Loading...
HomeMy WebLinkAboutAgenda 07-18-06 Names TabsA G E N D A #2615 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, JULY 18, 2006 AT 5:00 P.M. 4:00-5:00 P.M. WORK SESSION FOR AGENDA REVIEW I.INVOCATION – City Attorney Rob Dillard II.PLEDGE OF ALLEGIANCE – City Attorney Rob Dillard III.INTRODUCTION OF COUNCIL – Mayor James H. Holmes, III IV.INTRODUCTION OF STAFF – City Manager Bob Livingston V.AWARDS AND RECOGNITION DEPARTMENT PIN: Maintenance Tech II Ricky May, Utilities Department, 25 years of service to the city - Livingston VI. CONSENT AGENDA A.CONSIDER: Leadership University Park application in the August edition of The Arbor – Smith Tab I B.CONSIDER: Approval of City Council Meeting Minutes for July 6, 2006 – Wilson Tab II VII.MAIN AGENDA A.PUBLIC HEARING: For Public Comments on Water Quality Consumer Confidence - Corder Tab III B.CONSIDER: Ordinance for No Parking Along Lovers Lane, 250’ West of Boedeker – Smallwood Tab IV C.CONSIDER: Proposal from RL Goodson for Additional Engineering and Surveying Services for Design of Hillcrest, Villanova North to Northwest Highway – Smallwood Tab V D.CONSIDER: Contract with SYB Construction Company for Extension of Pavement for Utility Improvements for Turtle Creek Boulevard and Baltimore Drive from Baltimore to Vassar, Project No. 48500 – Smallwood Tab VI E.CONSIDER: Proposal from Chiang, Patel & Yerby, Inc. for Professional Services for New Site Operating Plan for Sanitation Transfer Station – Speer Tab VII VIII.ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. IX. INFORMATION AGENDA Tab VIII REPORTS, BOARD AND COMMITTEE MEETING MINUTES A.BOARD OF ADJUSTMENT Minutes for April 24, 2006 B.EMPLOYEE BENFITS ADVISORY COMMITTEE C.FINANCE ADVISORY COMMITTEE D.PARK ADVISORY COMMITTEE E.PLANNING & ZONING COMMISSION F.PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY COMMITTEE G.PUBLIC SAFETY ADVISORY COMMITTEE H.PUBLIC WORKS ADVISORY COMMITTEE I.URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE J.ZONING ORDINANCE ADVISORY COMMITTEE K.CAPITAL PROJECTS REVIEW COMMITTEE AGENDA MEMO (7/18/06 AGENDA) DATE: July 13, 2006 TO: Honorable Mayor and City Council FROM: Kate Smith, Assistant to the City Manager SUBJECT: Leadership University Park application in the August Arbor BACKGROUND: Leadership University Park is a collaborative effort of the University Park Community League and the City of University Park. It is designed for emerging and recognized leaders in the community who have demonstrated a deep commitment to improving the quality of life in University Park. Because of the collaborative nature of the class, the City has included Leadership University Park application forms in one of its monthly utility bill mail-outs. The fifth Leadership University Park class is set to begin this September and the Community League would like to once again utilize this tool to extend program applications to residents in the month of August. To accomplish this request and to avoid additional postage changes, since The Arbor is now a four-page, full color publication, the City will need to reduce its content that month. Recognizing that Leadership University Park is a great asset to the City and the community, we are proposing that City content in the August Arbor be shorted to three pages. In previous years, the application has been two pages but because of space considerations, it will be shorted to one page. Staff will work with the Community League Leadership UP coordinators to assure that the August issue is uniform in look. RECOMMENDATION: Staff recommends inclusion of the one page Leadership University Park application in the August Arbor. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 MINUTES #2614 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS THURSDAY, JULY 6, 2006, 5:00 P.M. Mayor Blackie Holmes opened the meeting. Present were Mayor Pro Tempore Harry Shawver and Councilmembers Syd Carter, Kelly Walker and Jerry Grable. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. AWARDS AND RECOGNITION DEPARTMENT PIN: City Manager Bob Livingston presented Director of Parks Gerry Bradley with a two-year department pin and thanked him for his service to the city. ITEMS FROM THE FLOOR Fire Chief David Ledbetter introduced Dr. Paul Pepe, Professor in Chair of Emergency Medicine and also the Medical Director for the City of University Park and Dr. Ray Fowler, Deputy EMS Medical Director of UT Southwestern, who introduced Dr. Paul Mayer, the doctor who will be working with the firefighters and police officers of the city. Dr. Fowler made a PowerPoint presentation on the studies now being done for heart attacks and traumatic injuries and the methodology that will be used for the studies. The rate nationally for surviving a heart attack is 10%, but in the City of University Park, it is 24% because of the quick response and the care given by the paramedics as well as utilizing the best CPR resuscitation training and capabilities to its fullest extent. Councilmember Carter moved approval of the Consent Agenda. Councilmember Walker seconded and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER RIGHT-OF-WAY LICENSE AGREEMENT FOR 3208 DANIEL: The multi- family property at 3208 Daniel contains an underground parking garage. The Building Code requires all basements or below grade construction in residential units to contain drainage systems that must be drained through enclosed pipe into the City's storm water drainage system. The license agreement is between the City and the developer, LTN properties. The agreement will be filed with Dallas County, thereby ensuring the license agreement stays with the property regardless of who owns the property. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For June 20 and June 27, 2006. MAIN AGENDA PUBLIC HEARING REGARDING WATER QUALITY CONSUMER CONFIDENCE REPORT: Mayor Holmes opened the public hearing. Each year, municipal water providers are required to mail Consumer Confidence Reports to every residence within the community detailing contaminant levels in the potable water system. The city meets and/or exceeds all regulatory standards for contaminant levels revealed through water testing samples in 2005. State regulations also require the water provider to offer residents an opportunity to ask questions in open forum regarding the report. As there were no questions or comments from residents, Mayor Holmes closed the public hearing. Residents will have an opportunity for public th comments or questions regarding the report again on July 18. DISCUSS STREET CLOSURE ALONG NORTHWEST PARKWAY: Staff met this week with residents of the 3200 and 3300 blocks of Northwest Parkway regarding the proposed screening wall. The plans call for closure of Northwest Parkway along the north side of Coffee Park and at the east side of Hillcrest (residents will effectively live on a cul-de-sac, accessible from Airline). To accommodate utility and street construction, staff would propose the closure of the street immediately with barricades. The City of Dallas is also desirous of the closure, so the traffic signal along Northwest Parkway can be eliminated and the time used for the Northwest Highway signal. There will be an immediate closure of Northwest Parkway at Turtle Creek Boulevard at Hillcrest west and Hillcrest east. Mayor Pro Tempore moved approval of the street closure. Councilmember Grable seconded, and the vote was unanimous to approve the street closure along Northwest Parkway. CONSIDER ORDINANCE FOR RED LIGHT CAMERAS: Red light cameras are now being used in several area cities in order to reduce the number of accidents and violations. University Park has several intersections where the addition of cameras can be useful. While some of the intersections have not had high accident counts, it is clear that the cameras would make intersections such as Hillcrest and Daniel as well as Lovers Lane and Dickens safer for pedestrian traffic. University Park residents, through the community-wide survey, expressed concerns regarding traffic safety and enforcement. Captain Leon Holman introduced Redflex Regional Sales Director Mark Etzbach, who presented a PowerPoint presentation on the use of red light cameras. The addition of red light cameras will supplement what our officers already accomplish through traffic enforcement, and traffic will continue to be monitored when officers are not at the most heavily-traveled intersections. Councilmember Grable moved approval of this project and the installation of red light cameras by Redflex. Mayor Pro Tempore Shawver seconded, and the vote was unanimous to approve the project and the use of Redflex as the supplier. ORDINANCE