
City.
SECTION 2. This ordinance shall take effect immediately from and after its passage, as
the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the 17th
day of September, 2003.
C': IDocuments and SettingslnwilsonlLocal Settingsl Temporary ]nternet FileslOLK2] IBudget Amendment Ordinance Sept 2003. doc
APPROVED:
HAROLD PEEK, MAYOR
ATTEST:
APPROVED AS TO FORM:
NINA WILSON, CITY SECRETARY
CITY ATTORNEY
C: [Documents and Settings[nwilson[Local Settings[ Temporary Internet Files[OLK2] [Budget Amendment Ordinance Sept 2003. doc
City of University Park
AGENDA MEMO
Wednesday, September 17, 2003 Agenda
DATE:
TO:
FROM:
SUBJECT:
September 10, 2003
Honorable Mayor and City Council
Jim Criswell, Director of Information Services
IBM AS/400 iSeries Computer Upgrade for Public Safety
BACKGROUND
In July of 1999, the City began a computer system migration for Police, Fire, and
Computer-Aided Dispatch to the HTE suite of software. This initiative was driven in part
by the Year-2000 requirement, but primarily by the desire to move these functions to a
more robust software product, where Police and Fire could be dispatched from a common
interface, and there would be a solid growth path for the Public Safety departments with a
vendor who's capabilities and financial strength would insure support as the demand for
mobile data computing increased.
The conversion was completed on December 12, 1999, and the project has been very
successful. The City added mobile data computers to the squad cars and fire vehicles in
September of 2001, and the ability for police officers to complete crime reports from the
field in September of 2002, allowing officers more time on the streets.
The primary computing platform supporting these operations is an IBM AS/400 iSeries
Model 720. The system is now four years old and there are several reasons that a Model
810 upgrade should be considered.
The age of the system - In today's technical environment, the life expectancy of
any business computer is approximately three years. With the importance of
insuring "up time" for the Public Safety environment, it is imperative that
equipment be replaced in a timely manner.
The Police and Fire Departments are both planning to install new applications
from HTE to provide support for mug shots and evidence, property room bar-
coding, mobile computing, and mapping for cellular 911. These applications will
require additional computer capacity.
Agenda Memo - IBM AS/400 iSeries Computer Upgrade for Public Safety
September 10, 2003 - Page 2
IBM has notified the City that the upgrade path from the Model 720 to a Model
810, with a trade-in allowance will expire on October 8, 2003. The price
differential after that date is projected at $20,349.
IBM support for the currently installed AS/400 Operating System (Version 4
Release 5) is no longer available. The Model 810 will come with the latest
AS/400 Operating System (Version 5 Release 2).
The Model 810 system will contain hot-swap disk drives, which will allow the
system to continue processing information even if a physical disk drive fails. This
feature will insure system availability for the City's most critical applications.
The additional system capacity will provide the necessary file growth and
enhanced processing speed required to support the City for the next three-to-five
years.
Main Memory 1GB to 2GB 2 times larger
Disk Capacity 38GB to 122GB - 3 times larger
Throughput Rating 150 to 750 5 times greater
The City has identified a Capital Project to provide funding for the Public Safety IBM
AS/400 Model 810 system upgrade.
PROPOSALS
To select a vendor for the IBM AS/400 iSeries Model 810 hardware system upgrade and
the onsite System Migration Service, the City decided to utilize the Texas Qualified
Information System Vendor (QISV) program to solicit bids. The Attorney General has
stated that use of this program meets the competitive bidding requirements of the Local
Government Code. The request for bids was sent to three vendors authorized to sell IBM
systems, software, and services. They were MMI Internelworking, Titan Solutions
Group, Inc., and Prologic Technology Solutions. The bid tab is listed below.
· MMI Internelworking $69,464
· Titan Solutions Group, Inc $71,525
· Prologic Technology Systems $72,500
RECOMMENDATION
Staff recommends City Council approval of this IBM iSeries AS/400 Model 810 System
upgrade and the award of the contract to MMI Internelworking, the low bidder, for
$69,464. Funds are available ($75,000) in the Capital Projects Fund, Project 11950.
MINUTES
#2317
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBER
TUESDAY, SEPTEMBER 2, 2003 AT 5:00 P.M.
Mayor Harold Peek opened the meeting. Present were Mayor Pro Tem Dick Davis,
Councilmembers Jim Roberts, Blackie Holmes and Harry Shawver. Also in attendance were
City Attorney Rob Dillard, City Manager Bob Livingston, and City Secretary Nina Wilson.
AWARD
EMPLOYEE RECOGNITION AWARD: Police Chief Gary Adams presented Human Resources
Assistant Belinda Aldrete the award for her assistance in communicating with Spanish-speaking
victims and complainants in the Police Department. Councilmember Shawver presented her
with a check from the City.
DEPARTMENT PINS: Pins were presented to Kenneth Chance, Sanitation Superintendent, and
Bud Smallwood, Director of Public Works, for 15 years of service to the City by City Manager
Bob Livingston.
ITEMS FROM THE FLOOR
Mr. Grant Gamster, 4406 Emerson, spoke on Ordinance No. 03/18 regarding temporary signs,
which was recently passed. He requested the Council reconsider the ordinance where it applied
to homebuilders. Mayor Pro Tem Dick Davis asked Mr. Gamster to state his reasons for his
objection in a letter to Council.
