HomeMy WebLinkAboutAgenda 12-05-06 City Council A G E N D A
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CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK
CITY HALL COUNCIL CHAMBERS
TUESDAY, DECEMBER 5, 2006 AT 5:00 P.M.
3:00-3:30 PM ANNUAL BOARD OF DIRECTORS MEETING FOR UNIVERSITY PARK
CIVIC FOUNDATION
3:30-4:00 PM EXECUTIVE SESSION: CONSULTATION WITH CITY ATTORNEY TO
RECEIVE LEGAL ADVICE REGARDING PERSONNEL MATTERS, SECTIONS
551.071 AND 551.074 UNDER TEXAS GOVERNMENT CODE
4:00-5:00 PM WORK SESSION FOR AGENDA REVIEW
I. INVOCATION
– City Attorney Rob Dillard
II. PLEDGE OF ALLEGIANCE
– City Attorney Rob Dillard/Boy Scouts
III.INTRODUCTION OF COUNCIL –
Mayor James H. Holmes, III
IV.INTRODUCTION OF STAFF
– City Manager Bob Livingston
V.DEPARTMENT PINS
: Dick Wood, appointed Assistant City Attorney in 1966, 35-year pin
and appointed City Attorney in 1971, 40-year pin
VI. CONSENT AGENDA
A.CONSIDER: Color selection for Germany Park Track – Bradley Page 3
B.CONSIDER: Proposal from Moran & Murphy for architectural and engineering services
associated with improvements to Peek Service Center – Smallwood Page 4
C.CONSIDER: Approval of City Council Meeting Minutes for November 13, 2006, 7:00 p.m.,
November 14, 2006, 2:00 p.m. and November 14, 2006, 5:00 p.m. – Wilson Page 7
VII.MAIN AGENDA
A.CONSIDER: Cost estimates for Barbara Hitzelberger Park – Bradley Page 18
B.CONSIDER: Bids for City Hall/Goar Park Landscape Package – Bradley Page 20
C.DISCUSS: Another request from Reynolds Outdoor to install Information Kiosks at various
locations in city – Persaud Page 22
D.CONSIDER: Ordinance to remove and re-route 138kV transmission line outside city limits
– Corder Page 45
E.DISCUSS: Procedures for Block Parties – Speer Page 48
F.DISCUSS: Sidewalk replacement around HPISD campuses – Smallwood Page 50
G.CONSIDER: Renewal of employee health and dental plans – Hanford Page 52
H.CONSIDER: Acceptance of Urban Area Security Initiative Grant to develop a Community
Emergency Response Team – Ledbetter Page 55
I.CONSIDER: Resolution establishing city council position regarding underfunding remedy
for Firefighters’ Relief and Retirement Fund – Austin Page 58
VIII.ITEMS FROM THE FLOOR
Anyone wishing to address an item not on the Agenda or having questions about items on the
Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items
were made when that item was addressed by the City Council.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed
Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items
listed herein.
IX. INFORMATION AGENDA
REPORTS, BOARD AND COMMITTEE MEETING MINUTES
A.BOARD OF ADJUSTMENT Minutes for August 28, 2006
Page 59
B.EMPLOYEE BENFITS ADVISORY COMMITTEE Minutes for November 8 and
November 16, 2006
Pages 62 & 63
C.FINANCE ADVISORY COMMITTEE
D.PARK ADVISORY COMMITTEE
E.PLANNING & ZONING COMMISSION
F.PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY COMMITTEE
G.PUBLIC SAFETY ADVISORY COMMITTEE
H.PUBLIC WORKS ADVISORY COMMITTEE
I.URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE
J.ZONING ORDINANCE ADVISORY COMMITTEE
K.CAPITAL PROJECTS REVIEW COMMITTEE
AGENDA MEMO
(12/05/2006 AGENDA)
DATE:
November 28, 2006
TO:
Honorable Mayor and Members of the City Council
FROM:
Gerry Bradley, Director of Parks
SUBJECT: Germany Park Track Color
BACKGROUND:
In October 2006, City Council awarded a contract to Texas Track Builders to renovate
the Track at Germany Park. The project is moving forward on schedule and it is time to
order the polyurethane surfacing for the track. Staff would like to review the two (2)
color options with City Council prior to ordering the surfacing.
RECOMMENDATION:
Staff is requesting City Council to provide direction on the track surfacing color.
ATTACHMENTS:
None
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Hall Landscape Bid 12-5-06
AGENDA MEMO
(12-05-06 AGENDA)
DATE:
November 29, 2006
TO:
Bob Livingston
City Manager
FROM:
Gene R. Smallwood, P.E.
Director of Public Works
SUBJECT:
Consider proposal from Moran & Murphy to provide architectural
and engineering services associated with improvements to the
Peek Service Center.
Background.
Kevin Moran previously developed the design for the
backup Dispatch Center and temporary police department offices (relocation
from City Hall), which are to be constructed on the first floor of the Peek Service
Center. After the police move back to the new City Hall, their temporary facilities
will be converted to a Emergency Operations Center (EOC).To provide space for
these functions, we had planned to relocate our Facility Maintenance (FM)
operations into a new metal building at the Fondren elevated water storage tank
site. However, the costs were considerably higher than expected, and staff
determined that we would be better served to construct new FM facilities in
garage space in the Peek Center. To that end we solicited a proposal from Mr.
Moran to provide the architectural and engineering design for that new space.
Recommendation.
Staff recommends City Council approval of the Moran &
Murphy proposal in the amount of $8,721.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AM MM Arch FM 12 05 06.doc 5:01 PM 11/29/06
moran & murphy architects, inc.
ARCHITECTURE / INTERIORS / PLANNING
November 27, 2006
Gene R. “Bud” Smallwood, P.E.
Director of Public Works
CITY OF UNIVERSITY PARK
3800 University Blvd.
University Park, TX 75205-1711
st
Re: Fred N. Peek Service Center via: e-mail/1 Class Mail
bsmallwood@uptexas.org
Bud:
We are pleased to provide you with this proposal for architectural and engineering
services for finish-out of approximately 1,900 sq. ft. for the relocation of the
H.V.A.C. and carpentry shop.
SCOPE OF WORK
Work shall include the relocation of the existing H.V.A.C. and carpentry shop to a
1,900 sq. ft. space adjacent to the new temporary Police offices on the ground
floor in the Fred N. Peek Service Center.
