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A G E N D A
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CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBERS
TUESDAY, February 21, 2006 AT 5:00 P.M.
4:00-5:00 P.M. WORK SESSION FOR AGENDA REVIEW
I.INVOCATION
– City Secretary Nina Wilson
II. PLEDGE OF ALLEGIANCE –
City Secretary Nina Wilson/Boy Scouts
III.INTRODUCTION OF COUNCIL
– Mayor James H. Holmes, III
IV.INTRODUCTION OF STAFF
– City Manager Bob Livingston
V.AWARDS AND RECOGNITION
DEPARTMENT PIN: Signs/Marking Technician Rodney Fant, Traffic, 10 years of
service to the City
VI. RECOGNITION OF BOY SCOUTS
VII.ITEMS FROM THE FLOOR
Anyone wishing to address an item not on the Agenda or having questions about items on
the Consent Agenda should do so at this time. Questions and comments regarding Main
Agenda items may be made when that item is addressed by the City Council.
VIII.CONSENT AGENDA
A.CONSIDER: Annual Report on Traffic Stop Data and Analysis – Adams Tab I
B.CONSIDER: Request from Highland Park Presbyterian Church for rental of Goar
Park for “Live on the Lawn” event – Bradley Tab II
C.CONSIDER: Approval of City Council Meeting Minutes for February 7, 2006 –
Wilson Tab III
IX.MAIN AGENDA
A.DISCUSS: TXU Underground Feasibility Study – Corder Tab IV
B.CONSIDER: Change Order No. 5 with Jeske Construction to provide remediation of
retaining wall adjacent to Goar Park – Smallwood Tab V
C.CONSIDER: Proposal from Alan Plummer Associates, Inc. to provide engineering
and architectural services associated with design of Germany Park Booster Pumping
Station – Smallwood Tab VI
D.CONSIDER: Concept Plan Layout for Kerwin Memorial Sculpture – Bradley Tab VII
E.CONSIDER: Request from Highland Park Middle School PTA “Celebration 8
Committee” to reserve Curtis Park Swimming Pool and Curtis Park Picnic Area for
annual graduation party – Bradley Tab VIII
F.CONSIDER: TMRS/FRRF Conversion Study – Austin Tab IX
G.DISCUSS: Crosswalk across Turtle Creek Boulevard at Caruth Park – Smallwood
Tab X
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into
Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on
any agenda items listed herein.
X. INFORMATION AGENDA
Tab XI
REPORTS, BOARD AND COMMITTEE MEETING MINUTES
A.BOARD OF ADJUSTMENT
B.EMPLOYEE BENFITS ADVISORY COMMITTEE
C.FINANCE ADVISORY COMMITTEE
D.PARK ADVISORY COMMITTEE
E.PLANNING & ZONING COMMISSION Minutes for December 19, 2005
F.PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY
COMMITTEE
G.PUBLIC SAFETY ADVISORY COMMITTEE
H.PUBLIC WORKS ADVISORY COMMITTEE
I.URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE Minutes
for October 11 and November 15, 2005
J.ZONING ORDINANCE ADVISORY COMMITTEE
K.CAPITAL PROJECTS REVIEW COMMITTEE
AGENDA MEMO
(02/21/2006 AGENDA)
DATE: February 14, 2006
TO: Honorable Mayor and City Council
FROM: Gary W. Adams, Chief of Police
SUBJECT: Annual Report on Traffic Stop Data and Analysis
Background/Analysis
Per Article 2.134 of the Texas Code of Criminal Procedure, this report is being submitted to
the governing body of the City of University Park and reflects all traffic stops conducted by
officers for the year, as well as an analysis of the collected data. For the calendar year 2005,
the University Park Police Department made 3,351 traffic stops. Of those stops, 2,776 were
Caucasian (82%), 200 were African American (6%), 278 were Hispanic (8%), 97 were Asian
(3%) and (1%) was other or unknown. There were a total of 6 searches conducted that
constituted consent searches under the legislation and required documentation. A break down
of those searches include 2 Caucasian drivers (33%), 3 African American drivers (50%), and 1
Hispanic driver (1%).
It should be noted that four of the six searches did not yield contraband or evidence of a
crime. One search conducted was for officer safety and one search was conducted after the
odor of alcohol was detected on the driver and sobriety tests were administered.
In reviewing the data for the four year period, as presented in this report, it is difficult to
identify on-going patterns that would suggest racial profiling. Admittedly, there appears to be
some disparity among the ethnic groups identified regarding the number of searches and
arrests. However, in the review of data related to searches, the numbers are so small that the
addition of one person to any category can drastically alter the resulting percentages and a
review of arrest data after deletion of non-discretionary arrests reveals that arrests among
racial/ethnic groups are more evenly distributed.
The Department received two citizen complaints of racial profiling. The matters were
reviewed by command staff. Racial Profiling was unfounded in the first complaint; however,
disciplinary action was taken against the officer for a violation of the department’s Code of
Conduct related to professional demeanor. The officer was placed on unpaid leave for a
period of eight hours and sent to anger management counseling. All sworn personnel received
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Annual Report Racial Profiling Data 2006.doc
9:50 AM 02/15/06
documented training regarding appropriate officer/violator contact. Regarding the second
complaint received by the department, after reviewing the digital video recording, the officer
was exonerated. The minimal number of complaints received by the Department is viewed as a
key indicator that citizens coming in contact with the University Park Police Department were
satisfied that their treatment and/or their receipt of police services was
Fair and equitable.