Councilmember Shawver moved acceptance of the Consent Agenda. Councilmember Holmes
seconded, and the vote was unanimous to approve the following:
CONSENT AGENDA
CONSIDER REVISED EMPLOYMENT AGREEMENT WITH CITY MANAGER: The current
agreement was executed in late 1990. The new agreement is shorter and more closely reflects
current requirements and conditions. Generally, the changes provide that the City Manager will
receive the same benefits as all other City employees. Other changes include a more restrictive
conflict of interest clause that is consistent with the International City Management Code of
Ethics, it allows the Council to adjust the City Manager's salary at the same time and manner as
other employees, requires any outside employment of the City Manager be approved by the City
Council, changes the method of calculating severance in the event of termination of employment.
CONSIDER APPROVAL OF CITY COUNCIL MEETiNG MINUTES: For August 20, 2003.
MAIN AGENDA
PUBLIC HEARING AND ORDINANCE AMENDING PLANNED DEVELOPMENT
DISTRICT NO. 29 FOR PARK CITIES BAPTIST CHURCH AND APPROVAL OF
SUBMITTAL OF REVISED CONCEPTUAL SITE PLAN: Mayor Peek opened the public
hearing. Building & Zoning Administrator Wade McLaurin spoke regarding the request by the
church to amend the original ordinance by changing the maximum cumulative footprint coverage
figure from 32% to 39% for the property. It was noted that the council intended to allow the
amount of coverage shown on the original site plan, which was estimated at 32% at the time the
original ordinance was adopted; however, more accurate field measurements recently performed
show that this figure should actually be 39%, thus the need for the requested amendment. Mr.
Steve Dawson, 8440 Tulane, spoke of his concern regarding the landscaping plan and choice of
playground equipment. The Project Director for the church, Mr. Greg Boyd, explained the
church does not change what it intended to do. The landscape plan and playground equipment,
which will be neutral in color, will be presented to the Council at a later date. Mr. Dawson also
questioned the Council regarding parallel parking, which will be allowed on Tulane as in the
past, and also a drop off point for children. There will not be a drop off point for children.
Mayor Peek closed the public hearing. Mayor Pro Tem Davis moved approval of the ordinance
amending Planned Development District No. 29 for Park Cities Baptist Church by amending
special condition 3 (o) to permit a cumulative footprint of all buildings on the church campus not
exceeding 39% of the complete church land area exclusive of rights-of-way of Villanova
property being purchased from the City by Park Cities Baptist Church. Councilmember Holmes
seconded, and the vote was unanimous to approve the ordinance. Mayor Pro Tem Davis then
moved approval of the revised conceptual site plan for Planned Development District No. 29 for
Park Cities Baptist Church stating that the landscape plan should show the location of the
playground on the north side of the building and also the color of the playground equipment.
Councilmember Holmes seconded, and the vote was unanimous to approve the site plan.
ORDINANCE NO. 03/20
AN ORDiNANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE
COMPREHENSIVE ZONING ORDINANCE AND MAP, AS HERETOFORE AMENDED, SO
AS AMEND PLANNED DEVELOPMENT DISTRICT NO. 29, HERETOFORE GRANTED BY
ORDINANCE NO. 02/33 FOR THE PROPERTY DESCRIBED AS LOTS 1-13, 14-26, BLOCK
75 OF UNIVERSITY HEIGHTS ADDITION OF THE CITY OF UNIVERSITY PARK, DALLAS
COUNTY, TEXAS, BY AMENDING SPECIAL CONDITION 3 (o) TO PROVIDE A
MAXIMUM CUMULATIVE FOOTPRINT OF 39% OF THE PROPERTY; PROVIDING FOR
THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
CONSIDER ORDINANCE ABANDONING PORTIONS OF NORTHWEST PARKWAY AND
VILLANOVA DRIVE TO PARK CITIES BAPTIST CHURCH: The conceptual site plan,
revised to reflect the requirements of the Planned Development ordinance, details a partial
closure and reconfiguration of Northwest Parkway between Pickwick and Tulane. Additionally,
a section of Villanova west from Tulane is needed for construction of the underground parking
structure. These proposed improvements require that Park Cities Baptist Church request the City
abandon the aforementioned rights-of-way to the church. The abandonment ordinance executes
that abandonment and retains a utility easement along the Northwest Parkway segment. The
City's policy for abandonment of rights-of-way requires the applicant pay fair market value for
the property based on a current appraisal obtained by the City of University Park. The appraisal
by Mr. C.E. "Chuck" Mullinax, MAI, Appraisals Brokerage & Construction Co., has been
completed with portions of Northwest Parkway right-of-way at $190,000 and the Villanova
right-of-way at $100,000 for a total of $290,000. Mayor Pro Tem Davis moved approval of the
ordinance to abandon portions of the rights-of-way of Northwest Parkway and Villanova to the
abutting owner, Park Cities Baptist Church, for a fair market value consideration of $290,000,
retaining a utility easement in Northwest Parkway. Councilmember Roberts seconded, and the
vote was unanimous to approve the abandoning ordinance.
ORDINANCE NO. 03/21
AN ORDiNANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING
PORTIONS OF THE STREET RIGHTS-OF-WAY OF NORTHWEST PARKWAY AND
VILLANOVA DRIVE, AS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", TO THE
ABUTTING OWNER, PARK CITIES BAPTIST CHURCH, IN CONSIDERATION OF THE
PAYMENT OF $290,000.00 AND DEDICATION OF AN UNDERGROUND UTILITY
EASEMENT; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS
ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF DALLAS
COUNTY, TEXAS, AS A QUITCLAIM DEED OF THE CITY; AND PROVIDING AN
EFFECTIVE DATE.
