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Home My WebLink About06-18-04375 MINUTES #2415 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS FRIDAY, JUNE 18, 2004, 7:30 A.M. Mayor Blackie Holmes opened the regular meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts, Councilmembers Harry Shawver, Kelly Walker and Sydney Carter. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City Secretary Nina Wilson. PRESENTATION: Dr. Alex del Carmen, University of Texas at Arlington, spoke on the Independent Commission on Racial Profiling. Mayor Pro Tem Roberts moved acceptance of the Consent Agenda. Councilmember Shawver seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER RESOLUTIONS AMENDING CITY INVESTMENT POLICY AND APPROVING PARTICIPATION IN TEXASTERM LOCAL GOVERNMENT INVESTMENT POOL: Staff proposes to modify the investment policy by adding TexasTERM as an authorized investment for the City. TexasTERM is a professionally managed pool consisting of high quality, fixed-term investments (U.S. government agency and Treasury securities, collateralized repurchase agreements, collateralized certificates of deposit, and SEC-regulated money market mutual funds). TexasTERM offers participants a fixed-term, fixed rate investment for up to one year. The result is a product with the benefits of a CD and the safety of a large pool. Other highlights of the City's investment policy include: emphasis on safety of principal first, liquidity second, and yield third; listing of eligible investments; requirements for quarterly investment reporting; use of delivery versus payment for settlement of investment transactions; establishment of asset allocation limits, limitation of maximum portfolio weighted average maturity to 548 days (1.5 years) and no final stated maturities longer than five years for individual securities; designation of the Finance Advisory Committee as the City's investment committee. Finance Director, City Manager, and City Controller will be the investment officers. RESOLUTION NO. 04-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING THE INVESTMENT POLICY OF THE CITY OF UNIVERSITY PARK HERETOFORE ADOPTED BY RESOLUTION NO. 03-11; AND PROVIDING AN EFFECTIVE DATE. 376 RESOLUTION NO. 04-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ENTERING INTO A PARTICIPATION AGREEMENT WITH THE TEXASTERM LOCAL GOVERNMENT INVESTMENT PORTFOLIO; AND PROVIDING AN EFFECTIVE DATE. CONSIDER BID #04-09, ANNUAL CONTRACT FOR FUELS: The City buys fuel based on a mark-up or mark-down from the daily average wholesale fuel prices for the Dallas/Ft. Worth area as published by the Oil Price Information Service (OPIS). Petroleum Traders, Inc. submitted the low bid. The City will purchase approximately $179,299.50 in fuel. Petroleum Traders has been the City's fuel vendor since April 1999. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For June 1, 2004. MAIN AGENDA CONSIDER PROPERTY, CASUALTY, LIABILITY & WORKERS COMPENSATION INSURANCE RENEWAL: The committee reviewed renewal options. Committee Chairman Frank Swingle compared bids, and the committee recommended staying with Arthur Gallagher. The City has been with them for 15-16 years and the decision to remain was unanimous. Councilmember Shawver moved approval of the renewal for property, casualty, liability and workers compensation. Councilmember Walker seconded, and the vote was unanimous for approval of the renewal. DISCUSSION & ACTION ON WHETHER TO MODIFY OR CHANGE PRIOR CITY COUNCIL'S ACTION AND DESIGN OF THE RENOVATION OF CITY HALL: Mayor Holmes gave the history of the renovation and noted that an ordinance was passed February 18, 2004 to renovate the building. He noted that three (3) notices had been made of the public hearing on February 3, 2004. He requested neighbors who had not had the opportunity to speak be given that opportunity first. Eleven residents spoke in opposition to the renovation: Nancy Dietrich, 3705 Haynie; Lucy Billingsley, 6701 Turtle Creek; Ian D. Packer, 3649 Haynie; Bill Thompson, 3709 Haynie; Henry Billingsley, 6701 Turtle Creek; John Walsh, 4015 University; David Jackson, 6625 Golf; Ms. Randee Hefflefinger, 3600 Rosedale; Martin Davidson, 3636 Haynie; Wade Mayo, 3613 Haynie and Jim Harrell, 6629 Golf. Twelve were in favor of the renovation: James Keay, 6617 Golf, who represented Tom and Para Luce, Peggy Wildman and Mr. & Mrs. Frank King; Former Mayor Harold Peek, 3611 Villanova; Bob Clark, 7715 Turtle Creek; Tommy Stewart, 3213 Marquette; Former Mayor Barbara Hitzelberger, 3921 Caruth; Tom McConnell, 3636 Amherst and Taylor Armstrong, 3801 Centenary. Mayor Holmes then asked those for and against the renovation to raise their hands. He noted the response was about even. City Manager Bob Livingston answered the question of the reduction in homeowners' insurance with the lowering of the ISO Rating. He had requested Scott Ragland, member of the insurance committee to check several houses to see how the new rating would affect their insurance bill. Mr. Ragland checked two houses with Chubb & Travelers Insurance: 3815 Stanford would drop to $347, a 9.64% decrease and 3616 Caruth would drop to $407, a 7.25% 377 decrease. Mr. Frank Swingle, Chairman of the insurance committee, said the basic rate would be 7-8% less. Mayor Holmes then asked that the spoken word cease, and he announced that another discussion would take place and a decision announced on Tuesday, June 22, 2004 at 5:00 p.m. in the Council Chambers at City Hall. He then moved the city council meeting downstairs to the conference room where the remainder of the agenda was discussed. DISCUSS SCHEDULE FOR CONSTRUCTION OF WATER AND SANITARY SEWER IMPROVEMENTS IN THE AREA EAST OF CARUTH PARK: This will include the alley in the 32-3300 block of Centenary - Marquette; alley in the 32-3400 block of Colgate - Caruth; 32-3300 block of Camth; alley in the 32-3300 block of Greenbrier-Southwestern and Hillcrest, alley north of Southwestern to Caruth, and the parking area at the east end of Caruth Park. Construction will start in September, and completion is expected to be mid-to- late 2005. City Council agreed that the city should move forward with the project. DISCUSS PROSPECTS FOR PAPERLESS AGENDA: The discussion included automating the delivery of agenda packets, Friday reports, email, and other crucial information to the City Council. Director of Information Services Jim Criswell discussed the possibility noting that everyone's comfort level was important to the project. Laptops could be provided the council in order to receive the Friday Reports and City Council Agendas, or email accounts could be set up which could be accessed from home. He provided a questionnaire to each member of the council and asked that they return them to the city manager. Mayor Holmes then called the meeting into Executive Session at 9:37 a.m. regarding personnel items with respect to TMRS AND FRRF and for a consultation with the City Attorney regarding potential litigation under Sections 551.071 and 551.074 of the Texas Government Code. The Executive Session ended at 10:40 a.m. No action was voted on or taken during the meeting. PASSED AND APPROVED this 6th day of July 2004. ATTEST: /~xl~ ~tary s H. Holmes III, ~ayor