The URL can be used to link to this page

Home My WebLink AboutAgenda 03-02-04 Names Tabs.docA G E N D A #2407 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, MARCH 2, 2004 AT 5:00 P.M. 4:00 P.M. WORK SESSION FOR AGENDA REVIEW I. INVOCATION – Councilmember Blackie Holmes II. INTRODUCTION OF STAFF – Cit y Manager Bob Livingston III. AWARDS DEPARTMENT PINS: Tammy Watson, Park Department, 25 years, Lawrence Byrd, 20 years and Jim Criswell, Director of Information Services, 10 years IV. ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. V. CONSENT AGENDA A. CONSIDER: Change Order to Rebcon for Hillcrest pa ving repairs – Smallwood Tab I B. CONSIDER: Bid #04 - 05 Annual Contract for Ductile Iron Pipe, Fittings and Valves – Green Tab II C. CONSIDER: Joint Election Contract with Park Cities Municipal Utilities District to be administered by Dallas County Elections Depa rtment – Wilson Tab III D. CONSIDER: Addition to City Council Meeting Minutes of January 27, 2004 – Wilson Tab IV E. CONSIDER: Approval of City Council Meeting Minutes of February 18, 2004 – Wilson Tab V VI. MAIN AGENDA A. CONSIDER: Approval of detailed plans for Park Cities Baptist Church – McLaurin Tab VI B. CONSIDER: Ordinance for SMU to rezone Lot 3, Block 2, 3015 Dyer and Lot 3, Block 1, 3016 Dyer from UC - 3 to UC - 2 – Smallwood Tab VII C. CONSIDER: D.A.R.E. Interlocal Agreement with The Town of Highland Park – Adams Tab VIII D. CONSIDER: Purchase of Kawasaki Motorcycle for Police Department – Adams Tab IX E. CONSIDER: Purchase of in - car digital recording equipment for Police Department patrol cars – Adams Tab X F. CONSIDER: Agreement with PC MUD regarding water operations and deli very of water – Livingston Tab XI VII. GRADUATION AND RECEPTION FOR LEADERSHIP UNIVERSITY PARK GRADUATES As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking co nfidential legal advice from the City Attorney on any agenda items listed herein. VIII. INFORMATION AGENDA Tab XII REPORTS, BOARD AND COMMITTEE MEETING MINUTES A. BOARD OF ADJUSTMENT B. EMPLOYEE BENFITS ADVISORY COMMITTEE C. FINANCE ADVISORY COMMITT EE D. PARK ADVISORY COMMITTEE E. PLANNING & ZONING COMMISSION Minutes for January 19, 2004 F. PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY COMMITTEE G. PUBLIC SAFETY ADVISORY COMMITTEE H. PUBLIC WORKS ADVISORY COMMITTEE I. URBAN DESIGN & DEVELOPMENT ADVISORY COM MITTEE J. ZONING ORDINANCE ADVISORY COMMITTEE K. CAPITAL PROJECTS REVIEW COMMITTEE L. CAPITAL PROJECTS UPDATE for Week of March 1, 2004 AGENDA MEMO (03 - 02 - 04 AGENDA) DATE: February 26, 2004 TO: Bob Livingston City Manager FROM: Bob Whaling, P.E. City Engineer SUBJECT: Consider Change Order No. 2 for Project 42720 Background. On June 3, 2003, the City Council approved a co ntract with REBCON, Inc. for the above - referenced work. On October 7, 2003, the Council approved Change Order No. 1 which was for the reconstruction of Dyer Street from Boedeker Street to NCE wall interior street. Staff previously made Council aware of pavement failures along Hillcrest Road. These pavement failures are primarily the outside southbound lane of Hillcrest from Southwestern Boulevard to south of Amherst Street. The failed sections, if not repair soon, will cause sections adjacent to thos e areas to start failing. The contractor has been requested to provide price information for replacing these failing pavement sections. There are funds available within this contract to complete the work. I have attached the contractor’s submittal for y our review and comments Discussion. Staff would recommend City Council approval of the Change Order in the amount of $76,710.00 (Project No. 42720 - 2300, Account No. 44.44.4410). 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 7520 5 TELEPHONE (214) 363 - 1644 AGENDA MEMO (3/2/04 AGENDA) DATE: February 25, 2004 TO: Honorable Mayor and City Council FROM: Christine Green, Purchasing Agent SUBJECT: Bid #04 - 05, Annual Contract for Ductile Iron Pipe, Fittings, and Valves Bid #04 - 05 for the purchase of du ctile iron pipe, fittings, and valves on an annual contract basis was opened November 13, 2003. This bid was posted on RFP Depot: 131 vendors received fax or e - mail notice of the bid; six vendors viewed the bid; two vendors submitted bids. This bid was a re - bid of 162 items that were originally included in Bid #03 - 11 for utility parts. The specifications were not descriptive enough, so these items were rejected by the th City Council on November 11, 2003. The re - bid opened on November 13 but was not pr esented for Council approval because I was on maternity leave. The recommended bid award is based on the low bid per item as follows: D & W Utility Supply Items 1 - 24, 31 - 53, 55 - 59, 63 - 71, 82, 84 - 101, 103 - 121, 123 - 124, 126 - 129, 135 - 156, 161 - 162. Estimated Annual Total = $125,790.39 Ferguson Waterworks Items 25 - 26, 28, 54, 60 - 62, 72 - 81, 83, 102, 122, 125, 130 - 134, 157 - 160 Estimated Annual Total = $20,411.30 OVERALL ESTIMATED TOTAL (IF ALL PARTS ARE PURCHASED) = $146,201.69 RECOMMENDATION: Staff recommen ds accepting the bids of D & W Utility Supply and Ferguson Waterworks in the estimated annual total amount of $146,201.69 (the City spent $154,089.51 on all utility parts through the recently expired contract). A bid tabulation is attached. 3800 UNIVERS ITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ 0405memo.doc 1 : 57 PM 02 / 26 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT CITY SHORT Item # PART NUMBER Item DESCRIPTION Qty Unit 04-05-01 659.17.22D0404 DI:BEND-22.5D (1/16) - 04"MJ X 04"MJ 2 each 04-05-02 659.17.22D0606 DI:BEND-22.5D (1/16) - 06"MJ X 06"MJ 2 each 04-05-03 659.17.22D0808 DI:BEND-22.5D (1/16) - 08"MJ X 08"MJ 2 each 04-05-04 659.17.22D1010 DI:BEND-22.5D (1/16) - 10"MJ X 10"MJ 2 each 04-05-05 659.17.22D1212 DI:BEND-22.5D (1/16) - 12"MJ X 12"MJ 2 each 04-05-06 659.17.45D0404 DI:BEND-45D (1/8) - 04"MJ X 04"MJ 2 each 04-05-07 659.17.45D0606 DI:BEND-45D (1/8) - 06"MJ X 06"MJ 4 each 04-05-08 659.17.45D0606PE DI:BEND-45D (1/8) - 06"MJ X 06"PE 1 each 04-05-09 659.17.45D0808 DI:BEND-45D (1/8) - 08"MJ X 08"MJ 2 each 04-05-10 659.17.45D1010 DI:BEND-45D (1/8) - 10"MJ X 10"MJ 2 each 04-05-11 659.17.45D1212 DI:BEND-45D (1/8) - 12"MJ X 12"MJ 2 each 04-05-12 659.17.90D0404 DI:BEND-90D (1/4) - 04"MJ X 04"MJ 2 each 04-05-13 659.17.90D0606 DI:BEND-90D (1/4) - 06"MJ X 06"MJ 1 each 04-05-14 659.17.90D0808 DI:BEND-90D (1/4) - 08"MJ X 08"MJ 1 each 04-05-15 659.17.90D1010 DI:BEND-90D (1/4) - 10"MJ X 10"MJ 7 each 04-05-16 659.17.90D1212 DI:BEND-90D (1/4) - 12"MJ X 12"MJ 6 each 04-05-17 659.17.90D1818 DI:BEND-90D (1/4) - 18"MJ X 18"MJ 4 each 04-05-18 659.27.TCAP04 DI:CAP PIPE CAP - 04"MJ 5 each 04-05-19 659.27.TCAP06 DI:CAP PIPE CAP - 06"MJ 1 each 04-05-20 659.27.TCAP08 DI:CAP PIPE CAP - 08"MJ 2 each 04-05-21 659.27.TCAP12 DI:CAP PIPE CAP - 12"MJ 1 each 04-05-22 890.90.BH404 DI:CLEANOUT LATERAL CLEANOUT-W/GSKT-2 BOLTS 6 each 04-05-23 890.90.BH339 DI:CLEANOUT SANITARY CLEANOUT BOOT/LID 3 each 04-05-24 890.90.BH339-LID DI:CLEANOUT SANITARY CLEANOUT-LID ONLY 2 each 04-05-25 659.33.0606ANC13L DI:COUPLING ANCHOR - 06"PE X 06"ANC X 13"LONG 5 each 04-05-26 659.33.0808ANC12L DI:COUPLING ANCHOR - 08"PE X 08"ANC X 13"LONG 2 each 04-05-27 659.33.1010ANC13L DI:COUPLING ANCHOR - 10"PE X 10"ANC X 13"LONG 2 each 04-05-28 659.33.1212ANC13L DI:COUPLING ANCHOR - 12"PE X 12"ANC X 13"LONG 2 each 04-05-29 659.33.2020TRN18L DI:COUPLING TRANSITION - 22.50"OD LGEND/21.80"OD SMEND-1/4"X 01". 2 each 04-05-30 659.33.2424TRN18L DI:COUPLING TRANSITION - 26.50"OD LGEND/25.80"OD SMEND-1/4" X 01". 2 each 04-05-31 659.36.04040404 DI:CROSS 04"MJ X 04"MJ X 04"MJ X 04"MJ 2 each 04-05-32 659.36.06040604 DI:CROSS 06"MJ X 04"MJ X 06"MJ X 04"MJ 2 each 04-05-33 659.36.06060606 DI:CROSS 06"MJ X 06"MJ X 06"MJ X 06"MJ 2 each 04-05-34 659.36.08060806 DI:CROSS 08"MJ X 06"MJ X 08"MJ X 06"MJ 2 each 04-05-35 659.36.08080808 DI:CROSS 08"MJ X 08"MJ X 08"MJ X 08"MJ 2 each 04-05-36 659.36.10061006 DI:CROSS 10"MJ X 06"MJ X 10"MJ X 06"MJ 2 each 04-05-37 659.36.12061206 DI:CROSS 12"MJ X 06"MJ X 12"MJ X 06"MJ 1 each 04-05-38 659.36.12081208 DI:CROSS 12"MJ X 08"MJ X 12"MJ X 08"MJ 2 each 1 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT CITY SHORT Item # PART NUMBER Item DESCRIPTION Qty Unit 04-05-39 659.36.12101210 DI:CROSS 12"MJ X 10"MJ X 12"MJ X 10"MJ 2 each 04-05-40 659.36.12121212 DI:CROSS 12"MJ X 12"MJ X 12"MJ X 12"MJ 2 each 04-05-41 670.75.02T02T DI:GATE VALVE 02"FIP X 02"FIP 1 each 04-05-42 670.75.0404 DI:GATE VALVE 04"MJ X 04"MJ - W/ACCESSORIES 1 each 04-05-43 670.75.0606 DI:GATE VALVE 06"MJ X 06"MJ - W/ACCESSORIES 8 each 04-05-44 670.75.08F08F DI:GATE VALVE 08"FLANGE X 08"FLANGE - W/ACCESSORIES 1 each 04-05-45 670.75.0808 DI:GATE VALVE 08"MJ X 08"MJ - W/ACCESSORIES 1 each 04-05-46 670.75.10F10F DI:GATE VALVE 10"FLANGE X 10"FLANGE - W/ACCESSORIES 7 each 04-05-47 670.75.1010 DI:GATE VALVE 10"MJ X 10"MJ - W/ACCESSORIES 2 each 04-05-48 670.75.1212 DI:GATE VALVE 12"MJ X 12"MJ - W/ACCESSORIES 3 each 04-05-49 659.44.GSK04 DI:GLAND GSKT RETAINER - GASKET ONLY - 04"MJ 1 each 04-05-50 659.44.GSK06 DI:GLAND GSKT RETAINER - GASKET ONLY - 06"MJ 6 each 04-05-51 659.44.GSK08 DI:GLAND GSKT RETAINER - GASKET ONLY - 08"MJ 7 each 04-05-52 659.44.GSK10 DI:GLAND GSKT RETAINER - GASKET ONLY - 10"MJ 2 each 04-05-53 659.44.GSK12 DI:GLAND GSKT RETAINER - GASKET ONLY - 12"MJ 12 each 04-05-54 659.44.GSK24 DI:GLAND GSKT RETAINER - GASKET ONLY - 24"MJ 2 each 04-05-55 659.44.KIT04 DI:GLAND KIT RETAINER - 04"MJ - W/GSKT-BOLTS 6 each 04-05-56 659.44.KIT06 DI:GLAND KIT RETAINER - 06"MJ - W/GSKT-BOLTS 73 each 04-05-57 659.44.KIT08 DI:GLAND KIT RETAINER - 08"MJ - W/GSKT-BOLTS 11 each 04-05-58 659.44.KIT10 DI:GLAND KIT RETAINER - 10"MJ - W/GSKT-BOLTS 2 each 04-05-59 659.44.KIT12 DI:GLAND KIT RETAINER - 12"MJ - W/GSKT-BOLTS 48 each 04-05-60 659.44.KIT18 DI:GLAND KIT RETAINER - 18"MJ - W/GSKT-BOLTS 2 each 04-05-61 659.44.KIT20 DI:GLAND KIT RETAINER - 20"MJ - W/GSKT-BOLTS 2 each 04-05-62 659.44.KIT24 DI:GLAND KIT RETAINER - 24"MJ - W/GSKT-BOLTS 2 each 04-05-63 659.44.GLD04 DI:GLAND ONLY RETAINER - 04"MJ - W/O-GSKT/BOLTS 2 each 04-05-64 659.44.GLD06 DI:GLAND ONLY RETAINER - 06"MJ - W/O-GSKT/BOLTS 2 each 04-05-65 659.44.GLD08 DI:GLAND ONLY RETAINER - 08"MJ - W/O-GSKT/BOLTS 2 each 04-05-66 659.44.GLD10 DI:GLAND ONLY RETAINER - 10"MJ - W/O-GSKT/BOLTS 2 each 04-05-67 659.44.GLD12 DI:GLAND ONLY RETAINER - 12"MJ - W/O-GSKT/BOLTS 10 each 04-05-68 659.44.GLD24 DI:GLAND ONLY RETAINER - 24"MJ - W/O-GSKT/BOLTS 2 each 04-05-69 659.44.PAK06 DI:GLAND PAK RETAINER PAK - 06"MJ - GASKET/BOLTS ONLY 2 each 04-05-70 659.44.PAK08 DI:GLAND PAK RETAINER PAK - 08"MJ - GASKET/BOLTS ONLY 2 each 04-05-71 659.44.PAK12 DI:GLAND PAK RETAINER PAK - 12"MJ - GASKET/BOLTS ONLY 2 each 04-05-72 659.44.OS04 DI:GLAND-OS RETAINER - OVERSIZE GLAND ONLY - 04"MJ 2 each 04-05-73 659.44.OS06 DI:GLAND-OS RETAINER - OVERSIZE GLAND ONLY - 06"MJ 2 each 04-05-74 659.44.OS08 DI:GLAND-OS RETAINER - OVERSIZE GLAND ONLY - 08"MJ 2 each 04-05-75 659.44.OS10 DI:GLAND-OS RETAINER - OVERSIZE GLAND ONLY - 10"MJ 2 each 04-05-76 659.44.OS12 DI:GLAND-OS RETAINER - OVERSIZE GLAND ONLY - 12"MJ 2 each 2 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT CITY SHORT Item # PART NUMBER Item DESCRIPTION Qty Unit 04-05-77 659.44.SPLIT04 DI:GLAND-SPLIT SPLIT RETAINER - 04"MJ 2 each 04-05-78 659.44.SPLIT06 DI:GLAND-SPLIT SPLIT RETAINER - 06"MJ 2 each 04-05-79 659.44.SPLIT08 DI:GLAND-SPLIT SPLIT RETAINER - 08"MJ 2 each 04-05-80 659.44.SPLIT10 DI:GLAND-SPLIT SPLIT RETAINER - 10"MJ 2 each 04-05-81 659.44.SPLIT12 DI:GLAND-SPLIT SPLIT RETAINER - 12"MJ 2 each 04-05-82 659.97.BLT075-04 DI:HARDWARE EYE-BOLT-90D-3/4" X 04"LONG 6 each 04-05-83 659.97.BLT075-05 DI:HARDWARE EYE-BOLT-90D-3/4" X 05"LONG 10 each 04-05-84 659.97.WSHFLT075 DI:HARDWARE FLAT WASHER-3/4". 7 each 04-05-85 659.97.NUT075 DI:HARDWARE NUT-3/4". 10 each 04-05-86 659.97.TB075-350 DI:HARDWARE T-BOLT-3/4" X 3.50". 14 each 04-05-87 659.97.TBN075-350 DI:HARDWARE T-BOLT-3/4" X 3.50"-N/ROTATE 28 each 04-05-88 659.97.TB075-400 DI:HARDWARE T-BOLT-3/4" X 4.00". 11 each 04-05-89 659.97.TBN075-400 DI:HARDWARE T-BOLT-3/4" X 4.00"-N/ROTATE 37 each 04-05-90 659.97.TB075-450 DI:HARDWARE T-BOLT-3/4" X 4.50". 7 each 04-05-91 890.30.40024C10LID DI:MANHOLE LID-SANITARY SEWER-PICK BAR LIFT 4 each 04-05-92 890.30.40024C20LID DI:MANHOLE LID-STORM SEWER-PICK BAR LIFT 4 each 04-05-93 890.30.BH400 DI:MANHOLE MANHOLE:LID - #400 4 each 04-05-94 890.30.380-24P DI:MANHOLE MANHOLE-RING/COVER-BOLTED/SEALED-24"-B&H #380-24P 2 each 04-05-95 890.30.40024RING DI:MANHOLE RING-24"BOTTOM FLANGED 1 each 04-05-96 890.30.250-24A DI:MANHOLE SANITARY SEWER LID AND RING 2 each 04-05-97 890.30.280-24L DI:MANHOLE STORM SEWER LID ONLY-24" X 02"-FIT 280-24 & 300-24 RINGS 1 each 04-05-98 890.30.280-24 DI:MANHOLE STORM SEWER-MANHOLE RING/COVER-TOP FLANGE 5 each 04-05-99 890.40.55A DI:METERCAN GALVANIZED W/DI LID-RING - 24" X 24" - RIVETED 7 each 04-05-100 890.40.62B DI:METERCAN GALVANIZED W/DI RING-LID - 18" X 18" - RIVETED 458 each 04-05-101 890.40.55A-LID DI:METERCAN LID 24" - BASS & HAYS #55A 1 each 04-05-102 659.54.0606PE DI:OFFSET 06"MJ X 06"PE 2 each 04-05-103 659.54.0612 DI:OFFSET 06"MJ X 12"MJ 2 each 04-05-104 659.54.0612PE DI:OFFSET 06"MJ X 12"PE 2 each 04-05-105 659.54.0618PE DI:OFFSET 06"MJ X 18"PE 2 each 04-05-106 658.46.04X20 DI:PIPE 04" X 20 FT-CLASS 51 2 each 04-05-107 658.46.06X20 DI:PIPE 06" X 20 FT-CLASS 51 2 each 04-05-108 658.46.08X18 DI:PIPE 08" X 18 FT-CLASS 51 2 each 04-05-109 658.46.10X18 DI:PIPE 10" X 18 FT-CLASS 51 2 each 04-05-110 658.46.12X18-CL52 DI:PIPE 12" X 18 FT-CLASS 52 2 each 04-05-111 658.46.12X18 DI:PIPE 12" X 18 FT-CLASS-51 2 each 04-05-112 658.46.20X18 DI:PIPE 20" X 18 FT-CLASS 51 2 each 04-05-113 658.46.24X18 DI:PIPE 24" X 18 FT-CLASS 51 2 each 04-05-114 659.54.TPLG06 DI:PLUG PIPE PLUG - 06"MJ 6 each 3 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT CITY SHORT Item # PART NUMBER Item DESCRIPTION Qty Unit 04-05-115 659.54.TPLG08 DI:PLUG PIPE PLUG - 08"MJ 6 each 04-05-116 659.54.TPLG12 DI:PLUG PIPE PLUG - 12"MJ 1 each 04-05-117 659.65.0604 DI:REDUCER 06"MJ X 04"MJ 11 each 04-05-118 659.65.0804 DI:REDUCER 08"MJ X 04"MJ 10 each 04-05-119 659.65.0806 DI:REDUCER 08"MJ X 06"MJ 5 each 04-05-120 659.65.1006 DI:REDUCER 10"MJ X 06"MJ 5 each 04-05-121 659.65.1008 DI:REDUCER 10"MJ X 08"MJ 11 each 04-05-122 659.65.12F10 DI:REDUCER 12"FLANGE X 10"MJ 