SCOPE OF SERVICES
Moran & Murphy Architects shall provide those services as defined in the AIA
Standard Form of Agreement Between Owner & Architect. Services include
architectural, mechanical, electrical, and plumbing engineering.
COMPENSATION
Compensation for architectural, mechanical, electrical, and plumbing engineering
services shall be on a fixed fee as follows:
Architectural
Programming, Inventory 1,000.00
Schematic Design 2,221.00
Construction Documents 3,500.00
Bidding 0.00
Construction Administration 500.00
Total Architectural Services 7,221.00
4501 Swiss Avenue Dallas, Texas 75204 Tel (214) 841-4507 Fax (214) 841-4502
kmoran@moranmurphy.com
M.E.P. Engineering Services 1,500.00
Total M.E.P. Engineering Services 1,500.00
________
TOTAL COMPENSATION 8,721.00
Reimbursable expenses incurred by the Architect and his Consultants in the interest
of the Project are in addition to Compensation at cost plus ten percent (10%) and
include the following:
?
Plotting/Printing/Reproductions
?
In-House Plotting/Printing/Reproductions
?
Long Distance Communication
?
Photos
?
Postage/Delivery
?
Travel
?
Governmental Filing Fees
We appreciate this opportunity to provide you with additional services related to
the finish-out of the Emergency Dispatch and Police Department. This proposal
will serve as an Addendum to our executed contract for modifications within the
Fred N. Peek Service Center.
Sincerely,
Kevin Moran, AIA
KM:jm
___________________________________ __________________
Accepted By Date
4501 Swiss Avenue Dallas, Texas 75204 Tel (214) 841-4507 Fax (214) 841-4502
kmoran@moranmurphy.com
MINUTES
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CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBERS
MONDAY, NOVEMBER 13, 2006, 7:00 P.M.
Mayor Blackie Holmes opened the meeting of the city council. Present were Mayor Pro
Tempore Harry Shawver and Councilmembers Syd Carter, Kelly Walker and Jerry Grable.
Also in attendance were City Manager Bob Livingston and Deputy City Secretary Kate Smith.
City Secretary Nina Wilson and City Attorney Rob Dillard were absent and excused.
AWARDS AND RECOGNITION
RECOGNITION OF MEMBERS OF THE TXU TRANSMISSION LINE STEERING
COMMITTEE: Mayor Holmes presented certificates of appreciation to all members of the
TXU Transmission Line Steering Committee: Dr. Nick Hogan, Chair, Leslie McCall, Ken
Hamilton, Lance Etcheverry, David Howell, Keith Smith, Sandra Cude and Josiah Daniel.
MAIN AGENDA
REPORT FROM TXU TRANSMISSION LINE STEERING COMMITTEE: On behalf of
the TXU Transmission Line Steering Committee, Chair Dr. Nick Hogan presented their final
report and recommendations to the City Council. Dr. Hogan gave a PowerPoint presentation
that outlined the background of the issue and provided analysis of the different alternatives
and financing options. After assessing all alternatives, the committee focused on the three
most viable options. The following options were presented:
Option A: Repair and replace the leaning wood poles with wood poles of the same height,
keeping the existing 779 Amp capacity line, adding lightning arresters. The City would then
need to work with TXU to develop a long-term plan over the next 5 to 10 years relative to
implementation of the transmission line “upgrade.”
Option B: Replace all existing wood transmission poles with steel poles of a type that
would weather and rust to a color similar to wood. Some poles would be slightly higher than
those they replace. TXU would replace the current 779 Amp capacity line with a 2000 Amp
capacity line. Lightning arresters would be added to all poles.
Option C: Remove the 779 Amp capacity lines and bury a 2000 Amp transmission line
underground under the street pavement along Daniel, Boedeker and Stanford. This would
require new right of way approval and would leave the distribution lines and other utilities
on the existing wood poles in the alleys. The existing poles could then be shortened by ten to
fifteen feet.
The final recommendation to the City Council read:
“Based upon the Steering Committee’s alternatives analysis and with a clear mandate from
UP residents, we are recommending that the City formalize a working agreement with TXU to
implement Option A. This option meets with TXU’s stated five to ten year needs, provides for
safety and reliability issues relative to the existing wood poles while minimizing impact on the
residents. Importantly, it allows for a proactive exploration of future transmission design and
funding alternatives. The committee recommends the City Council require 12 months
advance notification from TXU prior to any construction on the transmission line.”
Upon conclusion of the report by Dr. Hogan, Mayor Holmes thanked the Committee for their
effort and stated that an item was on the City Council agenda for the following evening
(November 14, 2006) to discuss the actions recommended by the committee. Mayor Holmes
then asked if anyone from the audience had any questions or comments. Kitzy Haiman, 4232
Amherst, had a question about the width of the pole base.
There being no further business, the meeting was adjourned.
th
PASSED AND APPROVED this 5 day of December 2006.
James H. Holmes III, Mayor
ATTEST:
____
Kate Smith, Deputy City Secretary
MINUTES
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JOINT MEETING OF CITY COUNCIL AND
PLANNING & ZONING COMMISSION
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBERS
TUESDAY, NOVEMBER 14, 2006, 2:00 P.M.
Mayor Blackie Holmes opened the meeting. Present and representing the city council were
Mayor Pro Tempore Harry Shawver and Councilmembers Syd Carter, Kelly Walker and Jerry
Grable. Present and representing the Planning & Zoning Commission were Chairman Robert H.
West and members H. Reed Shawver, III, Bill Foose, Randy Biddle, Ed Freeman, Bea Human
and Jerry Jordan. Also in attendance were City Manager Bob Livingston, City Attorney Rob
Dillard and City Secretary Nina Wilson.
MAIN AGENDA
DISCUSS CONSULTANT’S STRATEGIC PLAN FOR SNIDER PLAZA/HILLCREST AND
DRAFT OF DEVELOPMENT STANDARDS: Snider Plaza has served the residents of the Park
Cities for over sixty years. The center is experiencing specific development issues and problems
which are related to property ownership, size, and geographic location. In the past, new
developments and redevelopment of existing sites were reviewed and permitted following
current zoning standards without a vision and comprehensive planning framework for the entire
center. Dennis Wilson with Townscape, Inc. was contracted by the city to conduct a study of the
Hillcrest/Snider retail center and to prepare a strategic master plan with development standards
to promote and guide future development. Mr. Wilson made a PowerPoint presentation of the
strategic plan which suggested short- and long-term recommendations for the Plaza, making
Hillcrest more attractive, as well as, consideration of parking issues and options. A draft of
Snider-Hillcrest Development Standards was also presented. After the presentation and much
discussion between the council, commission and audience participants, it was decided that future
action will include scheduling a public hearing, preparing an ordinance, and obtaining approval
for the plan from the Planning and Zoning Commission.