NO. 06/18 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, BY AMENDING CHAPTER 10, TO ADD ARTICLE 10.1600A “AUTOMATED TRAFFIC SIGNAL ENFORCEMENT”; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR THE IMPOSITION OF CIVIL PENALTIES; AND PROVIDING AN EFFECTIVE DATE. CONSIDER MARKING TWO-HOUR PARKING, 6901 SNIDER PLAZA: The merchants at 6901 Snider Plaza, the Medical Arts Building, have requested that the city stripe the curbs along the front and side of their business with the wording 2-Hour Parking. They feel that this will alleviate some of the parking violations in that area. As this was an information item only, no action was needed by the council. CONSIDER UP FRIENDS OF THE LIBRARY/OCTOBER ARBOR: For the past few years, the city has allowed the Friends of the Library to insert a one-page, front and back newsletter in one of it’s monthly utility bill mailouts. To grant this request and avoid additional postage charges, the city will need to reduce its content that month since The Arbor is now a four-page, full-color publication. If the city content in the October Arbor were shortened to two pages, it would allow the library to use pages three and four. The November issue of The Arbor will return to the usual four pages of city content. Councilmember Walker moved approval of the request. Mayor Pro Tem Shawver seconded, and the vote was unanimous to allow the Friends of the Library’s insertion in the October Arbor. CONSIDER DESIGN CONCEPT FOR CITY ENTRANCE MARKER PROGRAM: Staff has been working with GGOArchitects to develop the concept for a secondary city entrance marker in an effort to create visual identification of the city’s limits. Director of Parks Gerry Bradley presented council with several examples of the markers. Examples C and D were selected by council with the request that information be brought back to a future council meeting concerning pricing as well as matching the brick on example D to the brick on City Hall. CONSIDER AWARD OF ARCHITECTURAL SERVICES CONTRACT FOR COFFEE PARK: Director of Parks Gerry Bradley made a PowerPoint presentation showing the existing conditions of Coffee Park. The new master plan for Coffee Park will consist of botanical areas, a decorative fence, park signage and additional parking. Mayor Pro Tem Shawver moved approval of a design contract with Gary Olp of GGOArchitects in the amount of $28,865 to provide architectural services for upgrades to Coffee Park. Councilmember Carter seconded, and the vote unanimous to award the contract to GGOArchitects. CONSIDER AWARD OF ARCHITECTURAL SERVICES CONTRACT FOR BARBARA HITZELBERGER PARK: Director of Parks Gerry Bradley made a PowerPoint presentation showing the existing conditions of the two parks at the intersection of Lovers Lane and Hillcrest to be known as Barbara Hitzelberger Park. After the presentation, Councilmember Walker moved approval of architectural services for the design and construction administration of Barbara Hitzelberger Park with Talley Associates in the amount of $75,000. Talley Associates has provided similar services to the city for Elena’s Children’s Park. Mayor Pro Tempore Shawver seconded, and the vote was unanimous to approve awarding the contract to Talley Associates. CONSIDER PARTICIPATION IN THE REGIONAL STORMWATER PROGRAM THROUGH NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS: The North Central Texas Council of Governments has developed a regional stormwater program designed to address stormwater quality issues affecting the region. Participation in the program provides municipalities with resources for staff and developer training, public education and other technical resources to meet state and federal regulations for stormwater runoff. Participation in the program will cost the City of University Park approximately $2,572. Resources from the program will be used for the city’s permit application for a general stormwater permit from the Texas Commission on Environmental Quality. Councilmember Carter moved approval of participation in the program. Mayor Pro Tempore Shawver seconded, and the vote was unanimous to approve participation in the regional stormwater program through the North Central Texas Council of Governments. DISCUSS DATE FOR CITY COUNCIL/STAFF TWO-DAY RETREAT: In October 2004, a city council/staff retreat was conducted and