24 each 04-05-123 659.65.1206 DI:REDUCER 12"MJ X 06"MJ 10 each 04-05-124 659.65.1208 DI:REDUCER 12"MJ X 08"MJ 9 each 04-05-125 659.65.1210F DI:REDUCER 12"MJ X 10"FLANGE 12 each 04-05-126 659.65.1210 DI:REDUCER 12"MJ X 10"MJ 24 each 04-05-127 659.65.1812 DI:REDUCER 18"MJ X 12"MJ W/O ACCESSORIES 14 each 04-05-128 890.40.340-X DI:RISER 03" RISER RING FOR #340-1 VALVE BOX 2 each 04-05-129 890.30.RISER03 DI:RISER MANHOLE-RISER-RING-03"- 11 each 04-05-130 659.73.CI0404PE DI:SLEEVE-CUTIN 04"MJ X 04"PE-DUO-W/RETAINER SET SCREWS 1 each 04-05-131 659.73.CI0606PE DI:SLEEVE-CUTIN 06"MJ X 06"PE-DUO-W/RETAINER SET SCREWS 13 each 04-05-132 659.73.CI0808PE DI:SLEEVE-CUTIN 08"MJ X 08"PE-DUO-W/RETAINER SET SCREWS 3 each 04-05-133 659.73.CI1010PE DI:SLEEVE-CUTIN 10"MJ X 10"PE-DUO-W/RETAINER SET SCREWS 10 each 04-05-134 659.73.CI1212PE DI:SLEEVE-CUTIN 12"MJ X 12"PE-DUO-W/RETAINER SET SCREWS 7 each 04-05-135 659.73.SL0412 DI:SLEEVE-SOLID 04"MJ X 04"MJ X 12"LONG 5 each 04-05-136 659.73.SL0612 DI:SLEEVE-SOLID 06"MJ X 06"MJ X 12"LONG 7 each 04-05-137 659.73.SL0812 DI:SLEEVE-SOLID 08"MJ X 08"MJ X 12"LONG 1 each 04-05-138 659.73.SL1012 DI:SLEEVE-SOLID 10"MJ X 10"MJ X 12"LONG 7 each 04-05-139 659.73.SL1212 DI:SLEEVE-SOLID 12"MJ X 12"MJ X 12"LONG 7 each 04-05-140 659.73.SL2020 DI:SLEEVE-SOLID 20"MJ X 20"MJ X 12"LONG 7 each 04-05-141 659.73.SL2424 DI:SLEEVE-SOLID 24"MJ X 24"MJ X 12"LONG 5 each 04-05-142 659.84.0604F06 DI:TEE 06"MJ X 04"FL X 06"MJ 10 each 04-05-143 659.84.060406 DI:TEE 06"MJ X 04"MJ X 06"MJ 10 each 04-05-144 659.84.060606 DI:TEE 06"MJ X 06"MJ X 06"MJ 2 each 04-05-145 659.84.0806F08 DI:TEE 08"MJ X 06"FLANGE X 08"MJ 10 each 04-05-146 659.84.080608 DI:TEE 08"MJ X 06"MJ X 08"MJ 1 each 04-05-147 659.84.080808 DI:TEE 08"MJ X 08"MJ X 08"MJ 8 each 04-05-148 659.84.100610 DI:TEE 10"MJ X 06"MJ X 10"MJ 12 each 04-05-149 659.84.101010 DI:TEE 10"MJ X 10"MJ X 10"MJ 7 each 04-05-150 659.84.120412 DI:TEE 12"MJ X 04"MJ X 12"MJ 5 each 04-05-151 659.84.120612 DI:TEE 12"MJ X 06"MJ X 12"MJ 3 each 04-05-152 659.84.120812 DI:TEE 12"MJ X 08"MJ X 12"MJ 8 each 4 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT CITY SHORT Item # PART NUMBER Item DESCRIPTION Qty Unit 04-05-153 659.84.121012 DI:TEE 12"MJ X 10"MJ X 12"MJ 8 each 04-05-154 659.84.121212 DI:TEE 12"MJ X 12"MJ X 12"MJ 6 each 04-05-155 659.84.181218 DI:TEE 18"MJ X 12"MJ X 18"MJ 2 each 04-05-156 659.84.1206ANC12 DI:TEE-ANCHOR 12"MJ X 06"ANC X 12"MJ 1 each 04-05-157 659.84.0402T04 DI:TEE-TAPPED 04"MJ X 02"CC TAP X 04"MJ 11 each 04-05-158 659.84.0602T06 DI:TEE-TAPPED 06"MJ X 02"CC TAP X 06"MJ 1 each 04-05-159 659.84.0802T08 DI:TEE-TAPPED 08"MJ X 02"CC TAP X 08"MJ 10 each 04-05-160 659.84.1202T12 DI:TEE-TAPPED 12"MJ X 02"CC X 12"MJ 6 each 04-05-161 890.40.2436-S DI:VALVE BOX ADJUSTABLE SCREW-TYPE 3-PIECE-27"-37" W/LID 4 each 04-05-162 890.40.340-1 DI:VALVE BOX STD.2-PIECE-7-1/4" W/TOP FLANGE 27 each 5 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT FERGUSON WATERWORKS D and W UTILITY SUPPLY Unit Total Notes Unit Total Notes $ 41.39 $ 57.10 $ 114.20 $ 82.78 SIGMA C110 $ 55.70 $ 76.80 $ 153.60 $ 111.40 SIGMA C110 $ 76.70 $ 105.80 $ 211.60 $ 153.40 SIGMA C110 $ 115.96 $ 160.00 $ 320.00 $ 231.92 SIGMA C110 $ 148.83 $ 205.00 $ 410.00 $ 297.66 SIGMA C110 $ 40.48 $ 55.80 $ 111.60 $ 80.96 SIGMA C110 $ 54.48 $ 75.10 $ 300.40 $ 217.92 SIGMA C110 $ 65.74 $ 90.70 $ 90.70 $ 65.74 SIGMA C110 $ 76.70 $ 105.80 $ 211.60 $ 153.40 SIGMA C110 $ 111.70 $ 154.80 $ 309.60 $ 223.40 SIGMA C110 $ 147.91 $ 204.10 $ 408.20 $ 295.82 SIGMA C110 $ 44.74 $ 61.70 $ 123.40 $ 89.48 SIGMA C110 $ 60.26 $ 83.10 $ 83.10 $ 60.26 SIGMA C110 $ 87.35 $ 120.50 $ 120.50 $ 87.35 SIGMA C110 $ 133.61 $ 184.30 $ 1,290.10 $ 935.27 SIGMA C110 $ 175.91 $ 242.70 $ 1,456.20 $ 1,055.46 SIGMA C110 $ 546.61 $ 754.30 $ 3,017.20 $ 2,186.44 SIGMA C110 $ 14.61 $ 24.30 $ 121.50 $ 73.05 SIGMA C110 $ 23.13 $ 31.90 $ 31.90 $ 23.13 SIGMA C110 $ 29.52 $ 40.70 $ 81.40 $ 59.04 SIGMA C110 $ 51.74 $ 71.40 $ 71.40 $ 51.74 SIGMA C110 $ 49.42 $ 54.60 $ 327.60 $ 296.52 SIGMA $ 109.88 $ 121.30 $ 363.90 $ 329.64 SIGMA $ 13.03 $ 14.40 $ 28.80 $ 26.06 SIGMA $ 116.30 $ 581.50 NO BID $ 168.80 $ 337.60 NO BID NO BID NO BID $ 260.00 $ 520.00 NO BID NO BID NO BID NO BID NO BID $ 98.00 NO BID $ 196.00 SIGMA C110 $ 134.52 NO BID $ 269.04 SIGMA C110 $ 149.43 $ 206.20 $ 412.40 $ 298.86 SIGMA C110 $ 198.43 $ 273.80 $ 547.60 $ 396.86 SIGMA C110 $ 238.30 $ 328.80 $ 657.60 $ 476.60 SIGMA C110 $ 266.00 $ 367.00 $ 734.00 $ 532.00 SIGMA C110 $ 336.30 $ 464.00 $ 464.00 $ 336.30 SIGMA C110 $ 359.43 $ 496.00 $ 992.00 $ 718.86 SIGMA C110 6 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT FERGUSON WATERWORKS D and W UTILITY SUPPLY Unit Total Notes Unit Total Notes $ 436.74 NO BID $ 873.48 SIGMA C110 $ 462.00 $ 637.50 $ 1,275.00 $ 924.00 SIGMA C110 $ 114.47 $ 141.90 $ 141.90 $ 114.47 CLOW $ 200.44 $ 245.60 $ 245.60 $ 200.44 CLOW $ 259.46 $ 317.90 $ 2,543.20 $ 2,075.68 CLOW $ 399.00 $ 475.50 $ 475.50 $ 399.00 CLOW $ 403.65 $ 494.60 $ 494.60 $ 403.65 CLOW $ 642.04 $ 755.60 $ 5,289.20 $ 4,494.28 CLOW $ 627.30 $ 768.70 $ 1,537.40 $ 1,254.60 CLOW $ 792.87 $ 971.60 $ 2,914.80 $ 2,378.61 CLOW $ 0.63 $ 1.50 $ 1.50 $ 0.63 SIGMA $ 0.83 $ 2.00 $ 12.00 $ 4.98 SIGMA $ 1.21 $ 2.90 $ 20.30 $ 8.47 SIGMA $ 1.43 $ 3.40 $ 6.80 $ 2.86 SIGMA $ 1.63 $ 3.90 $ 46.80 $ 19.56 SIGMA $ 10.60 $ 21.20 $ 15.65 $ 31.30 SIGMA $ 7.91 $ 11.10 $ 66.60 $ 47.46 SIGMA $ 10.34 $ 14.50 $ 1,058.50 $ 754.82 SIGMA RMG6 $ 15.82 $ 22.10 $ 243.10 $ 174.02 SIGMA $ 23.43 $ 32.80 $ 65.60 $ 46.86 SIGMA $ 30.74 $ 43.00 $ 2,064.00 $ 1,475.52 SIGMA $ 105.40 $ 210.80 $ 115.62 $ 231.24 SIGMAOVER 12" IN SIZE MAY COME IN SEPARATE BOX OR LOOSE $ 117.70 $ 235.40 $ 125.53 $ 251.06 SIGMA $ 140.30 $ 280.60 $ 140.50 $ 281.00 SIGMA $ 5.57 $ 7.80 $ 15.60 $ 11.14 SIGMA $ 7.23 $ 10.00 $ 20.00 $ 14.46 SIGMA $ 11.90 $ 16.60 $ 33.20 $ 23.80 SIGMA $ 18.32 $ 25.60 $ 51.20 $ 36.64 SIGMA $ 25.32 $ 35.40 $ 354.00 $ 253.20 SIGMA $ 89.67 $ 125.30 $ 250.60 $ 179.34 SIGMA $ 3.95 $ 6.00 $ 12.00 $ 7.90 SIGMA $ 4.50 $ 6.80 $ 13.60 $ 9.00 SIGMA $ 6.10 $ 9.30 $ 18.60 $ 12.20 SIGMA $ 9.00 $ 18.00 NO BID $ 10.40 $ 20.80 NO BID $ 15.60 $ 31.20 NO BID $ 20.70 $ 41.40 NO BID $ 24.50 $ 49.00 NO BID 7 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT FERGUSON WATERWORKS D and W UTILITY SUPPLY Unit Total Notes Unit Total Notes $ 3.60 $ 7.20 NO BID $ 4.10 $ 8.20 NO BID $ 5.60 $ 11.20 NO BID $ 7.80 $ 15.60 NO BID $ 9.20 $ 18.40 NO BID $ 0.95 $ 2.30 $ 13.80 $ 5.70 SIGMA $ 2.40 $ 24.00 NO BID $ 0.15 $ 0.30 $ 2.10 $ 1.05 SIGMA $ 0.25 $ 0.40 $ 4.00 $ 2.50 SIGMA $ 0.50 $ 1.10 $ 15.40 $ 7.00 SIGMA $ 0.95 $ 2.20 $ 61.60 $ 26.60 SIGMA $ 0.53 $ 1.20 $ 13.20 $ 5.83 SIGMA $ 1.05 $ 2.30 $ 85.10 $ 38.85 SIGMA $ 0.60 $ 1.40 $ 9.80 $ 4.20 SIGMA $ 93.50 $ 103.20 $ 412.80 $ 374.00 $ 93.50 $ 103.20 $ 412.80 $ 374.00 $ 93.50 $ 103.20 $ 412.80 $ 374.00 $ 270.00 $ 298.00 $ 596.00 $ 540.00 $ 105.00 $ 134.70 $ 134.70 $ 105.00 $ 159.00 $ 174.00 $ 348.00 $ 318.00 $ 69.50 $ 75.70 $ 75.70 $ 69.50 $ 178.00 $ 195.40 $ 977.00 $ 890.00 $ 122.26 $ 142.00 $ 994.00 $ 855.82 BASS & HAYS # 55A SIZE IS 28" X 18" 24" X 24" IS # 548B COST$128.60 $ 101.87 $ 113.00 $ 51,754.00 $ 46,656.46 HEAVY DUTY $ 44.61 $ 49.50 $ 49.50 $ 44.61 $ 248.20 $ 496.40 NO BID $ 164.35 $ 229.50 $ 459.00 $ 328.70 SIGMA C110 $ 164.35 $ 229.50 $ 459.00 $ 328.70 SIGMA C110 $ 191.15 $ 267.00 $ 534.00 $ 382.30 SIGMA C110 $ 128.00 $ 137.00 $ 274.00 $ 256.00 US PIPE $ 142.60 $ 153.00 $ 306.00 $ 285.20 US PIPE $ 176.67 $ 189.90 $ 379.80 $ 353.34 USPIPE $ 233.22 $ 250.20 $ 500.40 $ 466.44 USPIPE $ 319.31 $ 342.90 $ 685.80 $ 638.62 US PIPE $ 295.63 $ 317.52 $ 635.04 $ 591.26 US PIPE $ 585.00 $ 627.30 $ 1,254.60 $ 1,170.00 US PIPE $ 750.91 $ 803.70 $ 1,607.40 $ 1,501.82 US PIPE $ 20.08 $ 27.70 $ 166.20 $ 120.48 SIGMA C110 8 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT FERGUSON WATERWORKS D and W UTILITY SUPPLY Unit Total Notes Unit Total Notes $ 33.48 $ 46.20 $ 277.20 $ 200.88 SIGMA C110 $ 59.35 $ 81.90 $ 81.90 $ 59.35 SIGMA C110 $ 48.09 $ 66.30 $ 729.30 $ 528.99 SIGMA C110 $ 62.10 $ 85.60 $ 856.00 $ 621.00 SIGMA C110 $ 70.30 $ 97.00 $ 485.00 $ 351.50 SIGMA C110 $ 85.82 $ 118.40 $ 592.00 $ 429.10 SIGMA C110 $ 101.96 $ 140.70 $ 1,547.70 $ 1,121.56 SIGMA C110 $ 425.30 $ 10,207.20 NO BID $ 112.91 $ 155.80 $ 1,558.00 $ 1,129.10 SIGMA C110 $ 120.52 $ 166.30 $ 1,496.70 $ 1,084.68 SIGMA C110 $ 320.00 $ 3,840.00 NO BID $ 141.87 $ 195.70 $ 4,696.80 $ 3,404.88 SIGMA C110 $ 387.43 $ 534.60 $ 7,484.40 $ 5,424.02 SIGMA C110 $ 29.35 $ 33.50 $ 67.00 $ 58.70 $ 100.13 $ 112.50 $ 1,237.50 $ 1,101.43 3" RISER FOR 400-24 $ 180.00 $ 180.00 NO BID $ 214.20 $ 2,784.60 NO BID $ 281.70 $ 845.10 NO BID $ 359.10 $ 3,591.00 NO BID $ 477.00 $ 3,339.00 NO BID $ 40.17 $ 55.40 $ 277.00 $ 200.85 SIGMA C110 $ 58.74 $ 81.00 $ 567.00 $ 411.18 SIGMA C110 $ 79.74 $ 110.00 $ 110.00 $ 79.74 SIGMA C110 $ 89.17 $ 123.00 $ 861.00 $ 624.19 SIGMA C110 $ 133.91 $ 184.80 $ 1,293.60 $ 937.37 SIGMA C110 $ 449.52 $ 620.30 $ 4,342.10 $ 3,146.64 SIGMA C110 $ 583.43 $ 805.10 $ 4,025.50 $ 2,917.15 SIGMA C110 $ 101.35 $ 139.80 $ 1,398.00 $ 1,013.50 SIGMA C110 $ 86.43 $ 119.20 $ 1,192.00 $ 864.30 SIGMA C110 $ 90.39 $ 124.70 $ 249.40 $ 180.78 SIGMA C110 $ 151.87 $ 209.50 $ 2,095.00 $ 1,518.70 SIGMA C110 $ 123.26 $ 170.00 $ 170.00 $ 123.26 SIGMA C110 $ 129.05 $ 178.00 $ 1,424.00 $ 1,032.40 SIGMA C110 $ 181.08 $ 249.90 $ 2,998.80 $ 2,172.96 SIGMA C110 $ 222.17 $ 306.60 $ 2,146.20 $ 1,555.19 SIGMA C110 $ 221.57 $ 305.70 $ 1,528.50 $ 1,107.85 SIGMA C110 $ 223.40 $ 308.20 $ 924.60 $ 670.20 SIGMA C110 $ 234.04 $ 322.90 $ 2,583.20 $ 1,872.32 SIGMA C110 9 BID #04-05 TABULATION CITY OF UNIVERSITY PARK OPENED 11/13/03, 2:00 P.M. DUCTILE IRON PIPE, FITTINGS, AND VALVES ANNUAL CONTRACT FERGUSON WATERWORKS D and W UTILITY SUPPLY Unit Total Notes Unit Total Notes $ 277.56 $ 383.00 $ 3,064.00 $ 2,220.48 SIGMA C110 $ 282.13 $ 389.30 $ 2,335.80 $ 1,692.78 SIGMA C110 $ 644.00 $ 888.70 $ 1,777.40 $ 1,288.00 SIGMA C110 $ 259.30 $ 357.80 $ 357.80 $ 259.30 SIGMA C110 $ 66.30 $ 729.30 NO BID $ 84.40 $ 84.40 NO BID $ 105.80 $ 1,058.00 NO BID $ 175.90 $ 1,055.40 NO BID $ 29.50 $ 59.00 $ 236.00 $ 118.00 SIGMA 2436 VALVE BOX $ 19.95 $ 41.50 $ 1,120.50 $ 538.65 SIGMA SHORTY VALVE BOX 10 AGENDA MEMO (03/02/04 AGENDA) DATE: February 26, 2004 TO: Mayor and City Council FROM: Nina Wilson City Secretary SUBJECT: JOINT ELECTION CONTRACT WITH PC MUD ADMINISTERED BY DALLAS COUNTY ELECTIONS DEPARTMENT ITEM: The Park Cities Municipal Utilities District has contacted the City requesting a joint election. The City has contracted with the Dallas County Elections Department for our General Elections since 1994, and it has proven to be a very successful arrangement. The cost of the contract for Early Voting is estimated to be $1,475.50 and for Election Day $1,551.13 plus an Election Services fee of $ 302.66 for a total of $3,329.29. RECOMMENDATION: I recommend contracting with the Dallas Cou nty Elections Department for the May 15, 2004 General Election to be held jointly with the Park Cities Municipal Utilities District. ATTACHMENTS: Letter from Park Cities Municipal Utilities District Contract from Dallas County Elections Department 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 U: \ Docs \ Election \ 2004 \ Agenda Memo Election Contract Dallas County.doc 3 : 13 PM 02 / 26 / 04 FEB-25-200~ 10:09A FROM:Dallas CoonL~ Park C 214-652-86~ T0:2149875~99 P:i/1 DIRECTORS M.3~ W ~dl, Pmald~[ D~I M~ln, Vi~ Pm6~ ~lIIp H, Cabin, 01mc~ DALLAS C(;t R RI( CITIES MUNIClP ': slSTRICT 1811 Regal R~.)~I..~ 75235-2398 682-8843 (214) 652~ ADMINISTRATION February 25, 2004 Nina Wilson City Secretary City of Univemity Park P.O. Box 8003 University Park, Texas 75205-1711 Re: Joint Election Dear Nina: The District has called for an election for May 15, 2004 in order to elect three Board members to the Board of Directors. The District is interested in conducting its election jointly with the Town and City and contracting with the Dallas County Election office to conduCt the election. This has worked well in the past for the citizens and the three entities. I have sent James Fisher a letter requesting a joint election in Highland Park as well. If the City feels this is advantageous as well, please proceed any necessary paperwork, contracts, or filings, and let me know of anything that we need to do. As in the past, if the incumbents are unopposed on the ballot, the District will cancel the election. Please feel free to call me and discuss this issue. Sincerely, // [.arry r .... R.S. Y General Manager ELECTION SERVICE CONTRACT BETWEEN DALLAS COUNTY (COUNTY) AND CITY OF UNIVERSITY PARK (UP) PARK CITIES MUNICIPAL UTILITY DISTRICT (PCMUD) TO BE HELD SATURDAY, MAY 15, 2004 TO BE ADMINISTERED BY THE DALLAS COUNTY ELECTIONS DEPARTMENT 1. JURISD ICTION The City of University Park (UP) plans to hold a City Council election on May 15, 2004 in seven Dallas County voting precincts for four council members and for a Mayoral position. The Dallas County Park Cities Municipal Utility District (PCMUD) plans to hold a Board of Directors Election on May 15, 2004 in twelve Dallas County voting precincts to elect three directors. This contract for election services between City of University Park and Park Cities Mu nicipal Utility District, and the Dallas County Elections Administrator is authorized by Subchapter D of Chapter 31, of the Texas Election Code. 2. ADMINISTRATION The Dallas County Elections Administrator agrees to coordinate, supervise and handle a ll aspects of administering the Joint Election in accordance with the provisions of the Texas Election Code and as outlined in this agreement. Each participating authority agrees to pay Dallas County for equipment, supplies, services and administrative cos ts as outlined in this agreement. The Dallas County Elections Administrator will serve as administrator for the election; however, each participating authority remains responsible for the lawful conduct of their respective election. 