There being no further business, Mayor Holmes adjourned the meeting.
th
PASSED AND APPROVED this 5day of December 2006.
Robert H. West Chairman James H. Holmes, III, Mayor
ATTEST:
Nina Wilson, City Secretary
MINUTES
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CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBERS
TUESDAY, NOVEMBER 14, 2006, 5:00 P.M.
Mayor Blackie Holmes opened the meeting. Present were Mayor Pro Tempore Harry Shawver
and Councilmembers Syd Carter, Kelly Walker and Jerry Grable. Also in attendance were City
Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson.
Councilmember Carter moved approval of the Consent Agenda. Councilmember Grable
seconded, and the vote was unanimous to approve the following:
CONSENT AGENDA
PROCLAMATION FOR ARBOR DAY, NOVEMBER 17, 2006: As part of the city’s
recertification application as a Tree City USA City, a proclamation signed by the Mayor must be
approved each year designating a specific date for an Arbor Day Observance. In 2006, the date
for an Arbor Day Observance will be Friday, November 17. The observance will be held at
Curtis Park and will include a tree planting event supported by students from University Park
Elementary School.
UPDATE THIRD QUARTER STRATEGIC GOALS: On December 14, 2004, the city council
adopted six (6) strategic goals and objectives. Upon adoption of the goals, a responsibility chart
was created to track the progress of goal and objective achievement. Objectives Completed:
Develop a plan to recognize model citizens in our community; Install attractive uniform signs in
each park that give park history, regulations, and hours; Evaluate the need for a specific position
on City staff to manage website and cable channel content, handle media contacts, community
relations, and produce publications; Consider citywide program for sidewalk maintenance.
Objectives In Progress/Ongoing: Develop traffic and parking improvements; Communicate
traffic realities; Develop a Master Plan for Snider Plaza and Miracle Mile areas; Develop a New
Resident Orientation program; Identify initiatives based on recommendations from the Park
Advisory Committee; Develop a unified design and standards for entrances to the city; Assess
the effectiveness of current communication methods and make recommendations for
improvements; Conduct study for improving restrooms in the parks; Implement customer
service/work order system. Objectives Not Started: Study feasibility of undergrounding Lovers
Lane in Miracle Mile.
CONSIDER RESOLUTION SUPPORTING DISCLOSURE OF REAL ESTATE SALES
PRICES: The city was recently contacted by the Dallas Central Appraisal District asking for
support of legislation that would require disclosure of the actual sales price of property. A
critical factor in determining the value of real property is price. The requirement that actual sales
price be disclosed will lead to more accurate valuation.
RESOLUTION NO. 06-19
……….the City of University Park calls on the Governor of the State of Texas and our
representatives in the Texas Legislature to adopt legislation requiring the mandatory disclosure
of real property sales prices to appraisal districts to ensure the fair and equitable valuation and
taxation of all real property in the State of Texas.
CONSIDER: RIGHT-OF-WAY LICENSE AGREEMENT, 3716 COLGATE: The property
owners have constructed a basement requiring a sump pump. Section 3.103, Amendments to the
Building Code, contains language in Section 1803.3.1, Drainage requirements, that requires all
basements or below grade construction in residential units to contain drainage systems that must
be drained through enclosed pipe into the city's stormwater drainage system. The property
owners would like to install a 4” pipe in the Colgate parkway that drains into the storm inlet at
Tulane and Colgate, approximately 1100’ to the west of this property. The city would also
require a backflow preventer placed on private property to prevent flow from the storm sewer
backing up into the drain pipe. The agreement will be filed with Dallas County, thereby ensuring
the license agreement stays with the property regardless of ownership.
CONSIDER RIGHT-OF-WAY LICENSE AGREEMENT, 4041 GRASSMERE: The property
owners have constructed a basement requiring a sump pump. Section 3.103, Amendments to the
Building Code, contains language in Section 1803.3.1, Drainage requirements, that requires all
basements or below grade construction in residential units to contain drainage systems that must
be drained through enclosed pipe into the city's stormwater drainage system. The property
owners would like to install a 4” pipe in the Grassmere parkway that drains into the storm inlet at
Preston and Grassmere, approximately 300’ to the west of this property. The city would also
require a backflow preventer placed on private property to prevent flow from the storm sewer
backing up into the drain pipe. The agreement will be filed with Dallas County, thereby ensuring
the license agreement stays with the property regardless of ownership.
CONSIDER PURCHASE OF TAHOES FOR POLICE DEPALRTMENT: Four Chevrolet
Tahoes are due for replacement this year. The price per unit is $31,455 for three black vehicles
for patrol and $31,349 for one white vehicle for Alarm Monitoring. The total amount is
$125,714.
CONSIDER PROPOSALS FOR PROCESSING OF RECYCLABLE MATERIALS: The current
contract for recycling was approved in November, 1999 with Allied Waste. Under the current
agreement, the city pays $20 per ton of recyclable materials processed. As an added security
measure, the new proposal of CWD states the city will receive credit for the sale of recyclables;
but, in no case, will the city be charged. At current market prices, the proposal would amount to
an annual savings of over $50,000 compared to our current contract, and the facility is also half
the distance from University Park, resulting in less time and fuel spent delivering materials.
CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For October 24, 2006.
MAIN AGENDA
CONSIDER COFFEE PARK MASTER PLAN DESIGN: During the past few months, staff has
been working with the architectural firm of GGOArchitects on the Master Plan for Coffee Park.
Staff also hosted a meeting with area residents on November 9, 2006, to obtain additional input
regarding the proposed park improvements. Mr. Garry Olp with GGOArchitects presented the
design concepts for Coffee Park. Mayor Pro Tempore Shawver moved the approval of the
design concepts for Coffee Park and to allow staff to continue working with the architect to
develop detailed construction plans and cost estimates. Councilmember Walker seconded, and
the vote was unanimous to approve the design.