The Department will continue to research various ways to review its policies and procedures,
as well as traffic contact and accident involvement data to insure everything reasonably
possible is being done to prevent the occurrence or appearance of racial profiling by the
members of the University Park Police Department. For example:
1 All Department directives are being reviewed by command staff for any needed change
or updates.
2 Refresher training related to racial profiling is scheduled to occur during fiscal year
2005-06 for all sworn personnel.
3 The Department will continue to comply with all state, federal and Commission on
Accreditation for Law Enforcement Agency mandates and/or standards related to the
prohibition of racial profiling.
4.The Department will continue to conduct periodic reviews of mobile digital recordings
documenting police traffic contacts. Reviews are done to assist in ensure compliance
with equipment operation requirements as well as to review officer conduct and
performance.
5.The Department will continue to provide a means of citizen complaint reporting and
will review and investigate all complaints against the Department or its employees.
6.The Department will continue to meet with the Public Safety Advisory Committee and
will solicit its input regarding racial profiling concerns as well as any other areas of
citizen concern pertaining to police policy and procedure or public safety.
7.The Department will conduct a survey of citizen attitudes and opinions during
calendar year 2006. A summary of findings will be reported to the City Manager, the
Mayor and the City Council. The survey will address:
??
Overall agency performance;
??
Overall competence of agency employees;
??
Officer’s attitudes and behavior toward citizens;
??
Community concern over safety and security within the City of
University Park; and
??
Recommendations and suggestions for improvements.
Attachments:
Full annual report available for review in the Office of the Chief of Police.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Annual Report Racial Profiling Data 2006.doc
9:50 AM 02/15/06
AGENDA MEMO
(02/21/06 AGENDA)
DATE: February 16, 2006
TO: Honorable Mayor and Members of the City Council
FROM: Gerry Bradley, Director of Parks
SUBJECT: HPPC – Goar Park Rental Request
BACKGROUND:
Staff has received a reservation request from the Highland Park Presbyterian
Church to host their annual “Live on the Lawn” event at Goar Park. The event is
scheduled for Saturday, May 20, 2006, with set-up beginning at 1:00 p.m. and
the event taking place from 4:00 p.m. until 7:00 p.m. The event includes various
activities including volleyball, kickball, ping pong, bounce house, music, plus
table, chair and tent support. The HPPC anticipates the potential of 500
individuals to be in attendance.
The event is an abbreviated version of the “Live on the Lawn” program
completed last year (which lasted two days) and will not conflict with YMCA
youth athletic programming.
RECOMMENDATION:
Based on last year’s event, staff has received no complaints regarding the
church’s event. Staff is recommending approval of the HPPC reservation
request based on the following fee program.
Fees:
Security Deposit (Refundable) $250.00
?
Land Use Fees (300 + Guests) $500.00
?
Gazebo (1:00pm – 5:00pm @ $20.00/hr) $ 80.00
?
Gazebo (5:00pm – 7:00pm @ $30.00/hr) $ 60.00
?
Total Fees $890.00
In addition to the rental fees, the HPPC must make arrangements to provide two
(2) portable restrooms to service the event.
ATTACHMENTS:
?
Letter of reservation request from Highland Park Presbyterian Church
?
Event program schedule from Highland Park Presbyterian Church
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Council - HPPC – Live on the Lawn Reservation Request 2-21-06
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Council - HPPC – Live on the Lawn Reservation Request 2-21-06
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Council - HPPC – Live on the Lawn Reservation Request 2-21-06
MINUTES
#2604
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBERS
TUESDAY, FEBRUARY 7, 2006, 5:00 P.M.
Mayor Blackie Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore
Jim Roberts and Councilmembers Syd Carter, Kelly Walker and Harry Shawver. Also in attendance
were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson.
AWARDS AND RECOGNITION
DEPARTMENT PINS: City Manager Bob Livingston presented pins to the following:
Administrative Secretary Paula Roussey, Facilities Maintenance, 25 years; Gardener Robert Ramon,
Park Department, 20 years; Administrative Secretary Kathleen Mashburn, Finance Department and
Dispatcher Gus Walton, Communications, 15 years for a total of 75 years of service to the City of
University Park.
ITEMS FROM THE FLOOR
The information from Randy Newsom, Area Manager for TXU Electric Delivery, regarding the
feasibility of moving the 138kV transmission line to Northwest Highway or Northaven was removed
from the agenda.
Councilmember Carter moved approval of the Consent Agenda with a minor word correction and
typing error made to the minutes of January 17. Mayor Pro Tem Roberts seconded and the vote was
unanimous to approve the following:
CONSENT AGENDA
CONSIDER REQUEST FROM HIGHLAND PARK PRESBYTERIAN CHURCH TO RESERVE
GOAR PARK FOR EASTER SUNRISE SERVICES: The church will set-up at approximately 4:00
a.m. and usually leave the park no later than 8:00 a.m. The set up for the event includes a PA system,
five to six tables, and a large tarp for the congregation to sit on. The church estimates approximately
700 participants will be in attendance.