3. LEGAL DOCUMENTS 3.1 Each participating authority will be responsible for preparation, adoption and publication of all required election orders, resolutions, notices and any other pertinent documents required by their respective governing bodies. PAGE 1 3.2 The Elections Administr ator will be responsible for making the submission required by the Federal Voting Rights Act of 1965, as amended, with regard to administration of the joint election. A copy of the submission will be furnished to each participating authority. Any other cha nges which require preclearance by the U.S. Department of Justice will be the responsibility of each participating authority. Preparation of necessary bilingual materials for notices and preparation of the text for the official ballot will also be the res ponsibility of each participating authority. Each participating authority will provide a copy of their respective election notices and justice submission to the Dallas County Elections Administrator. 4. OPTICAL SCAN VOTING SYSTEM 4.1 Each participa ting authority agrees that voting at the joint election will be by use of an optical scan voting system approved by the Secretary of State in accordance with the Texas Election Code. The Dallas County Elections Department will be responsible for the prepa ration of programs and the testing of the optical scan system used for tabulating the ballots. Testing of the optical scan equipment will be conducted at the Election Equipment Warehouse, 1506 East Langdon Road, Hutchins beginning Thursday, April 24, 2004 at 10:00 am, and before ballots are tabulated at the scheduled polling location listed in Section 13 of this contract and Attachment “B” by the presiding judge. The Dallas County Elections Department agrees to establish a central counting station to receiv e and tabulate the voted ballots as outlined in Section 9 of this agreement. 4.2 Dallas County agrees to provide precinct tabulators and voting booths for the joint election. Voting booth allocation will be based on providing one voting booth for each 300 registered voters in each election precinct unit, not to exceed two(2) Geminis in any given precinct unit, one(1) precinct tabulator per location. 4.3 It is estimated that two (2) Geminis, one (1) precinct tabulator will be needed to conduct the May 15, 2004, Joint Election. The cost for the use of the Gemini voting booths will be $35.00 each. The cost for the use of the precinct tabulators will be $175.00 each (See Attachment “A”). PAGE 2 5. VOTING LOCATION 5.1 The Elections Administrator will sel ect and arrange for the use of and payment for the voting location, subject to the approval of each participating authority. Voting location will be, whenever possible, the usual voting location for the precincts. The proposed voting location is listed i n Attachment "B" of this agreement. In the event a voting location is not available, the Elections Administrator will arrange for use of an alternate location with the approval of each participating authority affected by the change. The Elections Administ rator will notify each participating authority of any changes from the location listed in Attachment "B". 5.2 The Elections Administrator will send each participating authority a final version of Attachment "B" which reflects the actual location to be use d on the day of the election. 6. ELECTION JUDGE, CLERKS AND OTHER ELECTION PERSONNEL 6.1 The Elections Administrator will be responsible for the appointment of the presiding judge and alternate for each polling location subject to the approval of each participant. The Elections Administrator shall arrange for the training and compensation of the presiding judge and clerks. The proposed election judge is listed in Attachment "C" of this agreement. If a person is unable or unwilling to serve, the Electi ons Administrator will name a judge for the precinct. 6.2 If a participant recommends a person not listed in Attachment “C”, and that recommendation conflicts with the recommendation of the other participant involved in the election in that precinct, the Elections Administrator will conduct a drawing from the recommendations to determine the election judge. Once a person has been notified of his/her selection as election judge, no changes may be made by participants. 6.3 The Elections Administrator is res ponsible for notifying the election judge of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that the election judge appointed for the joint election is eligible to serve. T he presiding judge, with the Elections Department assistance, will be responsible for insuring the eligibility of each appointed clerk hired to assist the judge in the conduct of the election. PAGE 3 6.4 The Elections Administrator will send joint participants an updated version of Attachment “C” which reflects the name of the judge who was sent the letter requesting service for this election, and a final version for Attachment “C” which reflects the name of the judge who actually presided on the day of the elec tion. 6.5 The Elections Department will hold a public school of instruction on the use of optical scan card voting equipment and election laws on Wednesday, May 12, 2004, from 2:00pm – 4:00pm at University Park City Hall, Conference Room, 3800 University Blvd., University Park, Texas. No election judge will be appointed unless he/she has attended an election judge training session taught by the Elections Department in the past eighteen (18) months and on the optical scan system. 6.6 The election departm ent is responsible for picking up and delivering election supplies at the determined location (which will be set forth in the election judge letter requesting service for this election). Each election judge will receive $6.00 per hour and each clerk will r eceive $6.00 per hour (for a maximum of 14 hours). 6.7 The Elections Administrator will employ other personnel necessary for the proper administration of the election, including such part - time help as is necessary to prepare for the election, to ensure t he timely delivery of supplies and equipment during the period of early voting and on election day, and for the efficient tabulation of ballots at the central counting station and regional sites. Part - time personnel will be paid an amount agreed to by the participating authorities as outlined in Attachment "A". Part - time personnel working in support of the central counting station and regional sites on election night will receive pay for at least four hours, minimum call for service, regardless of the actu al hours worked. 7. SUPPLIES AND PRINTING 7.1 The Elections Department will arrange for all election supplies and election printing, including, but not limited to, all forms, signs and other materials used by the election judges at the voting locatio ns. PAGE 4 7.2 The Elections Department will provide maps, if necessary, instructions and other information needed to enable the election judges to conduct a proper election. 7.3 Each participating authority will furnish the Elections Administrator a list of candidates showing the order and the exact manner in which their names are to appear on the official ballot. The list will be delivered to the Elections Administrator as soon as possible after ballot positions have been determined by each of the participa ting authorities. Each participating authority will be responsible for proofreading and approving the ballot in so far as it pertains to that authority's candidates. 8. OPTICAL SCAN CARD BALLOTS The ballot allocation for this election is based on pr oviding enough ballots in every reporting precinct to handle the same turnout as in comparable elections plus twenty - five percent (25%) of that number, for an original allocation of no less than 25% of the registered voters. 9. RETURNS OF ELECTIONS 9.1 The Elections Department will be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. 9.2 The participati ng authorities hereby, in accordance with Section 127.002, 127.003 and 127.005 of the Texas Election Code, appoint the following central counting station officials: Manager - Bruce R. Sherbet Dallas County Elections Administrator Tabulating Supervisor - TBA ______________ Dallas County Rep. Presiding Judge - Trevor Reese - Jones Alt. Presiding Judge - R.B. Murray PAGE 5 9.3 The manager or his representative will deliver timely cumulative reports of the election results as precincts are tabulated. The manager will be responsible for releasing cumulative totals and preci nct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies or electronic transmittals (where accessible). Dallas County will operate an election result center to release election results a t the University Park City Hall, 3800 University Blvd, University Park, Texas. Any participating authority, upon request, may require release of returns be given only at a specified location other than from the result center. Any participating entity that would like Dallas County’s web - site linked to their web - site, must provide their web - site address to the Central Counting Station Manager. 9.4 The Dallas County Elections Department will prepare the unofficial canvass report after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns and provisional ballots have been tabulated, but in no event no later than 10:00am Friday, May 21, 2004. All participating aut horities will be responsible for the official canvass of their respective elections. 9.5 The Dallas County Elections Department will be responsible for conducting the post election manual recount, unless a waiver is given from the Secretary of State in ac cordance with Section 127.201 of the Texas Election Code. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. 10. ELECTION EXPENSES 10.1 The participati ng authorities agree to share the costs of administering the May 15, 2004 Joint Election. A general supervisory fee not to exceed 10% of the total cost of the election shall be assessed as authorized by the Texas Election Code, Sec. 31.100. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on average cost per polling place (unit cost) as determined by adding together the overall expenses and dividing expenses equally among the total number of polling places. The cost of any special request from a participant, which is not agreed upon by all authorities, shall be borne by that participant. Each participating authority agrees that no participant shall be billed less than minimum of one full unit cost. See Attachment "A". PAGE 6 10.2 The expenses for early voting by mail and personal appearance will be paid equally by each participating authority. 10.3 Final election expenses will be determined within 120 days after the election. Th e Elections Administrator will provide each participating authority with a final accounting in writing of all funds deposited into the joint election account and an accounting of all payments from the joint election account. 10.4 If additional funds are n eeded, the Elections Administrator will bill each participating authority in accordance with the expense formula enumerated herein. Any amount remaining will be refunded accordingly to each participating authority. 11. DEPOSIT OF FUNDS 11.1 Each participating authority agrees to deposit with the Dallas County Treasurer's Office, by no later Monday, March 24, 2004, a sum equal to the total estimated cost of election expenses to be paid by Dallas County as administrator of the Joint Election. The f unds will be placed in a joint election account to be used by the County for paying expenses as outlined in this agreement. No funds will be expended by Dallas County except for supplies and services outlined in this agreement, or except as may be agreed to, in writing, by each participating authority. The amounts to be deposited are as follows: UP $1,895.54 PCMUD $1,895.54 Total deposit $3,791.08 Deposits should be delivered within the mandatory time frame to: Lisa Hembry Dallas County Treasurer 303 Records Building 509 Main Street Dallas, Texas 75202. PAGE 7 12. RECORDS OF THE ELECTION 12.1 Nina Wilson, City Secr etary, is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. 12.2 Access to the election records will be available to each participating authority as well as to the public in accordance with the Texas Public Information Act, Chapter 552, Government Code, at the Elections Department, 2377 N. Stemmons Frwy, Suite 820, Dallas, Texas, at any time during normal business hours. The Election Administrator sha ll ensure that the records are maintained in an orderly manner, so that records are clearly identifiable and retrievable per records storage container. 12.3 Records of the election will be retained and disposed of in accordance with the records retention schedules which may have been adopted by each participating authority, and in accordance with the provisions of Title 6, Subtitle C, Chapters 201 through 205, Texas Local Government Code, including the minimum retention requirements established by the Texa s State Library and Archives Commission. If records of the election are involved in any pending election contest, investigation, litigation, or Texas Public Information Act, the Election Administrator shall maintain the records until final resolution or u ntil final judgement, whichever is applicable. It is the responsibility of any participating authority to bring to the attention of the Elections Administrator any notice of any pending election contest, investigation, litigation, or Texas Public Informat ion Act request which may be filed with a participating authority. Upon request to maintain records beyond eligibility for preservation according with Section 66.058 of the Texas Election Code, the Elections Administrator shall supply a written cost estim ate for storage to requesting participant. (See Section 10) 12.4 On the first business day which follows the date that the records of the election are eligible for destruction, the Election Administrator will notify in writing each participating authority of the planned destruction of any records of the election. Within fifteen days of receipt of the Election Administrator's notice of intent to destroy the records, each participating authority will provide the Election Administrator with written authoriza tion to proceed with destruction or written instructions to withhold destruction. PAGE 8 13. EARLY VOTING 13.1 Nina Wilson, City Secretary, will be appointed as early voting clerk in compliance with Sections 271.006 of the Texas Election Code. Bruce R. Sh erbet, Dallas County Elections Administrator, will be appointed as chief deputy early voting clerk. Other deputy early voting clerks will be appointed, subject to the approval of each participating authority, as needed to process early voting mail and to conduct early voting at the main location. The recommended deputy early voting judge/clerk for the main early voting location is listed in Attachment “D”. 