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Home My WebLink AboutAgenda 03-07-06 Names TabsA G E N D A #2605 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, MARCH 7, 2006 AT 5:00 P.M. 3:30-4:00 P.M. EXECUTIVE SESSION FOR CONSULTATION WITH CITY ATTORNEY TO RECEIVE LEGAL ADVICE UNDER SECTION 551.071, GOVERNMENT CODE 4:00-5:00 P.M. WORK SESSION FOR AGENDA REVIEW I.INVOCATION – City Attorney Rob Dillard II. PLEDGE OF ALLEGIANCE – City Attorney Rob Dillard/Boy Scouts III.INTRODUCTION OF COUNCIL – Mayor James H. Holmes, III IV.INTRODUCTION OF STAFF – City Manager Bob Livingston V.AWARDS AND RECOGNITION DEPARTMENT PINS: Management Services Coordinator Fred Carroll, Facilities Maintenance, 30 years; Maintenance Technician Joe Ramirez, Utilities, 10 years for a total of 40 years of service to the City VI. RECOGNITION OF BOY SCOUTS VII.ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. VIII.CONSENT AGENDA A.PROCLAMATION: Designating March 16, 2006 as Absolutely Incredible Kid Day – Holmes Tab I B.CONSIDER: Approval of Change Order to Imaginuity Interactive, Inc. for Enhancements to Web site – Criswell Tab II C.CONSIDER: Approval of Annual Contract for Landscaping Soils, Bid #06-01 – Green Tab III D.CONSIDER: Resolution Authorizing Joint Election Contract with Dallas County Elections Department and Park Cities Municipal Utilities District for Election of Board of Directors and City Officials, City Charter Amendments and Use of Direct Recording Electronic Voting Equipment – Wilson Tab IV E.CONSIDER: Approval of City Council Meeting Minutes for February 21, 2006 – Wilson Tab V IX.MAIN AGENDA A.CONSIDER: Award of Contract with Sega, Inc. for 138kV Underground Transmission Line Feasibility Study – Corder Tab VI B.CONSIDER: Street Name Change from Loma Alto to Lomo Alto – Corder Tab VII C.DISCUSS: Alternative Methods of Trash Collection for Properties Without Alley Access - Speer Tab VIII D.CONSIDER: Approval of Two Additional School Crossing Guards – Adams Tab IX E.CONSIDER: Approval of Purchase of Parking Enforcement Vehicle – Green Tab X F.DISCUSS: Requirements for Inset Parking Along City Streets – Smallwood Tab XI G.CONSIDER: Final Payments to Cates, Courtney, & Roebuck, L.P. for Upgrades to Transfer Station at 2525 University – Speer Tab XII H.DISCUSS: Changing Date for City Council meeting and Discussion of Financial Disclosure Statements and Viewing of Video for Open Meetings – Livingston Tab XIII th I.DISCUSS: Request from Park Cities Rotary Club Regarding 4 of July Parade – Holmes Tab XIV As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. X. INFORMATION AGENDA Tab XV REPORTS, BOARD AND COMMITTEE MEETING MINUTES A.BOARD OF ADJUSTMENT Minutes for November 14, 2005 B.EMPLOYEE BENFITS ADVISORY COMMITTEE C.FINANCE ADVISORY COMMITTEE D.PARK ADVISORY COMMITTEE Minutes for January 10, 2006 E.PLANNING & ZONING COMMISSION Minutes for December 19, 2005 F.PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY COMMITTEE G.PUBLIC SAFETY ADVISORY COMMITTEE H.PUBLIC WORKS ADVISORY COMMITTEE I.URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE Minutes for October 11 and November 15, 2005 J.ZONING ORDINANCE ADVISORY COMMITTEE K.CAPITAL PROJECTS REVIEW COMMITTEE .- CITY OF UNIVERSITY PARK ~ OFFICE OF THE MAYOR Camp :Fire 1.1S5i 5l6so[utefy Imredi6fe Xid f})ay Mardi 16} 2006 WHEREAS, March 16, 2006, has been declared by Camp Fire USA, a national youth development organization, Absolutely Incredible Kid Day; and WHEREAS, Camp Fire USA commemorates its 10th annual Absolutely Incredible Kid Day on this date; and WHEREAS, That, as part of the celebration of children on this day, adults are encouraged to send letters of appreciation to young people in their lives; and WHEREAS, The Camp Fire USA mission pledges a fIrm commitment to building caring, confIdent youth and future leaders, an extension of that commitment is handed to caring adults through this event to express their feelings in a letter or note which has the profound ability to make a lasting and positive impact on the children in our community; NOW, THEREFORE, I, Mayor of the City of University Park, do hereby proclaim March 16,2006, as Absolutely Incredible Kid Day and urge all adults to participate in this day and make a difference in the life of a child by composing and delivering a letter of recognition and appreciation to a child in our community on March 16, 2006. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of University Park to be affIxed this 7th day of March 2006. James H. Holmes, III Mayor AGENDA MEMO (03/07/06 AGENDA) DATE: March 1, 2006 TO: Honorable Mayor and Members of the City Council FROM: Jim Criswell, Director of Information Services SUBJECT: City Website Enhancements – Change Order BACKGROUND: At the February 7, 2006 Council meeting, the City Council approved a contract with Imaginuity Interactive to provide many enhancements to the City Website. One of the main areas of focus was the home page re-design. Steve Mace, our Community Information Officer, as part of his community outreach initiative, wanted a better way to present City news articles with A, B, and C positioning, and also fixed position reporting capability for two major City projects. As an example, currently those would be the City Hall Remodel and the TXU utility pole replacement issue. As staff worked with Imaginuity to refine the project definition, it also became apparent that a keyword search capability was needed to help citizens locate information of interest in archived news articles. The requested changes added system design and programming time to the project and therefore, generated the need for a change order in the amount of $6,750. RECOMMENDATION: Staff recommends approval of the change order from Imaginuity Interactive, Inc. in the amount of $6,750 to provide City Website enhancements related to the positioning of home page news articles, and the addition of keyword search capability for archived news articles. The project was approved by the Capital Projects Review Committee on December 5, 2005. Funds are available in the Capital Projects Fund. AGENDA MEMO (3/7/06 AGENDA) DATE: March 1, 2006 TO: Honorable Mayor and City Council FROM: Christine Green, Purchasing Agent SUBJECT: Bid #06-01, Landscaping Soils - Annual Contract Bid #06-01 for the purchase of concrete sand, pea gravel, loam, and landscaping soils on an annual contract basis was opened November 3, 2005. This bid was posted on RFP Depot: 456 vendors received e-mail or fax notice of the bid; 18 vendors viewed the bid. Eleven vendors returned bids. The concrete sand, pea gravel, and loam portions of the bid were awarded at the December th 13 City Council meeting. The award of the landscaping soils portion of the bid was delayed so the Parks Department could visit the low bidders’ sites and make a determination on the quality of their products. Eight vendors provided bids on some or all of the landscaping soils listed. The Parks Department recommends awarding professional landscape mix ($23.50 per cubic yard), top dressing material ($19.90 per cubic yard), and organic composts ($22.50 per cubic yard) to Living Earth Technology. GWG Wood Group was the low bidder for shredded cedar mulch ($17.50 per ton). The low bid of Matbon, Inc. for organic composts ($17.60 per cubic yard) was rejected because the material was of poor quality and did not meet the specifications. RECOMMENDATION: Staff recommends accepting the bids of Living Earth Technology and GWG Wood Group for the purchase of landscaping soils in the estimated annual total amount of $14,540.00. A bid tabulation and a price history are attached. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\0601 soils memo.doc 9:45 AM 03/02/06 SEALED BID #06-01, ANNUAL CONTRACT FOR LANDSCAPING SOILS - TABULATION OPENED 11/3/05, 10:00 A.M. 1. MATBON, INC.2. SUNBELT3. EARTH4. LIVING EARTH TECH.5A. SOIL BUILDING MATERIALSHAULERS, INC.SYSTEMS (ALT. 1) QTY.UNITDESCRIPTIONUNIT PRICEEXT. PRICEUNIT PRICEEXT. PRICEUNIT PRICEEXT. PRICEUNIT PRICEEXT. PRICEUNIT PRICEEXT. PRICE 1.120CU.YD.Professional Landscape MixNo BidNo Bid$ 26.88 $ 3,225.60$ 38.75 $ 4,650.00$ 23.50 $ 2,820.00$ 26.03 $ 3,123.00 2.300CU.YD.Top Dressing MaterialNo BidNo Bid$ 23.63 $ 7,089.00$ 36.30 $ 10,890.00$ 19.90 $ 5,970.00$ 21.26 $ 6,378.00 3.200CU.YD.Shredded Cedar MulchNo BidNo BidNo BidNo Bid$ 36.50 $ 7,300.00$ 17.90$ 3,580.00$ 19.57 $ 3,914.00 4.100CU.YD.Organic Composts$ 17.60$ 1,760.00$ 24.88$ 2,488.00$ 35.00 $ 3,500.00$ 22.50 $ 2,250.00$ 24.85 $ 2,485.00 TOTAL$ 1,760.00$ 12,802.60$ 26,340.00$ 14,620.00$ 15,900.00 Page 1 SEALED BID #06-01, ANNUAL CONTRACT FOR LANDSCAPING SOILS - TABULATION OPENED 11/3/05, 10:00 A.M. 5B. SOIL BUILDING6. CUSTOM CRETE7. D & D CONST.8. GWG WOOD SYSTEMS (ALT. 2)GROUP QTY.UNITDESCRIPTIONUNIT PRICEEXT. PRICEUNIT PRICEEXT. PRICEUNIT PRICEEXT. PRICEUNIT PRICEEXT. PRICE 1.120CU.YD.Professional Landscape Mix$ 31.03 $ 3,723.00 $ 30.99 $ 3,718.80$ 65.00 $ 7,800.00No BidNo Bid 2.300CU.YD.Top Dressing Material$ 27.76 $ 8,328.00 $ 31.25 $ 9,375.00$ 60.00 $ 18,000.00No BidNo Bid 3.200CU.YD.Shredded Cedar Mulch$ - $ -$ 30.99 $ 6,198.00$ 55.00 $ 11,000.00$ 17.50 $ 3,500.00 4.100CU.YD.Organic Composts$ 30.95 $ 3,095.00 $ 30.99 $ 3,099.00$ 55.00 $ 5,500.00No BidNo Bid TOTAL$ 15,146.00 $ 22,390.80$ 42,300.00$ 3,500.00 Page 2 SEALED BID #06-01, ANNUAL CONTRACT FOR LANDSCAPING SOILS - TABULATIONOPENED 10:00 A.M., 11/3/05 BID HISTORY - LANDSCAPING SOILS 2003: Living Earth Technology Prof. Landscape Mix = $22.50/yard (delivered) Top Dressing Material = $19.50/yard (delivered) Shredded Cedar Mulch = $23.50/yard (delivered) 2001: Sunbelt Materials Prof. Landscape Mix = $26.22/yard (delivered) Top Dressing Material = $22.48/yard (delivered) Shredded Cedar Mulch = $27.65/yard (delivered) 1999: Living Earth Technology Prof. Landscape Mix = $18.90/yard (delivered) Top Dressing Material = $16.90/yard (delivered) Shredded Cedar Mulch = $15.90/yard (delivered) Page 3 AGENDA MEMO (03/0706 AGENDA) DATE: February 24, 2006 TO: Mayor and City Council FROM: Nina Wilson City Secretary SUBJECT: RESOLUTION TO EXECUTE ELECTION CONTRACT WITH DALLAS COUNTY ELECTIONS DEPARTMENT AND PARK CITIES MUNICIPAL UTILITIES DISTRICT FOR GENERAL MUNICIPAL ELECTION OF CITY OFFICIALS & CITY CHARTER AMENDMENTS & USE OF DIRECT RECORDING ELECTRONIC VOTING EQUIPMENT ITEM: The City has contracted with the Dallas County Elections Department to conduct our General Election since 1994. The cost of the contract for Early Voting is estimated at $3,044.12 and Election Day at $1,625.17 plus an Election Services fee of $466.93 for a total of $5,136.22. RECOMMENDATION: Contract with the Dallas County Elections Department to conduct the election for Early Voting and Election Day. ATTACHMENTS: Resolution Election Services Contract 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 U:\Docs\Election\2006\March\Memo Election Contract Dallas County.doc 1:42 PM 03/03/06 ELECTION SERVICES CONTRACT BETWEEN DALLAS COUNTY ELECTIONS DEPARTMENT (DCED) AND CITY OF UNIVERSITY PARK (UP) PARK CITIES MUNICIPAL UTILITY DISTRICT (PCMUD) TO BE HELD SATURDAY, MAY 13, 2006 TO BE ADMINISTERED BY THE DALLAS COUNTY ELECTIONS DEPARTMENT 1. JURISDICTION The CITY OF UNIVERSITY PARK (UP) plans to hold a General Municipal Election for the purpose of electing a mayor and City Council, and a Special Charter Amendment Election on May 13, 2006 in seven (7) Dallas County voting precincts. The Park Cities Municipal Utility District (PCMUD) plans to hold a Board of Directors Election on May 13, 2006 in seven (7) Dallas County voting precincts to elect two (2) directors. This contract for election services is between the City of University Park, Park Cities Municipal Utility District, and the Dallas County Elections Department is authorized by Subchapter D of Chapter 31, Texas Election Code. 2. ADMINISTRATION DCED agrees to coordinate, supervise and handle all aspects of administering the Election in accordance with the provisions of the Texas Election Code and as outlined in this agreement. Each participating authority agrees to pay Dallas County for equipment, supplies, services and administrative costs as outlined in this agreement. The Dallas County Elections Administrator will serve as administrator for the Election; however, each participating authority remains responsible for the lawful conduct of their respective election. 3. LEGAL DOCUMENTS 3.1 Each participating authority will be responsible for preparation, adoption and publication of all required election orders, resolutions, notices and any other pertinent documents required by their governing bodies. 