PUBLIC HEARING AND ORDINANCE REGARDING PROPOSED TAX RATE FOR
FISCAL YEAR 2004 AND ADOPTION OF FY04 BUDGET, SALARY ORDINANCE AND
TAX RATE ORDINANCE: Mayor Peek opened a public hearing. Councilmember Roberts
noted that the tax rate has been reduced for the ninth year in a row. Even though there may be a
tax increase, it is due to the fact that property values have risen. As there were no other
comments, the Mayor closed the public hearing. The City's Employee Benefits and Finance
Advisory Committees have reviewed the City Manager's proposed budget as presented to the
Council on August 5, 2003. Each Committee recommended approval of the budget with no
changes. The total budget of $32,053,536 is 4.67% higher than last year's $30,632.320 adopted
budget. The Debt Service Fund is no longer needed, since all debt was retired in June 2002. The
property tax rate is $0.32601 per $100 taxable value. There is no debt service portion of the tax
rate. The proposed new rate represents a 1.0% nominal tax rate decrease and a 2.01% effective
tax increase. The FY2004 salary plan is derived from the annual pay study conducted by Hay
Management Consultants and the annual survey of area cities for police and fire positions.
Overall, the plan includes a 3% increase in salaries. Total full-time headcount will be 239
employees, an increase of two from last year's adopted budget. Councilmember Holmes moved
acceptance of the budget ordinance. Councilmember Shawver seconded, and the vote was
unanimous to approve the FY2004 Budget.
ORDINANCE NO. 03/22
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A BUDGET
FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30,
2004; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET;
PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR THE REPEAL OF
ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Councilmember Holmes moved approval of the salary ordinance. Councilmember Roberts
seconded, and the vote was unanimous to approve the FY2004 salaxy plan.
ORDINANCE NO. 03/23
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A PAY
PLAN FOR EMPLOYEES OF THE CITY OF UNIVERSITY PARK FOR FY 2003-2004, AND
PROVIDING AN EFFECTIVE DATE.
Councilmember Holmes moved approval of the FY2004 properly tax rate ordinance.
Councilmember Shawver seconded, and the vote was unanimous to approve the ordinance adopting
the FY2004 (tax yea~ 2003) property tax rate.
ORDINANCE NO. 03/24
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, LEVYING THE
AD VALOREM TAXES FOR THE FISCAL YEAR 2003-2004 ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF UNIVERSITY PARK AS
OF JANUARY 1, 2003, TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT
EXPENDITURES; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
PUBLIC HEARING AND ORDINANCE TO CONSIDER ADOPTION OF THE 20-YEAR-
ANY-AGE OPTION UNDER TEXAS MUNICIPAL RETIREMENT SYSTEM (TMRS): Mayor
Peek opened the public hearing. There were no comments from the floor, so the public hearing was
closed. Under the city's current adopted plan; employees must have 25 years of service in
TMRS in order to be eligible to retire. The proposed ordinance would change retirement
eligibility to 20 years of service. The Employee Benefits Committee reviewed the proposed
option and recommended it for approval. Councilmember Roberts moved approval of the
ordinance. Councilmember Holmes seconded, and the vote was unanimous to approve the 20-
year-any-age option under TMRS.
ORDINANCE NO. 03/25
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AFFECTING
PARTICIPATION OF CITY EMPLOYEES IN THE TEXAS MUNICIPAL RETIREMENT SYSTEM
GRANTING THE ADDITIONAL RIGHTS AUTHORIZED BY SECTION 854.202(g) OF TITLE 8,
TEXAS GOVERNMENT CODE, AS AMENDED, AND PRESCRIBING THE EFFECTIVE DATE
FOR THE ORDINANCE.
CONSIDER BIDS FOR CONSTRUCTION OF A 24" WATER MAIN ON UNIVERSITY
BOULEVARD FROM CITY HALL TO THACKERY: The water main will be constructed
along University Boulevard from City Hall east to Thackeray and north along Thackeray to
Haynie. The existing water vault at the intersection of Thackeray and Haynie will be abandoned.
Mayor Pro Tem Davis moved approval of the bid. Councilmember Holmes seconded, and the
vote was unanimous to approve Project No. 43720 to North Texas Contracting in the amount of
$680,520.00.
There being no further business, the meeting was adjourned.
PASSED AND APPROVED this 17th day of September 2003.
ATTEST:
Harold Peek, Mayor
Nina Wilson, City Secretary
DATE:
TO:
FROM:
SUBJECT:
AGENDA MEMO
(09 -17 -03 AG E N DA)
September 12, 2003
Bob Livingston
City Manager
Gene R. Smallwood, P.E.
Director of Public Works
Consider a request for the City to abandon certain utility easement at
3309 Colgate.
Background. The attached letter from Robert W. Teeter, 3309 Colgate, requests that the
City abandon part of the storm sewer easement that run along the east side of his property
from Colgate south to the alley. The storm sewer is no longer in service, and the City has no
future use of the easement. Mr. Teeter does not, at this time, desire the entire easement to
be abandoned - just that portion on which his house encroaches. That area is approximately
240 square feet. He indicated that he needs to clear the encumbrance of the easement in
order to refinance his home. I have attached a copy of the property survey, which details the
easement.
If the Council is amenable to the request, staff would work with Mr. Teeter to develop the
"fair market value" and have the City Attorney write the enabling ordinance.
Recommendation. Staff recommends City Council approval of Mr. Teeter's request to
abandon part of the storm sewer easement that run along the east side of his property from
Colgate south to the alley.