13.2 Early voting by personal appearance will be conducted on weekdays beginning Wednesday, April 28 , 2004 and continuing through Friday, April 30, 2004, between 8:00am and 5:00pm. Monday, May 3, 2004, continuing through Friday, May 7, 2004, between 8:00am and 5:00pm. Monday, May 10, 2004, continuing through Tuesday, May 11, 2004, between 8:00am and 5:00 pm. Any qualified voter for the Joint Election may vote early by personal appearance at the following location: MAIN EARLY VOTING POLLING PLACE UNIVERSITY PARK CITY HALL 3800 UNIVERSITY BLVD UNIVERSITY PARK, TEXAS 75205 13.3 All requests for early vot ing ballots by mail that are received by participating authorities will be transported by runner on the day of receipt to the Dallas County Elections Department, 8th Floor, Health and Human Service Building, 2377 N. Stemmons Frwy for processing. Persons v oting by mail will send their voted ballots to the Dallas County Elections Department. 13.4 All early voting ballots will be prepared for counting by an Early Voting Ballot Board appointed in accordance with Section 87.001 of the Texas Election Code. Eac h participating authority will appoint one member to the board and will notify the Dallas County Elections Administrator of the person’s name and address no later than April 14, 2004. PAGE 9 14. RUNOFF ELECTION In the event a runoff is necessary, the agre ement will automatically be extended to cover the runoff, unless a participating authority states in writing before May 17, 2004 that it does not wish to participate in a joint runoff. The Elections Administrator will provide each participating authority i n the joint runoff election with an estimate of funds to be deposited in a special joint runoff election account. The funds must be deposited no later than five (5) days after the runoff estimate figures are received from the Elections Administrator. 15. CONTRACT WITHDRAWAL Any participating authority that certifies their election in accordance with Section 2.051, 2.052 and 2.053 of the Texas Election Code, may withdraw from the joint election contract. Any expenditure incurred prior to withdrawal shal l be billed separately and that contracting authority shall be removed from the contract. An addendum to the contract shall be provided to the remaining participants no later than five (5) days after notification of all intents to withdraw have been recei ved by the Elections Administrator. 16. NOTICE Whenever this agreement requires any consent, approval notice, request or demand, it must be in writing to be effective and shall be delivered to the party intended to receive it as shown below: If to the Elections Administrator: Bruce R. Sherbet Dallas County Elections Administrator Elections Department – Eighth Floor Health and Human Service Building – 2377 N. Stemmons Frwy Dallas, Texas 75207 (214)819 - 6300 If to the Participants: Nina Wilson, ( UP) City of University Park 3800 University Blvd University Park, Texas 75205 (214)987 - 5303 PAGE 10 Larry McDaniel, (PCMUD) General Manager 1811 Regal Row Dallas, Texas 75235 (214)652 - 8639 RECOMMENDED FOR APPROVAL BY: ________________________________ BRUCE R . SHERBET, DALLAS COUNTY ELECTIONS ADMINISTRATOR ACCEPTED AND AGREED TO BY THE CITY OF UNIVERSITY PARK: APPROVED: ATTEST: _____________________________ _____________________________ HAROLD PEEK, NINA WILSON, MAYOR CITY SECRETARY ACCEPTED AND AGREED TO BY THE PARK CITIES UTILITY MUNICIPAL UTILITY DISTRICT: APPROVED AS TO FORM: ______________________________ MARK W. CONNELL BOARD PRESIDENT PAGE 11 POLLING LOCATION FOR THE JOINT ELECTION ATTACHMENT “B” U NIVERSITY PARK CITY HALL 3800 UNIVERSITY BLVD. UNIVERSITY PARK, TEXAS 75205 PAGE 12 EARLY VOTING JUDGE/CLERK FOR THE JOINT ELECTION ATTACHMENT “D” EARLY VOTING JUDGE: UNIVERSITY PARK CITY HALL NINA WILSON 3800 UNIVERSI TY BLVD. UNIVERSITY PARK, TEXAS 75205 PHONE (214)987 - 5303 DEPUTY EARLY VOTING CLERK: PEGGY WILDMAN 3648 HAYNIE UNIVERSITY, TEXAS 75205 PAGE 13 ELECTION JUDGE/ALTERNATE LIST FOR THE: JOINT ELECTION ATTACHMENT “C” ELECTION JUDGE: TREVOR REES - JONES 3615 CENTENARY UNIVERSITY PARK, TEXAS 75225 ALTERNATE JUDGE: R.B. MURRAY 4207 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 PAGE 14 City of University Park-PCMUD MAY 15, 2004 ESTIMATED ELECTION COST AUDIT Acct. Units/Description Cost Per Unit COUP-PCMUD Exp Code Early Voting Estimate POSTAGE 2170 EV Ballots Mailed $0.83 2170 Bad/Late Letters 50 Rejected/Incomplete mail $1.06 2170 Return Mail Ballot $0.83 EQUIPMENT RENTAL 7040 Voting Booths (7p/loc.) 1 $35.00 $35.00 $35.00 7040 Touch Screen/Votronics(7p/loc.) $250.00 7040 PEB/Supervisors Terminals $275.00 7040 ADA Voter Terminals $300.00 7040 Communication Pack $100.00 7030 Furniture Rental various EV locations and Ballot Board 7040 Computer Rental (County) $400.00 7040 Rental of Supervisor Terminals $450.00 N/A N/A 7040 Rental of Votronic Terminals $350.00 N/A N/A 1 truck 7050 Van Rental\Car Rental 7211 Telephones various EV locations RENTAL BUILDINGS 7010 Custodial Charges PERSONNEL 1 person @ 12hrs @ $20p/h 1050 Elections Overtime $240.00 $240.00 1050 Warehouse Overtime 1050 Security-Branch Locations 1060 Election Department Temporary 1060 Canvass Committee 1 person @ 5hrs @ $7.67p/h $38.35 $38.35 1060 Judges (Main) 1 judge @ $90hrs @ $9.91 $891.90 $891.90 1060 Clerks (Main) 1060 Mobile Sites Judges/Clerks 2 people @ various payrates 1060 Mail Workers/PA Workers 1060 Warehouse Temporaries 1060 Supervisors/Ballot Board 1 person @ 6hrs @ 6 days @ $10.69p/h 1060 Branch Runners 1060 Branch Technicians 1111 Social Security Chargeback x 6.2% 1112 Medicare x 1.45% 1111 Fica/Runners/Technicians x 6.2% 1150 Retirement Charge Back x 8.0% 5590 All Temps 1 Bilingual Clerk SUPPLY EXPENSE 2180 Ballot Cards 500 0.2225 $111.25 $111.25 2180 Test Ballots N/A N/A 2180 Formats 1 $35.00 $35.00 $35.00 2180 Header Cards $1.95 2180 Sample Ballot 2180 Bed Sheets $1.95 2180 Mail ballot kit $1.01 2180 Voted Stamps 4 $1.00 $4.00 $4.00 2180 Misc. Judge Kit Supplies 1 $45.00 $45.00 $45.00 2180 Personal Appearance Application 500 $0.08 $40.00 $40.00 2880 Supplies/Office Depot/Kinkos Accurate Forms/Preferred Office Attachment A City of University Park-PCMUD MAY 15, 2004 ESTIMATED ELECTION COST AUDIT Acct. MILEAGE 2980 Mileage for Runners/Gas $0.36 2980 Warehouse /Elections Mileage $0.36 SERVICE EXPENSE 2430 ES& S Support/Consulting 2430 ES&S ADA Wave Card Programming 2430 Web Site/NTCOG PREPARATION & TRANSPORTATION OF VOTING EQUIPMENT 2910 Votomatic Delivery and Pickup 1 $35.00 $35.00 $35.00 Early Voting Total $1,475.50 $1,475.50 Attachment A City of University Park-PCMUD MAY 15, 2004 ESTIMATED ELECTION COST AUDIT Acct. Units/Description Cost Per Unit COUP-PCMUD Exp Code Election Day Estimate EQUIPMENT RENTAL 7040 Precinct Counter (1p/loc.) 1 $175.00 $175.00 $175.00 7040 Precinct Counter (1p/loc.) Rental $750.00 N/A N/A 7040 Voting Booths (4p/loc.) 2 $35.00 $70.00 $70.00 7030 Furniture Rental Central Count Station/Various Polling Loc. 7050 Truck Rental/Van Rental 1 truck 7211 Phones for Judges 7211 Phones for Warehouse 25 lines 7211 Phone Lines/Bulletin Board 25 telephone lines RENTAL BUILDINGS 7010 Location Rental various polling locations 7010 Custodial Charges various polling locations PERSONNEL 2350 Judges 1 $137.00 $137.00 $137.00 2350 Clerks 1 $98.00 $98.00 $98.00 2350 Early Voting Poll Books/Stamping $12.00 2350 Regional Site Support (10 reg.sites) election night & Supply Pickup 2350 Traffic Control officers 1050 Security/Central Count 1050 County Employee/CCS/Response Team 1050 Election Department O/T 1 person @ 5hrs @ $20p/h $100.00 $100.00 1050 Sheriff's Deputies 1050 Warehouse O/T 1 person @ 6.5 hrs @ $20p/h $130.00 $130.00 1060 Election Dept. Temporaries 1060 Warehouse Temporaries 1111 Social Security Chargeback $14.26 $14.26 x 6.2% 1112 Medicare $3.34 $3.34 x 1.45% 1150 Retirement Charge Back $16.10 $16.10 x 7.0% 5590 All Temps Translator MILEAGE 2980 Warehouse Mileage $0.36 2980 Mileage for Deputies $0.36 2980 Mileage for Runners/Gas $0.36 SERVICE EXPENSE 2430 ES& S Support/Consulting 2430 Web Site/NTCOG 2170 Federal Express Justice Submission POSTAGE 2170 Election Judges Letters(+Alt) $0.55 2170 EJ Reply Card/(+Alt) $0.19 2170 Poll location letters/Alt judge letters $0.33 2170 Polling location Change 2170 Election Paychecks $0.37 PREPARATION & TRANSPORTATION OF VOTING EQUIPMENT 2910 Votomatic Delivery and Pickup 1 $35.00 $35.00 $35.00 Attachment A City of University Park-PCMUD MAY 15, 2004 ESTIMATED ELECTION COST AUDIT Acct. SUPPLY EXPENSE 2180 Ballot Cards/Precinct 3,300 0.20250 $668.25 $668.25 2180 Formats 1 $35.00 $35.00 $35.00 2880 Supplies 2180 Test Ballots 70 $0.2025 $14.18 $14.18 2180 Ballot & Seal Certificate 2 $3.00 $6.00 $6.00 2180 Blank Ballot Seal $2.00 N/A N/A 2180 Chip Boards $2.75 N/A N/A 2180 Freight Cost N/A N/A 2180 Rubber Voting Stamps 4 $1.00 $4.00 $4.00 2180 Statement of Expense $13.62 2180 Sample Ballots $2.2500 2180 Judge Kit Supplies 1 $45.00 $45.00 $45.00 SERVICE EXPENSE 2980 Parking Fees (election night) 2980 Training Night (parking fee) $2.00 2430 Modems Election Day Total $1,551.13 $1,551.13 Attachment A City of University Park-PCMUD MAY 15, 2004 ESTIMATED ELECTION COST AUDIT Acct. Total Election Total $3,026.63 Election Services Fee $302.66 Total Cost $3,329.29 Amount of Deposit (Overpaid)/Underpaid Attachment A AGENDA MEMO (03/02/04AGENDA) TO: Honorable Mayor and City Council FROM: Nina Wilson City Secretary DATE: February 25, 2004 SUBJECT: ADDITION TO MINUTES Mr. Doug Clarkson has requested the council add one clarifying sentence to the agenda minutes of January 27, 2004. In the final full paragraph of the minutes, it stated: “Vice - President of Legal Affairs Leon Bennett spoke for SMU giving a PowerPoint presentation showing the proposed change. At the conclusion of his presentation, several residents spoke for and against the wall. Mr. Bennett spoke again stating that SMU was not requesting the wall and did not initiate it, but have worked with the neighbors who wanted the wall, and that it was the City’s decision.” Mr. Clarkson requested the sentence below be added following the last sentence above : “Mr. Clarkson, one of the neighbors, stated the wall was a fundamental element of the 1998 compromise forged between the city, SMU, and the neighborhood and the neighborhood would not have ag reed to the compromise without the wall.” This is Mr. Clarkson’s statement from the meeting of January 27, 2004, and he has requested it be included “to accurately reflect the historical record”. RECOMMENDATION: I recommend we comply with Mr. Clarkson’ s wishes. ATTACHMENTS: None. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 U: \ Docs \ Minutes \ Memo for Addition to Cou ncil Minutes 1 - 27 - 04.doc 2 : 36 PM 02 / 25 MINUTES #2406 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS WEDNESDAY, FEBRUARY 18, 2004 AT 7:30 A.M. Mayor Harold Peek opened the meeting of the City Council. Present were Mayor Pro Tempore Dick Davis, Counc ilmembers Jim Roberts, Harry Shawver and Blackie Holmes. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City Secretary Nina Wilson. Mayor Pro Tem Davis moved acceptance of the Consent Agenda. Councilmember Holmes secon ded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER SOLICITOR PERMIT FOR SARAH BAKER, REPRESENTATIVE FOR CHRISTIAN HOSPITALITY: This is a re - issuance of a Not - For - Profit Solicitor’s Permit for Ms. Baker, whose application ha d been denied after it was determined she had been soliciting with an expired permit in violation of a City ordinance. According to the City Attorney, the language of the ordinance speaks to misrepresentation on the application itself and not to the actio ns of the solicitor. Based on Ms. Baker’s personal background check and the fact that the attorney for the city has opined there was no misrepresentation, there is no reason to deny a new permit. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For J anuary 27, February 3 & 13, 2004. MAIN AGENDA DIRECTION TO STAFF REGARDING SMU WALL CONSTRUCTION AND REZONING REQUEST: Public Works Director Bud Smallwood presented a site plan. The Mayor announced that the public hearing had been closed and a vote would be taken. Councilmember Roberts moved approval of the site plan. Mayor Pro Tem Davis seconded, and the vote was unanimous to approve the wall construction. Councilmember Shawver moved approval of the request to nd rezone and requested the ordinance be app roved at the March 2 City Council Meeting. Mayor Pro Tem Davis seconded, and the vote was unanimous to approve the rezoning and present the ordinance at the March 2, 2004 City Council Meeting. CONSIDER ORDINANCE APPROVING USE OF A PORTION OF GOAR PARK FOR CITY HALL EXPANSION: The plans, as proposed, will solve the operational needs outlined by the Police and Fire Chiefs for many years to come. The improvements can be accomplished with no impact on the park’s open/play areas. Current estimates are tha t less than 8% of the Park’s usable area will be affected. A Court Reporter was present at the meeting, and that report is included as part of the minutes. ORDINANCE NO. 04/08 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, MAKING LEG ISLATIVE FINDINGS OF FACT AND CONCLUSIONS REGARDING CURRENT CITY FACILITIES AND SERVICES; APPROVING THE USE OF A PORTION OF GOAR PARK FOR EXPANSION OF THE UNIVERSITY PARK CITY HALL; AND PROVIDING AN EFFECTIVE DATE. CONSIDER ANNUAL RACIAL PROFILING REPORT FROM POLICE DEPARTMENT: Bill th 1074 of the 77 Texas Legislature mandates that all law enforcement agencies in the State of st Texas submit an annual report to their respective governing bodies prior to March 1 of each year relating to the collection of dat a on traffic stops. The report contains information on the law, copies and/or proof of all required issues and the data collected by the University Park Police Department during the reporting period as prepared by Dr. Alex del Carmen of the University of Texas at Arlington. Chief Adams presented the report. The report is available for viewing in the Police Department. CONSIDER ORDINANCE ESTABLISHING ONE - HOUR PARKING IN 3000 BLOCK DANIEL AND UNIVERSITY AT BURLESON PARK: SMU students are parking in the 30 00 