CONSIDER REQUEST FOR GOAR PARK RESERVATION FOR PARK CITIES REPUBLICAN
WOMEN ON AUGUST 27, 2006: The Park will be used from 5:00-7:00 p.m. The group anticipates
between 200–250 individuals in attendance.
CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For January 17 and January
31, 2006.
MAIN AGENDA
CONSIDER APPROVAL OF OFFICIAL AGREEMENT BETWEEN CITY AND TXU ON
FEASIBILITY STUDY FOR UNDERGROUNDING UTILITY LINES ALONG ROUTE OF THE
TXU 138 KV TRANSMISSION LINE: The City and TXU Electric Delivery reached an agreement to
hire an outside engineering firm to conduct a study on the feasibility of placing electric transmission,
electric distribution, cable, and telephone services underground along the entire route of the 138 kV
transmission line. The agreement stipulates that the City will delay consideration of an ordinance
restricting the height of utility poles installed along the route, and TXU Electric Delivery will cease
all planning and design activities related to the transmission line project until the study has been
completed. The City will fund the entire cost of the feasibility study. The firm conducting the study
should be selected in time for Council consideration and approval at the February 21 meeting.
Additionally, initial study findings were to have been reported to the City and TXU Electric Delivery
at the March 21 Council meeting; however, that date seemed too ambitious. The report will be
presented to the Council when the feasibility study has been completed. According to the agreement:
the City agrees to delay consideration of any ordinance, resolution or other order attempting to limit
the height of poles or appurtenances that may be used for placement and support of the 138 kV
transmission line facilities of TXU Electric Delivery running through the City’s alley easements
between Amherst and Stanford (2900 block through 4400 block), University and Daniel (2700 block
through 2800 block), and through the parkway of Boedeker (6500 block through the 7200 block);
TXU Electric Delivery agrees that it will not go forward with its proposed complete replacement of
the existing line during the term of this agreement. TXU Electric Delivery will do those activities
necessary to maintain the existing structures, including replacement of some poles with similar design
and height poles as currently exist, in order to ensure the integrity of the electric facilities; the parties
jointly agree that this agreement shall be in effect for a reasonable period to allow the City to conduct
and act upon a study to determine the feasibility of placing the 138 kV transmission line
underground. If the poles are replaced, TXU will notify the residents in plenty of time before the
work starts, the poles will be wooden and of the same height. Councilmember Shawver moved
approval of the agreement. Councilmember Walker seconded, and the vote was unanimous to
approve the agreement between TXU Electric Delivery and the City regarding the 138 kV
transmission line.
CONSIDER RESOLUTION REGARDING CONTINUED EFFORTS TO ENFORCE MINOR IN
POSSESSION/CONSUMPTION OF ALCOHOL AND TOBACCO PRODUCTS: The Department’s
work has resulted in almost 500 arrests in the past five years. During the last regular legislative
session, an amendment to the Alcoholic Beverage Code added civil liability to the already existing
criminal responsibility of adults who are convicted of furnishing alcohol to minors. The law
continues to allow a parent to furnish alcohol to his or her own child. Mayor Pro Tem Roberts moved
approval of the resolution. Councilmember Carter seconded, and the vote was unanimous to approve
continued efforts to enforce Minor in Possession/Consumption of alcohol and tobacco products.
RESOLUTION NO. 06-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS
RECOGNIZING THE EFFORTS OF THE UNIVERSITY PARK POLICE DEPARMENT IN
ENFORCING JUVENILE VIOLATION OF STATE ALCOHOL AND TOBACCO LAWS AND
ENCOURAGING THE UNIVERSITY PARK POLICE DEPARTMENT TO USE THIS CHANGE
IN THE LAW TO MAKE ADULTS AWARE OF BOTH THEIR CRIMINAL AND CIVIL
LIABLITY IN FURNISHING ALCOHOL TO MINORS.
CONSIDER INSTALLATION OF A SIDEWALK, WEST SIDE, 7800 BLOCK TURTLE CREEK
BOULEVARD: On December 13, 2005, staff presented Council with a request to construct a
sidewalk along the west side of Turtle Creek Boulevard adjacent to the property at 3500 Greenbrier,
directly across from Caruth Park. The sidewalk is continuous to the north and south of this property
along Turtle Creek Boulevard; however, there is no sidewalk currently adjacent to the property.
After visiting with the property owner and looking at the site, staff recommends one of the following
two options if a sidewalk is needed. Cost estimates do not include labor. Option 1: Install a 5-foot
wide sidewalk along the back of the curb with a small, stacked brick retaining wall. Two large trees
would be lost, and several small saplings would need to be transplanted. A back of curb sidewalk
would also require the installation of a new curb and gutter. Estimated Costs of Option 1: $5,000-
$7,000. Option 2: Install a meandering 4-foot wide sidewalk that would avoid the two trees to the
west; however, the sidewalk would be placed closer to the property line. The largest tree, a red oak,
would probably be lost or damaged. Significant landscaping, grading, and irrigation would be
required in the front and side yards for this option. Estimated Costs of Option 2: $20,000-$30,000.
The property owners are not in favor of constructing a sidewalk with either option, since both include
significant loss of a tree(s) and extensive landscaping. Council decided to consider other options and
report on them at a future meeting.