CONSIDER FUNDING OPPORTUNITY FOR POTENTIAL SPECIAL NEEDS
PLAYGROUND: This item was moved to the second item on the agenda. Mr. Chris Murzin,
3236 Milton, spoke regarding potential funding opportunities for special needs children’s play
equipment. He would like to enter an essay writing contest and, if he wins, he will receive from
Hasbro Playskool Boundless Playground $300,000, including assembly of the equipment, for
special needs play equipment, which he would like to give to the city. Mayor Holmes said the
city has the 7500 square feet of available green space required by the contest and he moved that
the city give full-hearted support to Mr. Murzin’s effort. Councilmember Walker seconded, and
the vote was unanimous to support Mr. Murzin’s entry into the essay-writing contest.
CONSIDER ORDINANCE AMENDING FY2007 BUDGET: The ordinance would amend the
FY2007 budget for two reasons: to carry forward $873,397 encumbered at the end of FY2006
and to approve specific funding for the Burleson Park Basketball Court project. Approval of the
encumbrances makes the funds available for expenditure in the current fiscal year. Mayor Pro
Tempore Shawver moved approval of the budget amendment. Councilmember Carter seconded,
and the vote was unanimous to approve the ordinance amending the FY2007 Budget.
DISCUSS ACTIONS RECOMMENDED BY TXU TRANSMISSION LINE STEERING
COMMITTEE FOR 138 KV TRANSMISSION LINE: On January 3, 2006, the city council
appointed a Transmission Line Steering Committee comprised of residents who live on or near
the TXU 138kV transmission line.
The committee was asked to develop a solution with TXU to
meet the needs of the community as well as TXU regarding the future of the transmission line. Over
the course of the last several months, members of the steering committee worked with TXU, city
staff, and Sega, Inc. to develop a list of alternative options for the transmission line. The options
were presented at a community forum held at University Park Elementary School on September 14,
2006. The committee presented three (3) options at the community forum: Option A – Repair and
replace the existing damaged, leaning, wooden poles with wooden poles of the same height, keeping
the existing 779 Amp capacity line and adding lightning arrestors. The city would work with TXU
for a long-term plan to upgrade the line to a 2,000 Amp capacity with no cost to the city or residents.
Option B – Replace all existing, wooden transmission poles with steel poles of a type that would
weather and rust to a color similar to wood. Some poles would be slightly higher, and the line would
be upgraded to 2,000 Amp capacity at no cost to the city or residents. Option C – Remove the
existing line and bury an upgraded 2,000 Amp transmission line underground along Daniel,
Boedeker and Stanford at a total estimated cost of $19.3 million. As a result of input received at the
community forum, the committee recommended the city work with TXU to implement Option A.
Recognizing that TXU will need to upgrade the line at some point in the future, the committee also
recommended the city council require a 12-month advance notification from TXU prior to any
construction or upgrade of the transmission line that would affect the line. Lastly, the committee
recommended the formation of a permanent Public Utilities Advisory Committee, similar to existing
advisory committees such as finance, public works, etc. The Public Utilities Advisory Committee
will begin working with TXU Electric Delivery representatives on the specifics of replacing the
transmission line poles most in need of repair with wooden poles of like height so that TXU’s
immediate concerns about the line’s safety and reliability can be addressed. In the months ahead, the
advisory committee will meet at the call of the council and will act as the city’s liaison with all
utilities that do business in the city. In regard to the TXU Transmission Line Project, along with
staying abreast of the latest available technology which might assist the city in determining the line’s
future look as well as location and relevancy, the committee will be responsible for working with
TXU on the renewal of its franchise agreement with the city. Staff recommended council proceed
with Option A. Staff also supports the formation of a Public Utilities Advisory Committee. Ms.
Kitsy Haiman, 4232 Amherst, spoke to the council about her concern for the safety of people near the
line and, also, workers in the alley plus the teachers, staff and children at University Park Elementary
School. Ms. Trish Parrish, 3833 Stanford, suggested a resolution be sent the Public Utilities
Commission after Ms. Haiman and UPRIA (University Park Residents in Action) hear back from
TXU Electric Delivery. If the answer is unfavorable, the council will send a resolution. Mayor Pro
Tempore Shawver moved that Option A be adopted. Councilmember Carter seconded, and the vote
was unanimous to approve Option A. Councilmember Walker moved adoption of the steering
committee’s recommendation for the formation of a Public Utilities Advisory Committee.
Councilmember Grable seconded, and the vote was unanimous for the formation of the committee.
Mayor Holmes read the names of the proposed committee members: Rick, Bjorck, Chairman; Nick
Hogan, Vice-Chairman and Committee Members Gregory Crespi, Sandra Cude, Josiah Daniel, David
Howell, Dana Manley, Leslie McCall, Patrich Simpkins and Keith Smith. Mayor Holmes then
moved approval of the committee members. Councilmember Carter seconded, and the vote was
unanimous to accept the proposed committee members. Councilmember Carter moved approval of
the recommendation that TXU Electric Delivery provide the city with 12 months advance notice
prior to beginning any construction on the transmission line other than what has been detailed.
Councilmember Grable seconded, and the vote was unanimous to approve the notification of advance
notice.