facilitated by Drs. John and Carol Nalbandian. At the conclusion of this process, council and staff members alike recommended that we continue to conduct a retreat every two years. The goal is to provide a longer period for staff and council to interact, as well as, to update the Strategic Goals and vision for the city. As there were conflicts with the proposed date, City Manager Bob Livingston requested alternate dates in 2007 be brought back for discussion at a future council meeting. There being no further business, Mayor Holmes moved that the meeting be adjourned. th PASSED AND APPROVED this 18 of July 2006. James H. Holmes III, Mayor ATTEST: ____ Nina Wilson, City Secretary AGENDA MEMO (7/18/06 AGENDA) DATE: July 13, 2006 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT: Water Quality Consumer Confidence Report Public Comments ITEM: Each year, municipal water providers are required to mail Consumer Confidence Reports (CCR) to every residence within the community detailing contaminant levels in the potable water system. The City meets and/or exceeds all regulatory standards for contaminant levels revealed through water testing samples in 2005. State regulations also require the water provider to offer residents an opportunity to ask questions in open forum regarding the CCR. Staff has placed the opportunity for public th comments or questions regarding the CCR on the City Council agenda for July 6 and July th 18. RECOMMENDATION: ATTACHMENTS: 2005 Consumer Confidence Report 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\CCR Agenda Memo.doc 12:32 PM 07/13/06 AGENDA MEMO (07-18-06 AGENDA) DATE: July 12, 2006 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider Ordinance No __ establishing a NO PARKING ANYTIME zone along the north and south sides of Lovers Lane for a distance of 250 feet west of the Boedeker intersection. Background. Pursuant to the recommendation of traffic engineering consultant Dannie Cummings, P.E., the above-referenced section of Lovers Lane needs to be designated as NO PARKING ANYTIME to accommodate the proposed installation of a permanent left-turn lane for east/west traffic at the subject intersection. The City Attorney developed the attached ordinance for City Council’s consideration. Recommendation. Staff would recommend City Council approval of the aforementioned NO PARKING ANYTIME ordinance. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AM NP Lovers Lane W of Boedeker 07 18 06.doc 8:54 AM 07/12/06 ORDINANCE NO. ___________________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING AT ANY TIME ON LOVERS LANE FROM THE POINT OF ITS INTERSECTION WITH BOEDEKER WEST APPROXIMATELY 250 FEET; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, parking on both sides of Lovers Lane within 250 feet West of the point of its intersection with Boedeker creates an obstruction for traffic; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or park any motor vehicle at any time on either side of Lovers Lane from the point of its intersection with Boedeker to a point two hundred fifty feet (250’) West of said intersection. SECTION 2 . That all ordinances of the City of University Park in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 4. That any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each offense. 68112 SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. DULY PASSED by the City Council of the City of University Park, Texas, on the 18th day of July 2006. APPROVED: ____________________________________ JAMES H. HOLMES III, MAYOR ATTEST: ____________________________________ NINA WILSON, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/7-12-06/68112) 68112 ORDINANCE NO. _______________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING AT ANY TIME ON LOVERS LANE FROM THE POINT OF ITS INTERSECTION WITH BOEDEKER WEST APPROXIMATELY 250 FEET; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 18th day of July 2006. APPROVED: ____________________________________ MAYOR ATTEST: ____________________________________ CITY SECRETARY 68112 AGENDA MEMO (07-18-06 AGENDA) DATE: July 13, 2006 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider addendum to contract with R. L. Goodson, Jr. in the amount of $34,000 to provide additional engineering and surveying services associated with the design of Hillcrest Avenue, from