CONSIDER ENHANCEMENTS AND MODIFICTIONS TO THE CITY’S WEB SITE: Activity on
the site has steadily increased from 2,000 visits per week in January 2003 to an average of 6,697 for
2005. Also, since the City hired a Community Information Officer who is making a concerted effort
at community outreach, weekly visits have averaged between 8,000 and 9,000. The recently
completed Community Survey pointed to the need for improvement among “tech savvy” citizens less
than 45 years of age with children and with new residents to the City. Consequently, the home page
will be redesigned; information on the direct alarm monitoring section will be enhanced and new
interactive forms will be added for Alarm Permits and for Subscriber Data/Contacts; easily
maintainable flash maps of the City will be introduced to denote the location of Capital Improvement
Projects, mile-per-year projects, right-of-way construction, etc.; a new community calendar with new
icons will be introduced specifically targeting the parks; interactive park maps for the eight major
parks will be introduced; a survey module will be added that can be used to poll users for input on
various topics of interest. The scope of work will also include the migration of the Web site from the
existing server at the SBC E-Services Hosting Facility to a new larger web server. Imaginuity
Interactive’s fee for the implementation of these changes is $52,600. Mayor Pro Tem Roberts moved
approval of the proposal from Imaginuity Interactive, Inc. to provide City Web site enhancements and
modifications in the amount of $52,600. Councilmember Carter seconded, and the vote was
unanimous to approve the proposal. Mr. David Wright, 7706 Southwestern, suggested that
membership, agendas and minutes be posted on the Web site for boards and committees so that
residents can have more input.
CONSIDER EXTENSION OF INTERIOR DESIGN CONTRACT: At the March 16, 2005 City
Council meeting, Council approved an interior design contract for City Hall renovation with Ms.
Onesia Rigney of Anderson Furniture Studio. The amount approved by the City Council was
$10,000. Ms. Rigney has been working on this project since that time. As of her last invoice,
received by the City on January 4, 2006, her work has exceeded the $10,000 initially approved, which
covers approximately 133 hours of work at $75.00 per hour. At the January 18, 2006 committee
meeting, the committee reviewed all invoices to date, and Ms. Rigney outlined the work still ahead.
The City Hall Renovation Committee recommends a contract extension, which would take the
contract amount to $20,000 total. Mayor Pro Tem Roberts moved approval of the extension.
Councilmember Carter seconded, and the vote was unanimous to approve an extension for the
interior design contract of Ms. Onesia Rigney.
CONSIDER APPOINTMENTS TO TXU STEERING COMMITTEE: The City Council appointed a
steering committee comprised of residents living along the route of the proposed 138kV transmission
line improvement to develop a solution with TXU to meet the needs of the community and TXU.
James Martin, 3920 Amherst, submitted his resignation from the committee due to a conflict of
interest. Council suggested Josh Daniel, 2904 Rosedale, be invited to join the committee. If he is
unable to serve, Don Laidlaw, 4200 Amherst, will be contacted by Councilmember Carter.
Councilmember Walker moved approval of the appointments. Councilmember Carter seconded, and
the vote was unanimous to approve a new appointment to the TXU Steering Committee.
CONSIDER COOPERATIVE PURCHASE OF TWO 2006 CHEVROLET TAHOES FOR THE
FIRE DEPARTMENT: The Fire Department will purchase two 2006 Chevrolet Tahoe Police
Package Vehicles for the Deputy Fire Chief and Fire Marshal available through Caldwell Country via
the Tarrant County Purchasing Cooperative for $29,837 each for a total amount of $59,674. The Fire
Marshal’s current 1993 Ford Explorer will be sent to auction. The Deputy Fire Chief’s vehicle is a
new addition to the fleet. Councilmember Shawver moved approval of the purchase. Mayor Pro
Tem Roberts seconded, and the vote was unanimous to purchase two 2006 Chevrolet Tahoes for the
Fire Department.
CONSIDER RESOLUTION CALLING GENERAL MUNICIPAL ELECTION FOR PURPOSE OF
ELECTING MAYOR AND FOUR COUNCILMEMBERS ON MAY 13, 2006 AND ORDINANCE
CALLING A SPECIAL ELECTION TO CONSIDER CITY CHARTER AMENDMENTS ON MAY
13, 2006: A General Municipal Election and Special Election are being ordered for Saturday, May
13, 2006, for the purpose of electing a mayor and four councilmembers to serve for a term of two
years and to consider two amendments to the City Charter. The election will be conducted at the City
of University Park City Hall from 7:00 a.m. to 7:00 p.m. on May 13, 2006. Early voting by personal
appearance will be conducted at City Hall between the hours of 8:00 a.m. and 5:00 p.m. beginning
Monday, May 1, 2006 and continuing through Friday, May 5, 2006, and from 7:00 a.m. to 7:00 p.m.
beginning on Monday 8, 2006 and ending Tuesday, May 9, 2006. The following amendments will be
considered: Proposition No. 1, “ Shall Chapter 10 of the Home Rule Charter of the City of University
Park be amended to add a new Section 10.05 to read as follows: The City Council shall submit to
popular vote any ordinance or resolution approved by the City Council which, if implemented, would
have the effect of permanently changing the surface use of more than 5,000 square feet of (i) any
green belt, field, wood, creek, pond, lagoon, or other water course that is one acre or larger in area,
that is owned by the city, and that is being used as a park, or (ii) Elena’s Children’s Park.”