ROBERT W. TEETER
PAMELA S. GOURI,EY
3309 Colgate
University Park, Texas 75225
Phot~e: (2 ! 4) 739-2446
Fax: (2!4) 739-6336
Mr. Bud Smallwood
Director of Public Works
3800 University Boulevard
University Park, Texas 75205-1711
Re**
Dear Bud:
Storm water easement at 3309 Colgate
The area is small enough that I also request we agree on a valuation without incurring the
expense ora formal appraisal. While the appraisal district assessment of the land (around
$31.00 per square foot) is lower than the values you mentioned, I am sure we can agree
on an appropriate number.
Th~ you.
Sincerely,
Robert W. Teeter
Pursuant to our conversation today, I respectfully request that the City modify the
easement to exclude the 238.5 square foot area (3' x 79.5 ) sho n on the attached survey.
-SURVEY PLAT
COLGATE
%' EAST
?~- 70.0'
AVENUE
!
LOT 26
22.9'
LOT 24-
DATE:
TO:
FROM:
SUBJECT:
AGENDA MEMO
(09 -17 -03 AG E N DA)
September 12, 2003
Bob Livingston
City Manager
Gene R. Smallwood, P.E.
Director of Public Works
Consider a request for the City to abandon certain excess street right of
way at 3500 Turtle Creek Blvd.
Background. Staff received a request from the property owner at 3500 Turtle Creek Blvd
for the City to abandon excess right-of-way that might be available because of the
realignment of the intersection. The street is being moved to the east, creating a very large
parkway, and it is staff opinion that the City has no current or future use of the remaining
triangular remnant.
If the City Council is amenable to the request, staff would work with Hawkins-Wellwood
Homes to have the parcel surveyed, develop the "fair market value" and have the City
Attorney write the enabling ordinance.
Recommendation. Staff recommends City Council approval of the request to abandon
excess street right-of-way adjacent to 3500 Caruth.
DATE:
TO:
FROM:
SUBJECT:
AGENDA MEMO
(09-17-03 AGENDA)
September 12, 2003
Bob Livingston
City Manager
Gene R. Smallwood, P.E.
Director of Public Works
Consider a request to donate a decorative street light to the City.
Background. The attached letter from Jim Doster, 3200 Northwest Parkway, details a
request that the City accept his donation of a decorative street light he installed along the
Airline frontage adjacent to his property. He would then expect the City to operate and
maintain the street light. I met with Mr. Doster and explained that, in my opinion, the City
would not want own, operate, and maintain a light that is technically outside the corporate
limits of the City - Mr. Doster lives in University Park, however, the Airline right-of-way
belongs to Dallas. After considerable discussion, I was not able to deter his request, and I
indicated that I would place the matter before the City Council for consideration. The City
Attorney opined that the City of Dallas could accept the light, but that we have no right to
accept a facility in their right-of-way.
Recommendation. Staff recommends City Council not accept the street light from Mr.
Doster.
PERIOD POLE:
My intent is to "gift" the period light standard to The City
of University Park with the following conditions.
{a} Doster Lighting Inc will push 1" conduit through the newly
abandoned 8" water pipe under Airline free of charge.
{b} Doster Lighting Inc will install meter hub, riser,utility style
electric panel and heavy duty 3000 watt photo cell on utility pole
behind 3201 Northwest Parkway in the alley free of charge.
{c} City of University Park to saw cut, trench and open up abandoned water
line for access at point nearest Carson utility pull box already installed
just South of pole in the parkway.
{d} City of University Park to saw cut, trench and open up abandoned water
line for access at the alley.
{e} Doster Lighting Inc will use #6 THHN to feed the 70 watt MHS
period pole.
{f} Alter completion the underground electrical, pole, and all components
w/Il become the property of University Park; and shall be maintained
by the city forever.
{g} City of University Park will relocate the "City Limits" sign on to
the period pole and eliminate ;ahe current sign pole.
The above conditions would have a minimm financial impact on the
city and should be approved without delay.
Jim Doster
214-361-2155
jdoster@dosterlighting.com
DATE:
TO:
FROM:
SUBJECT:
AGENDA MEMO
(09-17-03 AGENDA)
September 12, 2003
Bob Livingston
City Manager
Gene R. Smallwood, P.E.
Director of Public Works
Discussion of private utilities on public rights-of-way.
Background. You are in receipt of a letter from Lev Prichard requesting that the City allow
him to bury his aerial utilities (electric, cable TV, and telephone) across the alley right-of-way
to his property. In a recent phone conversation, I informed Mr. Prichard that the City's policy
for the public utilities is to provide aerial service for each customer to their home and/or
accessory structure or to a pole on private property, from which the service can be buried to
the structure. I explained that due to the condition of the City's infrastructure, staff is required
to make emergency repairs (many times at night), without time to call for utility locates. We
do not want the liability of someone being seriously injured by coming into contact with
unmarked electrical service lines. Additionally, the alley rights-of-way are very narrow, with
barely enough room for the public utilities.
I informed Mr. Prichard that a few residential services were allowed to be undergrounded
several years ago, however, after further evaluation, staff changed the policy to only permit
aerial services on the City's right-of-way.
Discussion. Staff recommends City Council support of the existing policy to require
private utility services to be aerial only to the property line.