3.2 UP and PCMUD will be responsible for making the submission required by the Federal Voting Rights Act of 1965, as amended, with regard to administration of the joint election. A copy of the submission will be furnished to DCED. Preparation of necessary bilingual materials for notices and preparation of the text for the official ballot will also be the responsibili ty of each participating authority. Each participating authority will provide a copy of their respective election notices and justice submission to DCED. 4. OPTICAL SCAN VOTING SYSTEM/DIRECT RECORD 4.1 Each participating authority agrees that voting at the joint election will be by use of a direct record and optical scan voting system approved by the Secretary of State in accordance with the Texas Election Code. The Dallas County Elections Department will be responsible for the preparation of programs and the testing of the direct record system and optical scan system used for tabulating the ballots. Testing of the direct record equipment will be conducted at the Elections Department, 2377 N. Stemmons Frwy, Suite 820, Dallas beginning Thursday, April 27, 2006 at 10: 00 am and testing of the optical scan equipment will be conducted at the Election Equipment Warehouse, 1506 East Langdon Road, Hutchins beginning Monday, April 10, 2006 at 10: 00 am, and before ballots are tabulated at the scheduled polling locations listed in Section 13 of this contract and Attachment "B" by the presiding judges. The Dallas County Elections Department agrees to establish a central counting station to receive and tabulate the voted ballots and provisional ballots as outlined in Section 9 of this agreement. 4.2 Dallas County agrees to provide precinct tabulators, Gemini voting booths, ADA terminals, and activator PEBS for the Board of Education Trustee Election. Gemini voting booth allocation will be based on providing one voting booth for each 300 registered voters in each election precinct unit, not to exceed seven (7) voting booths in any given precinct unit and one precinct tabulator per location. 4.3 It is estimated that four (4) Gemini voting booths, one (1) precinct tabulator, and two (2) ADA Terminals will be needed to conduct the May 13, 2006 Joint Election. The cost for the use of the Gemini voting booths will be determined by multiplying the total number of voting booths by $35.00 each. The cost for the use of the precinct tabulator will be $175.00 each. The cost for the use of the ADA Terminals will be $300.00 each. The cost for the use of the Activator PEBS will be $10.00 each(See Attachment "A"). 5. VOTING LOCATION 5.1 The Joint Participants will select and arrange for the use of and payment for the voting location. The voting location will be, whenever possible, the usual voting location for the precincts. The proposed voting location is listed in Attachment "B" of this agreement. In the event the voting location is not available, DCED will arrange for use of an alternate location with the approval of each participating authority affected by the change. The Elections Administrator will notify each participating authority of any changes from the location listed in Attachment "B". 5.2 The Elections Administrator will send each participating authority a final version of Attachment "B" which reflects the actual location to be used on the day of the election. 6. ELECTION JUDGES, CLERKS AND OTHER ELECTION PERSONNEL 6.1 The Joint Participants will be responsible for the appointment of the presiding judge and alternate for the polling location. The Elections Administrator shall arrange for the training of the presiding judge and clerks. The proposed election judge is listed in Attachment "C" of this agreement. If a person is unable or unwilling to serve, the Joint Participants will name a judge for the precinct. 6.2 In compliance with the Federal voting Rights Act of 1965, as amended, precincts containing more than 5% Hispanic population, according to the 2000 census statistics, are required to have interpreter assistance. If a presiding judge is not bilingual and is unable to hire a bilingual clerk, the Elections Department may make a recommendation. If the Elections Department is unable to make a recommendation, each participating authority shall be notified and responsible for providing a recommendation for the precinct. PAGE 3 6.3 The Elections Administrator is responsible for notifying the election judge of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that the election judge appointed for the special election is eligible to serve. The presiding judge, with the Elections Department assistance, will be responsible for insuring the eligibility of each appointed clerk hired to assist the judge in the conduct of the election. 6.4 DCED will send joint participants an updated version of Attachment nc" which reflects the name of the judge who was sent the letter requesting service for this election, and a final version for Attachment nc" which reflects the name of the judge who actually presided on the day of the election. 6.5 The Elections Department will hold a public school of instruction on the use of optical scan voting equipment, ADA Direct Record Terminal and election laws on a date, time, location to be determined by each participating authority. No election judge will be appointed unless he/she has attended an election judge training session taught by the Elections Department. 6.6 The DCED is responsible for picking up and delivering election supplies at the determined location(which will be set forth in the election judge letter requesting service for this election). Each election judge and clerk will receive $8.00 per hour and each clerk will receive $7.00 per hour (for a maximum of 14 hours). 6.7 ~he Elections Administrator will employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies and equipment during the period of early voting and on election day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel will be paid an amount agreed to by each participating authority as outlined in Attachment "A". Part-time personnel working in support of the central counting station on election night will receive pay for at least four hours, minimum call for service, regardless of the actual hours worked. 7. SUPPLIES AND PRINTING 7.1 The Elections Department will arrange for all election supplies and election printing, including, but not limited to, all forms, signs and other materials used by the election judge at the voting location. PAGE 4 7.2 The Elections Department will provide maps, instructions and other information needed election judges to conduct a proper election. if to necessary, enable the 7 . 3 Each participating authori ty shall furnish the Elections Administrator with the ballot wording showing the exact manner in which the candidates and/or propositions shall appear on the official ballot. The list will be delivered to the Elections Administrator as soon as possible after ballot positions have been determined by the participating authorities. Each participating authority will be responsible for proofreading and approving the ballot in so far as it pertains to that authority's candidates and/or propositions. 8. OPTICAL SCAN CARD BALLOTS The ballot allocation for this election is based on providing enough ballots in every reporting precinct to handle the same turnout as in comparable elections plus 25 percent (25%) of that number, for an original allocation of no less than 25% of the registered voters. 9. RETURNS OF ELECTIONS 9.1 The Elections Department will be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. 9.2 The participating authority, in accordance with Section 127.002, 127.003 and 127.005 of the Texas Election Code, appoints the following central counting station officials: Manager - Bruce R. Sherbet Dallas County Elections Administrator Tabulating Supervisor - TBD Presiding Judge - TBD PAGE 5 9.3 The Manager or his representative will deliver timely cumulative reports of the election results as precincts are tabulated. The manager will be responsible for releasing cumulative totals and precinct returns from the election to the joint participants, the candidates, the press, and general public. Dallas County will operate an election result center to release election results at the University Park City Hall, 3800 University Blvd, University Park, Texas. Any participating authority, upon request, may require release of returns be given only at a specified location other than from the result center. Any participating entity that would like Dallas County's web-site linked to their web-site, must provide their web-site address to the Central Counting Station Manager. 9.4 The Dallas County Elections Department will prepare the unofficial canvass report after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns and provisional ballots have been tabulated, but in no event no later than 10:00am Wednesday, May 24, 2006. All participating authorities will be responsible for the official canvass of their election. 9.5 The Dallas County Elections Department will be responsible for conducting the post election manual recount, unless each participating. authority has received a waiver from the Secretary of State in accordance with Section 127.201 of the Texas Election Code. Notification and copies of the recount will be provided if necessary. Each participating authority must notify the Elections Department if a waiver for partial manual recount has been granted or denied twenty (20) days before the election. 10. ELECTION EXPENSES 10.1 The participating authorities agree to share the costs of administering the May 13, 2006 Joint Election. A general supervisory fee not to exceed 10% of the total cost of the election shall be assessed as authorized by the Texas Election Code, Sec. 31.100. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on average cost per polling place (unit cost) as determined by adding together the overall expenses and dividing expenses equally among the total number of polling places. The cost of any special request from a participant, which is not agreed upon by all authorities, shall be borne by that participant. Each participating authority agrees that no participant shall be billed less than minimum of one full unit cost. PAGE 6 10.2 The expenses for early voting by mail and personal appearance will be paid equally by each participating authority. 10.3 Final election expenses will be approximately 120 business days after Elections Administrator will provide to authority a final accounting in writing of into the j oint election account and an paYments from the joint election account. determined within the election. The each participating all funds deposited accounting of all 10.4 If additional funds are needed, the Elections Administrator will bill each participating authority in accordance with the expense formula enumerated within. Any amount remaining will be refunded accordingly to each participating authority. 11. DEPOSIT OF FUNDS 11.2 Each participating authority agrees to deposit with the Dallas County Treasurer's Office, by no later than Friday, March 24, 2006, a sum equal to the total estimated cost of election expenses to be paid by Dallas County as administrator of the joint election, such funds to be placed in a joint election account to be used by the County for paying expenses as outlined in this agreement. No funds will be expended by Dallas County except for supplies and services outlined in this agreement or except as may be agreed to, in writing, by each participating authority. The amounts to be deposited are as follows: $ 2,568.11 $ 2,568.11 UP PCMUD Total Deposit $ 5,136.22 Deposits should be delivered within the mandatory time frame to: Lisa Hembry Dallas County Treasurer 303 Records Building 509 Main Street Dallas, Texas 75202. 12. RECORDS OF THE ELECTION 12.1 Nina Wilson, City Secretary, is hereby appointed general custodian of the voted ballots and all records of the joint election as authorized by Section 31.096 of the Texas Election Code. PAGE 7 12.2 Access to the election records will be available to each participating authority as well as to the public in accordance with the Texas Public Information Act, Chapter 552 of Texas Local Government Code, at the Elections Department, 2377 N. Stemmons Frwy, Suite 820, Dallas, Texas, at any time during normal business hours. The Election Administrator shall ensure that the records are maintained in an orderly manner, so that records are clearly identifiable and retrievable per records storage container. 12.3 Under the law created by HB 1580, 79th Regular Session, 2005 which amended Section 66.058 (Texas Election Code), the DC ED will retain election records for 60 days. After 60 days DCED will make arrangements to deliver election records to UP. The election records will then become the responsibility of UP for the remainder of the 22 month preservation period. UP will be responsible for the destruction of election records after the preservation period. 13. EARLY VOTING 13.1 Nina Wilson, City Secretary, will be appointed as early voting clerk in compliance with Sections 31.097 of the Texas Election Code. Bruce R. Sherbet, Elections Administrator, will be appointed as chief deputy early voting clerk. Other deputy early voting judges/clerks will be appointed, subject to the approval of each participating authority, as needed to process early voting mail and to conduct early voting at the main location. The recommended deputy early voting judge/clerk for the main early voting location is listed in Attachment "D". 