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HomeMy WebLinkAboutMn 06-06-06 61 MINUTES #2611 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY JUNE 6, 2006,5:00 P.M. EXECUTIVE SESSION: Mayor Blackie Holmes convened the City Council into an Executive Session in the City Hall Conference Room at 3 :05 p.m. to receive legal advice from the City Attorney under Section 551.071 of the Government Code. The Executive Session closed at 3:50 p.m. No action was voted on or taken during the meeting. Mayor Blackie Holmes then opened the regular meeting of the city council at 5:00 p.m. in the Council Chambers. Present were Mayor Pro Tempore Harry Shawver and Councihnembers Syd Carter, Kelly Walker and JetTY Grable. Also in attendance were City Manager Bob Livingston, Acting City Attorney Louis Nichols and Deputy City Secretary Kate Smith. City Secretary Nina Wilson was absent and excused. AWARDS AND RECOGNITION PRESENTATION: Matt Grubisich, Regional Urban Forester with the Texas Forest Service recognized the City of University Park as a Tree City USA recipient. Mr. Grubisich stated that Tree City USA was begun by the National Arbor Foundation and that approximately 72 cities in the state of Texas have qual.ified for this award. Mayor Holmes accepted the award on behalf of the City. PROCLAMATION: The University Park Public Library was presented a proclamation recognizing the library's 51b Birthday. Councilmember Walker made the presentation and the Friends of the Library accepted the award. RETIREMENT: Police Chief Gary Adams introduced Police Sergeant Bill Hawkins. He was prcsented with a rctircmcnt check and plaque by Councilmember Shawver RECOGNITION: Police Chief Gary Adams recognized tbe promotion of two officers to the rank of Sergeant. Chief Adams presented Officers Greg Spradlin and John Mutchler with their new Sergeant badges and chevrons. Councilmember Walker moved approval of tbe Consent Agenda. Councilmembcr Cartcr seconded, and the votc was unanimous to approve the following: CONSENT AGENDA REVIEW QUARTERLY FINANCIAL REPORTS AND INVESTMENT REPORT: Director of Finance Kent Austin reviewed tbe January-March 2006 City investment reports and the April 2006 (FY2006 YTD) financial report. The reports show budget-to-actual activity by fund and department, and a narrative is also provided to highlight notable events and trends. The investment report provides an overview of the City's total portfolio. CONSIDER RESOLUTION AUTHORIZING CAPP TO NEGOTIATE AN ELECTRICITY SUPPLY CONTRACT FOR THE CITY FOR 2007: University Park has been a member of CAPP since its formation in 2001. For 2002 and 2003, CAPP selected First Choice Power as the cities' retail electric provider (REP). For 2004, the contract was awarded to TXU Energy, and for 2005 and 2006, Direct Energy Business Systems has been CAPP's electric provider. 62 By participating in CAPP, University Park has achieved savings of from 10% to 33% of the "Price to Beat" (PTB), or default, electric price. This resolution authorizes the CAPP Chairman to act as an agent in binding each CAPP member to a power contract for 2007-2008. RESOLUTION NO. 06/09 A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING THE CITIES AGGREGATION POWER PROJECT, INC. TO NEGOTIATE AN ELECTRIC SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2007; AUTHORIZING CAPP TO ACT AS AN AGENT ON BEHALF OF THE CITY TO ENTER INTO A CONTRACT FOR ELECTRICITY; AUTHORIZING THE CHAIRMAN OF CAPP TO EXECUTE AN ELECTRIC SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1,2007; AND COMMITTING TO BUDGET FOR ENERGY PURCHASES IN 2007 AND 2008 AND TO HONOR THE CITY OF UNIVERSITY PARK'S COMMITMENTS TO PURCHASE POWER FOR ITS ELECTRICAL NEEDS IN 2007 AND 2008 THROUGH CAPPo CONSIDER PROPOSAL FROM MORAN & MURPHY ARCHIITECTS, INC. TO PROVIDE ARCHITECTURAL SERVICES ASSOCIATED WITH THE DESIGN IMPROVEMENTS TO THE PEEK SERVICE CENTER: The City Hall project will require certain staff to vacate their offices during the renovation of the existing building. After considerable discussion, the most efficient use of facilities would be to temporarily relocate the Police Department, including Dispatch Services, to the Peek Service Center. Additionally, the Police Chief and Fire Chief have requested the construction of a permanent backup dispatch center so we would remain operational in the case of a catastrophic event at City Hall. Staff solicited a proposal from Moran & Murphy Architects to provide professional services in designing the proposed improvements. The proposal from Moran & Murphy Architects is in the amount of $31,700. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For May 23, 2006. MAIN AGENDA CONSIDER SETTING DATE FOR DELIVERY OF FINALIZED STUDY OF INITIAL REPORT REGARDING FEASIBILITY STUDY OF TXU 138 KV TRANSMISSION LINE: The City's consulting engineer, Sega, hired to perform an underground utility feasibility study, is in the process of completing the final report. Representatives from Sega are unavailable to attend the regularly scheduled City Council meeting on June 201\ therefore, staff requests Council set a special meeting on Tuesday, June 2ib, to have representatives from Sega formally present the results of the study to the Council and general public. The initial date of the formal presentation was set for June 61\ however, after visiting with staff and members of the Steering Committee, more time was necessary to make recommended changes to the report. Councilmember Shawver moved approval of June 2ib for the special meeting. Councilmernber Grable seconded, and the vote was unanimous to approve the date for a special meeting. CONSIDER LEASE AGREEMENT WITH METRO PCS TO INSTALL CELLULAR EQUIPMENT AT THE NORTHWEST HIGHWAY WATER TOWER: Representatives of Metro PCS, a wireless communications provider, approached the City regarding the possibility of locating cellular antennae and associated equipment on and around the water tower in the 3500 block