blocks of University Boulevard and Daniel for several hours while attending classes, and this extended parking by the students has created parking problems for citizens wishing to visit Burleson Park. The ordinance will establish one - hour parking for f ive (5) parking spaces along the north side of the 3000 block of University Boulevard. The parking spaces will begin at a point 140’ east of the intersection of University and Durham and continue to a point 195’ east. The ordinance will also establish f ire parking spaces as one - hour parking along the south side of the 3000 block of Daniel. These parking spaces will begin at a point 274’ east of the intersection of Daniel and University and end at a point 326’ east. Mayor Pro Tem Davis moved approval of the ordinance. Councilmember Holmes seconded, and the vote was unanimous to approve one - hour parking at Burleson Park. ORDINANCE NO. 04/09 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, LIMITING PARKING TO ONE HOUR ON THE NORTH SIDE OF THE 300 0 BLOCK OF UNIVERSITY BOULEVARD FOR FIVE PARKING SPACES BEGINNING AT A POINT 140 FEET EAST OF THE INTERSECTION OF UNIVERSITY AND DURHAM AND CONTINUING TO A POINT 195 FEET EAST OF SAID INTERSECTION; LIMITING PARKING TO ONE HOUR FOR FIVE SPACES ALONG THE SOU TH SIDE OF THE 3000 BLOCK OF DANIEL BEGINNING AT A POINT 274 FEET EAST OF THE INTERSECTION OF DANIEL AND UNIVERSITY AND ENDING AT A POINT 326 FEET EAST OF SAID INTERSECTION; SAID AREAS BEING DEPICTED IN EXHIBIT “A” ATTACHED HERETO AND MADE A PART HEREOF; P ROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIV E DATE. CONSIDER ORDINANCE CHANGING SIGN REGULATIONS FOR POLITICAL SIGNS: As a result of recent changes to the Local Government Code, the City amended the ordinance. Effective September 1, 2003, Sec. 216.903 of the Local Government Code allowed for a max imum of 36 square feet in area and 8 feet in height for political signs. Mayor Pro Tem Davis moved approval of the amendment. Councilmember Shawver seconded, and the vote was unanimous to bring the political sign regulations into compliance with those fo und in the Local Government Code. ORDINANCE NO. 04/10 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, CHAPTER 12, SIGN REGULATIONS, BY AMENDING SECTIONS 12.233, 12.237 AND 1 2.250 REGULATING POLITICAL SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DISCUSS PARTICIPATION IN EXECUTIVE WORKSHOP WITH ONCOR REPRESENTATIVES: The City was contacted by our area representative from Oncor regarding the City's interest in participating in an executive level workshop between City leaders and Oncor executi ves. The purpose of the workshop will be to identify areas of concern and develop suitable responses. The Assistant to the Public Works Director Jacob Speer will schedule a workshop during an upcoming City Council/Work Session meeting. There being no f urther business, the meeting was adjourned. nd PASSED AND APPROVED this 2 day of March 2004. Harold Peek, Mayor ATTEST: Nina Wilson, City Secretary AGENDA MEMO (3/2/04 AGENDA) DATE: February 25 , 2004 TO: Honorable Mayor and City Council FROM: Wade McLaurin, Building & Zoning Administrator SUBJECT: Approval of Detailed Plans – Park Cities Baptist Church BACKGR OUND On November 19, 2002, the City Council approved the creation of Planned Development District 29 (PD - 29) for Park Cities Baptist Church. On September 2, 2003, the church brought forth a revised conceptual site plan which was also approved by the Coun cil. The initial approval in November of 2002 (Ord. No. 02/33) provided for the church to also submit detailed site and landscape plans per Sec. 22 - 500 of the Zoning Ordinance. In addition, the need for an additional hearing before the Planning & Zoning Commission was waived, as provided for in Sec. 22 - 400. Prior to a building permit being issued for the construction of the garage and special events building, the detailed plans must be approved by the City Council and a left hand turn lane along west bo und Northwest Highway into the site must be constructed. Payment from the church has been received for the Northwest Highway right of way purchase, which was also a condition for receiving a building permit per Ord. 02/33. PUBLIC NOTICE: N/A RECOM MENDATION: Staff recommends that the detailed site, landscape, and elevation plans for Planned Development District 29 (PD - 29) be approved. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHO NE (214) 363 - 1644 ORDINANCE NO. ___________________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY GRANTING A CHANGE OF ZONING TO UNIVERS ITY CAMPUS - 2 UC - 2 FOR THE PROPERTY AT 3015 AND 3016 DYER, MORE PARTICULARLY DESCRIBED AS LOT 3. BLOCK 1 AND LOT 3, BLOCK 2, OF THE UNIVERSITY HILLS WEST ADDITION, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission of the City of University Park and the City Council of the City of University Park, in compliance with the laws of the State of Texas with reference to the granting of zoning classifications and changes, have given the requisite notices by publication and otherwi se, and have held due hearings and afforded a full and fair hearing to all property owners generally and to all persons interested and situated in the affected area and in the vicinity thereof, and the City Council of the City of University Park is of the opinion and finds that a zoning change should be granted and that the Comprehensive Zoning Ordinance and Map should be amended; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That the Comprehensiv e Zoning Ordinance and Map of the City of University Park, Texas, as heretofore amended, be, and the same are hereby, amended by granting a change of zoning to University Campus - 2 UC - 2 for the property described as Lot 3, Block1 and Lot 3, Block 2 of the U niversity Hills West Addition, an addition to the City of University Park, Dallas County, Texas, and more commonly known as 3015 and 3016 Dyer, respectively. SECTION 2 . That the property described herein shall be used only for the purposes and under the c onditions set out in the Comprehensive Zoning Ordinance of the City of University Park, Texas, as heretofore amended and as amended hereby. 59948 SECTION 3. That all ordinances of the City of University Park in conflict with the provisions of this ordinance, o r the Comprehensive Zoning Ordinance as amended hereby, be, and the same are hereby, repealed. SECTION 4. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance or the Comprehensive Zoning Ordinance, as amended hereb y, be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance or the Comprehensive Zoning Ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, ille gal or unconstitutional. SECTION 6. That any person, firm or corporation violating any of the provisions or terms of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, shall be subject to the same penalty as provided for in the Compr ehensive Zoning Ordinance of the City of University Park, Texas, and upon conviction in the municipal court of the City of University Park, Texas, shall be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and e ach and every day such violation is continued shall be deemed to constitute a separate offense. SECTION 7. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such case s provide. DULY PASSED by the City Council of the City of University Park, Texas, on the ______ day of ___________ 2004. 59948 APPROVED: ___________________________________ HAROLD PEEK, MAYOR ATTEST: ____________________________________ NINA WILSON, CITY SECRETARY APPROVED AS TO FORM: _____________________________ CITY ATTORNEY (RLD/10 - 15 - 03) 59948 ORDINANCE NO. _______________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXA S, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY GRANTING A CHANGE OF ZONING TO UNIVERSITY CAMPUS - 2 UC - 2 FOR THE PROPERTY AT 3015 AND 3016 DYER, MORE PARTICULARLY DESCRIBED AS LOT 3. BLOCK 1 A ND LOT 3, BLOCK 2, OF THE UNIVERSITY HILLS WEST ADDITION, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCE ED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the _____ day of ____________ 2004. APPROVED: _________________ ___________________ HAROLD PEEK, MAYOR ATTEST: ____________________________________ NINA WILSON, CITY SECRETARY 59948 AGENDA MEMO (03/19/03AGENDA) DATE: February 24, 2004 TO: Honorable Mayor and Members of the City Council FROM: Bob Livingston, City Manager SUBJECT: DARE Interlocal Agreement with Town of Highland Park Over 10 years ago, the Univer sity Park Police Department, with the permission of Highland Park Independent School District, began providing an officer to conduct the DARE (Drug Abuse Resistance Education) at McCullough Middle School. The City provided all funding for the program with the exception of some donations for program supplies such as notebooks, t - shirts and awards. Earlier this year, due to a need to place more officers on patrol, staff proposed discontinuing the program. This would have ended the program in the fall of 20 04. The officer teaching the class would have been returned to patrol duty. The attached Interlocal Agreement would continue the program using a new funding arrangement. The City will provide $50,000 of the annual cost and the Town of Highland Park $25 ,000. Supplies in the amount of approximately $5,000 will be supplied by another source. If the arrangement is approved, it will be staff’s intent to request the funding of an additional officer for the Department in the FY2005 Budget. That officer will be placed on regular patrol duty to provide the staffing relief, which was the cause for the proposed change originally. RECOMMENDATION: Staff recommends the approval of the Interlocal Agreement with the Town of Highland Park ATTACHMENTS: Inte rlocal Agreement 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ DAREINTER022404.doc 10 : 47 AM 02 / 25 THE STATE OF TEXAS § § COUNTY OF DALLAS § INTERLOCAL COOPERATION AGREEMENT THIS INTERLOCAL COOPERATION AGREEMENT is made and entered into on this ______ day of __________, 2004, by and between the City of University Park, Texas (hereinafter referre d to as “CITY”), acting by and through its Mayor or his designee, and the Town of Highland Park, Texas (hereinafter referred to as “TOWN”), acting by and through its Mayor or his designee. WITNESSETH: WHEREAS , the Texas State Legislature has authorized the use of interlocal cooperation agreements between and among governmental entities for the provision of governmental services and functions; and WHEREAS , this Interlocal Cooperation Agreement is made under the authority granted by and pursuant to the Int erlocal Cooperation Act, Texas Government Code, Chapter 791, and as otherwise provided herein, relative to the joint authorization by CITY and TOWN to provide certain police services. WHEREAS , the governing bodies find that the performance of this agreement is in the common public interest of both parties, and that the services provided pursuant hereto benefit the citizens of the CITY and the TOWN; and WHEREAS , the parties, in expending funds in the performance of the governmental functions or in performi ng such governmental functions under this Agreement, shall make payments therefore only from current revenues legally available to such party; NOW THEREFORE, FOR AND IN CONSIDERATION of the mutual agreements contained herein, the parties hereto do hereby agree as follows: I. AGREEMENT A. The CITY and TOWN agree, under the terms and conditions provided herein, and with consent of the Highland Park Independent School District, to share the cost of provision of the police personnel, salary and benefits, e quipment and supplies, necessary for presentation of the Drug Abuse Resistance Education (D.A.R.E.) program at the Highland Park Intermediate School/McCulloch Middle School for an initial term of the 2004 - 2005 school year. 63011 B. The CITY will employ and furnish an appropriately trained and experienced police officer of its Department to conduct the D.A.R.E. program during the term hereof. The total estimated cost for provision of the program during the initial term of the 2004 - 2005 school year is $80,000.00 . The parties agree that the CITY will pay 75% of such cost and the TOWN will pay 25% of such cost, for the initial term and any renewal term hereof. The CITY will advance and pay all such costs as they accrue and the TOWN will reimburse the CITY for its 25 % share upon receipt of a statement from the CITY therefore, which statement will be rendered on or before September 30 and payable in full on or before October 15, 2004. II. GENERAL REQUIREMENTS APPLICABLE TO TOWN AND CITY The following subparagr aphs shall apply to this Agreement: A. (1) IMMUNITY: Nothing in this Agreement shall be construed to affect, alter, or modify the sovereign immunity of either party under the Texas Civil Practice and Remedies Code §§101.001 et seq. It is expressly understood and agreed that in the execution of this Agreement, neither CITY nor TOWN waives, nor shall be deemed to waive, any immunity or defense that would otherwise be available to each against claims arising in the exercise of its governmental powers and fun ctions. (2) INSURANCE: During the term of this Agreement, and any extensions thereof, CITY agrees to obtain and maintain, as part of the cost of providing the services described herein, general liability insurance naming TOWN as an additional insured to protect against potential claims arising out of the CITY’s provision of the service. The CITY shall furnish TOWN with a certificate of insurance in accordance with this paragraph within sixty (60) days from the date of execution of this Agreement. Nothi ng contained herein shall be construed to grant any third party rights or waive the governmental and/or public purpose of the provision of the police service described in this Agreement. TOWN may also have its own insurance, at its own expense, for any liability for such services, if it so chooses. B. THIRD PARTIES: This Agreement does not create any third - party beneficiaries. Nothing in this Agreement shall be construed to create, expand or form a basis for liability to any third party under any theory of law against either the CITY or TOWN unless such a basis exists independent of this Agreement under State or federal law. C. NOTICE: Each notice or other communication which may be or is required to be given under this Agreement shall be in writing and shall be deemed to have been properly given when delivered personally during the normal business hours of the party to whom such communication is directed, or upon receipt when sent by United States registered or certified mail, return receipt requested, po stage prepaid, to the appropriate one of the following addresses as may be designated by the appropriate party; however, each party 63011 has a right to designate a different address by giving the other party fifteen (15) days prior written notice of such designation: If to TOWN: Mayor Town of Highland Park If to CITY: Mayor City of University Park D. MANAGEMENT AUTHORITY During the term of this Agreement, and any extensions thereof, CITY agrees to provide adequate supervision and training of the poli ce officer assigned to provide the DARE program. In that regard, it is agreed and understood between the parties, that the Town shall have no control over the supervision, training, performance, and/or conduct of this police officer. The CITY shall perform and exercise all rights, duties and functions and services in compliance with all applicable Federal, State and local laws and regulations. E. CLAIMS AGAINST PARTIES: Each party shall be responsible for defending and/or disposing of all causes arisi ng against the respective party as a result of this program. It is expressly understood and agreed that in the execution of this contract, neither CITY nor TOWN waives, nor shall be deemed to waive, any immunity or defense that would otherwise be available to each against claims arising in the exercise of governmental powers and functions. F. TERM: The initial term of this Agreement shall be for the 2004 - 2005 school year commencing on the first day of the Fall school term, 2004, and shall thereafter be annually reviewed by each party on or before March 1, beginning on March 1, 2005, and automatically renewed from year to year under the same terms and conditions set out herein, unless terminated sooner by either party in writing on or before April 1, beginning April 1, 2005. G. ENTIRE AGREEMENT: This Agreement contains the entire agreement of the parties hereto, and no other oral or written commitments shall have any force or effect if not contained herein. H. SEVERABILITY: In case any one (1) or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof, and this Agreement shall be construed as if such invalidity, illegality or unenforceable provision had never been contain herein. 63011 I. AUTHORITY: The undersigned officers and/or agents are authorized to execute this contract on behalf of the parties hereto, and each party hereto certifies to the o ther that any necessary resolutions extending such authority have been duly passed and are now in full force and effect. III. TERMINATION Either party, or the Highland Park Independent School District, may terminate this Agreement with or without cause, by giving prior written notice of the date of termination to the other party, as provided herein. IV. REMEDIES No right or remedy granted or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitt ed; but each shall be cumulative of every other right or remedy given hereunder. No covenant or condition of this Agreement may be waived without written consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Agreement. V. APPLICABLE LAW This Agreement is governed by the laws of the State of Texas and venue of any action brought to enforce the terms hereof shall lie exclusively in Dallas County, Texas . VI. RECITALS The recitals to this Agreement are incorporated herein for all purposes. VII. EXECUTION This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. Duplicate originals executed by the parties to be effective on the date first written above. 63011 ATTEST: CITY OF UNIVERSITY PARK, TEXAS By: ____________________________________ By: ________________________________ City Secretary Harold Peek, Mayor APPROVED AS TO FORM: _______________________________________ City Attorney ATTEST: TOWN OF HIGHLAND PARK, TEXAS By: ____________________________________ By: ________________________________ Town Secretary William D. White, Jr., Mayor APPROVED AS TO FORM: _______________________________________ Town Attorney 63011 THE STATE OF TEXAS § § City Acknowledgment COUNTY OF DALLAS § BEFORE ME , the undersigned author ity, a Notary Public in and for the State of Texas, on this day personally appeared Harold Peek known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed same for and as the act and deed of the City of University Park, a municipal corporation of Dallas County, Texas, and as the Mayor thereof, and for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the ________ da y of _______________, 2004. ____________________________ ____________________________ My Commission Expires Notary Public In and For: The State of Texas ____________________________ Notary’s Printed Name 63011 THE STATE OF TEXAS § § Town Acknowledgment COUNTY OF DALLAS § BEFORE ME , the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared William D. White Jr. known to me to be the person whose name is subscribed to the forego ing instrument, and acknowledged to me that he executed same for and as the act and deed of the Town of Highland, a municipal corporation of Dallas County, Texas, and as the Mayor thereof, and for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the ________ day of ____________, 2004. ____________________________ ____________________________ My Commission Expires Notary Public In and For The State of Texas ____________________________ Notary’s Printed Name 63011 AGENDA MEMO (03/02/04 AGENDA) DATE: February 24, 2004 TO: Honorable Mayor and Members of the City Council FROM: Gary W. Adams, Chief of Police SUBJECT: Purchase Kawasaki Police Motorcycle ITEM: In August of 2003 a local resident made an anonymous donation to the University Park Police Department in the amount of $40,000.00. The resident asked that the money be used at the discretion of the Police Department for the purchase of equipment, i.e. police dogs, night vision equipment, etc. After accepting the donation, staff made the recommendation that the money be used to purchase a police motorcycle, one FLIR (night vision) unit, and software for CID. The purchase of the recommended equipment was then approved by the donor. Since Aug ust the software has been purchased for a cost of approximately $4,400.00. The Police Department submitted requests for bids on a Harley Davidson police motorcycle and one FLIR unit. The Harley Davidson motorcycle was cost prohibited, as its purchase wou ld not leave sufficient funds for the purchase of other needed equipment for a motor officer. Therefore, requests for bids were requested on a Kawasaki police motorcycle, as Kawasakis are used by the Dallas Police Department, DART and other Dallas area ci ties. In going with Kawasaki, the Police Department will be able to coattail on to a scheduled March purchased by the Dallas Police Department and Dart. The motorcycle will cost $10,842. An additional $3,090.79 will be spent to purchase a Motorola Radio for the motorcycle. Installation will cost $1,447.31, which includes 1 helmet kit for $275.00. The helmet will allow the rider to hear the radio and communicate with dispatch and other units. The total cost will be $15,380.10. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ Motorcycle 030204.doc 9 : 53 AM 02 / 25 RECOMMENDATION: Staf f recommends the purchase of the Kawasaki motorcycle. It is felt that the addition of one motorcycle to the police fleet will enhance traffic enforcement abilities significantly in our city. ATTACHMENTS: None 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ Motorcycle 030204.doc 9 : 53 AM 02 / 25 AGENDA MEMO (03/02/04 AGENDA) DATE: February 18, 2004 TO: Honorable Mayor and Members of the City Council FROM: Gary W. Adams, Chief of Police SUBJECT: Purchase of In - Car Digital Recording Equipment ITEM: The police department is req uesting approval of the purchase of state of the art in - car digital recording equipment to replace the VCR based video equipment currently being used. While the video equipment has proven to be a very valuable tool for law enforcement, and is required for compliance with Senate Bill 1074, as it relates to preventing racial profiling, new digital equipment is being sought to provide a better solution for recording traffic stops from police patrol vehicles. The costs for the purchase of the digital recordin g equipment from Digital Safety will be $96,000. High Speed Communication’s bid was $150,999 and Coban/IBM $137,069. There were two lower bids. On Patrol Video’s bid was $66,995 but it was felt there would be too much user interaction between moving a hard drive from the car to the backend server. This will not be an issue with Digital Safety, as the recordings will be downloaded through a station located in the parking lot via cable, thus eliminating the need to transfer and hardware. Kustom Signal’s bid was $77,500. However, this vendor did not propose any backend software to manage the video after capture. Our reasons for requesting the change from video to digital are as follows: The new technology provides for direct access of live or recorded traffic stops. Live remote viewing, while not being requested in this purchase provides for the capability for dispatch or other networks to view a traffic stop live. Recorded stops will be downloaded into a server and will be available for viewing from any authorized PC in the police department. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ Digital Video 030204.doc 9 : 53 AM 02 / 25 The technology eliminates the possibility of a tape being “lost” or “misplaced” as the entire event will be downloaded directly from the police vehicle - recording device into the server at city hall. Digital video is encrypted, making the system virtually tamper proof. The new technology is designed to capture events digitally prior to the recording equipment actually being activated by an officer. This pre - event recording will greatly enhance and capture pr obable cause for traffic stops, as the technology is designed to run continually with a “buffer” that is adjustable for times of two to ten minutes. Currently with our present video recording equipment, if an officer witnesses a vehicle run a stop sign and then activates the recording equipment, the only recording will be the stop. Using the buffer the officer can actually record the offense as well as the process of making the stop. The new buffering process will greatly benefit the Police Department wit h racial profiling. Any claims of racial profiling can be eliminated with the capture of the violation. Digital technology provides a better quality image of the recorded event. The recordings are clear and sharp and leave little doubt of what is on th e recording. The new technology will eliminate the need for the department to maintain storage of VHS tapes, as the actual recorded event will be stored on a server located at city hall. The storage of the recorded events on a server eliminates the need to purchase VHS tapes. Additionally, we have continued to experience problems with VHS tapes to the point of not capturing vital evidence on traffic stops, as the tapes have proven to be faulty. The life of one tape is generally one to two recordings. T he technology will allow supervisory staff to pull up any traffic stop that has been recorded from a PC in the police department for quick review. Currently, supervisors have to pull tapes from the patrol unit recording units and/or the storage cabinet an d search for a particular stop by using fast forward and reverse, on a VCR and TV which is very time consuming. RECOMMENDATION: Staff recommends that the current video recording equipment be replaced with digital recording equipment offered by Digital Safety Technologies, Inc. Funding for this project was planned for and is available in the capital projects funds. ATTACHMENTS: 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ Digital Video 030204.doc 9 : 53 AM 02 / 25 AGENDA MEMO (03/02/04 AGENDA) DATE: February 25, 2004 TO: Honorable Mayor and Members of the City Council FROM: Bob Livingston SUBJECT: Contract for Water Supply with the Dallas County Park Cities Municipal Utility District The cur rent contract’s latest extension expires on March 1, 2004. City staff and the City Attorney have reviewed the new contract. The new contract differs in several provisions from the current agreement. These include: It is for a 20 - year term versus the cu rrent 10. ? ? The sections dealing with calibration of the meter that measures the amount of ? ? water delivered to the City are simplified. The calculation of the amount the District charges the City for water has ? ? changed. Previously, the Contract called for the same rate to be charged both the City and Town of Highland Park. The new Contract calls for the rate to be split into two parts. First, is the cost of production of the water by the District. This includes plant depreciation and operating costs as well as costs associated with moving the water from Lake Grapevine. This portion of the rate should be essentially the same for both the City and Town. The second portion of the rate will be the cost of maintaining and operating facilities used only by the C ity. Generally, this is the cost for operating the Germany Park Booster Station and includes such items as electrical usage, maintenance and depreciation. The provision that the District will inform the City of any proposed rate ? ? increase prior to its enac tment is continued as is a procedure for the City to protest the increase. A provision is included to allow the City to coordinate its new electronic ? ? meter reading with the date of the District’s master meter read. This will allow the City to better dete rmine differences between the amount of water we receive during a month and the amount we use. 3800 UNIVERSITY BOULEVARD UNIVER SITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ MUDCONTRACT0302041.doc 12 : 14 PM 02 / 26 RECOMMENDATION: Staff recommends the approval of the new contract. ATTACHMENTS: Revised Contract 3800 UNIVERSITY BOULEVARD UNIVER SITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ MUDCONTRACT0302041.doc 12 : 14 PM 02 / 26 AGREEMENT REGARDING WATER OPERATIONS AND DELIVERY OF WATER This Agreement Regarding Water Operations and Delivery of Water hereinafter referred to as the Agreement is made and entered into by and between Dallas County Park Cities Municipal Utility Distr ict, a municipal utility district organized and existing under Chapters 49 and 54 of the Texas Water Code (hereinafter referred to as the District), acting by and through its duly qualified President and Secretary under authority of its Board of Directors, and the City of University Park, Texas, a municipal corporation, duly authorized and existing under the laws of the State of Texas (hereinafter referred to as the City), acting by and through its duly authorized Mayor and City Secretary under the authorit y of its City Council. WITNESSETH: WHEREAS, the District is organized pursuant to Chapters 49 and 54 of the Texas Water Code for the principal purpose of providing water for the areas included within the District, the boundaries of which are concurrent wi th the City and the Town of Highland Park, Texas (hereinafter referred to as the Town); and WHEREAS, in 1993 the District and City (hereinafter referred to as the Parties) entered into a ten - year water delivery and sales agreement with a term ending Septe mber 30, 2003; and WHEREAS, the District and City desire to enter into a twenty - year agreement for the delivery and sale of water to the City pursuant to the terms and conditions expressed herein; and WHEREAS, the District and the City further desire to reaffirm and acknowledge the operational responsibility of the District for acquisition, development, protection, treatment, and 1 transmission of water, and the operational responsibility of the City to distribute water to retail customers; and . WHEREAS, i t is in the best interest of the District and the City to maintain ownership and control of the District’s Germany Park Booster Pump Station (Booster Station), which provides water to the City; and, WHEREAS, the District desires to complete, at its cost, the design, construction and administration of a new Booster Station and then to operate and maintain the new Booster Station as part of the District’s System; and, WHEREAS, as a part of designing the new Booster Station, the District will attempt to addr ess the issue of pressure spikes the current station causes the Town’s water system; and, WHEREAS, under the 1993 agreement the District sold water to the Town and the City at a uniform rate; and WHEREAS, under this contract, costs of supplying water to th e Town and City that are common to both will be recovered under a uniform Base Rate; and WHEREAS, the costs of supplying water to the City, which are unique to the City, will be recovered under a City - Specific Rate. NOW, THEREFORE, in consideration of t he mutual promises and agreements expressed herein, the District and the City agree as follows: 1. Purchase and Sale . The District agrees to sell and to deliver to the City, and the City agrees to purchase and to receive from the District, water in the m anner, place, quantity, and quality as hereinafter expressed for as long as this Agreement is in effect. 2. Quality and Quantity of Water . 2 2.1 The District shall be responsible for acquisition, development, and protection of raw water and/or for treated water in the amounts required to meet the long range needs of its customers. 2.2 The water furnished by the District to the City pursuant hereto shall be good, potable, drinking water suitable for human consumption in compliance with drinking water stan dards of the Texas Commission on Environmental Quality (TCEQ) and the United States Environmental Protection Agency (USEPA), and shall be furnished in sufficient quantity to meet the requirements of the City and its inhabitants and the rules and regulation s of the TCEQ; provided, however, that the District shall not be in default hereunder, nor liable for damages, because of a failure to make such deliveries, in quality or quantity, due to temporary interruptions or shortages of water or supplies to the Dis trict resulting from area - wide drought conditions, or other causes reasonably beyond the District’s control as provided in Section 11.6 hereof. 2.3 Subject to the foregoing conditions, the District agrees to deliver water to the City in such quantities a s will allow the City to maintain water in its elevated reservoirs and storage facilities at a level which will at all times be equivalent to twenty - five percent (25%) of the rated gallonage of the elevated reservoirs and storage facilities in the City. 2.4 Su bject to the foregoing conditions, the District agrees to maintain the minimum pressure required by TCEQ for combined fire and drinking water flow conditions in supplying water from the Germany Park Booster Station to the City’s water system. 2.5 The District shall exert every effort reasonably available to protect and conserve the District’s rights to and uses of its water sources in the Grapevine Reservoir and the Elm Fork of the Trinity River. 3 2.6 The District will use its best efforts to maintain an agree ment with the City of Dallas to provide a short - term source of water supply to the City in case of emergencies which might temporarily shut down the normal water supply from the District. The City acknowledges that the agreement between the District and t he City of Dallas does not constitute an agreement for a secondary - source water supply for the City. The District will furnish the City with a copy of the agreement. 2.7 The maximum rate that the District will deliver water to the City on a daily and ho urly basis is 16.0 mgd and 720,000gph, respectively. 2.8 It is the intent of the parties to this Agreement to provide to the maximum extent practicable for the conservation of water, and the City and the District agree that both shall develop and impleme nt a water conservation plan in accordance with applicable laws and regulations. The City and District, agree to abide by those drought contingency plans and policies. It is understood that, in the case of a shortage of water resulting from drought, water from the District shall be distributed to City pro rata according to the amount of water to which the City and Town may be entitled less the amount which would have been saved if they had operated their water systems in compliance with their respective wa ter conservation plan. 3. Delivery Points . 3.1 All water to be delivered hereunder by the District to the City shall be delivered at the location of the master meter for the City by facilities operated by the District (herein referred to as Point of Del ivery). The District shall be responsible for delivery of water at the Point of Delivery which shall meet required standards for water quality, quantity, and pressure under the terms of this Agreement or under applicable regulations promulgated by the TCE Q, the EPA, or any other agency exercising jurisdiction over such water standards, and the 4 City shall be responsible for maintaining standards of quality, quantity, and pressure for the water distributed throughout its distribution system to its retail cus tomers downstream of the Point of Delivery. The City and District shall cooperate to maintain the standards of quality, quantity, and pressure for the water distributed throughout the City’s distribution system. 3.2 The District, subject to the authorit y of the City, shall have use of all rights - of - way and necessary easements over the lands belonging to and under the jurisdiction of the City to lay and maintain the aforesaid facilities and shall have free ingress and egress for such purposes; provided ho wever, that the District shall be responsible for the restoration of all paving and other installations disturbed or destroyed in maintaining said facilities in accordance with the specifications of and subject to the approval of the City’s Director of Pub lic Works. 4. The District’s Facilities . 4.1 The District agrees that it shall maintain its facilities so as to produce, process, store, and deliver water to the City pursuant hereto. . 4.2 The District shall immediately notify the City Manager, a nd the Director of Public Works of the City of any disruption of the water supply at the District’s treatment plant or in its transmission line. If routine preventive maintenance requires a shut - down of essential facilities for the delivery of water, the District shall give forty - eight (48) hours notice to the City, and such maintenance shall be performed as near the off - peak hours as practicable. 5. Metering 5.1 The District shall maintain a master meter in proper working condition a t the Point of Delivery for measuring the flow of water through that connection. An independent firm, agreed to by the District and the City, shall test the master meter for 5 accuracy at least twice annually. Results of such testing shall be provided to the City within a reasonable time of the performance of the testing. 5.2 If for any reason the master meter is out for repair so that the amount of water delivered to the City cannot be ascertained or computed from the reading thereof, the water delivere d through the period such meter is out of service or out for repair shall be estimated by averaging the water usage for the same period for the preceding three years. 6. Cost of water . 6.1 In full consideration of water furnished and services provided by the District in accordance with the terms of this Agreement, the City agrees to pay for the water delivered pursuant hereto at the rate (hereinafter called Total Rate) determined as follows: (a) The proposed Total Rate shall be that monetary amount pe r thousand gallon units of water which shall be charged to the City and which, when multiplied by the projected water requirements of the City and the Town, will produce revenue adequate to meet the annual fiscal requirements of the District, including ope rations, maintenance, depreciation, and return on rate base to fund capital improvements and any related debt service more particularly described in paragraph 6.2. The Total Rate includes two components: the Base Rate and the City - Specific Rate. The Bas e Rate is that portion of the Total Rate that recovers all costs incurred by the District which are common to the Town and the City for water furnished at the Point of Delivery. The City - Specific Rate is that portion of the Total Rate that recovers Distri ct costs that are unique and dedicated to furnishing water to the City, including, but not limited to, 6 costs incurred by the District to operate, maintain and improve the Booster Station and costs incurred by the District to conduct laboratory services for the City. The District will determine such projected requirements and deliveries each year. (b) On or before July 1 of each year, the District will meet with the staff of the City to discuss the cost of service and budget for the next fiscal year. Th e City will be allowed review and comment before the District adopts its new budget. (c) Supporting information shall include at least the District’s anticipated budget, projected capital expenditures, and fund reserves. The City will be advised at th is time if a Total Rate increase is anticipated. If the City objects to the proposed Total Rate, then on or th before July 15 , it may request a meeting of the Board of Directors of the District and the Council of the City to discuss the proposed Total Rate . (d) Following the meeting, the Board of Directors shall adopt a Total Rate for the next fiscal year. 6.2 The use of revenues received by the District from the Total Rate, and any other sources, shall be as follows: (a) For the reasonable and nec essary costs of maintenance and operation of the facilities and physical properties of the District, including salaries, insurance, supplies, materials, power, chemicals, depreciation and all other reasonable and necessary expenses incidental to the effici ent operation of the District, and for the accumulation of a reserve by the District for the operation, maintenance, and improvement of the facilities, and physical properties of the District, provided, however, that the amount applied to such reserve in a ny one year shall not exceed twenty - five percent (25%) of the amount budgeted for General Operating Expenses, and the total accumulated reserve shall not, at any time during the term of this 7 agreement, exceed fifty percent (50%) of amount budgeted for Gene ral Operating Expenses for the then current year; (b) For debt service on long term obligations of the District (including bond and/or revenue obligations), being principal and interest thereon, maturing in a current fiscal year to be paid out of income accruing in the same fiscal year; (c) For capital improvements and modifications to the facilities and physical properties of the District when the Board of Directors of the District determines that such should be made from current revenues, rather than funded by bonded indebtedness or taxation; (d) For a reserve, in excess of the reserve mentioned in 6.2(a) above, for future capital improvements and modifications; and, (e) For a return based upon 1.5 % plus the higher of the average lending rate for a tax exemp t entity established by the Texas Water Development Board or the interest rate on debt of the District applied to the District’s plant and property used and useful to the District in providing service. 6.3 The volume of water delivered to the City shall be billed to the City at the Total Rate, as determined above, on a monthly basis, which monthly billing shall be due and payable on or before ten (10) days after the rendering of an invoice to the City. The monthly billing shall include any corrections fr om a prior month. The City agrees to pay, at the option of the District, an interest charge not to exceed ten percent (10%) per annum on any amount unpaid for more than ten (10) days after the rendering of the invoice. 6.4 In the event that it becomes n ecessary for the District to provide an emergency supply of water under paragraph 2.6 or an alternative supply of water, and the rate of 8 the emergency supply or alternative supply of water exceeds the Total Rate, the City agrees to pay the District’s addi tional cost for the alternative supply. 