13.2 Early voting by personal appearance will be conducted on weekdays beginning Monday, May 1, 2006, and continuing through Friday, May 5, 2006, between 8:00am and 5:00pm; and Monday, May 8, 2006, through Tuesday, May 9, 2006, between 7:00am and 7:00pm. Any qualified voter for the Joint Election may vote early by personal appearance at the following location: MAIN EARLY VOTING POLLING PLACE UNIVERSITY PARK CITY HALL 3800 UNIVERSITY BLVD UNIVERSITY PARK, TEXAS 75205 PAGE 8 13.3 All requests for early voting ballots by mail that are received by participating authorities will be transported by runner on the day of receipt to the Dallas County Elections Department, 8th Floor, 2377 N. Stemmons Frwy, Suite 820, Dallas for processing. Persons voting by mail will send their voted ballots to the Dallas County Elections Department. 13.4 All early voting ballots from in person and by mail will be prepared for counting by an early voting Ballot Board appointed in accordance with Section 87.001 of the Texas Election Code. Each participating authority will appoint one member to the board and will notify the Dallas County Elections Administrator of the person's name and address no later than April 14, 2006. 14. RUNOFF ELECTION In the event a runoff is necessary, the agreement will automatically be extended to cover the runoff, unless a participating authority states in writing before Monday, May 15, 2006 that it does not wish to participate in a joint runoff. The Elections Administrator will provide each participating authority in the joint runoff election with an estimate of funds to be deposited in a special joint runoff election account. The funds must be deposited no later than five (5) days after the runoff estimate figures are received from the Elections Administrator. 15. CONTRACT WITHDRAWAL Any participating authority that certifies their election in accordance with Section 2.051, 2.052 and 2.053 of the Texas Election Code, may withdraw from the joint election contract. Any expenditure incurred prior to withdrawal shall be billed separately and that contracting authority shall be removed from the contract. An addendum to the contract shall be provided to the remaining participants no later than five (5) days after notification of all intents to withdraw have been received by the Elections Administrator. PAGE 9 16. NOTICE Whenever this agreement requires any consent, approval notice, request or demand, it must be in writing to be effective and shall be delivered to the party intended to receive it as shown below: If to the Elections Administrator: Bruce R. Sherbet Dallas County Elections Administrator Elections Department - First Floor Records Building - 509 Main Street Dallas, Texas 75202 (214) 819-6300 (ph) (214) 819-6301 (fx) If to the Participants: Nina Wilson, (UP) City Secretary 3800 University Blvd. University Park, Texas 75205 (214) 987-5303 Larry McDaniel, (PCMUD) General Manager 1811 Regal Row Dallas, Texas 75235 (214) 652-8639 BRUCE R. HERBET, DALLAS COUNTY ELECTIONS ADMINISTRATOR ACCEPTED AND AGREED TO BY THE CITY OF UNIVERSITY PARK: APPROVED AS TO FORM: ATTEST: JAMES H. HOLMES III, MAYOR NINA WILSON CITY SECRETARY ACCEPTED AND AGREED TO BY THE PARK CITIES MUNICIPAL UTILITY DISTRICT: APPROVED: ATTEST: Mark W. Connell Board President Larry McDaniel General Manager PAGE 10 16. NOTICE Whenever this agreement requires any consent, approval notice, request or demand, it must be in writing to be effective and shall be delivered to the party intended to receive it as shown below: If to the Elections Administrator: Bruce R. Sherbet Dallas County Elections Administrator Elections Department - First Floor Records Building - 509 Main Street Dallas, Texas 75202 (214) 819-6300 (ph) (214) 819-6301 (fx) If to the Participants: Nina Wilson, (UP) City Secretary 3800 University Blvd. University Park, Texas 75205 (214) 987-5303 Larry McDaniel, (PCMUD) General Manager 1811 Regal Row Dallas, Texas 75235 (214) 652-8639 ADMINISTRATOR ACCEPTED AND AGREED TO BY THE CITY OF UNIVERSITY PARK: APPROVED AS TO FORM: ATTEST: JAMES H. HOLMES III, MAYOR NINA WILSON CITY SECRETARY ACCEPTED AND AGREED TO BY THE PARK CITIES MUNICIPAL UTILITY DISTRICT: APPROVED: ATTEST: Mark W. Connell Board President Larry McDaniel General Manager PAGE 10 16. NOTICE Whenever this agreement requires any consent, approval notice, request or demand, it must be in writing to be effective and shall be delivered to the party intended to receive it as shown below: If to the Elections Administrator: Bruce R. Sherbet Dallas County Elections Administrator Elections Department - First Floor Records Building - 509 Main Street Dallas, Texas 75202 (214) 819-6300 (ph) (214) 819-6301 (fx) If to the Participants: Nina Wilson, (UP) City Secretary 3800 University Blvd. University Park, Texas 75205 (214) 7-5303 Larry McDaniel, (PCMUD) General Manager 1811 Regal Row Dallas, Texas 75235 (214) 652-8639 BRUCE R. HERBET, DALLAS COUNTY ELECTIONS ADMINISTRATOR ACCEPTED AND AGREED TO BY THE CITY OF UNIVERSITY PARK: APPROVED AS TO FORM: ATTEST: JAMES H. HOLMES III, MAYOR NINA WILSON CITY SECRETARY ACCEPTED AND AGREED TO BY THE PARK CITIES MUNICIPAL UTILITY DISTRICT: APPROVED: ATTEST: Mark W. Connell Board President Larry McDaniel General Manager PAGE 10 City of University Park- PCMUD May 13, 2006 Estimated Election Cost Audit Accl. Total Election Total $4,669.29 Election Services Fee $466.93 Total Cost $5,136.22 Amount of Deposit (Overpaid)/Underpaid Attachment "A" 1 City of University Park- PCMUD May 13, 2006 Estimated Election Cost Audit Accl. 2170 EV Ballots Mailed N/A N/A 2170 Bad/Late Letters Rejected/lncomplete mail 5590 Election Related Correspondence Press Release/Signature Pages 7040 Voting Booths N/A 7040 Touch ScreenNotronics(7p/loc.) 7040 ADA Terminals 1 $300.00 $300.00 $300.00 7040 PEB/Supervisors Terminals 1 $10.00 $10.00 $10.00 7040 Geminis 1 $35.00 $35.00 $35.00 7040 Commmunication Pack $50.00 $50.00 7040 Furniture Rental various EV locations and Ballot Board 7040 Computer Rental (County) N/A N/A 7040 Provisional Ballot Bags 2 $5.00 $10.00 $10.00 7040 Ballot Cans 1 $5.00 $5.00 $5.00 7040 Van Rental\Car Rental 7211 Telephones various EV locations 7010 Custodial Charges $0.00 $0.00 1050 Elections Overtime 1 person @ 12hrs @ $19p/h $228.00 $228.00 1050 Warehouse Overtime 1 people @ 12hrs ea @ $22p/h $264.00 $264.00 1050 Security-Branch Locations 1060 Election Department Temporary 1060 Canvass Committee 1 person @ 5hrs @ $8.05p/h $40.25 $40.25 1060 Judges 1 Judge @ 71 hrs @ 10.41 p/h $739.11 $739.11 1060 Clerks 1 clerk @ 71 hrs @ 8.05p/h $571.55 $571.55 1060 Mail Workers/PA Workers 1 clerk@ 9hrs @$11.05 $99.45 $99.45 1060 Warehouse Temporaries 1060 Supervisors/Ballot Board 1 person @ 5hrs @ $10.90p/h $54.50 $54.50 1060 Branch Runners 1112 Medicare x 1.45% $28.95 $28.95 1110 Social Security Chargeback x6.2% $123.81 $123.81 1110 Fica/RunnerslT echnicians 1150 Retirement Charge Back x 8.5% $41.82 $41.82 5590 Temporary Service Bilingual Clerk 2180 Ballot Cards 1,184 0.2500 $296.00 $296.00 2180 Test Ballots N/A N/A 2180 Sample Ballot 2180 Provisional Ballots 50 0.08 $4.00 $4.00 2180 Mail ballot kit $2.00 $0.00 $0.00 2180 Voted Stamps 2 $1.09 $2.18 $2.18 2180 Personal Appearance Application 500 $0.08 $40.00 $40.00 2180 Misc. Judge Kit Supplies 1 $45.00 $45.00 $45.00 2880 Supplies/Office DepoUKinkos Accurate Forms/Preferred Office Attachment "A" 2 May 13, 2006 Estimated Election Cost Audit Acct. Attachment "A" 3 City of University Park- PCMUD Mav 13, 2006 Estimated Election Cost Audit Acc 7040 Precinct Counter (1p/loc.) 1 $175.00 $175.00 $175.00 7040 Voting Booths (6p/loc.) $15.00 7040 ADA Terminals 1 $300.00 $300.00 $300.00 7040 PEB/Supervisors Terminals 1 $10.00 $10.00 $10.00 7040 Furniture Rental Central Count StationNarious Polling Loc. 7040 Geminis 3 $35.00 $105.00 $105.00 7040 Provisional Ballot Bags 1 $5.00 $5.00 $5.00 7050 Truck RentalNan Rental 7213 Phones for Judges 7211 Phones for Warehouse 25 lines 7211 Phone Lines/Bulletin Board 25 telephone lines 1020 Judges 1 $137.00 $137.00 1020 Clerks 1 $98.00 $98.00 1020 Regional Site Support (10 reg.sites) election night & Supply Pickup 1020 Traffic Control officers (10 reg. Sites) election night & Supply Pickup 1050 Security/Central Count 1050 County Employee/CCS/Response Team $152.00 $152.00 1050 Election Department OIT 1050 Sheriffs Deputies 1050 Warehouse OIT 1 person @ 5 hrs @ $22p/h $110.00 $110.00 1060 Election Dept. Temporaries 1112 Medicare x 1.45% $3.80 $3.80 1110 Social Security Chargeback x6.2% $16.24 $16.24 1150 Retirement Charge Back x 8.5% $22.27 $22.27 5590 Temporary Service 1080 Warehouse Mileage 1080 Mileage for Deputies 1080 Mileage for Runners/Gas 5590 ES& S Support/Consulting 5590 ES&S Sound Wave Cards 5590 NTCOG Website 2170 Federal Express Joint Justice Submission 2170 Election Judges Letters(+Alt) 2170 EJ Reply Card/(+Alt) 2170 Poll location letters/Alt judge letters 2170 Polling location Change 2170 Election Paychecks Attachment "A" 4 t. 2180 Ballot Cards/Precinct 1,200 0.25000 $296.00 $296.00 2180 Formats 1 $29.50 $29.50 $29.50 2180 Supplies 2180 Test Ballots 150 $0.2500 $37.50 $37.50 2180 Ballot & Seal Certificate 2 $2.95 $5.90 $5.90 2180 ADA Ballot & Seal Certificate 2 $2.95 $5.90 $5.90 2180 Provisional Ballot & Seal Certificate 2 $2.95 $5.90 $5.90 2180 Provisional Ballots 50 $0.08 $4.00 $4.00 2180 Rubber Voting Stamps 4 $1.09 $4.36 $4.36 2180 Statement of Expense 2180 Sample Ballots 4 $2.95 $11.80 $11.80 2180 Misc. Judge Kit Supplies $45.00 $45.00 $45.00 Attachment "A" 5 POLLING LOCATION ATTACHMENT "B" UNIVERSITY PARK CITY HALL 3800 UNIVERSITY BLVD UNIVERSITY PARK, TEXAS 75205 ELECTION JUDGE ATTACHMENT "C ELECTION JUDGE: TREVOR REES-JONES 3615 CENTENARY UNIVERSITY PARK, TEXAS 75225 ALTERNATE JUDGE: R.B. MURRAY 4207 UNIVERSITY BLVD UNIVERSITY PARK, TEXAS 75205 EARLY VOTING JUDGE/CLERK ATTACHMENT "D" EARLY VOTING JUDGE: UNIVERSITY PARK CITY HALL NINA WILSON 3800 UIVERSITY BLVD. UNIVERSITY PARK, TEXAS 75205 PHONE: ( 214 ) 9 8 7 - 5 3 03 DEPUTY EARLY VOTING JUDGE: PEGGY WILDMAN 3648 HAYNIE UNIVERSITY PARK, TEXAS 75205 RESOLUTION NO. 06- A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS AUTHORIZING THE MAYOR TO EXECUTE AN ELECTION SERVICES CONTRACT WITH DALLAS COUNTY ELECTIONS DEPARTMENT AND THE PARK CITIES MUNICIPAL UTILITIES DISTRICT FOR THE GENERAL MUNICIPAL ELECTION OF CITY OFFICIALS AND CITY CHARTER AMENDMENT ELECTION TO BE HELD ON MAY 13, 2006; PROVIDING FOR THE USE OF DIRECT RECORDING ELECTRONIC VOTING; AND DECLARING AN EFFECTIVE DATE. WHEREAS , the City Council of the City of University Park, Texas on February 7, 2006 called the General Municipal Election of City Officials to be held May 13, 2006 for the purpose of electing a Mayor and four (4) Council members, and a special election to consider two amendments to the home rule charter; and WHEREAS , the City Council proposes to enter into a joint election agreement th with the Dallas County Park Cities Municipal Utility District for the May 13 election; and WHEREAS , the City Council proposes to contract with the Dallas County Elections Department to administer the joint election; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS SECTION I That the Mayor, with concurrence of the City Council, is hereby authorized to execute the Election Services Contract Between Dallas County Elections Department, the City and Park Cities Municipal Utilities District in substantially the form and substance of Exhibit “A” attached hereto and incorporated herein for all purposes, and incorporating its provisions with regard to voting by use of a direct record and optical scan voting system approved by the Secretary of State in accordance with the Texas Election Code. SECTION II That this Resolution shall take effect immediately upon its passage and approval as provided by law, and it is accordingly so resolved. th DULY RESOLVED by the University Park City Council on this the 7 day of March 2006. APPROVED: _____________________________ JAMES H. HOLMES III, MAYOR ATTEST: ________________________________ NINA WILSON, CITY SECRETARY RESOLUTION ORDERING A GENERAL ELECTION ON THE SECOND SATURDAY IN MAY, 2006 AT WHICH TIME TWO (2) DIRECTORS SHALL BE ELECTED TO THE BOARD OF DIRECTORS OF THE DALLAS COUNTY PARK CITIES MUNICIPAL UTILITY DISTRICT (Resolution No. 06-02-166) BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE DALLAS COUNTY PARK CITIES MUNICIPAL UTILITY DISTRICT: I. TIME, PLACE AND PURPOSE OF ELECTION: THAT a General Election be held May 13,' the Second Saturday in May, 2006, at Town Hall, 4700 Drexel Drive in the Town of Highland Park, and City Hall, 3800 University Blvd., in the City of University Park, both locations within said District, in accordance with the Federal Election Code, and as provided by the laws of the State of Texas, for the purpose of electing two (2) Directors to serve until their successors are duly elected. II. NOTICE POSTED BY SECRETARY OF BOARD: THAT the Secretary of the Board of Directors of the District shall and is hereby directed to post statutory notice in three (3) public places within the District no later than April 22, 2006, and have statutory notice published in two (2) consecutive issues in The Park Cities People, a newspaper having general circulation within the District, beginning April 3, 2006, with the last day for publication being May 3,2006.. III. ELECTION OFFICERS APPOINTED: THAT the following officers have been duly appointed and empowered to hold and conduct the said election in conformity with and as provided by the Lavv.s of the State of Texas. Judge at Highland Park location - Therylene K. Helm Judge at University Park location - Trevor Rees-Jones The polls will be open at seven o'clock (7:0Q) a.m., and will close at seven o'clock (7:00) p.m., on said election day. The presiding judge is authorized to employ such additional clerks as he may find necessary to conduct the election. IV. EARLY VOTING, OFFICERS, TIMES, LOCATIONS: THAT early voting shall be conducted at Town Hall, 4700 Drexel Drive, Town of Highland Park, and City Hall, 3800 University Blvd., City of University Park. Early voting shall begin May 1, 2006 and shall continue through May 9, 2006. Early voting shall be open from eight o'clock (8:00) a.m., until five o'clock (5:00) p.m., on regular working days at University Park, and seven thirty o'clock (7:30) a.m., until four thirty o'clock (4:30) p.m., on regular working days at Highland Park., May 1 -5, 2006. For both the Town and the City, early voting will be from seven o'clock (7:00) a.m. to seven o'clock (7:00) p.m., May 8 -9, 2006. Early voting clerk for the University Park location will be Nina Wilson, and for the Highland Park location, will be James Fisher. The deputy early voting clerk for both locations will be Bruce Sherbert. DALLAS COUNTY PARK CITIES MUNICIPAL UTILITY DISTRICT m~J.