Proposition No. 2., “Shall Chapter 13 of the Home Rule Charter of the City of University Park be
amended to add a new Section 13.16 to read as follows: If the area of any land owned by the city and
being used as a park or of any city-owned green space located within or adjacent to any public street
will be permanently reduced by a proposed, city-initiated public works project, the city shall give
written notice of the proposed project (i) to the record owner of each lot any portion of which is
located within 500 feet of the area where the reduction will occur, (ii) prior to or concurrently with
the advertisement by the city soliciting public bids for the proposed project.” Mayor Holmes moved
approval of the resolution and ordinance calling the election. Councilmember Shawver seconded,
and the vote was unanimous to approve the resolution calling for the election of a mayor and four
councilmembers and an ordinance approving a special election to consider two charter amendments.
RESOLUTION NO. 06-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, CALLING
AN ELECTION ON SATURDAY, MAY 13, 2006 FOR THE PURPOSE OF ELECTING A
MAYOR AND FOUR COUNCILMEMBERS ; AND PROVIDING AN EFFECTIVE DATE.
ORDINANCE NO. 06/03
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ORDERING A SPECIAL
MUNICIPAL ELECTION ON SATURDAY, MAY 13, 2006, FOR THE PURPOSE OF
CONSIDERING AMENDMENTS TO THE CITY CHARTER; CREATING A SINGLE ELECTION
PRECINCT; PROVIDING FOR NOTICE; AND FIXING THE TIME, PLACE AND MANNER OF
HOLDING SAID ELECTION.
There being no further business, the meeting was adjourned.
st
PASSED AND APPROVED this 21 day of February 2006.
James H. Holmes III, Mayor
ATTEST:
Nina Wilson, City Secretary
AGENDA MEMO
(2/21/06 AGENDA)
DATE:
February 16, 2006
TO:
Honorable Mayor and Council
FROM:
Robbie Corder, Assistant to the Director of Public Works
SUBJECT:
TXU Underground Feasibility Study
ITEM:
Staff has been in contact with five engineering firms to submit a statement of qualifications to
perform a feasibility study to underground all utilities along the entire route of the 138kV
transmission line. The following is a list of the firms contacted:
?
Pacheco Koch, Inc. – Dallas, TX
?
Gorrondona & Associates, Inc. – Fort Worth, TX
?
Huitt Zoaller, Inc. – Dallas, TX
?
Sega Inc. – Stillwell, KS
?
Wilson & Co. – Fort Worth, TX
th
As of February 16, Staff has not received any proposals from the aforementioned firms;
however, staff anticipates proposals or statements of qualifications to be ready for review for
during the Council meeting. Once a firm has been selected, staff will negotiate a contract and
present to Council for approval.
RECOMMENDATION:
ATTACHMENTS:
Scope of Work
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\TXU Underground Study.doc 12:49 PM 02/16/06
Scope of Services
Project For: City of University Park
Feasibility Study for Undergrounding Existing Aerial 138 kV Transmission
Project Title:
Line and for Undergrounding All Existing Aerial Utility Lines
Anticipated Services:
Feasibility Study for Undergrounding Existing Aerial 138 kV Transmission Line:
1.
Provide three reasonable routes (includes existing location) for the proposed
undergrounding of the 138 kV line, including a description of the routing
methodology, a comparison of the merits and detriments of each route, and a
statement of the reasons for selecting the proposed HV line route. Provide
proposed routes on aerial photographs and topographic maps of suitable detail. At
least one alternative route should include an analysis of undergrounding the line in
coordination with the Town of Highland Park’s Mockingbird repaving project.
2.
Provide description of studies required to be conducted for the projected
environmental impact of the HV line as proposed and of the efforts to
minimize the impact of the HV line upon the environment and upon scenic and
historic areas, including but not limited to impacts, where applicable, upon land use,
soil and sedimentation, plant and wildlife habitats, terrain, hydrology and landscape.
3.
A cross section of the proposed right-of-way of the HV line and any
adjoining rights-of-way showing the placement structures at typical
locations, with the depth, height and width of the structures, the width of the right-of-
way.
4.
Provide description of the local, State and Federal governmental agencies which have
requirements concerning the construction of the proposed HV line. A statement for
all safety considerations which will be incorporated into the design and
construction of the proposed HV line.
5.
The estimated cost of construction of the proposed HV line, and the projected
schedule. Cost and schedule shall include all Agency approvals engineering, right of
way/easement acquisition, and construction.
Feasibility Study for Undergrounding All Existing Aerial Utility Lines:
1.
A cross section of the existing alley right-of-way and any additional adjoining
rights-of-way/easements showing the placement various utilities at typical locations,
with the typical depth and size of the utilities, the width of the required right-of-way.
2.
The estimated cost of construction of the underground of all aerial utilities, and the
projected schedule. Cost and schedule shall include all Agency approvals engineering,
right of way/easement acquisition, and construction.
3.
Determine what if any cost savings may exist for burying utilities in existing alley or
moving to new location.
Feasibility Study for Above Ground Solutions:
1. Replacement of leaning and damaged poles with wood poles not exceeding existing
heights. Examine minimum requirements for replacement of poles with similar wood
poles that would not exceed the heights of poles currently in alley.
