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Home My WebLink About08-20-03293 MINUTES #2316 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM WEDNESDAY, AUGUST 20, 2003 AT 7:30 A.M. Mayor Harold Peek opened the meeting. Present were Councilmembers Harry Shawver and Blackie Holmes. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston, and City Secretary Nina Wilson. Mayor Pro Tempore Dick Davis and Councilmember Jim Roberts were absent and excused. Councilmember Shawver moved acceptance of the Consent Agenda. Councilmember Holmes seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER RESOLUTION RENEWING CITY INVESTMENT POLICY: The Texas Public Funds Investment Act (PFIA) requires that a city's governing body "review its investment policy and investment strategies not less than annually" and that the policy be adopted by rule, order, ordinance, or resolution. The city council last approved University Park's Investment Policy via resolution in March: 2003, and staff' proposes no changes to the policy. The Finance Advisory Commi~ee considered the policy at their August 6, 2003, meeting and recommended approval as well with no changes.. . RESOLUTION NO. 03-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING THE INVESTMENT POLICY OF THE CITY OF UNIVERSITY PARK HERETOFORE ADOPTED BY RESOLUTION NO. 03-06; AND PROVIDING AN EFFECTIVE DATE. CONSIDER OFFICE SUPPLIES CONTRACT THROUGH U.S. COMMUNITIES: U.S. Communities offers an annual contract for office supplies through Office Depot. The price and a list of all items the city has purchased in the past 12 months was given to Office Depot, who provided their price for each item per the U.S. Communities Contract. For the 838 items priced, the city's total with Corporate Express, the city's current office supply vendor, was $37,151.41. Office Depot's total for the same items was $26,444.35, a savings of 28%. Office Depot has an extensive local inventory and will deliver orders the next day and also extend the U.S. Communities' pricing to purchases made at their retail stores. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For August 5, 2003. MAIN AGENDA CONSIDER REQUEST FROM HIGHLAND PARK LACROSSE BOARD: The Highland Park High School Lacrosse Board, represented by Bob Wellington and Brad Fritz, requested the use of Coffee or Germany Park, if available, for practice from 4:15p.m. until dark, Monday through 294 Friday for the next five (5) years. Council did not wish to make a five (5) year commitment and suggested the Lacrosse Board consult the school district to discuss the use of Germany Park. This item will be returned to the September 17, 2003 Agenda. PUBLIC HEARING REGARDING PROPOSED FY2004 BUDGET AND PROPOSED PROPERTY TAX RATE: A second budget hearing will take place at the September 2nd city council meeting. The proposed FY04 budget of $32.053 million is 4.67% larger than the adopted FY03 budget of $30.623 million. The proposed budget includes a tax rate decrease; no rate increases for water, sewer, and garbage service; and $4.549 million in capital project funding. The property tax is the General Fund's primary source of revenue. The proposed FY04 rate of $0.32601 is a 1.0% reduction from last year's adopted rate of $0.32932. The certified taxable property base rose 6.06%. The proposed budget would collect $585,180 more in property taxes than last year, a 5.0% increase. Thus, it is correct to say that the city is both cutting the tax rate and raising taxes. Due to the intricacies of the official effective tax rate (ETR) calculation, the proposed $0.32601 rate that will raise 5% more tax revenue represents an effective tax increase of only 2.01%. Formal action by the city council on the budget, tax rate, and salary ordinance is also scheduled for the September 2, 2003 city council meeting. CONSIDER RESOLUTION ADOPTING 2003 CERTIFIED TAX ROLL: Each year, taxing jurisdictions must officially adopt the tax roll upon which they will assess property taxes. The Dallas Central Appraisal District (DCAD) performs the property appraisal function for the City of University Park. Property value information for this year and last year .is as follows: ". ' .: ' 2003 2002 % Change Market value $4,950,370,340 $4,821,440,160 2.67% Taxable value $3,769,405,331 $3,553,903,488 6.06% New construction $90,559,748 $92,522,346 -2.17% The primary reason for the overall taxable value rising faster than the market value is the release of capped parcels. Last year, the tax roll included 2,717 parcels with a capped value loss of $206 million. This year, 1,298 parcels with a value of $85 million are capped. As a result, over $121 million in formerly capped value is now on the tax roll. Councilmember Holmes moved approval of the 2003 Certified Tax Roll from the Dallas Central Appraisal District. Councilmember Shawver seconded, and the vote was unanimous to approve the adoption of the tax roll. RESOLUTION NO. 03-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING THE 2003 APPRAISAL ROLL OF THE DALLAS CENTRAL APPRAISAL DISTRICT FOR THE CITY; AND PROVIDING AN EFFECTIVE DATE. CONSIDER BIDS FOR IN-PLACE RECYCLING OF ASPHALT PAVEMENTS ALONG VARIOUS STREETS: In addition to the amount of the bid, the specifications call for the city to provide the asphalt used by the contractor. Using the current annual contract the city has with Austin Paving at $27 per ton, the additional cost for asphalt would be $123,849; therefore, the 295 total cost of the project presented for city council approval was $435,520.25. Councilmember Shawver moved approval of the bid with Cutler-Repaving in the amount of $311,671.25, and authorized staff to expend $123,849 to purchase asphalt for the project. Councilmember Holmes seconded, and the vote was unanimous to approve the bid and purchase the asphalt. CONSIDER INTERLOCAL AGREEMENT WITH CITY OF DALLAS FOR RECONSTRUCTION OF LOVERS LANE FROM BOEDEKER EAST TO WILLARD: In regard to the design of Lovers Lane from Hillcrest east to Willard, an Interlocal Agreement (ILA) with the City of Dallas provides for the City of University Park to furnish design and construction administration services for the entire project. Dallas will reimburse the city for their share of the cost of the plans. Councilmember Holmes moved approval of the Interlocal Agreement with the City of Dallas. Councilmember Shawver seconded, and the vote was unanimous to approve the agreement. CONTINUATION OF DISCUSSION REGARDING PAY AND DISPLAY PARKING: Several members of the city council and others had received negative comments regarding Pay and Display Parking as an alternative to the parking problem in commercial areas. As a result, Councilmember Holmes moved the council cancel the proposed study of this type of parking. Councilmember Shawver seconded, and the vote was unanimous for cancellation. CONSIDER CHANGE ORDER FOR CONTRACT WITH KEN-DO CONSTRUCTION FOR. REALIGNMENT OF CARUTH: The northwest comer of the above-referenced intersection has had standing water ibr years, so the Engineering Division developed a realignment of the north leg of the intersectiOn to solve the drainage problem and allow for the installation of a handicap ramp. The design solution significantly reduces the width of the southbound approach,, which will also more clearly define the travel lanes. Council gave approval to authorize the alignment. The change order will be returned to council at a future meeting. There being no further business, the meeting was adjourned. Passed and approved this 2nd day of September 2003. ATTEST: I,~,,;0~-t~s/'~' '~'/o~ecretary Harold Peek, Mayor