~ PRESIDENT c: \wordperf\wpdocs\resolutions\reselec.5 00 MINUTES #2605 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, FEBRUARY 21, 2006, 5:00 P.M. Mayor Blackie Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Syd Carter, Kelly Walker and Harry Shawver. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. AWARDS AND RECOGNITION DEPARTMENT PINS: City Manager Bob Livingston presented Signs/Marking Technician Rodney Fant, Traffic, with a 10-year pin and thanked him for his years of service to the City. RECOGNITION OF BOY SCOUTS Boy Scouts Matthew Dalton, 2700 Westminster and Harrison Smith, 3517 Purdue and Brett Watson, 3914 Normandy, led in the Pledge of Allegiance and then introduced themselves stating the badge upon which they were working. ITEMS FROM THE FLOOR Mr. Matthew Dixon, 3448 Rosedale, spoke on parking conditions on Hursey between Rosedale and Milton. Mr. Dixon noted that the inset parking on the west side of Hursey had been removed, which narrowed the street considerably. He requested the council look into the situation to see if the inset could be put back. The request will be acted upon and a report will be given at the next city council meeting. Councilmember Shawver moved approval of the Consent Agenda. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER ANNUAL REPORT ON TRAFFIC STOP DATA AND ANALYSIS: Mayor Holmes requested Police Captain Leon Holman address the highlights of the report, which will be sent to the State of Texas. The report reflects all traffic stops conducted by officers for the year, as well as, an analysis of the collected data. For the calendar year 2005, the University Park Police Department made 3,351 traffic stops. Of those stops, 2,776 were Caucasian (82%), 200 were African American (6%), 278 were Hispanic (8%), 97 were Asian (3%) and (1%) was other or unknown. There were a total of six (6) searches conducted that constituted consent searches under the legislation and required documentation. A breakdown of those searches included two (2) Caucasian drivers (33%), three (3) African American drivers (50%), and one (1) Hispanic driver (1%). Four of the six searches did not yield contraband or evidence of a crime. One search conducted was for officer safety, and one search was conducted after the odor of alcohol was detected on the driver and sobriety tests were administered. In reviewing the data for the four-year period as presented in the report, it was difficult to identify on-going patterns that would suggest racial profiling. Admittedly, there appeared to be some disparity among the ethnic groups identified regarding the number of searches and arrests; however, in the review of data related to searches, the numbers were so small that the addition of one person to any category could drastically alter the resulting percentages, and a review of arrest data after deletion of non-discretionary arrests revealed that arrests among racial/ethnic groups were more evenly distributed. The Department received two citizen complaints of racial profiling. Racial Profiling was unfounded in the first complaint; however, all sworn personnel received documented training regarding appropriate officer/violator contact. Regarding the second complaint, after reviewing the digital video recording, the officer was exonerated. The minimal number of complaints received by the department is viewed as a key indicator that citizens coming in contact with the University Park Police Department were satisfied that their treatment and/or their receipt of police services was fair and equitable. The full annual report is available for review in the Office of the Chief of Police. CONSIDER REQUEST FROM HIGHLAND PARK PRESBYTERIAN CHURCH FOR RENTAL OF GOAR PARK FOR “LIVE ON THE LAWN” EVENT: The event will be Saturday, May 20, from 4:00 to 7:00 p.m. with 500 in attendance. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: The minutes were approved, with a correction of the name of Josiah Daniel instead of Josh Daniel, for February 7, 2006. MAIN AGENDA DISCUSS TXU UNDERGROUND FEASIBILITY STUDY: Staff has been in contact with five engineering firms to submit a statement of qualifications to perform a feasibility study to underground all utilities along the entire route of the 138kV transmission line. Once a firm has been selected, staff will negotiate a contract for Council approval. Mayor Holmes announced that the residents will have a chance to comment on how the handling of the transmission line will be funded and where funds will come from before moving forward. Mayor Pro Tem Roberts moved approval of the negotiation of a contract for the feasibility study. Councilmember Carter seconded, and the vote was unanimous to approve moving forward with the negotiations. CONSIDER CHANGE ORDER NO. 5 WITH JESKE CONSTRUCTION IN THE AMOUNT OF $13,800 Craig Olden, TO PROVIDE REMEDIATION OF RETAINING WALL ADJACENT TO GOAR PARK: Inc., subcontractor for Jeske Construction, is nearly complete with work to structurally reinforce retaining walls along the west side of Goar Park. After the recent rainfall, a section of retaining wall failed at the south end of the park. To prevent any further deterioration of the wall and the adjacent property, staff instructed Olden to proceed with the work immediately. Councilmember Walker moved approval of Change Order No. 5. Councilmember Shawver seconded, and the vote was unanimous to approve change Order No. 5 with Jeske Construction in the amount of $13,800. CONSIDER PROPOSAL FROM ALAN PLUMMER ASSOCIATES, INC. TO PROVIDE ENGINEERING AND ARCHITECTURAL SERVICES ASSOCIATED WITH DESIGN OF GERMANY PARK BOOSTER PUMPING STATION: The contract between the City and the Dallas County Park Cities Municipal Utilities District places the responsibility for the design and construction of the Germany Park Booster Pumping Station with the City. A proposal, in the amount of $343,056.00 includes the engineering, architectural, surveying, and geotechnical services necessary to design the new facility. Additionally, the City has requested the consultant develop a surge analysis to determine the impact of water hammer during loss of power conditions on the Municipal Utilities District’s transmission main as well as The Town of Highland Park’s distribution system. Architectural services will include a design for the pumping station structure that will be compatible with the adjacent residential neighborhood. Mayor Pro Tem Roberts moved approval of the proposal from Alan Plummer Associates, Inc. Councilmember Walker seconded, and the vote was unanimous to approve the proposal for engineering, and architectural services associated with the design of the Germany Park Booster Pumping Station. CONSIDER CONCEPT PLAN LAYOUT FOR KERWIN MEMORIAL SCULPTURE: Staff has been working with the Kerwin Family regarding the memorial statue’s layout and type of materials used to support the statue’s installation, which includes stone surfacing, plaque size and verbiage, plant material installation and decorative lighting. The memorial dedication will be April 7, 2006. Councilmember Walker moved approval of the plan. Councilmember Carter seconded, and the vote was unanimous to proceed with the concept plan layout for the Kerwin Memorial Sculpture. CONSIDER REQUEST FROM HIGHLAND PARK MIDDLE SCHOOL PTA “CELEBRATION 8 COMMITTEE” TO RESERVE CURTIS PARK SWIMMING POOL AND CURTIS PARK PICNIC th AREA FOR ANNUAL GRADUATION PARTY: This is the annual graduation party for 8 Grade middle school students prior to the class entering Highland Park High School. The Celebration 8 th, Committee has requested Friday, May 12 to host the event at Curtis Park. The committee anticipates 250 students in attendance. Councilmember Shawver moved approval of the request. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the annual graduation party for the 8th grade Highland Park Middle School students. CONSIDER TMRS/FFRF CONVERSION STUDY: In 2003, the City Council authorized the Texas Municipal Retirement System (TMRS) to study a merger of the City’s Firefighter Relief and Retirement Fund (FRRF) with TMRS. Merger with TMRS was one option for dealing with the underfunded status of FRRF. The study progressed to a point, but was never completed as the TMRS Board placed a moratorium on considering mergers with other plans. TMRS is willing to engage in a conversion study again under the same terms as last time; namely, that the City formally commits to the effort and is willing to pay up to $10,000 for actuarial and legal work. Along with the study itself, TMRS will prepare a draft merger resolution and merger agreement. Councilmember Carter moved approval of the initiation of a TMRS/FRRF conversion study. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the study. DISCUSS CROSSWALK ACROSS TURTLE CREEK BOULEVARD AT CARUTH PARK: After discussing a sidewalk along the Turtle Creek frontage of 3500 Greenbrier, it seemed to staff that a reasonable alternative would be to place it mid-block, north of the alley. Traffic Consultant Dannie Cummings suggested that a crosswalk be designated between the alley and driveway for 3501 Caruth. The crosswalk would connect to the service drive at the northwest corner of Caruth Park. Because of sight distance requirements, one parking space immediately south of the crosswalk would be lost. Appropriate signage will be installed. Councilmember Carter moved approval of the sidewalk. Councilmember Shawver seconded, and the vote was unanimous to approve a sidewalk mid-block, north of the alley, between the alley and driveway for 3501 Caruth. There being no further business, the meeting was adjourned. th PASSED AND APPROVED this 7 of March 2006. James H. Holmes III, Mayor ATTEST: Nina Wilson, City Secretary AGENDA MEMO (3/7/06 AGENDA) DATE: March 2, 2006 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT: TXU Underground Feasibility Study ITEM: Staff has negotiated a contract with Sega, Inc. to perform a feasibility study to underground all existing aerial utilities along the entire route of the 138 kV transmission line. The feasibility study will examine three routes for an underground solution of the transmission line and underground solutions for existing aerial utilities in the existing location. The following items will be included as part of the analysis: ? Design concepts depicting cross sections of the alternative routes for placement of all underground services and the necessary rights-of-way needed; ? Preliminary cost estimates of the various alternatives for the underground solutions, including the costs of rights-of-way acquisition; and ? A report presented to the City Council and Steering Committee summarizing the th findings of the feasibility study by the April 18 City Council meeting. The initial cost proposal provided by Sega in an amount not to exceed $45,000 was amended after staff requested Sega add work to the task authorization. The revised not to exceed amount of this agreement is for $55,000, billed at the rate schedule included as Attachment B. In addition to the underground analysis, the study will explore moving only the transmission line to another existing TXU aerial corridor. RECOMMENDATION: Staff recommends approval of the general services agreement between the City and Sega, Inc in an amount not to exceed $55,000. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Award TXU Underground Study Sega.doc 3:55 PM 03/02/06 ATTACHMENTS: General Services Agreement Attachment A: Task Authorization Attachment B: Professional Services Rate Schedule 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Award TXU Underground Study Sega.doc 3:55 PM 03/02/06 General Services Agreement Between City of University Park, TX and SEGA INC. March 7, 2006 Contents Article 1 Effective Date and Term Article 2 Governing Law Article 3 Task Authorizations Article 4 Compensation Article 5 Client’s Responsibilities Article 6 Standard of Care Article 7 Liability and Indemnification Article 8 Independent Contractor Article 9 Compliance with Laws Article 10 Insurance Article 11 Limitations of Responsibility Article 12 Opinions of Cost and Schedule Article 13 Reuse of Documents Article 14 Ownership of Documents and Intellectual Property Article 15 Termination Article 16 Delay in Performance Article 17 Nondisclosure of Proprietary Information Article 18 Communications Article 19 Waiver Article 20 Precedence Article 21 Severability Article 22 Integration Article 23 Successors and Assigns Article 24 Assignment Article 25 Third Party Rights Article 26 Non-Exclusiveness General Services Agreement THIS AGREEMENT, between the City of University Park, Texas (Client) and SEGA INC. (Engineer); Witnesseth: WHEREAS, Client is engaged in business activity which may require certain professional services (the Services) in connection with such activity; and, WHEREAS, Engineer is prepared to provide the Services; NOW THEREFORE, in consideration of the promises contained in this Agreement, Client and Engineer agree as follows: Article 1 - Effective Date and Term The effective date of this Agreement shall be March 7, 2006. The term shall be {until terminated in writing by either party} for one(1) year therefrom, renewable thereafter by mutual written agreement of the parties.} Article 2 - Governing Law This Agreement shall be governed by the laws of the State of Texas. Article 3 - Engineering Task Authorizations As the need for engineering services arises, Client will request the services of Engineer. Task Authorizations will be prepared which describe Client’s requirements, including scope of services and the expected cost. Attachment A is the Task Authorization format to be used. Client and Engineer shall both execute the mutually agreed upon Task Authorizations. Executed Task Authorizations shall become a part of this Agreement. Article 4 - Compensation Client shall pay Engineer in accordance with the following method of compensation for the type of fee designated on the Task Authorization: Lump-sum Fee: Engineer agrees to perform the services for the lump-sum amount indicated in the individually executed Engineering Task Authorizations. Client agrees to make monthly progress payments based on the actual percent completed during the invoice period. Not-to-exceed Fee: Engineer agrees to perform the services at the rates indicated in Attachment B, SEGA INC. – RATE SCHEDULE FOR PROFESSIONAL SERVICES or an agreed upon subsequent rate schedule made a part of a specific Task Authorization. Engineer agrees that the total fee to perform the services will not exceed the amount indicated in the individually executed Engineering Task Authorizations. Client agrees to make monthly progress payments based on the actual services performed during the invoice period. Client agrees to pay Engineer’s invoice upon receipt and to pay Engineer a carrying charge of 1-1/2 percent per month (18 percent per year) or the maximum rate allowed by law, if less, on - 1 - all undisputed amounts remaining unpaid after 30 days following an invoice date. In addition to the fee for Services, Client shall pay directly or reimburse Engineer as required for the amount of any present or future sales, use, excise, or other similar tax applicable to the furnishing of any Services hereunder. In the event of nonpayment, the Client shall be liable for any collection costs including attorney’s fees. Article 5 - Client’s Responsibilities Client shall supply to Engineer, either directly or indirectly from others, all available information and data which are required by Engineer. Client’s responsibilities shall also include the follow- ing: (1) Approve all procedures established to govern the relationships among Client, Engi- neer, and third parties. (2) Furnish to Engineer, in writing, all of Client’s requirements for the Project including, but not limited to, schedule milestones; any financial constraints; and any Client criteria, standards, codes, design objectives or design constraints. (3) Make final engineering and planning decisions utilizing information supplied by Engineer. (4) Provide designated personnel to represent Client in matters involving Engineer. Article 6 - Standard of Care Engineer shall exercise the same degree of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar cir- cumstances. No warranty, expressed or implied, is included in this Agreement or in any drawing, specification, report, or opinion produced pursuant to this Agreement. Article 7 - Liability and Indemnification 7.1 General. Having considered the potential liabilities that may exist during the perform- ance of the Services, the benefits of the Project, and the Engineer’s fee for the Services, and in consideration of the promises contained in this Agreement, Client and Engineer agree to allocate and limit such liabilities in accordance with this Article. 7.2 Indemnification. Engineer and Client each agrees to indemnify and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages or expenses are caused by its negligent acts, errors, or omissions. In the event such claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Engineer and Client, they shall be borne by each party in proportion to its own negligence. 7.3 Consequential Damages. To the fullest extent permitted by law, Engineer shall not be liable to Client for any special, indirect, or consequential damages resulting in any way from the performance of the Services. 7.4 Limitations of Liability. To the fullest extent permitted by law, Engineer’s total liability to Client for all claims, losses, damages, and expenses resulting in any way from the performance of Services shall not exceed $500,000. - 2 - 7.5 Survival. Upon completion of all Services, obligations, and duties provided for in this Agreement, or if this Agreement is terminated for any reason, the terms and conditions of this Article shall survive. Article 8 - Independent Contractor Engineer undertakes performance of the Services as an independent contractor and shall be wholly responsible for the methods of performance. Client shall have no rights to supervise directly the methods used but Client shall have the right to observe such performance. Engi- neer shall work closely with Client in performing Services under this Agreement. Article 9 - Compliance with Laws Engineer agrees that in performing the Services, Engineer will comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria, and standards. Engineer shall procure the permits, certificates, and licenses necessary to allow Engineer to perform the Services. Engineer shall not be responsible for procuring permits, certificates, and licenses required for the construction of the Project unless such responsibilities are specifically assigned to Engineer. Article 10 - Insurance During the performance of the Services under this Agreement, Engineer shall maintain the fol- lowing insurance: (1) General Liability Insurance, with a combined single limit of $1,000,000 for each occur- rence and $2,000,000 in the aggregate. (2) Automobile Liability Insurance, with a combined single limit of $1,000,000 for each accident. (3) Workers’ Compensation Insurance in accordance with statutory requirements and Employers’ Liability Insurance with a policy limit of $1,000,000. (4) Professional Liability Insurance, with a limit of $1,000,000 each claim and annual aggregate. All project contractors shall be required to include Client and Engineer as additional insureds on their General Liability insurance policies, and shall be required to indemnify Client and Engineer to the same extent. Article 11 - Limitations of Responsibility Engineer shall not be responsible for: (1) construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with a project; (2) the failure of any contractor, subcontractor, vendor, or other Project participant, not under con- tract to Engineer, to fulfill contractual responsibilities to the Client or to comply with federal, state, or local laws, regulations, and codes; or (3) procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to Engineer in the Scope of Services. - 3 - Article 12 - Opinions of Cost and Schedule Since Engineer has no control over the cost of labor, materials, or equipment furnished by others, or over the resources provided by others to meet Project schedules, Engineer’s opinion of probable costs and of Project schedules shall be made on the basis of experience and qualifications as a professional engineer. Engineer does not guarantee that proposals, bids, or actual Project costs will not vary from Engineer’s opinion of probable costs or that actual schedules will not vary from Engineer’s projected schedules. Article 13 - Reuse of Documents All documents, including, but not limited to, drawings, specifications, and computer software prepared by Engineer pursuant to this Agreement are instruments of service in respect to the Project. They are not intended or represented to be suitable for reuse by the Client or others on extensions of the Project or on any other project. Any reuse without prior written verification or adaptation by Engineer for the specific purpose intended will be at Client’s sole risk and without liability or legal exposure to Engineer. Client shall defend, indemnify, and hold harmless Engineer against all claims, losses, damages, injuries, and expenses arising out of or resulting from such reuse. Any verification or adaptation of documents will entitle Engineer to additional compensation at rates to be agreed upon by Client and Engineer. Article 14 - Ownership of Documents and Intellectual Property Except as otherwise provided herein, engineering documents, drawings, and specifications prepared by Engineer as part of the Services shall become the property of the Client, provided, however, that Engineer shall have the unrestricted right to their use. Engineer shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of Engineer. This Article is subject to the conditions set forth in Article 17. Article 15 - Termination The obligation to provide further services under this Agreement may be terminated by either party upon seven days’ written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. Client shall have the right to terminate this Agreement for Client’s convenience upon written notice to Engineer, and Engineer shall terminate performance of Services on a schedule acceptable to Client. In the event of termination for Client’s convenience, Client shall pay Engineer for all Services performed. Article 16 - Delay in Performance Neither Client nor Engineer shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; judicial restraint; and inability to procure permits, licenses, or authorization from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either Client or Engineer under this Agreement. - 4 - Should such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circum- stances preventing continued performance and the efforts being made to resume performance of this Agreement. Article 17 - Nondisclosure of Proprietary Information Engineer shall consider all information provided by Client and all drawings, reports, studies, design calculations, plans, specifications, and other documents resulting from the Engineer’s performance of the Services to be proprietary unless such information is available from public sources. Engineer shall not publish or disclose proprietary information for any purpose other than the performance of the Services without the prior written authorization of Client. Article 18 - Communications Any communication required by this Agreement shall be made in writing to the following address: Engineer: Sega Inc. 16041 Foster P.O. Box 1000 Stilwell, Kansas 66085 Attention: John R. Clayton, P.E. Client: City of University Park, Texas 3800 University Blvd. University Park, Texas 75205 Attention: Bob Livingston, City Manager Nothing contained in this Article shall be construed to restrict the transmission of routine com- munications between representatives of Engineer and Client. Article 19 - Waiver A waiver by either Client or Engineer of any breach of this Agreement shall not affect the waiving party’s rights with respect to any other or further breach. Article 20 - Precedence In the event of conflict, errors, or discrepancies between this Agreement and any Engineering Task Authorizations executed pursuant to this Agreement, this Agreement shall be given