2. Re-route transmission line to an alternate, existing TXU right-of-way. Examine
possible alternatives to connect Lomo Alto substation with Greenville substation by re-
routing the line through rights-of-way with existing infrastructure on which to place the
transmission line.
AGENDA MEMO
(02-21-06 AGENDA)
DATE:
February 15, 2006
TO:
Bob Livingston
City Manager
FROM:
Gene R. Smallwood, P.E.
Director of Public Works
SUBJECT:
Consider Change Order No. 5 to the City’s contract with Jeske
Construction in the amount of $13,800 to provide for remediation of
the retaining wall adjacent to Goar Park.
Background.
Craig Olden, Inc., subcontractor for Jeske Construction, is
nearly complete with work to structurally reinforce retaining walls along the west side
of Goar Park, just east of the Brooks Cullum residence. This project was done as a
change order to the drainage channel work being performed by Jeske Construction
adjacent to City Hall. After the recent rainfall event, a section of retaining wall failed
at the south end of the park, adjacent to the Brooks Reed residence. Staff asked the
Olden contractor to submit a proposal to effect the repairs, and we would
recommend the work, in the amount of $13,800 be approved by Council. To prevent
any further deterioration of the wall and the adjacent property, staff instructed Olden
to proceed with the work immediately.
Recommendation.
Staff recommends City Council approval of Change Order No. 5
to the contract with Jeske in the amount of $13,800 for the aforementioned retaining
wall remediation.
AGENDA MEMO
(02-21-06 AGENDA)
DATE:
February 16, 2006
TO:
Bob Livingston
City Manager
FROM:
Gene R. Smallwood, P.E.
Director of Public Works
SUBJECT:
Consider proposal from Alan Plummer Associates, Inc. to provide
engineering and architectural services associated with the design of the
Germany Park Booster Pumping Station.
Background.
The contract between the City (CUP) and the Dallas County Park Cities
Municipal Utilities District (MUD) places the responsibility for the design and construction of
the Germany Park Booster Pumping Station with CUP. To that end, staff solicited
Statements of Qualifications from several engineering firms, and subsequently conducted
interviews with each consultant. Following that process, we selected Alan Plummer
Associates, Inc. (APAI), and met several times to discuss a detailed scope of work for the
project. The resulting proposal, in the amount of $343,056, includes the engineering,
architectural, surveying, and geotechnical services necessary to design the new facility.
Additionally, we have asked the consultant to develop a surge analysis to determine the
impact of water hammer (during loss of power conditions) on the MUD transmission main as
well as Highland Park’s distribution system.
Larry McDaniel, General Manager of the MUD, has been involved throughout the selection
of the consultant, and he will work closely with CUP staff during the design and construction.
The MUD will be asked to operate the new facility, and their input in this process is vital to a
successful project.
Architectural services will include a design for the pumping station structure that will be
compatible with the adjacent residential neighborhood. Staff would solicit direction from
Council on the “look” of the 25’ x 55’ shell building, which will be located north of the parking
lot in the southwest corner of the park. We received one suggestion that it should be similar
in style to the existing restroom facility at the north end of the track near the tennis courts.
Recommendation.
Staff recommends City Council approval of the approval of the
proposal from Alan Plummer Associates, Inc. in the amount of $343,056.
AGENDA MEMO
(2/21/06 AGENDA)
DATE:
February 16, 2006
TO:
Honorable Mayor and Members of the City Council
FROM:
Gerry Bradley, Director of Parks
SUBJECT: Kerwin Memorial Sculpture Layout Concept
BACKGROUND:
During the December 12, 2005 City Council meeting, staff presented City
Council with background information regarding the Ann Kathryn Kerwin
Memorial Statue, which is planned to be installed within a botanical bed at
Caruth Park. Staff has been working with the Kerwin Family regarding the
memorial statue’s layout and the type of materials used to support the statue’s
installation which includes stone surfacing, plaque size and verbage, plant
material installation and decorative lighting.
On February 14, 2006, during the Park Advisory Board meeting, staff was
requested by the Board to bring the memorial statue’s layout to City Council for
final approval. Funding for the project is supported by both the Ann Kathryn
Kerwin Memorial Fund and the University Park Civic Foundation - Kerwin
Memorial.
During the February 21, 2006 City Council meeting, staff will present the layout
concepts to the City Council.
RECOMMENDATION:
Staff is requesting City Council approve the Ann Kathryn Kerwin Memorial
Statue’s installation concept. With City Council approval, staff will begin the
installation of the hardscapes, plant material and lighting for the proposed April
7, 2006 memorial dedication.
ATTACHMENTS:
Proposed sculpture location and layout concept
?
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Kerwin Memorial.doc 8:37 AM 02/16/06
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AGENDA MEMO
(02/21/06 AGENDA)
DATE: February 16, 2006
TO: Honorable Mayor and Members of the City Council
FROM: Gerry Bradley, Director of Parks
SUBJECT: HPISD – Celebration 8 – Curtis Park Rental Request
BACKGROUND:
Staff has received a reservation request from the Highland Park Middle School
PTA “Celebration 8 Committee” to reserve both the Curtis Park Swimming Pool
and the Curtis Park Picnic Area for a special event. The event is an annual
th
graduation party for 8 Grade Middle School Students prior to the class entering
Highland Park High School. The Celebration 8 Committee has requested Friday,
May 12, 2006 to host their event at Curtis Park and the committee anticipates
250 students to be in attendance.