Villanova north to Northwest Highway. Background. R.L. Goodson has been developing plans and specifications for the proposed NW Highway screening wall, relocation of NW Parkway, and appurtenant utility and storm sewer relocations. Staff solicited the attached proposal from RLG, which would modify their 10.05.04 contract by $40,000 for the additional work associated with the above-referenced section of Hillcrest. It is our opinion that this work should be designed and included in the screening wall project rather than deferring to a future (second) period of construction and inconvenience for the neighborhood. The proposed construction would enhance traffic safety and increase mobility through the intersection by realigning north/south travel lanes. Additionally, as a result of recent requests from the City of Dallas and TxDOT, the consultant will provide the design of a eastbound right-turn lane (for NW Highway). The design of the intersection will be coordinated with traffic consultant Dannie Cummings and the City of Dallas. Discussion. Staff recommends City Council approval of the R.L. Goodson proposal, subject to deleting the "limit of liability" clause. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AM RLG Hillcrest NW Hwy to Villanova 07 18 06 (2).doc 8:52 AM 07/13/06 AGENDA MEMO (07/18/06 AGENDA) DATE: July 13, 2006 TO: Bob Livingston City Manager FROM: Jennifer Shell, P.E. Civil Engineer SUBJECT: Extension of Pavement for Project No. 48500 (Utility Improvements for Turtle Creek Blvd and Baltimore Dr) Main Miscellaneous CONSIDER APPROVAL OF BID AND AWARD OF A CONTRACT TO SYB CONSTRUCTION COMPANY for the labor and materials furnished for the Extension of Pavement for Project No. 48500 (Utility Improvements for Turtle Creek Blvd and Baltimore Dr). The locations to be included in this project are listed below: Turtle Creek Blvd from Baltimore Dr to Vassar Rd The budgeted account number is 42-42-4420, Project No. 48500-2300. EXTENSION OF PAVEMENT FOR PROJECT NO. 48500 (UTILITY IMPROVEMENTS FOR TURTLE CREEK BLVD AND BALTIMORE DR) SYB Construction......................................................................$ 343,533.50 North Texas Contracting...........................................................$ 445,800.00 Bids were taken in the Conference Room at 4420 Worcola, Dallas, Texas 75206 at 1:00 P.M., July 11, 2006. Bid Tabs are attached. EXTENSION OF PAVEMENT FOR PROJECT NO. 48500 (UTILITY IMPROVEMENTS FOR TURTLE CREEK BLVD AND BALTIMORE DR) 7/11/2006 SYB Construction Co.North Texas Contracting ItemUnitTotalUnitTotal No.QtyUnitDescriptionAmountAmountAmountAmount $34,000.00$34,000.00$19,000.00$19,000.00 P.11LSMobilization $2.85$2,992.50$10.00$10,500.00 P.21050LFSawed Breakout line-Full Depth $4.00$3,200.00$15.00$12,000.00 RemoveExisting30"ReinforcedConcrete P.3800LF Curb and Gutter $40.00$14,400.00$90.00$32,400.00 RemoveandReplaceExisting4"+/- P.4360SY Reinforced Concrete Sidewalk $10.00$2,300.00$20.00$4,600.00 P.5230SYRemove Existing Driveway $62.00$14,260.00$100.00$23,000.00 6"ReinforcedConcreteDrivewayClass"C" P.6230SY 6 Sack, 3600 PSI@28 Days $13.60$54,740.00$12.00$48,300.00 RemoveAsph.ConcretePvmt.w/Reinf. P.74025SY ConcreteBase(4"HMACAverageand6" Concrete Base includes 6" Curb) $23.00$18,400.00$15.00$12,000.00 P.8800LF 30"ReinforcedConcrete6"Curb&Gutter Class "C", 6 Sack, 3600 PSI@28 Days $36.00$144,900.00$56.00$225,400.00 6"ReinforcedConcretePavementw/6" P.94025SY MonoCurbClass"C",6Sack,3600 PSI@28 Days $3.00$12,675.00$3.00$12,675.00 P.104225SY8" Cement Modified Soil (8% Cement) $165.00$18,150.00$120.00$13,200.00 P.11110TONCement $55.00$8,250.00$80.00$12,000.00 6"ReinforcedConcreteBase,Class"C",6 P.12150SY Sack,3600PSI@28Dayswith4"HMAC Overlay(Transitional Pvmt) $300.00$600.00$700.00$1,400.00 P.132EARemove Existing Barrier-free Ramps $600.00$1,200.00$1,500.00$3,000.00 P.142EA Barrier-freeRamps(ADACompliant)(Brick to be supplied by City of University Park) $10.00$1,750.00$15.00$2,625.00 ReplacePlantMaterial(Bermuda,St. Augustine,AsianJasmine,OrOther) P.15175SY (ContractorMustReplaceWithSamePlant Material) $125.00$625.00$1,500.00$7,500.00 StormwaterCurbOpenings(Neenah P.165EAR3262-1) $2,500.00$2,500.00$1,000.00$1,000.00 AdjustmentstoIrrigationSystems(includes P.171LS restorationofsystemtopre-project conditions, all sprinkler heads, lines, etc.) $200.00$400.00$500.00$1,000.00 