Lev Prichard
3317 Amherst
University Park, TX. 75225
Mr. Bob Livingston
City Manager University Park
City of University Park
3800 University Blvd.
University Park, TX. 75205
Dear Mr. Livingston,
Per our earlier phone discussions, I am writing this request to petition the city council on
the subject of routing power utility lines under the alley to new construction. I plan to
build a new home at 3612 Bryn Mawr which has the power utility poles on the opposite
side of the alley as the new construction. I consider the current method of hanging a mid-
drop line across the alley to the house unsafe for a variety of reasons. It would cross a
basketball goal and driveway presenting an overhead obstacle to children playing. It also
presents a problem to trees that grow near the lines. Additionally, this method is just not
aesthetically pleasing.
I have discussed this problem with Public Works Director, Bud Smallwood. He states
that it is his policy not to place lines underground across the alley, but instead to place
another telephone pole on my property, route the line to that pole, and then run the lines
underground. While this solution does get the line across the alley and then underground,
it would also present another obstacle close to my driveway. Additionally, it would be
rather unsightly to my yard as well as my neighbors. It also presents an overhead
obstacle problem for vehicles and trees. I really think the City of University Park should
be working to reduce overhead utility pole lines, not increase them.
My builder, Brad Ellerman, states there is precedence for running the lines under the
alley. The city approved this method of construction at 3424 Marquette on an earlier
project he built. I am told the city requires us to tear up a portion of the alley and rebuild
it anyway in the normal course of construction.
Mr. Smallwood states his concem is that city crews might accidentally hit the line
digging in the alley on another project. This is a valid concem, which I think could be
addressed quite easily during construction. We can clearly mark the lines crossing the
alley by stamped warnings in the concrete, score marks, painted stripe, or even use
reflectors. It also seems reasonable that the city could keep a record of its location as I
am sure it does of other underground locations. With the location properly marked, I
would think it impossible for work crews to accidentally dig where the line is located.
Additionally, it would be easy to dig around the line for any future purpose because it
would mn a straight line across the alley under a clearly marked location.
Finally, I am asking the city council to decide on what future construction brings to
University Park. We may not be able to locate all utility lines underground like most new
subdivisions, but we could certainly reduce some of the overhead power-line clutter in
the city. Thank you for this consideration.
Please let me know when I should meet with the city council on this issue and I will
arrange for myself or a representative to be there. My phone number is 214-739-2912.
Sincerely,
Lev Prichard
DATE:
TO:
FROM:
SUBJECT:
AGENDA MEMO
(09/17/03 AGENDA)
September 10, 2003
Honorable Mayor and City Council
Kent R. Austin, Director of Finance
Resolution regarding CAPP signatory authority
ITEM:
University Park and 80 other member cities comprise CAPP, the Cities Aggregation
Power Project. CAPP has solicited bids for electric service for the past two years and will
do so again for 2004. Once bids are received, a response must be made within 24 hours.
To facilitate this rapid turnaround, the CAPP Board has recommended that member cities
authorize CAPP Chairman Jay Doegey (City Attorney for Arlington, Texas) to act on their
behalf.
RECOMMENDATION:
Staff and City Attorney have reviewed the proposed resolution and recommend approval.
ATTACHMENTS:
1. Memo from Geofl?ey Gay, 9/5/03
2. Resolution
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings~nwilson\Local Settings\Temporary Internet Files\OLK21~AGENDA MEMO CAPP signatory
092004.doc 12:52 PM 09/12/03
LLOYD, GOSSELINK, BLEVINS, ROCHELLE,
BALDWIN & TOWNSEND, P.C.
ATTORNEYS AT LAW
111 CONGRESS AVENUE
SUITE 1800
AUSTIN, TEXAS 78701
]Va-. Gay's DirectLhte: (512)322-5875
Email: ggay~lgl mvfmn, com
TELEPHONE (512) 322-5800
TELECOPIER (512) 472-0532
www.lglawfirm.com
MEMORANDUM
TO:
FROM:
DATE:
RE:
CAPP Members
Geoffrey M. Gay
September 5, 2003
Resolutions Authorizing Signatory For 2004 CAPP Electric Services
Ag reement
First Choice Power has notified CAPP that it will not offer the price necessary to
trigger the option for 2004 service under the electric services contract for 2003 signed
late last year. Yesterday, the CAPP Board authorized the release of a new request for
proposal from retail electric providers to serve CAPP's electric load in 2004. Since the
current contract option was not exercised and a new contract must be prepared and
signed, each CAPP member must designate an individual to sign a document
committing the member's load to the new CAPP contract (most likely to be signed in
October).
Attached please find a model resolution for your consideration. This or a similar
document must be passed during the next four weeks. The model places the authority
to sign with the city manager or the city manager's designee. This year I encourage,
with the CAPP Board's permission, each city manager to designate Jay Doegey,
Chairman of CAPP, as the authorized signatory. If your city council is uncomfortable in
authorizing your city manager to delegate to CAPP the power to sign the contract on the
city's behalf, the model resolution can be modified by deleting the last phrase in the
header and the next to last sentence in Roman Numeral I under "Be It Resolved..."
Given the savings and the favorable terms and conditions that CAPP has
achieved during 2002 and 2003, I am hopeful that most cities will find it expedient to
trust the CAPP Board (consisting exclusively of city employees) and pass the model
resolution in its current form. Please remember that the market expects 24-hour
acceptance of an offer of a given price. If you intend to rely upon the city manager or
other designated city employee to sign the contract, that person must be available
during the mid to late October time frame for immediate consideration of the contract.