precedence. Article 21 - Severability The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent this entire - 5 - Agreement from being void should a provision which is of the essence of this Agreement be determined void. - 6 - Article 22 - Integration This Agreement and documents made apart thereof by reference represent the entire Agreement between Client and Engineer. This supersedes all prior and contemporaneous communications, representations, and agreements, whether oral or written, relating to the subject matter of this Agreement. Article 23 - Successors and Assigns Client and Engineer each binds itself and its directors, officers, partners, successors, executors, administrators, assigns, and legal representatives to the other party to this Agreement and to the directors, officers, partners, successors, executors, administrators, assigns and legal representatives of such other party in respect to all provisions of this Agreement. Article 24 - Assignment Neither Client nor Engineer shall assign any rights or duties under this Agreement without the prior written consent of the other party. Unless otherwise stated in the written consent to an assignment, no assignment will release or discharge the assignor from any obligation under this Agreement. Nothing contained in this Article shall prevent Engineer from employing inde- pendent consultants, associates, and subcontractors to assist in the performance of the Services. Article 25 - Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than Client and Engineer. Article 26 - Non-Exclusiveness This Agreement does not provide exclusive rights for engineering services to Sega Inc. The Client has the right to hire other Engineers, for more or less money, for any type of project, similar or different than the type of work performed by Sega Inc. This Agreement is not a guarantee of a specific dollar amount of work or for any work at all, all at the sole discretion of the Client. IN WITNESS WHEREOF, Client and Engineer have executed this Agreement. CLIENT CITY OF UNIVERSITY PARK, TEXAS SEGA INC. By By Title Title Date Date - 7 - ATTACHMENT A City of University Park, Texas Engineering Task Authorization No. 1 138 kV Underground Transmission Feasibility Phase 1 This Task Authorization is proposed in accordance with the GENERAL SERVICES AGREEMENT between City of University Park, Texas and Sega Inc. which has an effective date of March 7, 2006. 1. Project Description – Phase 1 of a feasibility study for udergrounding an existing arial 138 kV transmission line and for undergrounding all existing arial utility lines. 2. Scope of Engineering Services - 1. Field Reconnaissance: Upon Notice to Proceed, we will travel to University Park to search for and identify alternative locations for the transmission line. We will also gather existing source data such as aerial-photo mapping, underground utility maps, etc. 2. Alternative Routes: From the alternative line segments identified, we will provide three (3) reasonable routes (including the existing location) for undergrounding the 138-kV transmission line. In addition, we will identify an aerial route along existing TXU cooridtors for the 138- kV transmission line. A preliminary description of the routing methodology and a preliminary comparison of the merits and detriments of each route. 3. Design Concept: We will provide conceptual cross sections of the alternative rights-of-way showing the placement of structures and underground facilities for the following facilities: electric distribution, electric transmission, gas, water, sewer, cable television, fiber, and telephone. 4. Cost Estimates: Preliminary cost estimates of the various alternatives for the proposed undergrounding all existing aerial utility lines, and conceptual construction schedule will be developed, including identifation of all costs for rights-of-way acquisition. We will also provide an average cost estimate for services to the home from aerial to underground. th 5. Report: A report of the activities will be presented to the City by the April 18, 2006 City Council meeting or a mutually agreeable date. 3. Fee - a. Sega’s estimate of probable cost for the above listed engineering services will be $ 55,000. This is based on using Attachment B, Rate Schedule for - 1 - Professional Services and the estimated number of hours and expenses to This amount will not be exceeded without prior approval from the Client. City of University Park, Texas SEGA INC. Approved By Approved By Date Approved Date Approved - 2 - AGENDA MEMO (3/7/06 AGENDA) DATE: March 2, 2006 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT: Street Name Change from Loma Alto to Lomo Alto ITEM: Staff has noticed that several spelling variations of the street Loma Alto have appeared in addressing databases used throughout city operations. Under existing ordinance, the official ao street name is Lom Alto; however, the existing street signs read Lom Alto. In addition, the o Town of Highland Park uses Lom Alto as the spelling on all street name signs within town limits. However, the City of Dallas is inconsistent with the spelling of Loma Alto to the north. RECOMMENDATION: ao Staff recommends approval of the ordinance changing the spelling of Lom Alto to Lom Alto. ATTACHMENTS: Ordinance 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\LomA to LomO.doc 2:24 PM 03/02/06 ORDINANCE NO. 06- AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, CHANGING THE SPELLING OF THE NAME OF PORTIONS OF A STREET IN THE CITY TO LOMO ALTO; PROVIDING FOR THE ERECTION OF SIGNAGE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, a certain public street in the City has, over the years, been given different spellings in plat documents and street signs, resulting in confusion to planners, travelers and others; and WHEREAS, one of such streets has been identified and spelled variously as “Lomo Alto” and “Loma Alto” for many years; and WHEREAS, it is necessary to rename portions of said street to eliminate confusion and provide continuity in NOW, the street name in the City to be consistent with the City of Dallas and the Town of Highland Park, THERFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. All portions of that certain street currently platted or designated with signage as “Loma Alto” in the City limits are hereby renamed to be “Lomo Alto”. SECTION 2. The Director of Public Works or his designee is hereby authorized and directed to erect appropriate signage on those portions of the street renamed hereby as “Lomo Alto” in accordance with the requirements of section 1 of this ordinance. SECTION 3. This ordinance shall take effect immediately from and after its passage, as the law and Charter in such cases provide. th DULY PASSED by the City Council of the City of University Park, Texas, on the 7 day of March 2006. APPROVED: ____________________________________ JAMES H. HOLMES III, MAYOR APPROVED AS TO FORM: ATTEST: _______________________________ ____________________________________ CITY ATTORNEY NINA WILSON, CITY SECRETARY (RLD/2-23-06) 64096 AGENDA MEMO (03/07/06 AGENDA) DATE: March 1, 2006 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Alternative methods of collecting trash at properties without alley access ITEM: There are 293 properties in University Park that have their garbage picked up from the parkway because they do not have alley access. City ordinances require that all trash cans have tight fitting lids and that those lids be attached to a permanent structure. These ordinances serve to address the problems of trash blowing on the ground, rodent infestation, and other issues. The homes without alley access do not typically have a permanent structure on which to attach their trash can lids. They also lack the convenience of a trash can inset or similar structure to house their cans on non-collection days. In searching for a better trash collection situation for these unique properties, staff proposes a pilot program to gauge the viability of a semi-automated collection method for these residences. Semi-automated collection involves the use of large, 96 gallon trash containers with integrated lids. The containers can be rolled to the curb by residents on collection day. A sanitation employee then rolls the container to the rear of the truck and a hydraulic mechanism lifts and dumps the container. In this pilot program, approximately 30 homeowners would each be given a new 96 gallon container by the City and those containers would be emptied once a week. The containers would be marked with the City logo and would remain the property of the City throughout their use. Recycling and yard waste collection methods would not change. A well-built, 96 gallon container with the City logo will cost approximately $75. The lift assist mechanism could be added to one of our existing rear loading trucks for approximately $4,000. This would bring the cost of the proposed 30-home pilot project to about $6,250. If the pilot program is successful (both from an operational and customer service standpoint), it could be expanded to all 293 homes without alley access. The size of these containers pose some problems for alley collection, but they are well suited for homes with parkway collection. RECOMMENDATION: Staff recommends approval of a 90 day pilot project for semi-automated trash collection at homes that do not have alley access. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Trash Pilot.doc 1:36 PM 03/02/06 A TT ACHMENTS: . Sample photo of 96 gallon container and truck equipped with tipping device 3800 UNIVERSllY BOULEVARD UNIVERSllY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 (' r'ocuments and Seltlngslnwilson'Local Settmgs\Temporary Internet FileslOLK311rastl Pilot.doc 1 :38 r-'M 03:02'06 AGENDA MEMO (03/07/2006 AGENDA) DATE: March 1, 2006 TO: Honorable Mayor and City Council FROM: Gary W. Adams, Chief of Police SUBJECT: Consideration and Approval of Two Additional School Crossing Guards Background/Analysis The Hyer Elementary School PTA has requested two additional school crossing guards for the intersections of Caruth and Pickwick and Colgate and Pickwick. A feasibility study has been conducted by the City’s traffic consultant and is attached. The cost of two additional crossing guards was not included in the current 2005-2006 fiscal budget. In order to hire these two additional employees, it will be necessary to adjust the budget to include the salary and benefits for the two at a total of approximately $5,990.00 each, or $11,980.00 for both. Recommendation Staff recommends the approval of the two additional crossing guards Attachments: Letter from Chris Bracken, Safety Chair, Hyer Elementary School Letter from Danny Cummins, City’s Traffic Consultant 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Additional School Crossing Guards 030706.doc 2:56 PM 03/02/06 AGENDA MEMO (3/7/06 AGENDA) DATE: March 2, 2006 TO: Honorable Mayor and City Council FROM: Christine Green, Purchasing Agent SUBJECT: Purchase of Parking Enforcement Vehicle The Police Department has budgeted for the purchase of a parking enforcement vehicle to replace its existing Honda GoldWing three-wheeled motorcycle currently used for this purpose. The Police Department would like to purchase the Go-4 Parking Patrol vehicle manufactured by Westward Industries in Manitoba, Canada. The total price for the vehicle is $25,944.00 as quoted by Mission Golf Cars of San Antonio, the sole Go-4 dealer in Texas. We did not seek competitive bids as we believe this is the only street-legal, three-wheeled vehicle built for the purpose of parking enforcement on the market. Attached is a letter from Westward Industries stating their belief that there is no comparable vehicle made by another manufacturer at this time. Also attached is a letter from Jim Gau, Fleet Manager, describing the history of the City’s parking enforcement vehicles and the other vehicles they reviewed before selecting the Go-4. RECOMMENDATION: Staff recommends the sole source purchase of the Go-4 Parking Patrol vehicle from Mission Golf Cars in the amount of $25,944.00. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Go-4 Parking Enforcement Vehicle memo.doc 9:36 AM 03/02/06 City of University Park 4420 Worcola Dallas, Texas 75206 Equipment Services March 2, 2006 Christine Green, Purchasing Agent Christine, Attached please find the quote from Mission Golf Cars to provide the City of University Park with a parking enforcement vehicle for the Police Department. This purchase will end a long search for a vehicle that will make it possible to move away from the motorcycle type vehicle and all the safety and operational problems associated with it. When I began with the City of University Park twelve years ago, the vehicles being used for this purpose were three wheeled Harley Davison motorcycles. The units were operated by two officers who performed parking enforcement and traffic control. When we began the process of replacing these in 1996 we tried a number of vehicles to see if they would work. A Suzuki Samurai, Jeep, and a Global Electric vehicle were delivered and demonstrated. All three failed to provide the tight turning radius required to mark tires on vehicles in parking spaces in Snider Plaza. We relented and returned to the three wheel motorcycles for this purpose. As we reached retirement of the current three wheel motorcycle we again searched to see what alternatives were available and discovered the GO-4 Interceptor II. The vehicle showed promise as it appeared to address the issues we needed solve. We arranged for a demonstration vehicle and had it delivered. We had the demonstration vehicle here for two weeks and the Police Department determined that this vehicle will work perfectly for the enforcement of parking laws within the City. The vehicle will provide the same three wheel construction that provides the tight turning radius needed to perform the marking of tires throughout the city. This vehicle also provides a cab for all weather use and has heat and air conditioning for the operator. The cab has a heavy roll cage that will provide protection in the event of an accident unlike the present motorcycle. All these features will make this a much better vehicle for the purpose it is assigned. This unit is unique and it appears to be a sole source for this type of vehicle as my attempts to find a competitor failed. Page 2 March 2, 2006 ? The unit is manufactured in Canada and they sell a large number of these units in northern America. New York City has hundreds of these units in their fleet as do many other large cities in that area. The units are not that common in Texas at this point and there is only one dealer in Texas to bid on the unit. It is requested that we purchase this vehicle from Mission Golf Cars and acknowledge this as a sole source provider for this vehicle unless we can locate another manufacturer that can provide a three wheeled vehicle meeting the specifications thus providing the same operability for this department. The quote from Mission Golf Cars is $ 25, 944.00 for the vehicle equipped with air conditioning and half the freight charges since we already paid half the freight for the demo unit which they will apply to the new vehicle. I attach a requisition for this purchase. Sincerely, Jim Gau Jr Fleet Manager SPECIFICATIONS fDgin. 61 h.p.. liquid cooled 4-<:yllnclef. o""rheea csm 4-cycle. electronically luel "l9Clecl TrI/l$I1IiUiOO ...~ aulOmallC (aUU>mo~""1ransaxte With electro/llC8ly controlled &IvIt> Olml!nsl/Jrn 0_a11 height Wl1h c:sb 69 5" o_at '""!PI lle- Overal WIClIh 52S O_de turning ,-.s 114' Inalda 1ummg 'acliue 36' 1"'-.lDas<l 76.5" Srllkillfl Se"""e - Automo1l..... power aSSllltea hyeJrauloc dlsc _ on eJllht'ee ""'eela Wllh <Sua! master qtlnde' . Parlong - Hydraulic: Ollllr meCI\anICaI fl.t!t/UI System ella, ,I", - Heavy CUIY 70 amp BU$OmOtnl'8 aJ1ema:oT UQlrtI' Two sealed-beam heedlights StopotaJIlIgh15 Wltll high viSlblllly &1Opllghts TUmlng IIgllIll Turn S1gneJe SlIrli"tl - 12-VOlI &taf1Ing molOr Inlenoc~ prevenl$ ~r Irom opera:.ng unle.. sMIle.., 15 on 'neutral or park' posIlJOn llollllft - Speecl:>meter. Ill8Ilevel. nour meter and wa~ temperatl.D'-9 IdiCIIDf lip'1 - 011 ~e w""""9. Dlagnostlc llllfV10e loghl Seat bel~ Over<ln-..e Indicator, Charglng system Low fuel Wlrlag - WIring ha,ness wilh atlraslon-reatStanlloom WI,ple plug on connec1oretor aoceesooea lltvlftlllf - ElEctrOlllC on tile fu9l injGctron eys:am TranemlSSlon Cooler' InlegraWd lTl - (LaWaI Thruol Indlealor) tor sater operation 01 'I1lhlCle SI1$/1f1JSitln F,ont . Heavy c1Ity hyeJr8UIIC tor1< _Illy WIth 6' of !ravel Rear. Indep>ndanI McPneISOf1 stnII C/imiIte CDll/rol IJqJI<l alle 20.000 BTU l>eIIle" aerros;er Slerlilll1 ~..liJl_mg"'_ wilh ceoler moUhled horn Tires 1551 BO 1 13' eJl_n radialS IiDdy f.alurws 3,_ Wl1I1'T~ luIJuIal S1.el1Tame AUl1Inum bOdy panels and bOx wltn Iockatl.. oover SbQng IN1aI ClOOI$ wlll1ln~.nuy sliding ....ndon Sleellront eM rear llumpers S~ harness seat bell Oulaas rear '"'W murors EIectnc: wmd_ ....,er Wl1h 11IerrMl8nl con1r<ll and wlnll&lVeJcl washer Dome light Floor mal Llllla:eral thrlJ51lfK1catorl salety as.lce S/!iiI One po!8enger !ldju!tallle tore ana all willi adjUstable baCk ana headrest Fu,' T/lnII 9 US gallons W.lfI"l ~p!Jtity VehICle \VeI9IIl 1435 1D3 OVWR.22J5lbs Rate<l capaaly. !lOO lbe piUS operator Color Whlle M:h all blact< Irame ana accente <atandaral Top Speed 8ectrono::ally gowmecl ttom faclory at 40 mph ~I.~ IOn ttlgh....y 2lI 5l Ff.lUlOOte: XJJVIttf. MU'll0b8 c_ fUL 1"6 Phone: t?D-I1 8G4-?O!.B ~..: 12(4) ~U:l64 E-mail: lnf'oI3'WMI..-afdindJst'i!r1I.L'Oll' WOO: *-Hf W""",afdtndJ&tfteaoom ~w~ RETURN ON INVESTMENT T\\'O to six month pa,'back on original purchase prioe l:.3sed on: . InCll!3sed pro<hlctiVlty due to reduced fatigue - Incrwed productivity due to less time 10 travello all<l from bl!3lS - fewer P,EO,s to cov~ required beats . 'ewer P,E,O,s require ferrer supsvisors - Incrl!3sed revenue due to more rapid circuits 01 bl!3lS . v~rS\!tllily olll$lng veltJcle lor olher uses, such as lIaWc conlrol, AGENDA MEMO (03-07-06 AGENDA) DATE: March 2, 2006 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Discuss requirements for inset parking along City streets. Background. In response to the comments from Matt Dixon at the 02.21.06 City Council meeting, staff reviewed the City Ordinances regarding “inset parking”. The follow excerpt from Chapter 3, paragraph 3.600(c) of the Code of Ordinances of the City of University Park: “In residential districts, the area between the sidewalk or property line and the curb line and the curb line of the adjacent street shall not be used for parking or constructed for inset or parkway parking, provided however, that any inset or parkway parking currently constructed in the city may be maintained in good repair by the owner of the adjacent private property. The term "parkway" as used in this article shall mean the landscaped area in the city right-of-way between the edge of the pedestrian sidewalk or property line and the back of the curb of the adjacent street.” (Ordinance 99/4 adopted 2/2/99) In accordance with the aforementioned section of the Code of Ordinances, and given the deteriorated condition of the existing inset parking at the time of the reconstruction of the adjacent residential construction, Building Inspection staff required the contractor to replace the inset parking with a standard curb section. The Council decision to enact the above-referenced ordinance came with a recommendation from the Urban Design & Development Committee with a desire to have more green space in the community and from staff citing safety issues with intermittent inset parking. Discussion. Staff is available to discussion of the ordinance or with Mr. Dixon’s request. AGENDA MEMO (03/07/06 AGENDA) DATE: March 1, 2006 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Final payment to Cates, Courtney, & Roebuck, L.P. for the upgrades to the transfer station at 2525 University ITEM: Cates, Courtney, & Roebuck, L.P. has satisfactorily completed repairs and upgrades to the sanitation transfer station at 2525 University Blvd.The work was completed within budget. The breakdown of costs is as follows: Original Contract Amount $288,695.00 Change Order 1 (additional structural steel replacement) $13,640.00 Change Order 2 (painting of compactor hoppers) $1,350.00 Total Contract Amount $303,685.00 Less Previous Payments $273,316.50 Current Payment Due: $30,368.50 This project has been funded from the Capital Projects Fund. RECOMMENDATION: Staff recommends approval of final payment in the amount of $30,368.50 to Cates, Courtney, & Roebuck, L.P. for satisfactory completion of the upgrades to the sanitation transfer station. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Project 43610 - Final Pay.doc 1:34 PM 03/02/06 AGENDA MEMO (03/07/06 AGENDA) DATE: February 28, 2006 TO: Mayor and City Council FROM: Bob Livingston City Manager SUBJECT: DISCUSSION OF DATE CHANGE FOR CITY COUNCIL MEETING AND DISCUSSION OF TRAINING FOR FINANCIAL DISCLOSURE STATEMENTS AND OPEN MEETINGS Due to a conflict the mayor has on Tuesday, April 18, which is our regular city council meeting date, I would like to propose changing the city council meeting date to Monday, April 17, 2006. Also, a new law went into effect on January 1, 2006, which requires training in open meeting requirements. A video is available from the Attorney General’s office which discusses the laws applied to open meetings and the consequences for not following them. After viewing the video, an Open Government Course Completion Certificate must be filled out and submitted to the state. I propose we block out approximately two (2) hours from 2:00-4:00 p.m. for the new city council to view the video before our regularly scheduled meeting on July 18. If that is not convenient, an alternate date in July could be selected. During that two hour span of time, we will have an explanation of the new law on Financial Disclosure Statements by City Attorney Rob Dillard. Financial Disclosure Statements must now be filled out by all councilmembers. RECOMMENDATION: I propose changing the April city council meeting date to Monday, April 17, and view the video on open meetings and conduct an explanation of Financial Disclosure Statements either July 18 from 2:00-4:00 p.m., or another date in July. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 U:\Docs\Livingston\2006\Memo CC Mtg Date, Financial Disclosure Statement, Open Meetings.doc 10:12 AM 03/03/06 To: Mayor Blackie Holmes Page 1 of 4 2006-02-2722:26:26 (GMT) 12142915405 From: sandra starr FAX COVER SHEET TO COMPANY FAX NUMBER FROM DATE RE Mayor Blackie Holmes University Park 12149875399 sandra starr 2006-02-27 22:12:02 GMT Requested Information COVER MESSAGE It is my pleasure to provide you information on what the Park Cities Rotary Club Foundation does with its investments in the community. Iunderstand that you requested this information from Dr Roy Washburn in a recent conversation. Attached find two pages of past projects funded and a third page is the criteria by which the commdttee that chooses the projects operate under. This fund is managed by the Communities Foundation of Texas. As President of the Park Cities Club until June 31 of this year it is my pleasure to provide this service to you, and to support Dr Washburn and his excellent team. We consider the 4th of July Parade to be one of our major contributions to the community and appreciate your support. I stand ready to provide you with any information or be there to explain our clubs activities to you or your City Council. Just phone me at 214 215 1011 or email at hylanblyon@cebridge.net any time that the need to contact me arises. My best regards Hylan B Lyn Jr. Ph.D. GET FREE ONLINE FAX DELIVERY FROM eFAX WWW.EFAX.COM To: Mayor Blackie Holmes Page 2 of 4 2006-02-2722:26:26 (GMT) 12142915405 From: sandra starr '''_'-"''~'--..:<<.,~,-.",.._,,......,.-~.-.........~~~.-.....,..,...,..-,,..~,- '........:...-.. ...:. . . To: Mayor Blackie Holmes Page 3 of 4 2006-02-2722:26:26 (GMT) 12142915405 From: sandra starr 6-6/08/21)04, 10: Mayor Blackie Holmes Page 4 of 4 2006-02-2722:26:26 (GMT) 12142915405 From: sandra starr 2519 Park Cities Rotary Club Foundation, Inc. Fund Name of Donor: Park Cities Rotary Club Foundation, Inc. (PCRCF) Date Est January 29,1993 Type of Fund: An Advise and Consult Fund, a component Fund of CFT under the ultimate control of the Board of Trustees ofCFT. All disbursements from the Park Cities Rotary Club Foundation Fund (the "Fund") are to be made in accordance with CFT's guidelines for Advise and Consult Funds in effect at the time a disbursement is made. Recommendations regarding disbursements will be accepted in writing from a consensus of the PCRCF board. Two signatures will be required. Corpus and Income: The initial contribution consists of $523,000.00. From time to time additions may be made to the Fund and shall become corpus. The corpus shall remain intact and as a permanent fund at CFT unless the PCRCF board, by a 2/3 vote, decides to the contrary and it is further approved by the Board of Trustees of Communities Foundation of Texas. Ninety-four percent (94%) of the net income is to be available for grants in accordance with Advise and Consult Fund procedures. The income (including any realized principal appreciation for purposes of this calculation only) of the Fund shall be determined on a quarterly basis, and an amount equal to (6%) six percent or not less than $50.00 (whichever is the greater amount) ofthat income shall be transferred from the Fund to the General Fund of Communities Foundation of Texas, Inc. to provide for administrative expenses and unrestricted grants, as deemed appropriate by the Board of Trustees. In addition, any unusual out-of-pocket expenses, fees or commissions related to the operation of the Fund shall be directly charged to the Fund. Should the Fund balance drop below $1,000.00 in asset value, the Fund may be terminated at the discretion of the Foundation's Board, and the assets transferred to the General Unrestricted Fund