AdjustSanitarySewerManholetoMatch P.182EAGrade $50.00$450.00$100.00$900.00 P.199EAAdjust Water Valve to Match Grade $7,741.00$7,741.00$3,300.00$3,300.00 P.201LSHorizontal and Vertical Control Total$343,533.50$445,800.00 Bid Tabs-1 of 1 AGENDA MEMO (07/18/06 AGENDA) DATE: July 13, 2006 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Consider proposal from Chiang, Patel & Yerby, Inc. to provide professional services associated with a new Site Operating Plan for the sanitation transfer station. BACKGROUND: The Texas Commission on Environmental Quality (TCEQ) recently adopted new rules requiring owners/operators of municipal solid waste processing units to revise their Site Operating Plans (SOPs). The City’s current SOP for the transfer station is very limited and has not been substantially updated since it was prepared along with the original permit application. However, the City has developed extensive operating procedures for all aspects of our sanitation operation. ITEM: The required revisions are quite extensive and specific. The revisions will also require “notice” to surrounding property owners. It will be necessary to develop a new SOP in the appropriate TCEQ format with existing documents and new supplemental data. Our submittal will be individually reviewed by TCEQ staff. The review meetings will likely take place in Austin and require explanation and revisions to our submittal. The revision must be submitted to TCEQ by September 27, 2006. Given the specific and technical nature of this submittal, staff feels it would be wise to obtain the services of a professional firm. CP&Y has a great deal of experience in working with TCEQ and is currently providing this service for several municipalities in the state. By paying by the hour rather than a flat rate, we could see some savings from the fact that CP&Y will be working on similar projects for several clients simultaneously. However, the “not to exceed” figure provides us with some cost assurances. RECOMMENDATION: Staff recommends approval of the CP&Y proposal for professional services associated with preparation and submittal of a new Site Operating Plan for the sanitation transfer station to be charged on an hourly basis with the total amount not to exceed $20,000. ATTACHMENTS: ? CP&Y proposal for professional services 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Transfer Station SOP 07-18-06.doc 12:51 PM 07/13/06 BOARD OF ADJUSTMENT MINUTES April 24, 2006 The Board of Adjustment of the City of University Park met on Monday, April 24, 2006 at 5:00 P.M. in the Council Chambers of City Hall, 3800 University Blvd. University Park, Texas. The following are minutes of that meeting. Commission Members Attending Staff Members Attending Jim Lake - Acting Chairman Steve Metzger William Hitzelberger, III Roy Kull Mark Hardin - Plan Reviewer Rob Dillard - City Attorney Jennifer Deaver - Administrative Assistant Absent & Excused: Jerry Grable Lon Houseman Bill Lang Mr. Lake opened the public hearing and introduced the commission members and then read the charge of the Board of Adjustment. Mr. Lake read the specifics of the first case. B.O.A. 06-02 - Robert Rhoads, representing Brentwood Construction Company, owner of the property at 3557 Asbury, requesting a variance to Section 28-105 (2)(a) of the University Park Zoning Ordinance to allow the construction of a fence and retaining wall in excess of the maximum allowable of eight (8) feet on a comer lot. The applicant is proposing to construct an 8 feet fence on top of a 2 feet stone retaining wall, for a total height of 10 feet along a street right-of-way. Mr. Robert Rhoads owner of 3557 Asbury came forward. He stated that his need for a taller fence was due to the sloping of the lot on the east and west sides causing improper drainage. He stated that this slope in the lot creates a need for more steps in the lead walk resulting in less privacy due to that height. A retaining wall will provide adequate privacy. Mr. Dillard inquired ifthe grade could be raised would there still be a need for a two foot (2') retaining wall and an eight foot (8') fence. Mr. Rhoads stated that two feet of foundation is exposed and that is why the grade needs to be raised but this causes the need for more steps. In addition, the raised foundation means that the windows are too high for the fence to provide privacy into the house. Mr. Lake inquired if there were any opposing parties that wished to speak. Mr. John Lutrell, owner of the property situated at 3554 Granada, came forward. He first read the letter he sent to the commission and then stated that the problems with the height of the lot could have been prevented if Mr. Roads did not build the lot up to the level it is. He then stated that this would be a hazard for children playing in the area making it difficult for them to be seen. Foliage or some type other type of curtain could be considered. He then urged the board to deny the request. Mr. Lake stated that the city is responsible for setting the height requirements for foundation. Mr. Luttrell then stated that he believes that Mr. Rhoads could have first constructed that retaining wall and then leveled the lot. Mr. Lake stated that this was a permitting issue and then inquired why this is done. Mr. Hitzleburger stated that this is done to create crawl spaces for pier and beam houses. Ms. Genie Stringer, owner / resident of 3620 Asbury came forward. She presented pictures of examples of other properties that have ten foot (10') fences. She then urged the board to deny the request for a variance. Ms. Gayle Danforth, owner / resident of the property situated at 3643 Asbury, being on the same side of the lot, she stated that she has received citations for fence height and feels that the proposed fence is excessive in height and is not visually attractive. She then urged the board to deny the variance. Mr. Lake closed the public hearing. Mr. Metzger stated that there has never been this multitude of responses and that questopned whether there truly is a need for a fence this tall. Mr. Lake then stated that the Zoning Ordinance Advisory Committee (Z.O.A.C.) would soon be reviewing and making recommendation to change the current ordinance for fence height on comer lots. Mr. Metzger made a motion to deny the request without prejudice but to allow a two foot (2 ') retaining wall on the west side abutting Highschool. With a second from Mr. Hitzelburger; the request was denied 4-0, but the (2') two foot retaining wall was approved. Mr. Lake then read the specifics of the second case. B.O.A. 06-03 - Gage Prichard, representing Gage Homes Inc., owner of the property at 3500 Centenary, requesting a variance to Section 28-105 (2)(a) of the University Park Zoning Ordinance to allow the construction of a fence and retaining wall in excess of the maximum allowable of eight (8) feet on a comer lot. The applicant is proposing to construct an 8 feet fence on top of a 2 feet brick retaining wall, for a total height of 10 feet along a street right-of-way. Mr. Gage Prichard, owner / resident of the property located at 3500 Centenary came forward with pictures of the fence in question. He stated that his hardship was due to a 30-36" fall toward Turtle Creek Boulevard and that the windows being only four feet (4') off of the grade result in an inadequate amount of privacy. Me Lake inquired if there were any favoring or opposing parties that wish to speak. Mr. Jim Goss, owner / resident at 3509 Centenary came forward and stated that he is in favor and he then urged the board to grant the variance. Mr. Bob Spies, owner / resident of 3424 Centenary came forward and stated that he is very much in favor of the proposed project due to the location of his breakfast room windows. He then urged the board to grant the variance adding that it would increase his property value. Mr. John Clark owner / resident of 3504 Centenary came forward and stated that he thinks the project is aesthetically attractive and urged the board to approve. Mr. Lake inquired if there was any correspondence, Mr. Hardin stated no and Mr. Lake then closed the public hearing. Mr. Metzger moved to approve the request as written Mr. Hitzelburger made a motion, with a second from Mr. Metzger; the request was approved 4-0. Mr. Lake asked for a motion to approve the minutes from the March 27, 2006 Board of Adjustment Commission meeting. Mr. Metzger made a motion to approve the minutes, with a second from Mr. Kull the motion was approved unanimously. There being no further business before the Commission, Mr. Lake adjourned the meeting. Approved by: Date: 6!76#6 Jim Lak hairman Board of Adjustment