1813\00~nac~mno030905gmg
My office will contact each city in the near future for an update on the timing of
passage of an authorizing resolution and the name of the designated signatory. Please
send a copy of the resolution upon passage to both the City Attorney's office in the City
of Arlington and my office.
Please feel free to call me if you have any questions.
1813\O0~nac~unoO30905gmg
RESOLUTION NO.
A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS,
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE
AN ELECTRIC SUPPLY AGREEMENT PURSUANT TO THE CONTRACT
TO BE SIGNED BY CITIES AGGREGATION POWER PROJECT, INC. FOR
DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2004;
AUTHORIZING ELIGIBLE DESIGNEES TO INCLUDE THE CHAIRMAN OF
CAPP
WHEREAS,
the City of University Park, Texas (City) is a member of Cities
Aggregation Power Project, Inc. (CAPP), a nonprofit political subdivision
corporation dedicated to securing electric power for its more than 80
members in the competitive retail market; and
WHEREAS, CAPP negotiated favorable contract terms and a reasonable commodity
price for delivered electricity in 2002 and 2003 for its members; and
WHEREAS,
CAPP anticipates preserving current contract terms and achieving
commodity prices in a contract for a 12 to 24 month period effective
January 1, 2004 that continue to produce savings over the regulated price
to beat (PTB); and
WHEREAS,
CAPP believes that the pricing opportunity window for favorable 2004-
2005 deliveries will be short-lived (in the October to mid-November time
period) and that CAPP members must be able to commit contractually to
prices within a 24-hour period in order to lock-in favorable prices; and
WHEREAS,
experiences in contracting for 2002-2003 demonstrated that Retail Electric
Providers demand immediate response to an off'er and may penalize delay
with higher prices; and
WHEREAS,
the deregulated electric market is complex, likely to penalize those
unaware of its transmission constraints and likely to reward those who can
improve the size and shape of the particular load to be served and the City
benefits from jointly shared experience and collective purchasing power
through CAPP; and
WHEREAS, it is necessary for the City to contract for a supply of electricity for 2004
or at least partially revert to PTB rates; and
WHEREAS,
CAPP's current delivered energy prices provide savings when measured
against PTB, and PTB rates likely will continue to remain higher than
prices CAPP can achieve on behalf of the City.
1813\00~nac\oth03082 lgmg
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
I.
That the City Manager or his designee is hereby authorized to sign an electric power
agreement pursuant to the contract approved and recommended by the CAPP Board of Directors
within 24 hours of said approval and recommendation. The designee may include the Chairman
of CAPP. The contract may be for a 12 to 24 month time frame.
II.
A copy of the resolution shall be sent to Mary Bunkley with the City Attorney's office in
Arlington and Geofl?ey M. Gay, legal counsel to CAPP, before October 8, 2003.
PRESENTED AND PASSED on this 17th day of September, 2003, by a vote of
ayes and nays at a regular meeting of the City Council of the City of University Park,
Texas.
Mayor
ATTEST:
1813\00~nac\oth03082 lgmg
AGENDA MEMO
(09 -17 -03 AG E N DA)
DATE:
TO:
FROM:
SUBJECT:
September 12, 2003
Bob Livingston
City Manager
Gene R. Smallwood, P.E.
Director of Public Works
Consider Change Order #2 to the contract with Ken-Do Construction for
replacement of curb & gutter along various streets.
Background. The City Council approved a contract in the amount of $2,222,304.55 with
Ken-Do Construction on 06.07.01 for replacement of curb & gutter (C&G) along various
streets. Additional work was added on 07.30.02 via Change Order #1 in 2002 in the amount
of $351,523.50.
During the course of work on some of the thirty locations, field changes were necessary to
correct site-specific problems. Several blocks of C&G were added as a result of citizen
requests regarding standing water and their concern about the West Nile Virus. The
attached exhibit details the previously approved locations as well as field changes
recommended for Council consideration. Staff is mindful of the project budget and the
statutory limits for change orders - not to exceed original contract by more than twenty-five
percent. To that end, staff is presenting Change Order #2 to the Ken-Do contract in the
amount of $115,736.16, which will amend the scope of work, in the following manner:
· Addresses the field changes for work completed and for similar modifications
on uncompleted locations.
· Provides for additional locations resulting from citizen request.
· Deletes several locations from the contract. Staff will include several locations
on a project being prepared for bid solicitation.
Attached to this memo are an exhibit detailing the C&G replacement locations on the
original contract, those added by Change Order #1, and the changes recommended for
Change Order #2.
Recommendation. Staff recommends City Council approval of Change Order #2 to the
contract with Ken-Do Construction in the amount of $115,736.16.