DISCUSS AND CONSIDER SITE LOCATION FOR GERMANY PARK BOOSTER PUMPING
marked the outline of two pumping station sites south and east of the existing
STATION: Staff
facility in Germany Park. Several interested neighbors were contacted so they could view both of
the proposed locations and the relationship to adjacent properties. Staff had also visited pumping
stations in residential settings similar to those in University Park; such as, Highland Park, Fort
Worth, and Flower Mound, since residents were concerned that sound from the proposed
pumping station would be a nuisance to adjacent properties. The sites indicated no apparent
noise levels from any of the locations visited and, actually, the outside air conditioning units had
higher decibel readings than the pumping stations. Additionally, staff spoke with neighbors at
each of the sites, and they had a common response – “sound is NOT an issue”. University Park
residents had proposed the pumping station be constructed below ground; however, several facts
suggested it would be extremely counterproductive to the city and the residents due to the costof
undergrounding which would be $4,000,000. Also, even if the pumping station were to be
constructed below ground, there would still be facilities above ground including, but not limited
to, the emergency generator, air-handling/venting equipment, and a structure to house the
electrical switchgear and motor controllers. The following residents spoke in favor of
undergrounding the pumping station: Dick Bernet, 4445 Larchmont; Bob Goodwin, 4521
Stanhope; Peggy Bell, 6223 Lomo Alto; Gene Chupik, 4500 Stanhope. Larry McDaniel,
General Manager of the Park Cities Municipal Utilities District (PC MUD), stated that flooding
could be a problem if the pumping station is under ground. Charles Manning, Engineering
Consultant with Allen Plummer & Associates, stated that construction for undergrounding would
be more difficult and more expensive. Mayor Holmes announced that per the residents’ request,
there would be no organized sports nor would parking be added in the green space behind their
houses, but there would be a playground for special needs children and other children. He also
recommended the appointment of a three-person committee to work with staff in respect to the
designing materials for the structure. Those appointed to the committee were Clay Duvall, 4520
Stanhope; Pam McIntosh, 4508 Stanhope and Peggy Bell, 6223 Lomo Alto. Mayor Pro
Tempore Shawver then moved that location Alternate I be adopted. Councilmember Walker
seconded, and the vote was unanimous to approve Alternate I as the location for the booster
pumping station. Councilmember Grable then moved that location Alternate II be adopted.
Councilmember Carter seconded, and the vote was 2 to 3 with Mayor Holmes, Mayor Pro
Tempore Shawver and Councilmember Walker opposed; therefore, the vote for Alternate II
failed. Mayor Holmes then moved that the booster pumping station not be put underground.
Councilmember Walker seconded, and the vote was unanimous not to underground the booster
pumping station.
CONSIDER POSSIBLE MODIFICATION OF CITY SIDEWALK REPAIR POLICY: The city
was contacted by the PTA and representatives of the Highland Park Independent School District
requesting repair of sidewalks adjacent to Hyer Elementary School. City policy currently
requires sidewalks be repaired by the property owner who can then ask for reimbursement for
one-half of the cost. This item was tabled until sidewalks could be checked at all the schools in
University Park.
CONSIDER PROPOSAL FOR TRAFFIC ENGINEERING SERVICES TO PERFORM A
TRAFFIC IMPACT ANALYSIS (TIA) FOR THE AREA SURROUNDING CHASE BANK:
Lee Engineer, licensed engineers, will provide traffic engineering services necessary to perform
a TIA in connection with the proposed redevelopment of Chase Bank bids. Councilmember
Walker moved approval of the proposal. Councilmember Carter seconded, and the vote was
unanimous to approve the proposal for a TIA in the area surrounding Chase Bank.
CONSIDER ORDINANCE APPROVING INCREASE OF RE-INSPECTION FEES: Many
builders continue to violate the building site requirements as provided in the city’s Code of
Ordinances. Staff discussed this issue with other cities, where increased fees/fines have been put
in place with positive results; therefore, it was suggested that the re-inspection fee be increased
from $50 to $100. Councilmember Carter moved approval of the ordinance. Mayor Holmes
seconded, and the vote was unanimous to approve the ordinance approving an increase of re-
inspection fees.
ORDINANCE NO. 06/33
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
SECTION 3.105 (12) “SECTION R115 BUILDING SITE REQUIREMENTS” OF THE CODE
OF ORDINANCES BY ADDING SUBSECTION R115.8 TO PROVIDE FOR THE
INSPECTION, STOPPAGE OF WORK, AND REINSPECTION OF BUILDING SITES;
PROVIDING FOR INSPECTION AND REINSPECTION FEES; PROVIDING FOR THE
REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED
DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
CONSIDER RESOLUTION AMENDING MASTER FEE SCHEDULE TO INCLUDE
INCREASED RE-INSPECTION FEES: The present Master Fee Schedule provides for a re-
inspection fee of $50. The proposed resolution amends the Master Fee Schedule to include a Re-
Inspection fee of $100. Councilmember Carter moved approval of the resolution. Mayor
Holmes seconded, and the vote was unanimous to approve the resolution that will increase the
re-inspection fees.
RESOLUTION NO. 06-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK,
TEXAS, AMENDING RESOLUTION 05-08, THE MASTER FEE RESOLUTION, EXHIBIT
“A”, SECTION II “BUILDING AND ZONING” BY AMENDING SUBSECTION 17
“REINSPECTION FEE”; AND PROVIDING AN EFFECTIVE DATE.
CONSIDER PROPOSAL BIDS FOR CONSTRUCTION OF THE DISPATCH/POLICE
FACILITIES AT PEEK SERVICE CENTER: Bids were considered for a permanent backup for
the City’s Dispatch Center at City Hall and the Peek Service Center. The architect developed a
flexible plan that would house a relocated police department during reconstruction of City Hall
and, ultimately, serve as the Emergency Operations Center. Councilmember Grable moved
approval of fourteen bid packages, BP.01-B through BP.16-A, and authorization for the city
manager to enter into contracts with each contractor. He also moved authorization for testing
services for Rone Engineering in the amount of $2,500 and for Trinity Drywall’s request to
withdraw their bid without penalty. Councilmember Walker seconded, and the vote was
unanimous for approval of the following bids for construction of the Dispatch/Police Facilities at
the Peek Service Center:
BP 01-B Final Building Cleaning, Tri-Star Cleaning $ 3,000
BP 02-C Concrete Paving, North Texas Contracting 51,227
BP 04-A Masonry, DMG Masonry 24,905
BP 06-A Millwork, Medco Construction 5,860
BP 08-A Frames, Doors & Hardware, Piper-Weatherford 41,919
BP 08-B Glass and Glazing, Jennings Glass 82,500
BP 09-A Drywall & Acoustical, Morris Drywall 86,275
BP 09-B Ceramic Tile & Floor Coverings, Spectra Contract Flooring 22,550
BP 09-E Painting, LP Painting 22,187
BP 10-C Building Specialties, University Building Specialties 6,182
BP 10-K Access Flooring, Prestige Interiors 25,574
BP 15-A Mechanical: Plumbing & HVAC, Ski-Hi Enterprises 206,000
BP 15-D Fire Sprinkler System, Firetrol Protection Systems 11,987
BP 16-A Electrical, Able Electric Service 196,900
Construction Materials Testing, Rone Engineers 2,500
For a grand total of: $1,156,739
CONSIDER AWARD OF BIDS FOR WINDOWS FOR CITY HALL RENOVATION
PROJECT: Councilmember Carter moved approval of Pella Texas at a cost of $199,808.