of Communities Foundation of Texas, Inc. Investment Portfolio: Donated securities and assets other than cash or cash equi valents will be liquidated as soon as is practical unless it is determined by the Board of Trustees of Communities Foundation of Texas, Inc. that it would be prudent to retain the asset gifted. When traded or sold, only the net proceeds will be available for grant distribution. As a result of any trading or liquidation, gains will be credited and losses will be absorbed by the Fund. Philanthropic Interests: The Park Cities Rotary Club Foundation Fund is created to support the general field of philanthropy with an emphasis on material items which may assist with the health and education of the very young or elderly. Dallas County shall be the primary geographic focus ofthe Fund, with special attention to projects which involve Park Cities Rotary Club volunteers. Signed: Edward M. Fjordbak, President, Communities Foundation of Texas, Inc., 2110/93 BOARD OF ADJUSTMENT MINUTES November 14, 2005 The Board of Adjustment of the City of University Park met on Monday, November 14,2005 at 5:00 P.M. in the Council Chambers of City Hall, 3800 University Blvd. University Park, Texas. The following are minutes of that meeting. Commission Members Attending Staff Members Attending Lon Houseman Steve Metzger Roy Kull Beth Dargene Jim Lake, Jr. Seated Jerry Grable-Chairman Absent and Excused William Hitzelburger, III B ill Lang Mark Hardin - Senior Building Official Rob Dillard - City Attorney Jennifer Deaver - Administrative Secretary Mr. Houseman opened the public hearing and introduced the commission members. Mr. Houseman read the charge of the Board of Adjustment and asked that all those that would be speaking to please stand to be sworn in. Mr. Kull read the specifics of the first case. 1. B.O.A. 11-01 - Nathan Halsey, representing the owners of the property situated at 6010 Connerly Drive, requesting the following variances (1) To Section 21-100 ( 4) (c) ii, City of University Park Zoning Ordinance to allow for a minimum side yard setback of 5 feet where a 9.6 feet setback is required and to allow a total of 10 feet for both side yards where 20 feet is required and (2) To Section 21-100 (4) ii, to allow a front yard setback of 40 feet where 47.4 feet is required. The subject tract is zoned SF-2 zoning district classification in accordance with the Comprehensive Zoning Ordinance. Mr. Nathan Halsey, architect, representing the property owner of 6010 Connerly Drive, came forward. He stated that this was an irregular shaped lot. He then stated he had tried several different layouts and most of them covered too much of the lot. Stated house covers 32 % of lot and maximum lot coverage is 23% with required setbacks. He presented the color photographs of the graded lot with flags posted where the comers of the house will sit. He then urged the board to grant the variance. Mr. Joe Easton, owner of property, came forward stated he and his wife Monica purchased this lot knowing that it was shaped irregularly but liking the fact that it sat on the comer. Stated the proposed plans are for a smaller than the previous owner planned to build. He then stated he is not in excess of value or square footage of the other homes on in the area and urged the board to grant the variance. Mr. Metzger inquired what the square footage of the house was. Mr. Halsey stated it was 4300 sq ft living space and 5300 sq ft with garage. Mr. Houseman inquired ifhis offer was contingent on this variance Mr. Halsey said no, that he is in a time frame and that he has invested 20K dollars into the property already. Mr. Metzger inquired if the garage could be situated in the front of the house with a side drive way. Mr. Halsey stated this is not possible because of the angle of the turn into the garage. He also stated that to construct basement parking would require $50,000.00 additional investment. Mr. Houseman inquired ifthere were any opposing parties that wished to speak. Ms. Ruth Howell, daughter of Cathy Howell owner/ resident of 6016 Connedy came forward. She expressed concern in the matter being that the plan shows the side of the house closer to her property would have a 100 foot wall only five feet from her property line and that wall will obstruct the view, impinge upon privacy and create a claustrophobic feeling, it would diminish the value of the property resulting in the loss charm and quaintness city to lose its charm. She then urged the board to deny the request for a variance. Mr. Houseman then asked if anyone else would be speaking in opposition. None came forward, he then closed the public hearing. Mr. Houseman inquired how many letters were in opposition, Mr. Kull stated there were 3 opposing, all within 200 sq. ft. of the property. Mr. Houseman asked for a motion, Mr. Metzger moved to deny the request, without prejudice, with less than 10' setback contrary to neighbor interest, with a second from Mr. Lake, the request was unanimously denied. There being no further business before the Board, Mr. Houseman adjourned the meeting. Approved by: Date: J.~ 0JI1, ~ z/ 1-7/1-0V b f Lon Houseman, Chairman of this meeting Board of Adjustment 19 PARK ADVISORY BOARD MEETING MINUTES January 10, 2006 The Park Advisory Board of the City of University Park met on Tuesday, January 10, 2006 at 4:00pm at City Hall, 3800 University Blvd. University Park, Texas. The following are the minutes of that meeting. Committee Members Attending: William Pardoe - Chairman Jim Roberts - Council Liaison Mac Fuller Bruce Collins Julia Baltser Jacky Spears Lucy McRae Absent & Excused: Darrell Lane Liz Farley Call to Order Staff Members Attending: Gerry Bradley - Parks Director Harry Persaud - Community Development Manager Brent Jones - Urban Forrester Amber Lively - Administrative Secretary The meeting was called to order by Mr. Pardoe. Approval of Minutes Mr. Pardoe asked for any comments on or changes to the November meeting minutes. There being no changes, Mrs. Baltser moved to approve the minutes. The motion was seconded by Mrs. Spears and approved unanimously by the Board. Reports 1. Amendment to Tree Ordinance Mr. Bradley began by recapping the Tree Ordinance which applies to the planting of trees on public property. Under this ordinance a Tree Board (Park Board) was established along with an approved list of tree species that can be planted in parkway areas. The Mayor and Council have asked staff to review a possible amendment to the ordinance which would include tree protection and removals on private property. Mr. Harry Persaud with the City's Building and Zoning Department was on hand to outline the amendment which will serve as a preservation ordinance and will apply to tree removals in all zoning districts both commercial and residential. The ordinance defines trees that are 10" in caliper and 12" above grade as protected trees. Under the amendment, the removal of a protected tree will require a permit that must be accompanied by a tree replacement plan. The size of the replacement tree must be of comparable size to the tree which was removed. This may be completed by planting a combination of two smaller trees. In the event that a replacement tree cannot be planted on the property from which a tree was removed, the owner will pay for the cost of the tree plus the installation cost. These funds will be deposited into a tree fund which will be established under the ordinance and will allow for the replacement trees to be planted on public property within the City. Staff feels that the amendment is much needed considering the amount of trees that are removed due to the building of larger homes within the City. Board members raised several questions regarding the replacement tree guidelines as well as if certain trees would be totally protected from removal due to their age. After brief Board discussion, Mr. Fuller motioned that Staff develop an amendment to the existing tree ordinance which will cover tree removal and replacement on private property. The motion was seconded by Ms. McRae and approved unanimously by the Board. 2. Trees for Town Proaram ExpanSion Mr. Bradley briefed members on the current guidelines of the City's "Trees for Town" tree program. As the program stands now, residents may purchase trees to be planted in the parkway area only. It is the recommendation of Staff, and the request of several residents, that the program be extended to allow trees to be purchased by the homeowner for planting on their private property. Under the expansion, homeowners would be allowed to purchase trees from the City that would in turn be planted on their private property. After purchase, City Staff will deliver the tree to the resident. The planting of these trees will be the responsibility of the homeowner or a landscaper/gardener hired by the homeowner. Before planting, the City's Arborist will review the desired location to verify that the proximity is okay between the home and other plant material and does not interfere with the visibility triangle or power lines. Mr. Bradley explained that there are some grant opportunities that could help with the funding of the program. He also mentioned that the program could be promoted by the Parks Department at the City's annual Fourth of July Picnic. Board members briefly discussed the program. The only question that was raised was as to what benefit the homeowner would be receiving in purchasing a tree from the City rather than from a nursery. Staff explained that the resident is basically getting a high quality, hand selected tree for a wholesale cost. With this, Mrs. Baltser moved that the City's tree program be expanded to include sales to homeowners for planting on their private property. The motion was seconded by Mrs. Spears and passed unanimously before the Board. 3. Caruth Park Botanical Bed Mr. Bradley began by showing Board members the completed park entrance signs for both Curtis and Williams Parks. Staff is recommending a similar structure and signage be completed at Caruth Park in the empty area at the southeast corner of the park. Along with the botanical bed, a seating area will be installed to accommodate DART patrons who are waiting at the adjacent bus stop. Board members were shown pictures of the current condition of the desired location. If the program is approved, Staff is proposing to have the stonework completed by professionals rather than in house. Board members were in agreement that the park could use an entrance area. However, there was some disagreement as to the location of the entryway and the design concept. After board discussion, it was decided that Staff will continue to work with the architect on refiguring the design and will report back to the Board in February. 4. Desion - Hunters Glen @ Druid Medians The median areas at the intersections of Hunters Glen and Druid were discussed in the October meeting of the Park Board. Mr. Bradley questioned the board as to whether they wanted to pursue the development of a landscape plan for these areas. It was decided that the issue could wait until after the holiday season. Staff is again bringing the median areas to the Board's attention to discuss the possibility of development. The funding for the design and completion of the median areas will need to be requested within the capital projects fund. Staff needs approval from the board before moving ahead with the project. After brief discussion, Board members expressed that they would like to see the median areas developed. However, they are of the opinion that proposals from several different architectural firms should be obtained before making a decision. With this, Mrs. Baltser moved that Staff begin consulting with different architectural firms for the design of the medians at Hunters Glen and Druid. The motion was seconded by Ms. McRae and approved unanimously by the Board. Work in Progress Mr. Bradley included a brief outline of current projects being completed by the Parks Department. This information was included in the agenda packet mailed to board members. Mr. Bradley also informed the Board of the trees selected by Staff from the Myerson Center which will be relocated to Goar Park. Although the trees are different species, they are still in line with the landscape plan for the Goar Park renovation. The fees for the transplanting of the trees is coming from the City Hall project fund. Members were also briefed on the repairs that will be taking place in the creek area behind Goar. Steps will be taken to fix the retaining walls that line the creek. Staff feels that this is the best time for the completion of this project due to the fact that the creek is currently empty of water due to the City Hall construction. Funding for this project will also be paid for out of the City Hall project fund. Adjournment There being no further business of the Park Board, the meeting was adjourned by Mr. Pardoe. The next scheduled meeting of the Park Board is scheduled for Tuesday, Febr 14, 2006. William Par oe, Chairman Park Advisory Board .--J,19.c6 Date