6.5 The District and the City acknowledge that the District owns and operates the Booster Station and that from the date of this agreement its costs shall be included in the City Specific Rate. During the term of this Agreement, the District, in coordination with the City, at the District’s cost, will design, construct, operate and maintain a new Booster Station. The costs of the District will be recovered in the City - Specific Rate. However, the District acknowled ges that it has accumulated reserve funds for the design and construction costs of the new Booster Station and that the City will not be required to contribute a lump sum cash payment for the new Booster Station . 7. Additional Responsibilities of the Parties 7.1 Prior to each fiscal year, each entity shall provide the other with a copy of its approved budget. Each will provide the other with a copy of its annual audit within thirty (30) days of its completion. 7.2 The District shall provide the Ci ty with monthly accounting consisting of metering and billing for water delivered through the master meter in accordance with the terms of this Agreement. 7.3 The District shall provide the City with any water quality information and other advisory data as developed which is required by the federal and state regulatory agencies. 7.4 The District shall provide to the City all required sampling, laboratory analysis, and reporting data in connection with the plant and the District’s transmission mains, up to the Point of Delivery. 9 7.5 On an annual basis during the term of this Agreement, the District will provide to the City, copies of accounting records as well as other information showing the cost calculations for the City Specific Rate c ost. 7.6 By separate agreement, if requested by the City, the District may perform any sampling, analysis, and/or reporting for water downstream of the Point of Delivery. 7.7 The City shall provide metering, accounting, and billing for water used at ea ch retail tap. The City shall be responsible for all notifications and reporting required by Federal, State, and local agencies, as well as enforcement of plumbing codes, conservation or drought contingency regulations, and all other regulatory enforcemen t. The City shall deliver all notifications required under the federal and state regulations to its retail water customers. 7.8 The City shall own and maintain all of its water pipelines, water valves, customer services, and elevated storage tanks, and other facilities for distribution of water from the District’s Point of Delivery to customer meters. 7.9 The City shall immediately notify the District upon notice of major water pressure or water demand variances of which it is aware. 7.10 Any assis tance requested by the District or the City to furnish labor, materials, or equipment for maintenance or repair of the other’s facilities will be reimbursed at the actual cost of the entity furnishing the service by the entity requesting the service. 7.1 1 The District agrees to adjust its meter reading time and date in order to allow for synchronization of the reading of both the District’s master meter and the City’s household meters. The goal is to allow for better accountability for water delivery a nd sales figures between the District and the City once the City’s remote reading capability is fully operational. 10 8. Effect of the Agreement. This Agreement shall, upon execution by the District and the City, supersede, without limitation, all of the pr evious contracts, agreements, and arrangements between each of the parties hereto. 9. Term . This Agreement shall be for a term of twenty (20) years commencing _____________, 2004 and expiring ___________, 2024. This Agreement may be extended for up two ad ditional consecutive ten (10) year terms upon mutual written agreement of the Parties. 10. Compliance with Statutes . It is intended that all provisions hereof shall be in accordance with the federal and state statutes governing the parties and the subject matter hereof. It is not intended that any of the statutory powers of the parties be diminished hereby. In particular, the District reserves all powers provided under Chapters 49 and 54 of the Texas Water Code, including, without limitation, the right t o enter into bonded indebtedness and to levy taxes, as specifically provided therein. This Agreement shall be interpreted and construed so as to render, if possible, all provisions hereof lawful and in accordance with the intention stated herein, but if a ny provision, or part thereof, may not be so construed or interpreted, such provision, or part thereof, shall be deemed void. 11. MISCELLANEOUS . 11.1 Should any portion of this Agreement be determined or declared to be invalid, illegal, or unenforceable for any reason, the remaining portions hereof shall remain in full force and effect as though the invalid, illegal, or unenforceable portions were not contained herein. 11.2 Any amendment, alteration, deletion, or waiver of any provision of this Agreeme nt shall be valid only when expressed in writing and agreed to by both the District and the City. 11 11.3 Any notice required to be given to the District under the provisions of this Agreement shall be given to the District by hand delivery or by mail to: General Manager Dallas County Park Cities Municipal Utility District 1811 Regal Row Dallas, Texas 75235 11.4 Any notice required to be given to the City under the provisions of this Agreement shall be given to the City by hand delivery or by mail to: City Manager City of University Park 3800 University Blvd. University Park, Texas 75205 - 1711 11.5 The words used herein shall be given their common meaning except where a different meaning is required by this Agreement, by the Texas Water Code, or by other applicable law. 11.6 The parties agree that neither of them shall be in default of this Agreement for any failure to perform or delay in performance caused by an Act of God, civil or military authority, war, fire, labor strikes, or other causes beyond its reasonable control. 11.7 The parties agree that any waiver of a breach or default under this Agreement shall not constitute a waiver for any subsequent breach or default. The parties agree that no failure or delay to exercise any right, powe r, or privilege under this Agreement on the part of either party shall operate as a waiver of any right, power, or privilege under this Agreement. Furthermore, no single or partial exercise of any right, power, or privilege under this “Agreement” shall pr eclude further exercise of the right, power, or privilege. 12 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be signed by the duly authorized representatives in duplicate originals on this the ______ day of___________, 2004. DALL AS COUNTY PARK CITIES MUNICIPAL UTILITY DISTRICT By President ATTEST: District Secretary CITY OF UNIVERSITY PARK, TEXAS By Mayor ATTEST: City Secretary 13 PLANNING AND ZONING COMMISSION MINUTES January 19, 2004 The Planning and Zoning Commission of the City of University Park met on Monday, January 19, 2004 at 5:30 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University Park, Texas. Th e following are minutes of that meeting. Commission Members Attending Staff Members Attending Robert West – Chairman Bob Livingston – City Manager Doug Roach Bud Sma llwood – Public Works Director JoAnn Norton Rob Dillard - City Attorney Ed Freeman Gary Adams – Chief of Police Bea Humann David Ledbetter – Fire Chief Jennifer Patrick – Administrative Secretary Mr. West opened the public hearing and introduced the commission members. He then read the specifics of the first three cases. PZ 04 - 01 – Analytical Surveys, representing the owner of the property, requesting a replat of Lot 21 Block D , of University Annex No. 2 Addition of the City of 3434 Binkley University Park, more commonly known as , into two (2) Single Family Attached lots. The property is zoned SF - A. PZ 04 - 02 – Analytical Surveys, representing the owner of the property, request ing a replat of Lot 13 Block D, of University Annex No. 2 Addition of the City of 3435 Granada University Park, more commonly known as , into two (2) Single Family Attached lots. The property is zoned SF - A. PZ 04 - 03 – Analytical Surveys, representing the owner of the property, requesting a replat of Lot 10 Block 1, of Asbury Addition of the City of University Park, more 3665 Asbury commonly known as , into two (2) Single Family Attached lots. The property is zoned SF - A. Mr. Smallwood noted all three replat s conformed to city regulations. Mr. Freeman asked if these were routine replats. Mr. Dillard stated all three addresses are in a single family attached district, and all plans have been corrected/reviewed and are conforming. Planning & Zoning Minutes 01/19/2004 Page 2 of 2 Mr. Smallwood made n ote of a concerned resident in the 3600 block of Granada, near the 3665 Asbury. The resident asked Mr. Smallwood, why he received the legal notice, and was unsure of what action he needed to take. Mr. Smallwood outlined the legal notification and replat pr ocess to the resident, and clarified no action was needed on the homeowner’s behalf, if he had no objection. The resident stated he had no objection. Mr. West asked for a motion. Mr. Roach moved to approve the replats, with a second from Mrs. Humann. The motion was approved unanimously. Mr. West then read the specifics of the fourth case. PZ 04 - 04 – Consider staff recommendation regarding proposed renovations to the 3800 University Blvd existing City Hall building at . Presentations will be made by the P olice Chief, Fire Chief, and the City Manager regarding public safety needs and the limitations of the existing City Hall structure. A plan which will meet the community’s needs will be presented to the Commission for their consideration. Mr. Livingston presented a PowerPoint presentation, along with Police Chief Gary Adams and Fire Chief David Ledbetter in regards to the logistics of City Hall renovation/expansion. Mr. Livingston reviewed the proposed site plan, building plan and the financing plan. Chie f Adams and Chief Ledbetter explained the various needs of their department’s. A discussion ensued regarding the proposed parking lot box to be located over the creek area to the north of City Hall. Mr. West closed the public hearing. Mr. West asked fo r a motion. Mr. Freeman enthusiastically moved to approve the site plan, with the parking area to be constructed over the creek, with a second from Mrs. Norton. The motion was approved unanimously. Mr. West asked for a motion on the minutes from the Nove mber 17, 2003 Planning & Zoning meeting. Mr. Freeman moved to approve the minutes, with a second from Mr. Roach. The motion was approved unanimously. There being no further business before the Commission, Mr. West adjourned the meeting. _________ __________ ________________ Robert West, Chairman, Date Planning & Zoning Commission CAPITAL PROJECTS UPDATE Week of March 1, 2004 Project Target No. Description Cost Major Tasks Uncompleted Date * 42450 Fondren Tower - Fire Station No. 2 $30,000.00 (E) In-house construction (FD & FM) TBD * RLG completion of structural design Complete 42730 Lovers Lane Reconstruction II - Hillcrest to NCE $4,000,000.00 (E) * (1) Water & sanitary sewer construction Design Complete * Utility construction Oct-04 * (2) Pavement & Drainage Improvements Interlocal agreement with City of Dallas Complete * Design Mar-04 * Bids May-04 * 42903 NCE Wall - Streets - Landscaping $150,000.00 (E) Street light equipment installed Complete * Tree / Street Lighting - Sidewalks "Entry Plaza" construction Sum-04 42980 C& G Replacement FY00-01 $2,223,254.65 (A) * Change No 1 (**) $351,523.50 (A) Amherst, Durham to Airline Complete ** Amherst, TC Blvd to Tulane Delete * Baltimore, Lovers Lane to Hanover Complete * Bryn Mawr, Boedeker to Airline Complete ** Boedeker, Hanover to Southwestern Complete * 42980 C& G Replacement FY00-01 (continued) Caruth, Turtle Creek Blvd to Thackeray Complete Page 1 * Centenary, Thackeray to Baltimore Complete * Dyer, Boedeker to NCE (Street Reconstruction) Delete * Glenwick, Preston to Westwick Complete * Glenwick, Preston to HPHS parking garage Complete * Grassmere, Preston to Westchester Complete * Granada, Golf to High School Delete * Granada, Hillcrest to Key Complete ** Glenwick, Preston to HS Garage Complete * Greenbrier, Preston to Douglas * Hanover, Preston to Baltimore Delete * Hyer, Preston to Westchester Complete * Larchmont, Armstrong to Lomo Alto Complete * Marquette, Baltimore to Pickwick * Marquette, Turtle Creek Blvd to Thackeray Mar-04 ** McFarlin, Preston to Westchester Complete ** Normandy, Armstrong to Lomo Alto Complete * Purdue, Durham to Dickens Complete * Rosedale, Thackery to Golf Complete ** San Carlos, Preston to Armstrong + Lomo Alto Complete * Shenandoah, Douglas to Armstrong Complete ** Shenandoah, Roland to Armstrong Complete * Shenandoah, Hillcrest to Auburndale Complete * Stanford, Airline to Hillcrest Complete * Stanhope, Armstrong to Lomo Alto Complete * Thackeray, Rosedale to Milton * 42980 C& G Replacement FY00-01 (continued) University Blvd, Golf to alley east of Haynie Complete ** Williams Pkwy, University to McFarlin (partial) Complete ** Windsor Pkwy, Douglas to Preston Pkwy Complete Page 2 * Windsor Pkwy, Douglas to Lomo Alto Complete * 46310 MPY-Caruth Park Area $2,135,000.00 (E) Design Mar-04 * Water / San Sewer / Stm Sewer Bids May-04 * 43700 City Hall - Renovation and Expansion ############ (E) Conceptual Design Complete * Construction Plans & Specs Spr-04 * 43710 City Hall II - Drainage Improvements $3,000,000.00 (E) Design Apr-04 * Corps of Engineers 404 Permit Complete * Wetlands Mitigation Credits Complete * Bids May-04 * 43710 City Hall III - 24" Water main Installation $630,000.00 (E) Water main construction Complete * Pavement Repairs Mar-04 * 48100 Paint Fondren Elevated Tank $300,000.00 (E) Specification / Bid Documents Complete * Bids TBD * 48200 MPY-Auburndale-Key / Water / Sanitary Sewer / Storm Sewer $555,000.00 (E) Design Jan-04 * Bids TBD * 48300 Automated Meter Reading $1,200,000.00 (E) AMR installation - Cycle 1 (N of Lovers Lane) Complete * AMR installation - Cycle 2 (S of Lovers Lane) Complete * AMR installation - Cycle 3 (Parks, large meters, etc.) Complete * Training of City staff (Mobile Unit) Mar-04 Page 3