Councilmember Grable seconded, and the vote was unanimous to award the bid to Texas Pella.
CONSIDER AWARD OF BIDS FOR ASBESTOS ABATEMENT FOR CITY HALL
RENOVATION PROJECT: The following bids were awarded:
Contractor Cost, Certified/LVI $67,442
Consulting/Monitoring/Specs Fee, Drew Consulting 15,700
Contingency 66,538
(Change Orders will be brought to council for approval)
T.D.F. Fee 320
Total Projected Cost: $150,000
Councilmember Grable moved approval of the bids. Councilmember Walker seconded, and the
vote was unanimous to approve the bids for asbestos abatement for the City Hall Renovation
Project.
CONSIDER PURCHASE OF NEWSRACKS: T
he city previously passed an ordinance regulating
the type and location of newsracks at the intersections of Hillcrest & McFarlin, Hillcrest & Asbury,
and Hillcrest & Granada. The ordinance also prohibits free standing newsracks anywhere within
Preston Center East. Rak Systems, Inc., the same vendor that supplied the modular newsracks
currently in Snider Plaza, will deliver and install modular newsracks at the intersections of Hillcrest
and McFarlin, Asbury, and Granada in the amount of $18,366.25. They also provided a separate
quote for the delivery and installation of a 6-pack modular newsrack for Preston Center East. Since
this modular newsrack will be placed on private property at the request of the property owner,
Venture Commercial Management has agreed to pay for the newsrack and will reimburse the city for
$2,882.59. Councilmember Grable moved approval of the quote from Rak Systems, Inc. for modular
newsracks in the amount of $18,366.25 and for modular newsracks for Preston Center East for
$2,882.59. Councilmember Carter seconded, and the vote was unanimous to approve the purchase of
the newsracks.
CONSIDER REQUEST BY T-MOBILE TO LOCATE CELLULAR EQUIPMENT AT FONDREN
T-Mobile was interested
WATER TOWER SITE: Mr. Greg Carranza, representing CSI, stated that
in locating cellular antennas and equipment at 2601 Fondren. Staff had explained that a similar
request at the Northwest Highway Water Tower was denied by the council. Staff’s security
concerns regarding the Northwest Highway Water Tower were also applicable to this request.
Additionally, the Fondren site is fenced in with locked gates at each drive entrance, which would
require a staff person to be present each time T-Mobile needed to access the site. Mayor Pro
Tempore Shawver moved to deny the request. Councilmember Grable seconded, and the vote
was unanimous to deny T-Mobile’s request to locate cellular equipment at the Fondren Water
Tower Site.
ITEMS FROM THE FLOOR
Glenn Breeden, 3536 Marquette, expressed his concern over damage to the city streets when
homebuilders place dumpsters on the streets rather than private property. Kitty Ritchie Holleman,
3939 Marquette, was concerned over the many trucks parked on the street near a building site, as
well as, trash on the property. Mayor Holmes stated that the code enforcement officers will soon
have laptop computers and will be able to cover property more quickly and thoroughly which should
help with the enforcement issues. Bob Johnson, 4444 Windsor Parkway, inquired about the
condition of the restrooms in Germany Park. Mayor Holmes stated the city and school district were
working together on an agreement and the condition of the restrooms would be covered in that
agreement. Nancy Woods, 4444 Windsor Parkway, asked if Germany Park would have the same
number of lanes after it is redone. Mayor Holmes stated that there would be the same number of
lanes. James Garner, 3121 Milton, stated that according to our zoning ordinance, no more than two
unrelated parties can be living in the same house. He was concerned about students living across the
street from him because he thinks they are not adhering to the code. Ms. Dale Nickle, 6701
Armstrong and property owner of 6701 Hursey, along with Mr. Ted Daniel, 3221 Colgate, were
concerned about the zoning ordinance which stated no more than two unrelated parties may live in
one house. Mr. Daniel requested council look at the ordinance and establish a committee to study it.
He also requested SMU students be able to ask council for a waiver of the ordinance. Mayor Holmes
said that council would take the item under consideration.
There being no further business, Mayor Holmes adjourned the meeting.
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PASSED AND APPROVED this 5day of December 2006.
James H. Holmes, III, Mayor
ATTEST:
Nina Wilson, City Secretary
AGENDA MEMO
(12/05/2006 AGENDA)
DATE:
November 28, 2006
TO:
Honorable Mayor and Members of the City Council
FROM:
Gerry Bradley, Director of Parks
SUBJECT: Cost Estimates – Barbara Hitzelberger Park
BACKGROUND:
In September 2006, City Council approved design concepts for Barbara Hitzelberger
Park. During the meeting, City Council requested that the architect develop project cost
estimates for Council review. During the December 5, 2006 City Council meeting, Mr.
Coy Talley with Talley and Associates will present project cost estimates associated
with the development of Barbra Hitzelberger Park.
RECOMMENDATION:
Staff is requesting City Council provide direction on how to proceed with the project.
ATTACHMENTS:
Barbara Hitzelberger Park – Concept Plans
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3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Hall Landscape Bid 12-5-06
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Hall Landscape Bid 12-5-06
AGENDA MEMO
(12/05/2006 AGENDA)
DATE:
November 28, 2006
TO:
Honorable Mayor and Members of the City Council
FROM:
Gerry Bradley, Director of Parks
SUBJECT: City Hall / Goar Park Landscape Bids
BACKGROUND:
On November 14, 2006, The City of University Park opened bids associated with the
City Hall and Goar Park Landscape Improvement Project. The project’s original
estimated cost was approximately $900,000.00. A total of (5) five bids were received
ranging from $1.3 million to $1.5 million (see attached bid tab). After meeting with the
projects Landscape Architect, Newman, Jackson, Bieberstein (NJB), Project Manager,
Von Gallagher and the City Hall Renovation Committee, staff is requesting City Council
reject all bids and re-bid the project outlining bid alternates providing cost savings
which will be inline with the original project budget.
RECOMMENDATION:
Staffs is requesting City Council consider rejecting all bids received for the City
Hall/Goar Park Landscape Project and allow staff to work with the architect and project
manager to develop revised bid specifications to obtain bids within the established
project budget.