of Northwest Parkway. Staff reviewed and modified the proposed lease agreement and construction plans. The primary components of the lease agreement are as follows: Term: 5 years, Renewal: 4 additional 5-year terms, Rent: $2,000 per month with a 3% annual escalator, 63 Lease Area: 10' x 12' area for equipment and 6 antennas on the tower pedestal, Termination: Upon 90 days written notice by either party, Insurance: $4 million of commercial general liability (cost to replace tower). The provisions of this lease are comparable to those of the cellular providers utilizing the City Hall site. The City Council requested that several revisions be made to the contract and the item be continued to the June 20th City Council Agenda. RECEIVE FY2005 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDITOR MANAGEMENT LETTER COMMENTS: The FY2005 published financial statements, known as the CAFR (Comprehensive Annual Financial Report), represent the third year of statements compliant with the Governmental Accounting Standards Board (GASB) Statement No. 34 standard. The City's external auditors, Weaver & Tidwell LLP, provided the discussion of the FY2005 MLC. The FY2005 MLC is even briefer than last year's letter and contains no comments requiring major corrections or changes. Councilmember Carter moved approval of the acknowledgement of receipt of the Comprehensive Annual Financial Report and MLC. Council member Shawver seconded, and the vote was unanimous to receive and approve receipt of the CAFR andMLC. CONSIDER ORDINANCE AMENDING FY2006 BUDGET: This ordinance would amend the FY2006 budget to approve specific funding requests not included in the adopted FY2006 budget. The amendment would increase authorized expenditures in the General Fund by $199,890 and increase budgeted revenues in the General Fund by $9,855. Among the specific items are $60,000 for the power line study, $36,715 for police equipment, $22,500 for a new mowing contract, $12,000 for an electric parking enforcement vehicle, and $11,500 for a speed measuring trailer. Also included is money for the purchase of Automatic External Defibrillators (AEDs). Councilmember Carter moved approval of the ordinance. Councilmember Walker seconded, and the vote was unanimous to amend the FY2006 budget. ORDINANCE NO. 06/12 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE 2005-2006 FISCAL YEAR BUDGET, ORDINANCE NO. 05/31, TO APPROPRIATE $190,035 FROM THE GENERAL FUND UNRESERVED FUND BALANCE BY INCREASING EXPENDITURES $199,890 AND INCREASING REVENUES $9,855; AND PROVIDING AN EFFECTIVE DATE. CONSIDER ORDINANCE TO ABANDON RIGHT-OF-WAY AT ARMSTRONG P ARKW A Y AND POTOMAC: Staff asked the City Attorney to draft an ordinance abandoning 1,045.44 square feet of an Armstrong Parkway right-of-way (ROW) along the west side of 4368 Mockingbird Parkway. Following Council action, the property owners, Kenneth E. and DarIa J. Reimer, will need to provide payment of fair market value (FMV) for the abandoned ROW in accordance with the following: FMV=1,045.44 SF @ $42.37361 SF=$44,299.06. Upon receipt of the aforementioned FMV, the City will provide a certified copy of the abandonment ordinance, which must be filed with Dallas County. The subject ROW parcel must then be consolidated with the residential lot on which the residence is located through an amending plat. Councilmember Walker moved approval of the ordinance. Councilmember Shawver seconded, and the vote was unanimous to abandon the right-of-way at Armstong and Potomac. 64 ORDINANCE NO. 06/13 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING A PORTION OF THE STREET RIGHT-OF-WAY OF ARMSTRONG PARKWAY, AS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", TO THE ABUTTING OWNERS, IN CONSIDERATION OF THE PAYMENT OF $44,288.06 TO THE CITY; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF DALLAS COUNTY, TEXAS, AS A QUITCLAIM DEED OF THE CITY; AND PROVIDING AN EFFECTIVE DATE. CONSIDER: AUTHORIZATION OF CONSTRUCTION CONTRACT BASED ON BIDS RECEIVED FOR WATER AND SANITARY SEWER REPLACEMENT FOR 4100-4300 BLOCKS OF SHENANDOAH/STANHOPE ALLEYS: The locations to be included in this project arc: Stanhope/Shenandoah Alley from Armstrong to Preston (41-4300 blocks) and Shenandoah from Armstrong to Douglas (42-4300 blocks). This project will also include an 8" fire line for the 4200-4300 blocks of Shenandoah to take the fire hydrant off of the water line in the alley. Two bids were submitted, the lowest being North Texas Contracting for a total amount of $1,545,992. Councilmember Grable moved approval of the bid for Project No. 47100. Councilmember Carter seconded and the vote was unanimous to approve the bid from North Texas Contracting in the amount of$I,545,992. ITEMS FROM THE FLOOR Mr. Max Fuqua, 7615 Lovers Lane, stated that there are two issues negatively affecting residents on Lovers Lane since reconstruction of the street. First, there are a large number of expansion joints that have created a new layer of noise. He would like for these joints to be inspected. Second, there has been an increase in heavy truck traffie and believes it is because appropriate trucking route signs are not currently posted. He stated that the signs were not replaced at Lovers Lane and Boedeker nor Lovers Lane and US 75 following construction, and he would like them replaced. Director of Pubic Works Bud Smallwood will look into these two issues. Ms. Kitty Ritchie Holleman, 3939 Marquette, spoke in opposition to McMansions. Ms. Holleman wanted to know if the City had done research on what other communities are doing on this issue. She also stated that the increase in area of concrete has caused drainage issues in the community. Mayor Holmes told Ms. Holleman that the City will hold a public hearing on this issue and that residents, builders and realtors will all be invited to attend. There being no fmiher business, the meeting was adjourned. PASSED AND APPROVED this 20th day of June 2006. ATTEST: