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HomeMy WebLinkAboutAgenda 12-05-06 Web A G E N D A #2629 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK CITY HALL COUNCIL CHAMBERS TUESDAY, DECEMBER 5, 2006 AT 5:00 P.M. 3:00-3:30 PM ANNUAL BOARD OF DIRECTORS MEETING FOR UNIVERSITY PARK CIVIC FOUNDATION 3:30-4:00 PM EXECUTIVE SESSION: CONSULTATION WITH CITY ATTORNEY TO RECEIVE LEGAL ADVICE REGARDING PERSONNEL MATTERS, SECTIONS 551.071 AND 551.074 UNDER TEXAS GOVERNMENT CODE 4:00-5:00 PM WORK SESSION FOR AGENDA REVIEW I. INVOCATION – City Attorney Rob Dillard II. PLEDGE OF ALLEGIANCE – City Attorney Rob Dillard/Boy Scouts III.INTRODUCTION OF COUNCIL – Mayor James H. Holmes, III IV.INTRODUCTION OF STAFF – City Manager Bob Livingston V.DEPARTMENT PINS : Dick Wood, appointed Assistant City Attorney in 1966, 35-year pin and appointed City Attorney in 1971, 40-year pin VI. CONSENT AGENDA A.CONSIDER: Color selection for Germany Park Track B.CONSIDER: Proposal from Moran & Murphy for architectural and engineering services associated with improvements to Peek Service Center C.CONSIDER: Approval of City Council Meeting Minutes for November 13, 2006, 7:00 p.m., November 14, 2006, 2:00 p.m. and November 14, 2006, 5:00 p.m. VII.MAIN AGENDA A.CONSIDER: Cost estimates for Barbara Hitzelberger Park B.CONSIDER: Bids for City Hall/Goar Park Landscape Package C.DISCUSS: Another request from Reynolds Outdoor to install Information Kiosks at various locations in city D.CONSIDER: Ordinance to remove and re-route 138kV transmission line outside city limits E.DISCUSS: Procedures for Block Parties F.DISCUSS: Sidewalk replacement around HPISD campuses G.CONSIDER: Renewal of employee health and dental plans H.CONSIDER: Acceptance of Urban Area Security Initiative Grant to develop a Community Emergency Response Team I.CONSIDER: Resolution establishing city council position regarding underfunding remedy for Firefighters’ Relief and Retirement Fund VIII.ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items were made when that item was addressed by the City Council. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. IX. INFORMATION AGENDA REPORTS, BOARD AND COMMITTEE MEETING MINUTES A.BOARD OF ADJUSTMENT Minutes for August 28, 2006 B.EMPLOYEE BENFITS ADVISORY COMMITTEE Minutes for November 8 and November 16, 2006 C.FINANCE ADVISORY COMMITTEE D.PARK ADVISORY COMMITTEE E.PLANNING & ZONING COMMISSION F.PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY COMMITTEE G.PUBLIC SAFETY ADVISORY COMMITTEE H.PUBLIC WORKS ADVISORY COMMITTEE I.URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE J.ZONING ORDINANCE ADVISORY COMMITTEE K.CAPITAL PROJECTS REVIEW COMMITTEE AGENDA MEMO (12/05/2006 AGENDA) DATE: November 28, 2006 TO: Honorable Mayor and Members of the City Council FROM: Gerry Bradley, Director of Parks SUBJECT: Germany Park Track Color BACKGROUND: In October 2006, City Council awarded a contract to Texas Track Builders to renovate the Track at Germany Park. The project is moving forward on schedule and it is time to order the polyurethane surfacing for the track. Staff would like to review the two (2) color options with City Council prior to ordering the surfacing. RECOMMENDATION: Staff is requesting City Council to provide direction on the track surfacing color. ATTACHMENTS: None 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 City Hall Landscape Bid 12-5-06 AGENDA MEMO (12-05-06 AGENDA) DATE: November 29, 2006 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider proposal from Moran & Murphy to provide architectural and engineering services associated with improvements to the Peek Service Center. Background. Kevin Moran previously developed the design for the backup Dispatch Center and temporary police department offices (relocation from City Hall), which are to be constructed on the first floor of the Peek Service Center. After the police move back to the new City Hall, their temporary facilities will be converted to a Emergency Operations Center (EOC).To provide space for these functions, we had planned to relocate our Facility Maintenance (FM) operations into a new metal building at the Fondren elevated water storage tank site. However, the costs were considerably higher than expected, and staff determined that we would be better served to construct new FM facilities in garage space in the Peek Center. To that end we solicited a proposal from Mr. Moran to provide the architectural and engineering design for that new space. Recommendation. Staff recommends City Council approval of the Moran & Murphy proposal in the amount of $8,721. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AM MM Arch FM 12 05 06.doc 5:01 PM 11/29/06 moran & murphy architects, inc. ARCHITECTURE / INTERIORS / PLANNING November 27, 2006 Gene R. “Bud” Smallwood, P.E. Director of Public Works CITY OF UNIVERSITY PARK 3800 University Blvd. University Park, TX 75205-1711 st Re: Fred N. Peek Service Center via: e-mail/1 Class Mail bsmallwood@uptexas.org Bud: We are pleased to provide you with this proposal for architectural and engineering services for finish-out of approximately 1,900 sq. ft. for the relocation of the H.V.A.C. and carpentry shop. SCOPE OF WORK Work shall include the relocation of the existing H.V.A.C. and carpentry shop to a 1,900 sq. ft. space adjacent to the new temporary Police offices on the ground floor in the Fred N. Peek Service Center. SCOPE OF SERVICES Moran & Murphy Architects shall provide those services as defined in the AIA Standard Form of Agreement Between Owner & Architect. Services include architectural, mechanical, electrical, and plumbing engineering. COMPENSATION Compensation for architectural, mechanical, electrical, and plumbing engineering services shall be on a fixed fee as follows: Architectural Programming, Inventory 1,000.00 Schematic Design 2,221.00 Construction Documents 3,500.00 Bidding 0.00 Construction Administration 500.00 Total Architectural Services 7,221.00 4501 Swiss Avenue Dallas, Texas 75204 Tel (214) 841-4507 Fax (214) 841-4502 kmoran@moranmurphy.com M.E.P. Engineering Services 1,500.00 Total M.E.P. Engineering Services 1,500.00 ________ TOTAL COMPENSATION 8,721.00 Reimbursable expenses incurred by the Architect and his Consultants in the interest of the Project are in addition to Compensation at cost plus ten percent (10%) and include the following: ? Plotting/Printing/Reproductions ? In-House Plotting/Printing/Reproductions ? Long Distance Communication ? Photos ? Postage/Delivery ? Travel ? Governmental Filing Fees We appreciate this opportunity to provide you with additional services related to the finish-out of the Emergency Dispatch and Police Department. This proposal will serve as an Addendum to our executed contract for modifications within the Fred N. Peek Service Center. Sincerely, Kevin Moran, AIA KM:jm ___________________________________ __________________ Accepted By Date 4501 Swiss Avenue Dallas, Texas 75204 Tel (214) 841-4507 Fax (214) 841-4502 kmoran@moranmurphy.com MINUTES #2626 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS MONDAY, NOVEMBER 13, 2006, 7:00 P.M. Mayor Blackie Holmes opened the meeting of the city council. Present were Mayor Pro Tempore Harry Shawver and Councilmembers Syd Carter, Kelly Walker and Jerry Grable. Also in attendance were City Manager Bob Livingston and Deputy City Secretary Kate Smith. City Secretary Nina Wilson and City Attorney Rob Dillard were absent and excused. AWARDS AND RECOGNITION RECOGNITION OF MEMBERS OF THE TXU TRANSMISSION LINE STEERING COMMITTEE: Mayor Holmes presented certificates of appreciation to all members of the TXU Transmission Line Steering Committee: Dr. Nick Hogan, Chair, Leslie McCall, Ken Hamilton, Lance Etcheverry, David Howell, Keith Smith, Sandra Cude and Josiah Daniel. MAIN AGENDA REPORT FROM TXU TRANSMISSION LINE STEERING COMMITTEE: On behalf of the TXU Transmission Line Steering Committee, Chair Dr. Nick Hogan presented their final report and recommendations to the City Council. Dr. Hogan gave a PowerPoint presentation that outlined the background of the issue and provided analysis of the different alternatives and financing options. After assessing all alternatives, the committee focused on the three most viable options. The following options were presented: Option A: Repair and replace the leaning wood poles with wood poles of the same height, keeping the existing 779 Amp capacity line, adding lightning arresters. The City would then need to work with TXU to develop a long-term plan over the next 5 to 10 years relative to implementation of the transmission line “upgrade.” Option B: Replace all existing wood transmission poles with steel poles of a type that would weather and rust to a color similar to wood. Some poles would be slightly higher than those they replace. TXU would replace the current 779 Amp capacity line with a 2000 Amp capacity line. Lightning arresters would be added to all poles. Option C: Remove the 779 Amp capacity lines and bury a 2000 Amp transmission line underground under the street pavement along Daniel, Boedeker and Stanford. This would require new right of way approval and would leave the distribution lines and other utilities on the existing wood poles in the alleys. The existing poles could then be shortened by ten to fifteen feet. The final recommendation to the City Council read: “Based upon the Steering Committee’s alternatives analysis and with a clear mandate from UP residents, we are recommending that the City formalize a working agreement with TXU to implement Option A. This option meets with TXU’s stated five to ten year needs, provides for safety and reliability issues relative to the existing wood poles while minimizing impact on the residents. Importantly, it allows for a proactive exploration of future transmission design and funding alternatives. The committee recommends the City Council require 12 months advance notification from TXU prior to any construction on the transmission line.” Upon conclusion of the report by Dr. Hogan, Mayor Holmes thanked the Committee for their effort and stated that an item was on the City Council agenda for the following evening (November 14, 2006) to discuss the actions recommended by the committee. Mayor Holmes then asked if anyone from the audience had any questions or comments. Kitzy Haiman, 4232 Amherst, had a question about the width of the pole base. There being no further business, the meeting was adjourned. th PASSED AND APPROVED this 5 day of December 2006. James H. Holmes III, Mayor ATTEST: ____ Kate Smith, Deputy City Secretary MINUTES #2627 JOINT MEETING OF CITY COUNCIL AND PLANNING & ZONING COMMISSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, NOVEMBER 14, 2006, 2:00 P.M. Mayor Blackie Holmes opened the meeting. Present and representing the city council were Mayor Pro Tempore Harry Shawver and Councilmembers Syd Carter, Kelly Walker and Jerry Grable. Present and representing the Planning & Zoning Commission were Chairman Robert H. West and members H. Reed Shawver, III, Bill Foose, Randy Biddle, Ed Freeman, Bea Human and Jerry Jordan. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. MAIN AGENDA DISCUSS CONSULTANT’S STRATEGIC PLAN FOR SNIDER PLAZA/HILLCREST AND DRAFT OF DEVELOPMENT STANDARDS: Snider Plaza has served the residents of the Park Cities for over sixty years. The center is experiencing specific development issues and problems which are related to property ownership, size, and geographic location. In the past, new developments and redevelopment of existing sites were reviewed and permitted following current zoning standards without a vision and comprehensive planning framework for the entire center. Dennis Wilson with Townscape, Inc. was contracted by the city to conduct a study of the Hillcrest/Snider retail center and to prepare a strategic master plan with development standards to promote and guide future development. Mr. Wilson made a PowerPoint presentation of the strategic plan which suggested short- and long-term recommendations for the Plaza, making Hillcrest more attractive, as well as, consideration of parking issues and options. A draft of Snider-Hillcrest Development Standards was also presented. After the presentation and much discussion between the council, commission and audience participants, it was decided that future action will include scheduling a public hearing, preparing an ordinance, and obtaining approval for the plan from the Planning and Zoning Commission. There being no further business, Mayor Holmes adjourned the meeting. th PASSED AND APPROVED this 5day of December 2006. Robert H. West Chairman James H. Holmes, III, Mayor ATTEST: Nina Wilson, City Secretary MINUTES #2628 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, NOVEMBER 14, 2006, 5:00 P.M. Mayor Blackie Holmes opened the meeting. Present were Mayor Pro Tempore Harry Shawver and Councilmembers Syd Carter, Kelly Walker and Jerry Grable. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. Councilmember Carter moved approval of the Consent Agenda. Councilmember Grable seconded, and the vote was unanimous to approve the following: CONSENT AGENDA PROCLAMATION FOR ARBOR DAY, NOVEMBER 17, 2006: As part of the city’s recertification application as a Tree City USA City, a proclamation signed by the Mayor must be approved each year designating a specific date for an Arbor Day Observance. In 2006, the date for an Arbor Day Observance will be Friday, November 17. The observance will be held at Curtis Park and will include a tree planting event supported by students from University Park Elementary School. UPDATE THIRD QUARTER STRATEGIC GOALS: On December 14, 2004, the city council adopted six (6) strategic goals and objectives. Upon adoption of the goals, a responsibility chart was created to track the progress of goal and objective achievement. Objectives Completed: Develop a plan to recognize model citizens in our community; Install attractive uniform signs in each park that give park history, regulations, and hours; Evaluate the need for a specific position on City staff to manage website and cable channel content, handle media contacts, community relations, and produce publications; Consider citywide program for sidewalk maintenance. Objectives In Progress/Ongoing: Develop traffic and parking improvements; Communicate traffic realities; Develop a Master Plan for Snider Plaza and Miracle Mile areas; Develop a New Resident Orientation program; Identify initiatives based on recommendations from the Park Advisory Committee; Develop a unified design and standards for entrances to the city; Assess the effectiveness of current communication methods and make recommendations for improvements; Conduct study for improving restrooms in the parks; Implement customer service/work order system. Objectives Not Started: Study feasibility of undergrounding Lovers Lane in Miracle Mile. CONSIDER RESOLUTION SUPPORTING DISCLOSURE OF REAL ESTATE SALES PRICES: The city was recently contacted by the Dallas Central Appraisal District asking for support of legislation that would require disclosure of the actual sales price of property. A critical factor in determining the value of real property is price. The requirement that actual sales price be disclosed will lead to more accurate valuation. RESOLUTION NO. 06-19 ……….the City of University Park calls on the Governor of the State of Texas and our representatives in the Texas Legislature to adopt legislation requiring the mandatory disclosure of real property sales prices to appraisal districts to ensure the fair and equitable valuation and taxation of all real property in the State of Texas. CONSIDER: RIGHT-OF-WAY LICENSE AGREEMENT, 3716 COLGATE: The property owners have constructed a basement requiring a sump pump. Section 3.103, Amendments to the Building Code, contains language in Section 1803.3.1, Drainage requirements, that requires all basements or below grade construction in residential units to contain drainage systems that must be drained through enclosed pipe into the city's stormwater drainage system. The property owners would like to install a 4” pipe in the Colgate parkway that drains into the storm inlet at Tulane and Colgate, approximately 1100’ to the west of this property. The city would also require a backflow preventer placed on private property to prevent flow from the storm sewer backing up into the drain pipe. The agreement will be filed with Dallas County, thereby ensuring the license agreement stays with the property regardless of ownership. CONSIDER RIGHT-OF-WAY LICENSE AGREEMENT, 4041 GRASSMERE: The property owners have constructed a basement requiring a sump pump. Section 3.103, Amendments to the Building Code, contains language in Section 1803.3.1, Drainage requirements, that requires all basements or below grade construction in residential units to contain drainage systems that must be drained through enclosed pipe into the city's stormwater drainage system. The property owners would like to install a 4” pipe in the Grassmere parkway that drains into the storm inlet at Preston and Grassmere, approximately 300’ to the west of this property. The city would also require a backflow preventer placed on private property to prevent flow from the storm sewer backing up into the drain pipe. The agreement will be filed with Dallas County, thereby ensuring the license agreement stays with the property regardless of ownership. CONSIDER PURCHASE OF TAHOES FOR POLICE DEPALRTMENT: Four Chevrolet Tahoes are due for replacement this year. The price per unit is $31,455 for three black vehicles for patrol and $31,349 for one white vehicle for Alarm Monitoring. The total amount is $125,714. CONSIDER PROPOSALS FOR PROCESSING OF RECYCLABLE MATERIALS: The current contract for recycling was approved in November, 1999 with Allied Waste. Under the current agreement, the city pays $20 per ton of recyclable materials processed. As an added security measure, the new proposal of CWD states the city will receive credit for the sale of recyclables; but, in no case, will the city be charged. At current market prices, the proposal would amount to an annual savings of over $50,000 compared to our current contract, and the facility is also half the distance from University Park, resulting in less time and fuel spent delivering materials. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For October 24, 2006. MAIN AGENDA CONSIDER COFFEE PARK MASTER PLAN DESIGN: During the past few months, staff has been working with the architectural firm of GGOArchitects on the Master Plan for Coffee Park. Staff also hosted a meeting with area residents on November 9, 2006, to obtain additional input regarding the proposed park improvements. Mr. Garry Olp with GGOArchitects presented the design concepts for Coffee Park. Mayor Pro Tempore Shawver moved the approval of the design concepts for Coffee Park and to allow staff to continue working with the architect to develop detailed construction plans and cost estimates. Councilmember Walker seconded, and the vote was unanimous to approve the design. CONSIDER FUNDING OPPORTUNITY FOR POTENTIAL SPECIAL NEEDS PLAYGROUND: This item was moved to the second item on the agenda. Mr. Chris Murzin, 3236 Milton, spoke regarding potential funding opportunities for special needs children’s play equipment. He would like to enter an essay writing contest and, if he wins, he will receive from Hasbro Playskool Boundless Playground $300,000, including assembly of the equipment, for special needs play equipment, which he would like to give to the city. Mayor Holmes said the city has the 7500 square feet of available green space required by the contest and he moved that the city give full-hearted support to Mr. Murzin’s effort. Councilmember Walker seconded, and the vote was unanimous to support Mr. Murzin’s entry into the essay-writing contest. CONSIDER ORDINANCE AMENDING FY2007 BUDGET: The ordinance would amend the FY2007 budget for two reasons: to carry forward $873,397 encumbered at the end of FY2006 and to approve specific funding for the Burleson Park Basketball Court project. Approval of the encumbrances makes the funds available for expenditure in the current fiscal year. Mayor Pro Tempore Shawver moved approval of the budget amendment. Councilmember Carter seconded, and the vote was unanimous to approve the ordinance amending the FY2007 Budget. DISCUSS ACTIONS RECOMMENDED BY TXU TRANSMISSION LINE STEERING COMMITTEE FOR 138 KV TRANSMISSION LINE: On January 3, 2006, the city council appointed a Transmission Line Steering Committee comprised of residents who live on or near the TXU 138kV transmission line. The committee was asked to develop a solution with TXU to meet the needs of the community as well as TXU regarding the future of the transmission line. Over the course of the last several months, members of the steering committee worked with TXU, city staff, and Sega, Inc. to develop a list of alternative options for the transmission line. The options were presented at a community forum held at University Park Elementary School on September 14, 2006. The committee presented three (3) options at the community forum: Option A – Repair and replace the existing damaged, leaning, wooden poles with wooden poles of the same height, keeping the existing 779 Amp capacity line and adding lightning arrestors. The city would work with TXU for a long-term plan to upgrade the line to a 2,000 Amp capacity with no cost to the city or residents. Option B – Replace all existing, wooden transmission poles with steel poles of a type that would weather and rust to a color similar to wood. Some poles would be slightly higher, and the line would be upgraded to 2,000 Amp capacity at no cost to the city or residents. Option C – Remove the existing line and bury an upgraded 2,000 Amp transmission line underground along Daniel, Boedeker and Stanford at a total estimated cost of $19.3 million. As a result of input received at the community forum, the committee recommended the city work with TXU to implement Option A. Recognizing that TXU will need to upgrade the line at some point in the future, the committee also recommended the city council require a 12-month advance notification from TXU prior to any construction or upgrade of the transmission line that would affect the line. Lastly, the committee recommended the formation of a permanent Public Utilities Advisory Committee, similar to existing advisory committees such as finance, public works, etc. The Public Utilities Advisory Committee will begin working with TXU Electric Delivery representatives on the specifics of replacing the transmission line poles most in need of repair with wooden poles of like height so that TXU’s immediate concerns about the line’s safety and reliability can be addressed. In the months ahead, the advisory committee will meet at the call of the council and will act as the city’s liaison with all utilities that do business in the city. In regard to the TXU Transmission Line Project, along with staying abreast of the latest available technology which might assist the city in determining the line’s future look as well as location and relevancy, the committee will be responsible for working with TXU on the renewal of its franchise agreement with the city. Staff recommended council proceed with Option A. Staff also supports the formation of a Public Utilities Advisory Committee. Ms. Kitsy Haiman, 4232 Amherst, spoke to the council about her concern for the safety of people near the line and, also, workers in the alley plus the teachers, staff and children at University Park Elementary School. Ms. Trish Parrish, 3833 Stanford, suggested a resolution be sent the Public Utilities Commission after Ms. Haiman and UPRIA (University Park Residents in Action) hear back from TXU Electric Delivery. If the answer is unfavorable, the council will send a resolution. Mayor Pro Tempore Shawver moved that Option A be adopted. Councilmember Carter seconded, and the vote was unanimous to approve Option A. Councilmember Walker moved adoption of the steering committee’s recommendation for the formation of a Public Utilities Advisory Committee. Councilmember Grable seconded, and the vote was unanimous for the formation of the committee. Mayor Holmes read the names of the proposed committee members: Rick, Bjorck, Chairman; Nick Hogan, Vice-Chairman and Committee Members Gregory Crespi, Sandra Cude, Josiah Daniel, David Howell, Dana Manley, Leslie McCall, Patrich Simpkins and Keith Smith. Mayor Holmes then moved approval of the committee members. Councilmember Carter seconded, and the vote was unanimous to accept the proposed committee members. Councilmember Carter moved approval of the recommendation that TXU Electric Delivery provide the city with 12 months advance notice prior to beginning any construction on the transmission line other than what has been detailed. Councilmember Grable seconded, and the vote was unanimous to approve the notification of advance notice. DISCUSS AND CONSIDER SITE LOCATION FOR GERMANY PARK BOOSTER PUMPING marked the outline of two pumping station sites south and east of the existing STATION: Staff facility in Germany Park. Several interested neighbors were contacted so they could view both of the proposed locations and the relationship to adjacent properties. Staff had also visited pumping stations in residential settings similar to those in University Park; such as, Highland Park, Fort Worth, and Flower Mound, since residents were concerned that sound from the proposed pumping station would be a nuisance to adjacent properties. The sites indicated no apparent noise levels from any of the locations visited and, actually, the outside air conditioning units had higher decibel readings than the pumping stations. Additionally, staff spoke with neighbors at each of the sites, and they had a common response – “sound is NOT an issue”. University Park residents had proposed the pumping station be constructed below ground; however, several facts suggested it would be extremely counterproductive to the city and the residents due to the costof undergrounding which would be $4,000,000. Also, even if the pumping station were to be constructed below ground, there would still be facilities above ground including, but not limited to, the emergency generator, air-handling/venting equipment, and a structure to house the electrical switchgear and motor controllers. The following residents spoke in favor of undergrounding the pumping station: Dick Bernet, 4445 Larchmont; Bob Goodwin, 4521 Stanhope; Peggy Bell, 6223 Lomo Alto; Gene Chupik, 4500 Stanhope. Larry McDaniel, General Manager of the Park Cities Municipal Utilities District (PC MUD), stated that flooding could be a problem if the pumping station is under ground. Charles Manning, Engineering Consultant with Allen Plummer & Associates, stated that construction for undergrounding would be more difficult and more expensive. Mayor Holmes announced that per the residents’ request, there would be no organized sports nor would parking be added in the green space behind their houses, but there would be a playground for special needs children and other children. He also recommended the appointment of a three-person committee to work with staff in respect to the designing materials for the structure. Those appointed to the committee were Clay Duvall, 4520 Stanhope; Pam McIntosh, 4508 Stanhope and Peggy Bell, 6223 Lomo Alto. Mayor Pro Tempore Shawver then moved that location Alternate I be adopted. Councilmember Walker seconded, and the vote was unanimous to approve Alternate I as the location for the booster pumping station. Councilmember Grable then moved that location Alternate II be adopted. Councilmember Carter seconded, and the vote was 2 to 3 with Mayor Holmes, Mayor Pro Tempore Shawver and Councilmember Walker opposed; therefore, the vote for Alternate II failed. Mayor Holmes then moved that the booster pumping station not be put underground. Councilmember Walker seconded, and the vote was unanimous not to underground the booster pumping station. CONSIDER POSSIBLE MODIFICATION OF CITY SIDEWALK REPAIR POLICY: The city was contacted by the PTA and representatives of the Highland Park Independent School District requesting repair of sidewalks adjacent to Hyer Elementary School. City policy currently requires sidewalks be repaired by the property owner who can then ask for reimbursement for one-half of the cost. This item was tabled until sidewalks could be checked at all the schools in University Park. CONSIDER PROPOSAL FOR TRAFFIC ENGINEERING SERVICES TO PERFORM A TRAFFIC IMPACT ANALYSIS (TIA) FOR THE AREA SURROUNDING CHASE BANK: Lee Engineer, licensed engineers, will provide traffic engineering services necessary to perform a TIA in connection with the proposed redevelopment of Chase Bank bids. Councilmember Walker moved approval of the proposal. Councilmember Carter seconded, and the vote was unanimous to approve the proposal for a TIA in the area surrounding Chase Bank. CONSIDER ORDINANCE APPROVING INCREASE OF RE-INSPECTION FEES: Many builders continue to violate the building site requirements as provided in the city’s Code of Ordinances. Staff discussed this issue with other cities, where increased fees/fines have been put in place with positive results; therefore, it was suggested that the re-inspection fee be increased from $50 to $100. Councilmember Carter moved approval of the ordinance. Mayor Holmes seconded, and the vote was unanimous to approve the ordinance approving an increase of re- inspection fees. ORDINANCE NO. 06/33 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION 3.105 (12) “SECTION R115 BUILDING SITE REQUIREMENTS” OF THE CODE OF ORDINANCES BY ADDING SUBSECTION R115.8 TO PROVIDE FOR THE INSPECTION, STOPPAGE OF WORK, AND REINSPECTION OF BUILDING SITES; PROVIDING FOR INSPECTION AND REINSPECTION FEES; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER RESOLUTION AMENDING MASTER FEE SCHEDULE TO INCLUDE INCREASED RE-INSPECTION FEES: The present Master Fee Schedule provides for a re- inspection fee of $50. The proposed resolution amends the Master Fee Schedule to include a Re- Inspection fee of $100. Councilmember Carter moved approval of the resolution. Mayor Holmes seconded, and the vote was unanimous to approve the resolution that will increase the re-inspection fees. RESOLUTION NO. 06-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING RESOLUTION 05-08, THE MASTER FEE RESOLUTION, EXHIBIT “A”, SECTION II “BUILDING AND ZONING” BY AMENDING SUBSECTION 17 “REINSPECTION FEE”; AND PROVIDING AN EFFECTIVE DATE. CONSIDER PROPOSAL BIDS FOR CONSTRUCTION OF THE DISPATCH/POLICE FACILITIES AT PEEK SERVICE CENTER: Bids were considered for a permanent backup for the City’s Dispatch Center at City Hall and the Peek Service Center. The architect developed a flexible plan that would house a relocated police department during reconstruction of City Hall and, ultimately, serve as the Emergency Operations Center. Councilmember Grable moved approval of fourteen bid packages, BP.01-B through BP.16-A, and authorization for the city manager to enter into contracts with each contractor. He also moved authorization for testing services for Rone Engineering in the amount of $2,500 and for Trinity Drywall’s request to withdraw their bid without penalty. Councilmember Walker seconded, and the vote was unanimous for approval of the following bids for construction of the Dispatch/Police Facilities at the Peek Service Center: BP 01-B Final Building Cleaning, Tri-Star Cleaning $ 3,000 BP 02-C Concrete Paving, North Texas Contracting 51,227 BP 04-A Masonry, DMG Masonry 24,905 BP 06-A Millwork, Medco Construction 5,860 BP 08-A Frames, Doors & Hardware, Piper-Weatherford 41,919 BP 08-B Glass and Glazing, Jennings Glass 82,500 BP 09-A Drywall & Acoustical, Morris Drywall 86,275 BP 09-B Ceramic Tile & Floor Coverings, Spectra Contract Flooring 22,550 BP 09-E Painting, LP Painting 22,187 BP 10-C Building Specialties, University Building Specialties 6,182 BP 10-K Access Flooring, Prestige Interiors 25,574 BP 15-A Mechanical: Plumbing & HVAC, Ski-Hi Enterprises 206,000 BP 15-D Fire Sprinkler System, Firetrol Protection Systems 11,987 BP 16-A Electrical, Able Electric Service 196,900 Construction Materials Testing, Rone Engineers 2,500 For a grand total of: $1,156,739 CONSIDER AWARD OF BIDS FOR WINDOWS FOR CITY HALL RENOVATION PROJECT: Councilmember Carter moved approval of Pella Texas at a cost of $199,808. Councilmember Grable seconded, and the vote was unanimous to award the bid to Texas Pella. CONSIDER AWARD OF BIDS FOR ASBESTOS ABATEMENT FOR CITY HALL RENOVATION PROJECT: The following bids were awarded: Contractor Cost, Certified/LVI $67,442 Consulting/Monitoring/Specs Fee, Drew Consulting 15,700 Contingency 66,538 (Change Orders will be brought to council for approval) T.D.F. Fee 320 Total Projected Cost: $150,000 Councilmember Grable moved approval of the bids. Councilmember Walker seconded, and the vote was unanimous to approve the bids for asbestos abatement for the City Hall Renovation Project. CONSIDER PURCHASE OF NEWSRACKS: T he city previously passed an ordinance regulating the type and location of newsracks at the intersections of Hillcrest & McFarlin, Hillcrest & Asbury, and Hillcrest & Granada. The ordinance also prohibits free standing newsracks anywhere within Preston Center East. Rak Systems, Inc., the same vendor that supplied the modular newsracks currently in Snider Plaza, will deliver and install modular newsracks at the intersections of Hillcrest and McFarlin, Asbury, and Granada in the amount of $18,366.25. They also provided a separate quote for the delivery and installation of a 6-pack modular newsrack for Preston Center East. Since this modular newsrack will be placed on private property at the request of the property owner, Venture Commercial Management has agreed to pay for the newsrack and will reimburse the city for $2,882.59. Councilmember Grable moved approval of the quote from Rak Systems, Inc. for modular newsracks in the amount of $18,366.25 and for modular newsracks for Preston Center East for $2,882.59. Councilmember Carter seconded, and the vote was unanimous to approve the purchase of the newsracks. CONSIDER REQUEST BY T-MOBILE TO LOCATE CELLULAR EQUIPMENT AT FONDREN T-Mobile was interested WATER TOWER SITE: Mr. Greg Carranza, representing CSI, stated that in locating cellular antennas and equipment at 2601 Fondren. Staff had explained that a similar request at the Northwest Highway Water Tower was denied by the council. Staff’s security concerns regarding the Northwest Highway Water Tower were also applicable to this request. Additionally, the Fondren site is fenced in with locked gates at each drive entrance, which would require a staff person to be present each time T-Mobile needed to access the site. Mayor Pro Tempore Shawver moved to deny the request. Councilmember Grable seconded, and the vote was unanimous to deny T-Mobile’s request to locate cellular equipment at the Fondren Water Tower Site. ITEMS FROM THE FLOOR Glenn Breeden, 3536 Marquette, expressed his concern over damage to the city streets when homebuilders place dumpsters on the streets rather than private property. Kitty Ritchie Holleman, 3939 Marquette, was concerned over the many trucks parked on the street near a building site, as well as, trash on the property. Mayor Holmes stated that the code enforcement officers will soon have laptop computers and will be able to cover property more quickly and thoroughly which should help with the enforcement issues. Bob Johnson, 4444 Windsor Parkway, inquired about the condition of the restrooms in Germany Park. Mayor Holmes stated the city and school district were working together on an agreement and the condition of the restrooms would be covered in that agreement. Nancy Woods, 4444 Windsor Parkway, asked if Germany Park would have the same number of lanes after it is redone. Mayor Holmes stated that there would be the same number of lanes. James Garner, 3121 Milton, stated that according to our zoning ordinance, no more than two unrelated parties can be living in the same house. He was concerned about students living across the street from him because he thinks they are not adhering to the code. Ms. Dale Nickle, 6701 Armstrong and property owner of 6701 Hursey, along with Mr. Ted Daniel, 3221 Colgate, were concerned about the zoning ordinance which stated no more than two unrelated parties may live in one house. Mr. Daniel requested council look at the ordinance and establish a committee to study it. He also requested SMU students be able to ask council for a waiver of the ordinance. Mayor Holmes said that council would take the item under consideration. There being no further business, Mayor Holmes adjourned the meeting. th PASSED AND APPROVED this 5day of December 2006. James H. Holmes, III, Mayor ATTEST: Nina Wilson, City Secretary AGENDA MEMO (12/05/2006 AGENDA) DATE: November 28, 2006 TO: Honorable Mayor and Members of the City Council FROM: Gerry Bradley, Director of Parks SUBJECT: Cost Estimates – Barbara Hitzelberger Park BACKGROUND: In September 2006, City Council approved design concepts for Barbara Hitzelberger Park. During the meeting, City Council requested that the architect develop project cost estimates for Council review. During the December 5, 2006 City Council meeting, Mr. Coy Talley with Talley and Associates will present project cost estimates associated with the development of Barbra Hitzelberger Park. RECOMMENDATION: Staff is requesting City Council provide direction on how to proceed with the project. ATTACHMENTS: Barbara Hitzelberger Park – Concept Plans ? 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 City Hall Landscape Bid 12-5-06 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 City Hall Landscape Bid 12-5-06 AGENDA MEMO (12/05/2006 AGENDA) DATE: November 28, 2006 TO: Honorable Mayor and Members of the City Council FROM: Gerry Bradley, Director of Parks SUBJECT: City Hall / Goar Park Landscape Bids BACKGROUND: On November 14, 2006, The City of University Park opened bids associated with the City Hall and Goar Park Landscape Improvement Project. The project’s original estimated cost was approximately $900,000.00. A total of (5) five bids were received ranging from $1.3 million to $1.5 million (see attached bid tab). After meeting with the projects Landscape Architect, Newman, Jackson, Bieberstein (NJB), Project Manager, Von Gallagher and the City Hall Renovation Committee, staff is requesting City Council reject all bids and re-bid the project outlining bid alternates providing cost savings which will be inline with the original project budget. RECOMMENDATION: Staffs is requesting City Council consider rejecting all bids received for the City Hall/Goar Park Landscape Project and allow staff to work with the architect and project manager to develop revised bid specifications to obtain bids within the established project budget. ATTACHMENTS: City Hall/Goar Park Landscape Package - Bid Tab ? 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 City Hall Landscape Bid 12-5-06 City of University Park – City Hall Project Landscape and Irrigation 2006 Bid Tabulation 11/14/06 2:00 p.m. BP 02F Company B 1 2 3 Base Bid Hardscape Construction Specialties X X X X $1,371,528 Mart Inc. X X X X $1,372,000 The Fain Group X X X X $1,417,000 North Texas Contracting X X X X $1,461,000 Valley Crest Landscaping X X X X $1,524,182 Complete Landsculpture Hadden Landscaping Landscape Management Inc. Metheny Cole Construction Greener Pastures Metroplex Garden Design 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 City Hall Landscape Bid 12-5-06 AGENDA MEMO (12/05/2006 AGENDA) DATE: December 5, 2006 TO: Honorable Mayor and City Council FROM: Harry Persaud, MRTPI, AICP, Community Development Manager SUBJECT: Discuss another request from Reynolds Outdoor to install Information Kiosks at various locations in the City. Background/Analysis: Reynolds Outdoor initially requested consideration to install information kiosks in Snider Plaza. City Council discussed that request on June 20, 2006 and referred the item to UDADAC for review. UDADAC discussed the request at its meeting on July 11, 2006 and recommended the proposal subject to further review of the design of the Kiosks to reduce the size and a detailed site plan showing specific locations. The request was presented to the Snider Plaza Merchants Association on October 3, 2006 and most of the merchants were not in favor of the placement of the Kiosks in Snider Plaza (Memo from Gary Krabill attached) Reynolds Outdoor subsequently withdrew that request. The new request is very much scaled down to locations along Central Expressway, Hillcrest, Lovers Lane and Preston Center. According to the proposal attached, Reynolds Outdoors will reimburse the City $10,000 per year for 20 years for 10 two- sided kiosks and prepay at a discounted rate $165,000. Alternatively, Reynolds Outdoor will pay the City $20,000 per year for 20 years for 10 three-sided kiosks and prepay at a discounted rate $330,000. Scott Reynolds will present the request to Council on December 5, 2006. Recommendation: Attachments: Memo from Gary Krabill Reynolds Outdoor letter of request Reynolds Outdoor Information Kiosk Proposal 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\building\CITY COUNCIL DECEMBER 5, 2006\COUNCIL MEMO.doc 11:24 AM 11/29/06 November 28, 2006 Mr. Harry Persuad City of University Park 4420 Warcola Dallas, TX 75206 Dear Harry, I want to thank you for working with me in our endeavor to provide information kiosks to the City of University Park since last March. As we discussed, we would like to pursue a scaled down version of our kiosk program to blend into the streetscape with architectural detail and pedestrian function. This strategy can accomplish several goals of raising significant income for the City, providing way-finding directories and possible newsstand consolidation without interfering with merchant storefronts. We can do this with only 10 appropriately placed, smaller scale kiosks. Possible positions include Central Expressway, Hillcrest, Lovers Lane (Miracle Mile) and the perimeter of Preston Center at Northwest Highway. The plan will be tailor-made for the City of University Park. To date, we have had only positive results with our current programs in Mockingbird Station, West Village, Downtown Dallas and The Woodlands near Houston. In fact, the HOK Planning Group calls our work an important step in public/private interaction and serves as a good example of how the city and the landlord interests can work together to create a balanced look and function to an area.? The UDADAC Committee unanimously endorsed our program for its many benefits. The premise is simple: Reynolds Outdoor Media proposes to develop custom made proprietary information kiosks to integrate into appropriately designated positions to compliment the character of the area at no cost to the City of University Park. Our program will provide a functional pedestrian improvement and a significant new income source to the City with a detailed proposal to address the following applications: ADA Accommodation: Kiosk directories will improve the pedestrian walkway, not interfere with it. ? Appropriateness: Kiosks are designed to blend in with the surrounding area, not detract from it. ? Visibility Triangles: Kiosks will be positioned outside the visibility triangles for vehicle traffic. ? Insurance: Reynolds will indemnify and hold the City harmless from injury, etc. ? Function: Pedestrians, Tenants, Visitors and the City will all benefit from the information provided on the kiosk ? directory displays. Content Control: As a local family company, we understand the community we live in and adhere to self- ? imposed restrictions that do not allow distasteful or offensive messages. These benefits and provisions are offered free of charge by compensating for the investment with the marketing of advertising displays. This marketing is an integrity-based effort that allows us to generate the following income stream to the City of University Park: For 10 two-sided kiosks, we will provide $10,000 per year in exchange for a 20 year license agreement. At ? the option of the City, we can pre-pay the agreement at a discounted rate of $165,000. For 10 three-sided kiosks, we will provide $20,000 per year in exchange for a 20 year license agreement. At ? the option of the City, we can pre-pay the agreement at a discounted rate of $330,000. Please accept this proposal with the best interests of the community in mind. Sincerely, Scott Reynolds AGENDA MEMO (12/5/06 AGENDA) DATE: November 30, 2006 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT: Request for removal and reroute of 138 kV transmission line outside city limits ITEM: At the request of members from the University Park Residents in Action (UPRIA) committee, the City has drafted an ordinance requesting that TXU remove and reroute the transmission line outside of the University Park city limits. Under the Public Utility Commission's Substantive Rules, Texas Administrative Code, Title 16, Part II, Chapter 25, Subchapter E, an electric utility may relocate, alter, or reconstruct a transmission facility without applying for a certificate of convenience and necessity (CCN) if the utility is responding to a request from a governing body for the activity due to highway transportation, airport construction, public safety, or air and water quality. Due to narrow alley rights-of-ways and the close proximity of the transmission line to University Park Elementary school, the ordinance requests the reroute of the transmission line for reasons of safety and reliability. RECOMMENDATION: ATTACHMENTS: Ordinance 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\TXU Relocate.doc 10:22 AM 11/30/06 ORDINANCE NO. _________________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, REQUESTING TXU ELECTRIC DELIVERY TO RELOCATE THE 138 KV TRANSMISSION LINE CONNECTING THE LOMO ALTO AND GREENVILLE SUBSTATIONS OUTSIDE OF THE CITY LIMITS DUE TO PUBLIC SAFETY CONCERNS AS OUTLINED BY THE TEXAS PUBLIC UTILITY COMMISSION SUBSTANATIVE RULES TO ELECTRIC SERVICE PROVIDERS, Sec. 25.101(c)(5)(F). WHEREAS, the City Council finds and determines that the existing TXU Electric Delivery Company 138 kV transmission line located within the city limits of the City of University Park connects the Greenville substation to the Lomo Alto substation, both of which are in Dallas; and WHEREAS, the 138 kV transmission line sits on wooden poles, approximately 47-60 feet in height, have warped over time and are leaning into the Stanford-Amherst alley, Boedeker street rights-of-way, and University-Daniel alley; and WHEREAS, the alley rights-of-ways in which the 138 kV transmission line is located are between ten feet (10’) and fifteen feet (15’) wide and are utilized by vehicle traffic, including sanitation crews, utility repair crews, tree trimmers, and residents; and WHEREAS, the City finds and determines that relocation, alteration, and reconstruction by removing the existing transmission line and installing in its stead a 138 kV transmission line between alternative substations such as the Bandera substation could cost less than other alternatives that have been discussed by TXU Electric Delivery such as either rebuilding the transmission line in the same location but on higher poles made of steel with increased capacity or burying the line underground in the Stanford Street right-of-way; and WHEREAS, the City finds and determines that relocation, alteration, and reconstruction by removing the existing transmission line per the Public Utility Commission Substantive Rules to Electric Providers will increase the reliability of service; and WHEREAS, for the length of one block University Park Elementary School is within three hundred feet (300’) of the transmission line; and WHEREAS, the City finds and determines that relocation, alteration, and reconstruction by removing the existing transmission line per the Public Utility Commission Substantive Rules to Electric Providers will improve the overall safety and well-being of residents abutting the line, City employees, and other users of the Stanford- NOW,THEREFORE Amherst alley; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: Section 1. The City requests that TXU relocate and remove the 138 kV transmission line from its current route connecting the Lomo Alto and Greenville substations outside the city limits of University Park, and Section 2. That the City supports efforts undertaken by members of the University Park Residents in Action Committee (UPRIA) regarding the relocation of the transmission line. Section 3. That this Ordinance shall take effect immediately upon its passage, and it is, accordingly, SO ORDAINED. DULY PASSED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY th PARK, TEXAS, on the 5 day of December, 2006. APPROVED: _______________________________ JAMES H. HOLMES III, MAYOR ATTEST: _________________________________ NINA WILSON, CITY SECRETARY APPROVED AS TO FORM: ___________________________ CITY ATTORNEY AGENDA MEMO (12/05/06 AGENDA) DATE: November 30, 2006 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Discuss Procedures for Block Parties ITEM: The City currently allows residents to request that their street be closed for a block party. Residents can obtain a block party application by visiting the City’s website, City Hall, or the Peek Service Center. Completed applications can be delivered to either facility or sent via fax. We currently ask that the application be submitted at least 3 business days prior to the event. Once an application is received, staff creates a list of blocks to be closed on a given day / weekend. That list is distributed to the police and fire departments. On the first business day prior to the event, City crews will deliver 2 barricades and 6 traffic cones to the home of the person who requested the block party. The resident is responsible for setting up the barricades before the party and taking them down after the party. On the first business day following the event, City crews will pick up the cones and barricades from the address where they were delivered. There is no charge to the residents for this service. th The busiest times for block parties have historically been the weekend before the school year ends, the 4 of July, the weekend before school starts, UT / OU weekend, and Halloween. The busiest of these is Halloween. This year, we had 60 block parties over the 4-day weekend surrounding Halloween. The vast majority (46) being on Halloween night. That volume is simply too great for our crews to handle. Additionally, it significantly hinders emergency response times when so many blocks are closed. This year, one EMS call was delayed on Halloween night because the paramedics had to move barricades in order to reach a home. The closures also make it generally difficult for motorists to navigate the City. Another problem has been that residents will submit an application only an hour or two before the block party is to begin. This is generally after hours or on the weekend when we do not have personnel working. We have been calling workers in or pulling them off of other jobs to accommodate the last minute requests. This is obviously costly and inefficient. It also does not allow staff to notify police and fire of these additional closures. RECOMMENDATION: Staff recommends requiring that block party applications be submitted a minimum of 48 hours prior to the event and that any applications received after that deadline be denied. Additionally, it is recommended that st we discontinue the practice of allowing block parties on October 31entirely. ATTACHMENTS: ? Map showing location of block parties and EMS calls on October 31, 2006. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Block Parties 12-05-06.doc 12:18 PM 11/30/06 WILLARD ST 6400 6500 6700 6800 7000 740075007100 7300 7600 7700 7800 7900 HILLTOP LN 6500 6200 660061005900 5800 6300 6000 7900 6400 6500 6200 8000 6800 7100 8200 7000 75007300 8300 7400 7600 6600 6800 8200 8300 6600 6800 7000 6600 THACKERY ST K BLVD TLE CREETUR 6200 7100 7000 7300 7400 7700 7000 6600 6500 7000 6900 6100 6800 PRESTON CENTER PLZ 6200 6400 6500 6300 68006000 5900 70006700 8400 8300 8200 6400 6400 6300 5700 6300 5900 6400 AGENDA MEMO (12-05-06 AGENDA) DATE: November 30, 2006 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Continue discussion of sidewalk replacement around HPISD campuses. Background. Following discussion at their 11.14.06 meeting of sidewalk replacement around each of the HPISD campuses, the Council asked staff to review the condition of the subject sidewalks and provide an estimate of the repair cost. The attached spreadsheet details the extent of the required repair at each campus and the associated total cost. Discussion. If the City Council opts to fund the above-referenced sidewalk repairs, staff will solicit bids for the work and present the low bid for Council approval. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AM HPISD SW Repairs 12 05 06.doc 7:32 AM 11/30/06 SIDEWALK REPAIR FOR HPISD DEFECTIVEUNIT LOCATIONSIDEWALKCOSTEXTENSION UP Elementary1,464SF @$7.00$10,248.00 Hyer Elementary2,828SF @$7.00$19,796.00 HPHS985SF @$7.00$6,895.00 McCulloch887SF @$7.00$6,209.00 6,164SF TOTAL$43,148.00 AGENDA MEMO (12/05/06 AGENDA) DATE: November 29, 2006 TO: City Council FROM: Luanne Hanford SUBJECT: Renewal of Employee Health and Dental Insurance Plans The City’s insurance coverage for employee health and dental plans will expire on January 1, 2007. Renewal proposals were advertised and received by the City’s broker, The Jensen Company. Due to extremely high claims activity in October, the renewal proposals submitted were much higher than expected. Cigna submitted the lowest proposal with fixed costs at $479,600 and expected costs (fixed costs + expected claims) of $1,889,729. This is $104,308 increase in fixed costs and $203,914 in expected costs over 2006. After much debate, the Employee Benefits Committee voted in favor of recommending that the City purchase specific and aggregate stop loss coverage and third-party claims administration services from Cigna Insurance Co. Due to increased insurance costs, the Employee Benefits Committee also recommends a slight increase in employee premiums. Staff has proposed a $5 per month increase for all premium levels and the Employee Benefits Committee approves. The 2006 insurance rates and proposed 2007 insurance rates are attached for your review. Benefit plans and premiums for employee dental insurance are unchanged from 2006 and staff recommends renewing coverage with Assurant Dental. RECOMMENDATION: Approve purchase of specific and aggregate stop loss coverage and third-party claims administration services from Cigna Insurance Co. Approve increase of $5 per month for employee insurance premiums. Approve renewal of dental insurance with Assurant Dental. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AGENDAMEMO (13).doc 2:58 PM 11/29/06 CITY OF UNIVERSITY PARK SELF-FUNDED HEALTH PLAN 2006 INSURANCE RATE SHEET HEALTH INSURANCE CITY PAYS EMPLOYEE PAYS MONTHLY BI-WEEKLY Employee Only $ 600.00 $ 30.00 $ 15.00 Spouse $ 0.00 $ 230.00 $ 115.00 Children $ 0.00 $ 185.00 $ 92.50 Family $ 0.00 $ 385.00 $ 192.50 Retiree Only $ 0.00 $ 415.00 Retiree + Spouse $ 0.00 $ 715.00 DENTAL INSURANCE MONTHLY BI-WEEKLY Employee Only $ 12.07 $ 6.04 Employee + One Dependent $ 19.53 $ 9.77 Employee + Family $ 29.91 $ 14.96 DENTAL PPO / INDEMNITY OPTION MONTHLY BI-WEEKLY Employee Only $ 27.20 $ 13.60 Employee + One Dependent $ 49.67 $ 24.84 Employee + Family $ 76.79 $ 38.40 CITY OF UNIVERSITY PARK SELF-FUNDED HEALTH PLAN PROPOSED 2007 INSURANCE RATE SHEET HEALTH INSURANCE CITY PAYS EMPLOYEE PAYS MONTHLY BI-WEEKLY Employee Only $ 710.00 $ 35.00 $ 17.50 Spouse $ 0.00 $ 235.00 $ 117.50 Children $ 0.00 $ 190.00 $ 95.00 Family $ 0.00 $ 390.00 $ 195.00 Retiree Only $ 0.00 $ 450.00 Retiree + Spouse $ 0.00 $ 775.00 DENTAL INSURANCE MONTHLY BI-WEEKLY Employee Only $ 12.07 $ 6.04 Employee + One Dependent $ 19.53 $ 9.77 Employee + Family $ 29.91 $ 14.96 DENTAL PPO / INDEMNITY OPTION MONTHLY BI-WEEKLY Employee Only $ 27.20 $ 13.60 Employee + One Dependent $ 49.67 $ 24.84 Employee + Family $ 76.79 $ 38.40 AGENDA MEMO (11/30/06 AGENDA) DATE: November 30, 2006 TO: Honorable Mayor and City Council Members FROM: David L. Ledbetter, Fire Chief SUBJECT: Acceptance of Urban Area Security Initiative Grant The North Central Texas Council of Governments and the 2006 Citizen Corps Grant Review Committee has awarded funding to the City of University Park in the amount of $6,586.00 for development of a Community Emergency Response Team (CERT). The grant allows the City to train volunteers to assist the City during emergencies. In emergency preparedness for the City, staff members have recognized the need for additional personnel to assist various departments to accomplish goals and objectives during emergencies. Without overburdening departmental staff, the best solution was to have a core of personnel that can handle minor chores and activities and utilize our personnel in more demanding roles. The CERT program is a nationwide initiative and locally has been very successful with many of our area cities taking advantage of grants to develop their programs. The CERT training program is a 20-hour course, typically delivered over a seven-week period. Training sessions cover disaster preparedness, disaster fire suppression, basic disaster medical operations, light search and rescue, and team operations. The training also includes a disaster simulation in which participants practice skills that they have learned throughout the course. The CERT course is taught in the community by firefighters using a FEMA-approved curriculum. Fire Department Deputy Chief Rick Black will have oversight of the training and ensure that each team member is properly trained. Eventually, a University Park citizen will be appointed to oversee the program and ensure that periodic training and exercises are completed for competency. The grant monies will be utilized to purchase 25 CERT Action Response Units, which is equipment that CERT members will utilize in the field that include latex gloves, medical 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\agenda memorandum for UASI Grant (2).doc 12:32 PM 11/30/06 supplies, blankets, etc. Additionally, other items to be purchased will include team uniform shirts, rain gear, high-visibility vests, office supplies, duffel bags that contain the Response Unit items, training videos and recruiting and promotional items. Southern Methodist University will partner with the City to recruit volunteers for the CERT program since SMU is a Point of Distribution for pandemic and/or prophylaxis medical supplies to our citizens. RECOMMENDATION: Staff recommends that City Manager Bob Livingston be allowed to sign the Agreement for acceptance of the grant money. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\agenda memorandum for UASI Grant (2).doc 12:32 PM 11/30/06 OFFICE OF SECURITY AND EMERGENCY MANAGEMENT Records Building 509 Main Street, Room 305 Dallas, Texas 75202 We understand that Dallas County has been awarded $81,896.73 from which the, City of University Park is to receive $6,586.00 to purchase the following items: . 25 Green Duffel Back with CERT Logo . 25 CERT Action Response Units . CERT Uniforms . Recruiting items . Training video, DVD, Multi-Media . Office Supplies The City of University Park agrees to comply with the 2006 Citizen Corps Grant deadlines and guidance. Agreed as of this _ day of ,20_. Signature: Name: Title: Jurisdiction: Signature: ~b' R-bO -- - ~ Ro Ie 0 mson -- Name: Title: Director Jurisdiction: Dallas County Office of Security & Emergency Management AGENDA MEMO (12/05/2006 AGENDA) DATE: November 30, 2006 TO: Honorable Mayor and City Council FROM: Kent R. Austin, Director of Finance SUBJECT: Resolution re. City Council position on underfunding remedy for Firefighters’ Relief and Retirement Fund (FRRF) Included on the December 5, 2006, agenda is a resolution regarding the FRRF underfunding situation. Staff is completing work on a draft resolution for the City Council to establish a position regarding FRRF underfunding remedies. A closed session is scheduled to discuss the matter with the City Manager and City Attorney. The resolution will be available before the meeting. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 \\srvchfp\shared\Frrf\Reform\AGENDA MEMO FRRF position 12-5-2006.doc 2:14 PM 11/30/06 BOARD OF ADJUSTMENT MINUTES August 28, 2006 The Board of Adjustment of the City of University Park met on Monday, August 28,2006 at 5:00 P.M. in the Council Chambers of City Hall, 3800 University Blvd. University Park, Texas. The following are minutes ofthat meeting. Commission Members Attending Staff Members Attending Lon Houseman, Chairman Steve Metzger William Hitzelberger, ill Bob Clark John Jackson Absent & Excused Roy Kull Mike Maberry Present & Seated Norma Coldwell Harry Persaud - Community Development Mgr. Mark Hardin - Plan Reviewer Rob Dillard City Attorney Jennifer Deaver - Administrative Assistant Mr. Houseman opened the public hearing and introduced the board members. He then read the charge of the Board of Adjustment. Mr. Houseman asked for a motion to approve the minutes from the July 24, 2006 Board of Adjustment meeting. Mr. Hitzelberger made a motion to approve the minutes. With a second from Mr. Metzger, the motion was approved unanimously. Mr. Hitzelberger then read the specifics of the first case. B.O.A. 06-006 - Gilbert J. and Patricia Besing, owners of the property situated at 6023 St. Andrews Drive, requesting a variance to Section 28-105 (3) of the City of University Park Zoning Ordinance, as amended, to allow for an 8 feet high wrought iron fence in the required front yard. The subject tract is zoned single family "SF-2" zoning district classification in accordance with the Comprehensive Zoning Ordinance. Mr. Houseman opened the public hearing and inquired if anyone wished to speak. Mr. George Dunlap, representing the resident owner of 6023 St. Andrews, introduced himself and began with his power point presentation. He explained that his landscape construction company was contracted to complete the landscaping work for the Besings. He regretfully acknowledged that the fence was not permitted but stated he wanted to make a wrong right. His presentation showed an aerial view of the property homeowners wanted to hire someone experienced that was familiar with the city's codes. He showed pictures of four other properties in the area with front yard fences. He then stated that his hardships were that the lot was of an irregular shape, there is no side yard or back yard, and security in a high pedestrian traffic area. He then urged the board to approve his variance. Mr. Houseman inquired of the seventeen properties located on his street how many of them face the country club. Mr. Besing, owner resident of 6023 St. Andrews came forward and introduced himself. He stated that there are about twelve other properties on the street that face the country club and of those twelve there are five including 6023 St. Andrews that do not have a side yard or rear yard. Mr. Hitzelberger inquired of Mr. Persaud if the front and side yards could be brought back, closer to St. Andrews. Mr. Persaud stated that at the time of construction, the plans had to meet city requirements. Mr. Clark inquired how he discovered that the work needed to be permitted. Mr. Besing stated that he inquired if a permit was needed to pour a 10' by 10' slab. Mr. Clark inquired why he was not aware of the rules as far as permitting. Mr. Besing stated that his sub contractors finished the work in one day. Mr. Jackson stated that there was side yard on each side of the lot. Mr. Houseman questioned the applicant's suggestion that the lot was pie shaped. Mr. Besing stated that he was referencing the site plan and that the lot is not truly pie shaped but is in fact of an irregular shape. A discussion ensued regarding the driveway and the dimensions of the lot. Mr. Larry Dale, owner / resident of 6019 St. Andrews came forward. He stated that this is a unique lot on a one way street and has a lot of pedestrian traffic. He then stated that this fence was needed for security reasons due to an intruder that was recently caught in his own home. He then urged the board to approve the request for a variance. Mr. Houseman inquired how many letters were received in response to this case and Mr. Persaud stated there were two. Mr. Houseman then closed the public hearing. Mr. Clark stated that he does not see where there is a property hardship. Mr. Metzger inquired if Mr. Dillard would define what a property hardship is. Mr. Dillard did so and Mr. Metzger proceeded to explain reasons that he felt there was nothing unique about this case and that a hardship did not exist. He then stated that he did not have jurisdiction to grant a vanance. Mr. Besing then stated that his fence is in character with the neighborhood and that another neighbor was given permission to build her fence out of code, therefore, does not understand why his variance could not be granted. Mr. Houseman stated that this case was similar to the two cases from 1996 and 1999, one being the Tolleson Property and another in Yolk Estates, which was denied three times. He then concurred with Mr. Metzger that the board has no authority to grant a variance, there being no property hardship. Mr. Besing stated that the Tolleson Property has a 2 acre back yard and he has no back yard at all and needs a fenced area where his pets can go out. Mr. Metzger stated that though he has empathy for the circumstances, under the current set of ordinances the permit would not have even been issued and the property hardship is self imposed and does not fall within the exception of the ordinance. Mr. Hitzelberger made a motion to deny the request as written. With a second from Mr. Clark; the motion was denied 4-0. Mr. Metzger abstained. There being no further business before the Board, Mr. Houseman adjourned the meeting. Approved by: Date: ct ki-- ~- - ~(Z'5/ ZoO/:; I Lon Houseman, Chairman Board of Adjustment MINUTES Employee Benefits Committee November 8, 2006 A meeting of the Employee Benefits Committee was held on Wednesday, November 8, 2006, in the Council Chambers at City Hall. Members attending the meeting were Chairman Bill Clifton, David Burgher, Lee Roever, Steve Herod, Jim Roberts, Roger Lambourn, Clair Crossland, and Jim Klancnik. Also attending the meeting were the city’s broker, Jerry Jensen of The Jensen Co., Mayor Blackie Holmes, City Manager Bob Livingston, Human Resources Director Luanne Hanford, and Wausau Insurance Co. Account Representative Rob Stow. Chairman Clifton called the meeting to order at 7:40 am. Jerry Jensen distributed notebooks to the members with insurance renewal information. Mr. Jensen reviewed proposals for health insurance coverage for 2007. Due to a large on-going claim, most of the current stop loss carriers proposed a large increase as well as a large specific deductible for the large on-going claim. Cigna was the only company that submitted a proposal that was within the city’s insurance budget for FY2006-07. Discussion followed regarding case management of the large on-going claim. The committee discussed the pros and cons of moving the city’s health insurance coverage to Cigna. Mr. Jensen told the committee that the provider list for Cigna was comparable with PHCS, but there were three doctors on PHCS that weren’t on Cigna’s provider list, and these three doctors treated a significant number of city employees. Cigna has already made contact with these three doctors to determine if they are interested in getting on Cigna’s provider list. Mr. Jensen told the committee members that Cigna had submitted their proposal based on claims paid through September. He wanted to call the Cigna representative with disclosure of the high on-going claim to see if they wanted to change their proposal. The committee agreed to meet the following week after Mr. Jensen had a chance to contact Cigna and the other carriers to confirm the renewal proposals. The meeting was adjourned at 8:45 am. Submitted by: _______________________________ ________________________________ Bill Clifton, Chairman Luanne Hanford, Human Resources Dir. MINUTES Employee Benefits Committee November 16, 2006 A meeting of the Employee Benefits Committee was held on Thursday, November 16, 2006, in the City Hall Conference Room. Members attending the meeting were Chairman Bill Clifton, Steve Herod, Lee Roever, Roger Lambourn, Clair Crossland, Margarita Coale, and David Burgher. Also attending the meeting were the city’s broker, Jerry Jensen of The Jensen Co., Mayor Blackie Holmes, City Manager Bob Livingston, Human Resources Director Luanne Hanford, and Cigna representative Alan Anderson. The meeting was called to order at 7:35 am. Mr. Jensen introduced Mr. Anderson and told the committee that after full claims disclosure, Cigna was not going to change their proposal. Under Cigna’s proposal, Cigna would be responsible for any claims not paid by Wausau but were incurred in the past 24 months. Roger Lambourn directed Mr. Jensen to do everything he could to make sure Wausau paid claims timely so Cigna would not get stuck with a lot of past claims. Mr. Jensen went through the proposals from all of the stop loss carriers. Cigna submitted two proposals: Option #1 has a $65,000 specific stop loss; Option #2 also has a $65,000 specific stop loss but also includes a $250,000 deductible on a specific high on-going claim. The proposal from Hartford includes a $650,000 deductible on a specific high on- going claim, and TML’s proposal includes a $500,000 deductible on a specific high on- going claim. Mr. Jensen told the committee he recommended Cigna’s Option #1 proposal. Discussion followed regarding what was being done to recruit three doctors into the Cigna provider list. Mr. Anderson said that Cigna had contacted the doctors and were working with them to get them on the plan. Bob Livingston asked if Cigna provided administration of Section 125 Flexible Spending Accounts. Mr. Anderson said Cigna provided FSA administration with debit cards and check reimbursements but no direct deposit. Bill Clifton asked if the benefit design of Cigna’s proposal was the same as Wausau. Mr. Hanford said she had done a cursory review of the benefit plan and it appeared to be the same as the current plan. Mr. Jensen said he would do a thorough review of the Cigna plan to ensure there were no major differences between the plans. Roger Lambourn asked if staff was proposing any increases in employee contributions this year. Ms. Hanford said she had planned on an increase but was waiting to see what the final numbers were. Mr. Clifton asked what other cities were doing in terms of sharing the cost of increases with employees. Ms. Hanford said she could do a survey of area cities and e-mail the results to the committee along with a recommendation. Clair Crossland asked if there was a Health Savings Account option available. Both Mr. Jensen and Mr. Anderson said they didn’t think it was a feasible option for the city’s particular employee population. Steve Herod moved that the City accept Cigna’s Option #1 proposal for stop loss coverage and claims administration for the health plan in 2007, and that a lifetime maximum of $2,000,000 should be part of the Cigna plan, and that increases in employee contributions would be at staff discretion with input from the committee members. Jim Klancnik seconded the motion. The vote in favor was unanimous. The meeting was adjourned at 9:00 am. Submitted by: ________________________________ ________________________________ Bill Clifton, Chairman Luanne Hanford, Human Resources Dir.