ATTACHMENTS:
City Hall/Goar Park Landscape Package - Bid Tab
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3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Hall Landscape Bid 12-5-06
City of University Park – City Hall Project
Landscape and Irrigation 2006
Bid Tabulation
11/14/06 2:00 p.m.
BP 02F Company B 1 2 3 Base Bid
Hardscape Construction Specialties X X X X $1,371,528
Mart Inc. X X X X $1,372,000
The Fain Group X X X X $1,417,000
North Texas Contracting X X X X $1,461,000
Valley Crest Landscaping X X X X $1,524,182
Complete Landsculpture
Hadden Landscaping
Landscape Management Inc.
Metheny
Cole Construction
Greener Pastures
Metroplex Garden Design
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
City Hall Landscape Bid 12-5-06
AGENDA MEMO
(12/05/2006 AGENDA)
DATE: December 5, 2006
TO: Honorable Mayor and City Council
FROM: Harry Persaud, MRTPI, AICP, Community Development Manager
SUBJECT: Discuss another request from Reynolds Outdoor to install Information
Kiosks at various locations in the City.
Background/Analysis:
Reynolds Outdoor initially requested consideration to install information kiosks in Snider
Plaza. City Council discussed that request on June 20, 2006 and referred the item to
UDADAC for review. UDADAC discussed the request at its meeting on July 11, 2006
and recommended the proposal subject to further review of the design of the Kiosks to
reduce the size and a detailed site plan showing specific locations. The request was
presented to the Snider Plaza Merchants Association on October 3, 2006 and most of the
merchants were not in favor of the placement of the Kiosks in Snider Plaza (Memo from
Gary Krabill attached) Reynolds Outdoor subsequently withdrew that request.
The new request is very much scaled down to locations along Central Expressway,
Hillcrest, Lovers Lane and Preston Center. According to the proposal attached,
Reynolds Outdoors will reimburse the City $10,000 per year for 20 years for 10 two-
sided kiosks and prepay at a discounted rate $165,000. Alternatively, Reynolds Outdoor
will pay the City $20,000 per year for 20 years for 10 three-sided kiosks and prepay at a
discounted rate $330,000. Scott Reynolds will present the request to Council on
December 5, 2006.
Recommendation:
Attachments:
Memo from Gary Krabill
Reynolds Outdoor letter of request
Reynolds Outdoor Information Kiosk Proposal
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
P:\building\CITY COUNCIL DECEMBER 5, 2006\COUNCIL MEMO.doc 11:24 AM 11/29/06
November 28, 2006
Mr. Harry Persuad
City of University Park
4420 Warcola
Dallas, TX 75206
Dear Harry,
I want to thank you for working with me in our endeavor to provide information kiosks to the City of University Park since
last March. As we discussed, we would like to pursue a scaled down version of our kiosk program to blend into the
streetscape with architectural detail and pedestrian function.
This strategy can accomplish several goals of raising significant income for the City, providing way-finding directories
and possible newsstand consolidation without interfering with merchant storefronts. We can do this with only 10
appropriately placed, smaller scale kiosks. Possible positions include Central Expressway, Hillcrest, Lovers Lane
(Miracle Mile) and the perimeter of Preston Center at Northwest Highway.
The plan will be tailor-made for the City of University Park. To date, we have had only positive results with our current
programs in Mockingbird Station, West Village, Downtown Dallas and The Woodlands near Houston. In fact, the
HOK Planning Group calls our work an important step in public/private interaction and serves as a good example of
how the city and the landlord interests can work together to create a balanced look and function to an area.?
The UDADAC Committee unanimously endorsed our program for its many benefits. The premise is simple: Reynolds
Outdoor Media proposes to develop custom made proprietary information kiosks to integrate into appropriately
designated positions to compliment the character of the area at no cost to the City of University Park. Our program will
provide a functional pedestrian improvement and a significant new income source to the City with a detailed proposal to
address the following applications:
ADA Accommodation: Kiosk directories will improve the pedestrian walkway, not interfere with it.
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Appropriateness: Kiosks are designed to blend in with the surrounding area, not detract from it.
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Visibility Triangles: Kiosks will be positioned outside the visibility triangles for vehicle traffic.
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Insurance: Reynolds will indemnify and hold the City harmless from injury, etc.
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Function: Pedestrians, Tenants, Visitors and the City will all benefit from the information provided on the kiosk
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directory displays.
Content Control: As a local family company, we understand the community we live in and adhere to self-
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imposed restrictions that do not allow distasteful or offensive messages.
These benefits and provisions are offered free of charge by compensating for the investment with the marketing of
advertising displays. This marketing is an integrity-based effort that allows us to generate the following income stream to
the City of University Park:
For 10 two-sided kiosks, we will provide $10,000 per year in exchange for a 20 year license agreement. At
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the option of the City, we can pre-pay the agreement at a discounted rate of $165,000.
For 10 three-sided kiosks, we will provide $20,000 per year in exchange for a 20 year license agreement. At
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the option of the City, we can pre-pay the agreement at a discounted rate of $330,000.
Please accept this proposal with the best interests of the community in mind.
Sincerely,
Scott Reynolds
AGENDA MEMO
(12/5/06 AGENDA)
DATE:
November 30, 2006
TO:
Honorable Mayor and Council
FROM:
Robbie Corder, Assistant to the Director of Public Works
SUBJECT:
Request for removal and reroute of 138 kV transmission line outside city
limits
ITEM:
At the request of members from the University Park Residents in Action (UPRIA)
committee, the City has drafted an ordinance requesting that TXU remove and reroute the
transmission line outside of the University Park city limits.
Under the Public Utility Commission's Substantive Rules, Texas Administrative Code,
Title 16, Part II, Chapter 25, Subchapter E, an electric utility may relocate, alter, or
reconstruct a transmission facility without applying for a certificate of convenience and
necessity (CCN) if the utility is responding to a request from a governing body for the
activity due to highway transportation, airport construction, public safety, or air and water
quality.
Due to narrow alley rights-of-ways and the close proximity of the transmission line to
University Park Elementary school, the ordinance requests the reroute of the transmission
line for reasons of safety and reliability.