9/'i2/2003
C&G Project with Ken-Do Construction
Proposed Change Order #2
Description
Original Contract
Change Order #'I
CO #2 - Work Added
CO #2 - Work Deleted
CO #2 - Est Expected Overruns
~0 #2 - Overrun of Contract Quantities
Subtotal
Max Allowable Contract (by statute)
Uncompleted
Project Contract
Cost Work
$2,222,304.65
$351,523.50
$219,344.18
($421,20075
$164,319.36
$153,273.39
$2,689,564.33
$2,777,880.81
$1,095,462.37
$123,182.50
$45,000.00
($421 ~200 75)
$164,319.36
$1,006,763.48
Expended
to Date
$1,267,131.07
$241,325.60
$174,344.18
$1,682,800.85
Deleted Work
37-3900 Amherst
2800 Dyer
36-3700 Granada
38-4000 Hanover
Subtotal
($123,18250
($29,04225
(S87,97125
($I81~00475
($421,200.75
Added Work
6700 Boedeker
4100 McFarlin
4400 San Carlos
6700 Williams Pkwy
4~00 Glenwick
Caruth- TC Bird Intersection
Subtotal
$78,096.03
$4,749.20
$40,101.42
$3,749.93
$47,647.60
$45,000.00
$219,344.18
Change Order #2 $115,736.18
C&G REPLACEMENT LOCATIONS
STREET FROM TO
Original Contract
Amherst
Baltimore
Bryn Mawr
Caruth
Centenary
Dyer
Glenwick
Granada
Granada
Grassmere
Greenbrier
Hanover
Hyer
Larchmont
Marquette
Marquette
Purdue
Rosedale
San Carlos
Shenandoah
Shenandoah
Stanford
Stanhope
Thackery
Rosedale
University Blvd
Windsor Pkwy
Change Order #1
Windsor Pkwy
Shenandoah
Normandy
Amherst
Durham
Lovers Lane
Boedecker
Tur[le Creek Blvd
Thackeray
Boedeker
Preston
Golf
Hillcrest
Westchester
Preston
Preston
Preston
Armstrong
Baltimore
Tur[le Creek Blvd
Durham
Thackery
Preston
Douglas
Hillcrest
Airline
Armstrong
Rosedale
Thackery
Golf
Douglas
Preston
Armstrong
Armstrong
Tur[le Creek Blvd
Aidine
Hanover
Airline Road
Thackery
Baltimore
NCE
Westwick
High School
Key
Preston
Douglas
Baltimore
Westchester
Lomo Alto
Pickwick
Thackery
Dickens
Golf
Armstrong
Armstrong
Auburndale
Hillcrest
Douglas
Milton
Golf
Williams Pkwy
Lomo Alto
Douglas
Roland
Lomo Alto
Tulane
Add
Add
Add
Add
Change Order #2
Boedeker Hanover Southwestern Add
McFadin Pretson Westchester Add
San Carlos Armstrong Lomo Alto Add
Williams Pkwy Universit~ Blvd McFadin Add
Glenwick Pretson HS Parking Garage Add
Caruth Tudle Creek Blvd (Intersection) Add
Amherst Tudle Creek Blvd Tulane Delete
Dyer Boedeker NCE Delete
Granada Golf High School Delete
Hanover Baltimore Preston Delete
AGENDA MEMO
(09/17/03 AGENDA)
DATE: September 11,2003
TO: Nina Wilson
FROM: Thom Hanford
SUBJECT: Bid Tabulation
ITEM:
Bids were received to re-light three of the cities tennis courts. Through RFP
DEPOT, 517 vendors received notice of the bid and 49 vendors viewed the bid. Out
of those numbers only three vendors bid the project. Their bids are as follows:
Lighting Specialist of Texas, Inc.
Illuminations by Greenlee
Genesis Electrical Systems, Inc.
$66,627.00
$73,900.00
$99,890.70
Staff recommends accepting the bid Lighting Specialist of Texas. The bidder
indicates that work could begin qulcldy at Curtis, Caruth and William tennis courts.
Funds are available in the Capital Projects Account in the amount of $75,000.00.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings~nwilson\Local Settings\Temporary Internet Files\OLK21\Tennis Cour[ Bid.doc 12:50 PM 09/1
DATE:
TO:
FROM:
SUBJECT:
AGENDA MEMO
(9/17/03 AGENDA)
September 12, 2003
Honorable Mayor and City Council
Wade McLaurin, Building & Zoning Administrator
Location of Basketball Goal Structures in the Front Yard
BACKGROUND:
A letter was received from Kenneth Crumbley, of 2723 Daniel, regarding basketball goal
structures located in the front yard. Mr. Crumbley was noticed earlier in the year for having
permanently placed a basketball goal in the front yard of his property. He is asking that our
ordinance be amended to allow for him, and others, to be able to have these type structures in the
front yard. Section 8-608 of the Zoning Ordinance defines permitted accessory object in the
required front yard in residential districts. Basketball goals are not included in this list of
permitted objects.
This subject was discussed by the Zoning Ordinance Advisory Committee (ZOAC) in 1990 and
again in 1995. On both occasions, the Committee recommended that these permanent basketball
structures not be allowed in the front yard setback. The Urban Design and Development Advisory
Committee (UDADAC) made a similar recommendation in 1995 when it was asked to review the
matter. At some point in time it was determined that this same provision in the Zoning Ordinance
would not be enforced on "portable" basketball goals. As a result we have not been sending
notices to those property owners with portable type goals.
PUBLIC NOTICE: N/A
RECOMMENDATION:
It is the opinion of staff that no additional discussion is necessary on this subject, other than to
possibly clarify in the Zoning Ordinance that permanent structures or goals are not allowed.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
August 12, 2003
Harold Peek
Mayor
3800 University Blvd.
University Park, TX 75205
Dear Mr. Peek
My name is Kenneth W. Cmmbley and I live at 2723 Daniel in the University Park area. My
children a~end Armstrong Seboo!. I live on a street that has 12 children. I spoke to Mr. Bud
Smallwood, who recommended me to write this letter to you.
Last year I looked up the requirements and codes of placing a basketball goal for my children and
their friends to play with. I have spent $1800.00 to ensure the goal would be within the
guidelines of the city codes. One of my friends who is an attorney, explained to me that the
codes say I cannot put up a permanent structure. So, instead of having the goal concreted to the
pole and ground, I had the goal placed with four bolts and screws. So, ifI needed to move this I
could do so in about five minutes. My basketball goal is not a $90.00 to $200.00 setup that in 4
or 5 months later it looks terrible and falls apart. You can drive through University Park and see
some of these for yourself.