On February 14, 2006, staff reviewed the request with the Park Advisory Board
and received their endorsement to take this item to City Council for final
approval.
RECOMMENDATION:
Staff is recommending approval of the Celebration 8 Committee reservation
request based on the following fees schedule:
Fees:
5 Guards @ $10/hr @ 4 hours = $ 200.00
?
Rental Fee for the pool $100/hr @ 4 hours = $ 400.00
?
Pool Manager @ $50.00 per hour X 4 hours = $ 200.00
?
$ 800.00
Use of Curtis Park Picnic Facility @ $400.00 = $ 400.00
?
$1,200.00
TOTAL
ATTACHMENTS:
?
Letter of reservation request from HPISD PTA Celebration 8 Committee
?
Celebration 8 Event Flyer
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Council – HPID – Celebration 8 – Curtis park Pool Request 2-21-06
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Council – HPID – Celebration 8 – Curtis park Pool Request 2-21-06
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Council – HPID – Celebration 8 – Curtis park Pool Request 2-21-06
AGENDA MEMO
(02/21/2006 AGENDA)
DATE: February 15, 2006
TO: Honorable Mayor and City Council
FROM: Kent R. Austin, Director of Finance
SUBJECT: TMRS/FRRF Conversion Study
INTRODUCTION:
In 2003 the City Council authorized the Texas Municipal Retirement System (TMRS) to study
a merger of the City’s Firefighter Relief and Retirement Fund (FRRF) with TMRS. Merger
with TMRS was one option for dealing with the underfunded status of the FRRF. The study
progressed to a point but was never completed, partly because the TMRS Board placed a
moratorium on considering mergers with other plans.
Since that time, the FRRF Board of Trustees has continued to look for ways to resolve the
underfunded status of the firefighter pension plan. FRRF is funded by the City and the
employees – the City contributes an amount equal to about 14.5% of the Fire Department’s
payroll, and the Fire Department employees contribute 10% of their gross pay. The most
recent actuarial findings suggested that combined contributions to the Fund must increase from
24.5% to 29.15%. In dollar terms this amounts to over $121,000 per year. Whether this
amount would come from the City or the Fire Department employees is an open question.
Several other methods exist for improving the FRRF’s actuarial condition, in addition to
increasing contributions. Benefits could be reduced, or the eligibility age for retirees could be
raised (currently it is 50 years old, with 20 years of service). The other alternative is to merge
the active employees into TMRS and use the remaining FRRF assets to continue benefit
payments to the existing retirees. This approach would require additional City dollars but
would eliminate the possibility of future FRRF shortfalls.
TMRS is willing to engage in a conversion study again, under the same terms as last time –
namely, that the City formally commits to the effort and is willing to pay up to $10,000 for
actuarial and legal work. The FRRF Board voted to request the study at their January 30,
2006, meeting. Along with the study itself, TMRS will prepare a draft merger resolution and
merger agreement.
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\City Council agenda memo - TMRS conversion 1
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RECOMMENDATION
City staff recommends that the Council authorize via simple vote the initiation of a
TMRS/FRRF conversion study. The attached letter for the Mayor’s signature would then be
executed and forwarded to TMRS.
ATTACHMENT:
Letter from Eric Davis, TMRS, 2/9/2006
Proposed letter from Mayor Holmes
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\City Council agenda memo - TMRS conversion 2
study 2-21-06.doc
[City Letterhead]
February 21, 2006
Mr. Eric W. Davis
Deputy Executive Director
Texas Municipal Retirement System
POB 149153
Austin, TX 78714-9153
Dear Mr. Davis:
According to actions taken by the City Council of the City of University Park, I hereby
authorize the Texas Municipal Retirement System to complete a merger study to ascertain if
the City's existing Firefighter's Relief and Retirement Fund can be merged into the Texas
Municipal Retirement System. It is the understanding of the City Council that the cost of this
study will be billed at the regular hourly rates of the TMRS actuary and legal counsel, but in
no case will exceed $10,000.
Upon receipt of the completed study, and an invoice from TMRS’ Actuary and Legal
Counsel, the City of University Park will issue a check to cover the cost of this study.
If there are any questions that may arise during the course of this study, please contact Kent
Austin, Director of Finance, at 214-987-5310.
Sincerely,
James W. Holmes, III
Mayor of the City of University Park
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AGENDA MEMO
(02-21-06 AGENDA)
DATE:
February 16, 2006
TO:
Bob Livingston
City Manager
FROM:
Gene R. Smallwood, P.E.
Director of Public Works
SUBJECT:
Discussion regarding crosswalk across Turtle Creek Blvd. at Caruth Park.
Background.
As a result of the discussion at the 02.07.06 City Council meeting regarding
a possible sidewalk along the Turtle Creek frontage of 3500 Greenbrier, staff was directed to
review site conditions and determine whether a mid-block crosswalk north of the alley (north
of 3500 Greenbrier) is a reasonable alternative to the sidewalk.
Pursuant to the Council’s direction, staff met with traffic consultant Dannie Cummings at the
subject location. Mr. Cummings suggested that a crosswalk can be designated between the
aforementioned alley and the driveway for 3501 Caruth. The crosswalk would connect to the
service drive (seldom any vehicular traffic) at the northwest corner of Caruth Park. Because
of sight distance requirements, one parking space immediately south of the crosswalk would
be lost. Appropriate signage would be installed; however, we recommend NOT installing
flashing warning lights at this time. If the need arises, that could be done in the future. All
work can be done by City staff.
