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HomeMy WebLinkAbout07-01-03279 MINUTES #2313 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBER TUESDAY, JULY 1, 2003 AT 5:00 P.M. Mayor Harold Peek convened the City of University Park City Council into Executive Session at 4:40p.m. to receive legal advice from the City Attorney under Section 551.071 of the Texas Government Code. The Executive Session was adjourned at 5:00p.m. No action was voted on or taken during the meeting. Mayor Harold Peek then opened the regular meeting of the City Council. Present were Mayor Pro Tempore Dick Davis and Councilmembers Jim Roberts, Harry Shawver and Blackie Holmes. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston, and City Secretary Nina Wilson. Councilmember Holmes moved acceptance of the Consent Agenda. Councilmember Shawver seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER APPROVAL OF BUSINESS ASSOCIATE LETTERS TO ABIDE BY HIPAA RULES: In April 2003, a final ruling of federal law enacted Health Insurance Portability and Accountability Act (HIPAA) to protect the confidentiality of personal health information (PHI). The law states that anytime patient records are viewed by anyone other than the provider that a Business Associate Letter must be provided to further protect the confidentiality of the records. Council approved the Business Associate Letter agreements with the University of Texas Health Science Center, the Town of Highland Park and any future Business Associate Letters that may be necessary to protect the rights and privacy of employees and patients cared for by the City. CONSIDER BID #03-08 FOR ANNUAL CONTRACT FOR TYPE "D" HOT MIX ASPHALT: Austin Bridge and Road submitted the low bid of $27/ton (picked up by the City). This represents a $1/ton increase over last year's contract. The estimated annual total of this contract is $67,500 based on an annual usage of 2500 tons. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For June 18, 2003. MAIN AGENDA CONSIDER REQUEST FROM UNIVERSITY PARK COMMUNITY LEAGUE TO PROVIDE A CITIZEN ACADEMY IN COORDINATION WITH CITY: Mr. Syd Carter, President of The University Park Community League, spoke proposing the creation and execution of "Leadership University Park". The purpose of the program is to educate residents regarding their community, including the City, the Highland Park Independent School District (HPISD) and various civic organizations, and to encourage residents to participate in the community through volunteerism by serving on City boards and committees and by increasing their various civic commitments. The City will develop programming, provide space for meetings and present classes to academy 280 students. Mayor Pro Tem Davis commended the League on the concept and moved approval of the request for the City to join with the League to create and execute Leadership University Park. Councilmember Roberts seconded, and the vote was unanimous to approve the academy. PUBLIC HEARING FOR ZONING ORDINANCE AMENDING MAXIMUM BUILDING HEIGHTS IN PD-1-R, PD-2-R AND GENERAL RETAIL ZONING DISTRICTS: Mayor Peek opened the public hearing. Mr. Bill Blackburn, 9400 North Central Expressway, Suite #1616, spoke representing Intercity Investments, who was concerned about the height requirements and asked that the Council delay passage of the ordinance until they looked at the west side of Preston Road separately. Mr. John Jackson withdrew his complaint regarding height restrictions. Mayor Peek closed the public hearing. CONSIDER ZONING ORDINANCE AMENDMENT - COMMERCIAL BUILDING HEIGHTS: The Planning and Zoning Commission made a recommendation to amend the building heights to reflect an overall height of forty (40) feet for Snider Plaza (PD-1-R) and General Retail (GR) districts with no additional height provided for equipment or screening, and recommended the Miracle Mile (PD-2-R) be changed from a maximum of two (2)stories to a building height of twenty-six (26) feet with an additional nine (9) feet provided for mechanical equipment or screening. Councilmember Holmes moved that staff investigate the options for the west side of Preston Road separately and that the ordinance be presented at the July mid-month Council meeting. Councilmember Roberts seconded, and the vote was unanimous to delay the passing of the ordinance until further investigation. CONSIDER PROPERTY/CASUALTY INSURANCE RENEWAL: After discussing various renewal options, the Property, Casualty and Liability Insurance Committee determined that the best option was to renew the program "as is" except to increase the City's self-insured retention on Worker's Compensation from $125,000 to $150,000. The committee discussed removing the Auto Liability coverage from the umbrella coverage because of exposure limits under the Texas Tort Claims Act, but felt it advisable to continue with the higher coverage limits at this time. Mayor Pro Tem Davis moved the insurance program be renewed with the present premiums through Arthur J. Gallagher for $381,947. Councilmember Holmes seconded, and the vote was unanimous to approve the insurance renewal. CONSIDER APPROVAL OF BID AND AWARD OF CONTRACT TO CLS SERVICE & SUPPLY, INC. FOR MANHOLE REHABILITATION PROJECT NO. 45610: The project was initiated as a result of an Administrative Order issued by the Environmental Protection Agency (EPA) to the City. It required the City to have a Sanitary Sewer Evaluation Study done on the City's system. Gutierrez, Smouse, Wilmut and Associates completed the study in 1997 and identified approximately 80 manholes with defects. An additional 26 manholes (located on the City's large diameter trunk line) were added to the project due to the highly corrosive environment of the manholes. Councilmember Holmes moved approval of the bid and awarding of the contract in the amount of $104,429.04. Councilmember Shawver seconded, and the vote was unanimous for approval of Project No. 45610. 281 At the conclusion of the meeting, Mr. Walter Harvey, 4332 Hyer, thanked the Council for their concern regarding height restrictions on the Miracle Mile and requested that a drainage problem be investigated at the corner of Armstrong and Lovers Lane. There being no further business, the meeting was adjourned. PASSED AND APPROVED this 16th day of July 2003. ATTEST: N~/~n, ~etary 282