Mr. Peek, I would like for you to go to the City Council and get some kind of study about this
basketball goal situation. I would like to know what looks good or bad with the code and a better
understanding of this situation. Otherwise, I will have to unscrew my goal and take it down after
my children get through playing with it every single time. My concerns are the same as yourself
and all the University Park residents, which include the code, the looks, and the safety of our
children Please allow us to keep our goal up so the children can play without any future
problems.
Sincerely yours, /
DATE:
TO:
FROM:
SUBJECT:
AGENDA MEMO
(9/17/03 AGENDA)
September 12, 2003
Honorable Mayor and City Council
Wade McLaurin, Building & Zoning Administrator
Driveway Construction Materials
BACKGROUND:
Article 3.600 of the University Park Code of Ordinances prohibits an "unpaved surface" in the
front or side yard from being used for parking or storage of vehicles. It has been this department's
interpretation that a gravel, crushed stone, or other similar loose material does not constitute a
paved surface. The attached letter from Rusty Goff requests that the city look at this requirement
in the context of some of our current impermeable surface issues to see if these type materials
could be permitted in order to provide needed permeable square footage.
PUBLIC NOTICE: N/A
RECOMMENDATION:
Staff would recommend that the Council ask the Zoning Ordinance Advisory Committee (ZOAC) to
include this in the ongoing discussions regarding impermeable surface requirements.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City of University Park
Building Inspection Dept.
3800 University
Dallas, Texas 75201
Attn. t4r. Wade I~lcLarin
Goff Custom Homes
2718 Fairmount St.
Dallas, TX 75201
Phone: 214.651.6227
Fax: 214.651;6238
Dear Wade,
As you are aware, T am currently building new homes in University Park at 3629
Colgate, 3830 Caruth and at 7701 Turtle Creek. ! will also be submitting building
plans for a new home at 3549 Greenbrier in the next two weeks. All four of these
projects are being constructed on oversized lots. lin each case, we are struggling with
lot coverage ratios, which is surprising given the size of some of these lots. One of
the suggestions that the city staff has made regarding these coverage problems is to
construct a drive using a Pavestone type product. This product can be very
expensive and unless constructed with a solid impervious sub base, will not hold up
well. It is my understanding that the City will consider a Pavestone driveway as 50%
coverage while a concrete drive is calculated with a :~00% coverage factor. Due to
the way a Pavestone product should be installed, I think we are not accurately
assessing the permeability of the two surfaces. However, ! have been asked by
several of my client to construct a crushed granite driveway. We would construct
concrete or stone borders to control and contain the crushed stone drive but would
be truly constructing a beautiful drive that would still be a surface that the water
could penetrate. T know from our previous telephone conversations, that the City has
not allowed this type of drive in the last couple of years, but given the struggle that
City Hall and the building community is having with these coverage issues, Z would
ask that you reconsider this approach. I believe this approach will provide assistance
with regard to water runoff as well as providing the home owner with an attractive
alternative.
Please let me know if you have questions and I will be happy to meet with any of
your committees to discuss this idea further. Thank you in advance for your
consideration and [ look forward to hearing from you.
William R. Goff.lr.
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
September 12, 2003
Honorable Mayor and Members of the City Council
Bob Livingston, City Manager
City Hall Flood Elevations and Plans
As the Council is aware, we have been working for several years on alternatives to
accomplish several goals for City Hall. Specific problems we are addressing include:
· Improving drainage in order to lower the 100-year floodplain elevations for the
area around City Hall, this reducing the possibility of the building flooding.
· Provide space for the Fire Department to handle larger fire and MICU
equipment, and for isolated areas to clean equipment that has been
contaminated during medical runs.
· Move fire personnel living and sleeping quarters close to the equipment so they
will not be required to transverse three floors using either stairs or fire poles in
order to respond to calls.
· Provide sleeping and changing areas for both Police and Fire personnel of both
sexes.
· Provide Police Department personnel additional space for adequate briefing,
meeting and locker facilities.
· Provide a secure way to bring prisoners to and from jail rather than having
them walk in public hallways and parking lots.
· Provide an additional secure area for our combined police/fire dispatch center.
The current facility is undersized and has ongoing security issues.
· Move dispatch equipment into a location adjacent to dispatch so that operators
have access to it when problems occur. Currently, the equipment is located on
the 3rd floor and is inaccessible to them.
· Provide centralized secure facilities for all computers, alarm and other
equipment now located in various areas throughout the building.
· Provide for a complete upgrade of electrical, HVAC, plumbing and security
systems in the building, some of which are over 70 years old.
· Provide adequate off street parking for employees and visitors rather using the
streets surrounding the building.
While there will be no specific action required on the part of the Council at this meeting, I
did want to bring you up to date on the status of both the flood improvements and City
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
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Hall addition/improvement projects. However, I hope the discussion can accomplish the
following:
· Provide the Council an opportunity to discuss impacts of the proposed drainage
improvements behind City Hall toward lowering the floodplain and reducing
potential building flooding.
· Provide the Council an opportunity to review improvements and additions to
City Hall that address the issues outlined in the first part of the memo.
At the conclusion, I hope we can agree to move forward with finalizing plans for the
building renovation and bidding of the floodway improvements. If you have questions
prior to the meeting, please do not hesitate to ask.
cc: Department Heads
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
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