Recommendation.
The traffic consultant concluded that a crosswalk can be safely
installed at the subject location.
PLANNING AND ZONING COMMISSION
UNIVERSITY PARK. TEXAS
MINUTES
December 19,2005
The Planning and Zoning Commission of the City of University Park met on Monday,
December 19,2005 at 5:30 P.M. in the City Hall Council Chambers, 3800 University
Blvd. University Park, Texas. The following are minutes of that meeting.
Commission Members Attending
Staff Members Attending
Robert H. West - Chairman
Doug Roach
Randy Biddle
H. Reed Shawver III
Ed Freeman
Harry Persaud - Community Dev. Mgr
Rob Dillard - City Attorney
Jennifer Deaver- Administrative Secretary
Mr. West opened the public hearing and then read the specifics of the first case.
PZ 12-20 - Hold a public hearing and consider a request by A & W Surveyors Inc.,
representing the property owner, requesting a replat of Lot 10, Block A ofMT. Vernon
Annex Addition, being an Addition of the City of University Park, more commonly
known as 3702 Binkley Avenue. The replat will subdivide the lot into two single family
attached lots located in Planned Development District PD-6 zoning district classification.
Mr. West inquired if the replat conformed to city regulations.
Mr. Persaud stated yes, the rep1at conformed to city regulations.
Mr. West inquired if there were any favoring/opposing correspondence
Mr. Persaud stated there were none.
Mr. West closed the public hearing.
Mr. West asked for a motion. Mr. Biddle moved to approve the request, with a second
from Mr. Roach the motion was approved unanimously 4-0.
Mr. Ed Freeman made a motion to approve the minutes with a second from Mr. Roach
the minutes were approved unanimously 4-0
Mr. Roach Seconded.
There being no further business before the Commission, the meeting adjourned at 5:55
P.M.
Approved by:
t/P ~ Ii !f:;;t-
Robert H. West, Chairman
Planning & Zoning Commission
1116106
/
Date
URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE
MINUTES
October 11, 2005
The Urban Design & Development Advisory Committee of the City of University Park
met on Tuesday, October 11, 2005 at 12:00 P.M. at the Peek Service Center, 4420
Worcola St. Dallas, Texas. The following are minutes of that meeting.
Committee Members Attending:
E. Taylor Armstrong - Chairman
Michael Culwell
Marc Hall
John Jackson
Robert Clark
Lou Lebowitz
Scott Thompson
Kelly Walker - Council Member
Absent & Excused:
Jim Doster
Staff Members Attending:
Bob Livingston - City Manager
Harry Persaud - Bldg. & Zoning Administrator
Bud Smallwood - Director of Public Works
Rob Dillard - City Attorney
Blackie Holmes - Mayor
Jennifer Deaver - Administrative Secretary
1. Call to Order.
Mr. Smallwood called the meeting to order.
2. Discuss/Consider what features are allowed in required front yards
Mr. Persaud briefed the committee members on items that are allowed in
required front yards viewing slides of examples throughout the city. Considered
placing restriction on size and mass of flagpoles and complete removal of any and
all yard art.
3. Discuss the use of dumpsters on construction sites in the single family districts
A visual presentation was viewed with pictures of dumpsters and "Builder's
Boxes" at construction sites. Considered eliminating the use of such items, but it
was determined that there is a need for the receptacles but a restriction on where
they are located should be put in place. Mr. Lebowitz suggested that Mr.
Persaud prepare more information regarding dumpsters on sites and
the committee will resume discussion at its next meeting, and forward a
recommendation to Council.
4. Adjourn.
There being no further business before the Committee, Mr. Armstrong adjourned
the meeting.
~
Annstong, Chairman, d
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Date
URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE
MINUTES
November 15,2005
The Urban Design & Development Advisory Committee of the City of University Park
met on Tuesday, November 19, 2005 at 12:00 P.M. at the Peek Service Center, 4420
Worcola St. Dallas, Texas. The following are minutes of that meeting.
Committee Members Attending:
E. Taylor Armstrong - Chairman
Michael Culwell
Marc Hall
John Jackson
Robert Clark
Lou Lebowitz
Scott Thompson
Jim Doster
Kelly Walker - Council Member
Absent and Excused
Michael Culwell
Staff Members Attending:
Bob Livingston - City Manager
Harry Persaud - Community Development Mgr.
Bud Smallwood - Director of Public Works
Rob Dillard - City Attorney
Blackie Holmes - Mayor
Jennifer Deaver - Administrative Secretary
1. Call to Order.
Mr. Armstrong called the meeting to order.
2. Discussed the use ofEIFS and Stucco as external building materials in the multi
family districts.
Mr. George Adams was attending representing Adams Supply. He addressed the
committee on the benefits of using Stucco.
3. Discussed proposed changes to the comprehensive zoning ordinance regarding items
to be allowed within the required front yards in the single family districts.
4. Approved of the minutes of the October 11,2005 meeting, without corrections.
Adjourn.
There being no further business before the Committee, Mr. Armstrong adjourned
the meeting.
1t.~U'Ob
Date