RECOMMENDATION:
ATTACHMENTS:
Ordinance
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\TXU Relocate.doc 10:22 AM 11/30/06
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS, REQUESTING TXU ELECTRIC DELIVERY TO
RELOCATE THE 138 KV TRANSMISSION LINE CONNECTING THE LOMO
ALTO AND GREENVILLE SUBSTATIONS OUTSIDE OF THE CITY LIMITS
DUE TO PUBLIC SAFETY CONCERNS AS OUTLINED BY THE TEXAS
PUBLIC UTILITY COMMISSION SUBSTANATIVE RULES TO ELECTRIC
SERVICE PROVIDERS, Sec. 25.101(c)(5)(F).
WHEREAS,
the City Council finds and determines that the existing TXU
Electric Delivery Company 138 kV transmission line located within the city limits of the
City of University Park connects the Greenville substation to the Lomo Alto substation,
both of which are in Dallas; and
WHEREAS,
the 138 kV transmission line sits on wooden poles, approximately
47-60 feet in height, have warped over time and are leaning into the Stanford-Amherst
alley, Boedeker street rights-of-way, and University-Daniel alley; and
WHEREAS,
the alley rights-of-ways in which the 138 kV transmission line is
located are between ten feet (10’) and fifteen feet (15’) wide and are utilized by vehicle
traffic, including sanitation crews, utility repair crews, tree trimmers, and residents; and
WHEREAS,
the City finds and determines that relocation, alteration, and
reconstruction by removing the existing transmission line and installing in its stead a 138
kV transmission line between alternative substations such as the Bandera substation
could cost less than other alternatives that have been discussed by TXU Electric Delivery
such as either rebuilding the transmission line in the same location but on higher poles
made of steel with increased capacity or burying the line underground in the Stanford
Street right-of-way; and
WHEREAS,
the City finds and determines that relocation, alteration, and
reconstruction by removing the existing transmission line per the Public Utility
Commission Substantive Rules to Electric Providers will increase the reliability of
service; and
WHEREAS,
for the length of one block University Park Elementary School is
within three hundred feet (300’) of the transmission line; and
WHEREAS,
the City finds and determines that relocation, alteration, and
reconstruction by removing the existing transmission line per the Public Utility
Commission Substantive Rules to Electric Providers will improve the overall safety and
well-being of residents abutting the line, City employees, and other users of the Stanford-
NOW,THEREFORE
Amherst alley;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS:
Section 1. The City requests that TXU relocate and remove the 138 kV
transmission line from its current route connecting the Lomo Alto and Greenville
substations outside the city limits of University Park, and
Section 2. That the City supports efforts undertaken by members of the
University Park Residents in Action Committee (UPRIA) regarding the relocation of the
transmission line.
Section 3. That this Ordinance shall take effect immediately upon its passage,
and it is, accordingly, SO ORDAINED.
DULY PASSED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
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PARK, TEXAS, on the 5 day of December, 2006.
APPROVED:
_______________________________
JAMES H. HOLMES III, MAYOR
ATTEST:
_________________________________
NINA WILSON, CITY SECRETARY
APPROVED AS TO FORM:
___________________________
CITY ATTORNEY
AGENDA MEMO
(12/05/06 AGENDA)
DATE:
November 30, 2006
TO:
Honorable Mayor and City Council
FROM:
Jacob Speer, Assistant Director of Public Works
SUBJECT:
Discuss Procedures for Block Parties
ITEM:
The City currently allows residents to request that their street be closed for a block party. Residents can
obtain a block party application by visiting the City’s website, City Hall, or the Peek Service Center.
Completed applications can be delivered to either facility or sent via fax. We currently ask that the
application be submitted at least 3 business days prior to the event. Once an application is received, staff
creates a list of blocks to be closed on a given day / weekend. That list is distributed to the police and fire
departments. On the first business day prior to the event, City crews will deliver 2 barricades and 6 traffic
cones to the home of the person who requested the block party. The resident is responsible for setting up
the barricades before the party and taking them down after the party. On the first business day following
the event, City crews will pick up the cones and barricades from the address where they were delivered.
There is no charge to the residents for this service.
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The busiest times for block parties have historically been the weekend before the school year ends, the 4
of July, the weekend before school starts, UT / OU weekend, and Halloween. The busiest of these is
Halloween. This year, we had 60 block parties over the 4-day weekend surrounding Halloween. The vast
majority (46) being on Halloween night. That volume is simply too great for our crews to handle.
Additionally, it significantly hinders emergency response times when so many blocks are closed. This year,
one EMS call was delayed on Halloween night because the paramedics had to move barricades in order to
reach a home. The closures also make it generally difficult for motorists to navigate the City. Another
problem has been that residents will submit an application only an hour or two before the block party is to
begin. This is generally after hours or on the weekend when we do not have personnel working. We have
been calling workers in or pulling them off of other jobs to accommodate the last minute requests. This is
obviously costly and inefficient. It also does not allow staff to notify police and fire of these additional
closures.
RECOMMENDATION:
Staff recommends requiring that block party applications be submitted a minimum of 48 hours prior to the
event and that any applications received after that deadline be denied. Additionally, it is recommended that
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we discontinue the practice of allowing block parties on October 31entirely.
ATTACHMENTS:
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Map showing location of block parties and EMS calls on October 31, 2006.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\Block Parties 12-05-06.doc
12:18 PM 11/30/06
WILLARD ST
6400
6500
6700
6800
7000
740075007100
7300
7600
7700
7800
7900
HILLTOP LN
6500
6200
660061005900
5800
6300
6000
7900
6400
6500
6200
8000
6800
7100
8200
7000
75007300
8300
7400
7600
6600
6800
8200
8300
6600
6800
7000
6600
THACKERY ST
K BLVD
TLE CREETUR
6200
7100
7000
7300
7400
7700
7000
6600
6500
7000
6900
6100
6800
PRESTON CENTER PLZ
6200
6400
6500
6300
68006000
5900
70006700
8400
8300
8200
6400
6400
6300
5700
6300
5900
6400
AGENDA MEMO
(12-05-06 AGENDA)
DATE:
November 30, 2006
TO:
Bob Livingston
City Manager
FROM:
Gene R. Smallwood, P.E.
Director of Public Works
SUBJECT:
Continue discussion of sidewalk replacement around HPISD
campuses.
Background.
Following discussion at their 11.14.06 meeting of sidewalk replacement
around each of the HPISD campuses, the Council asked staff to review the condition of
the subject sidewalks and provide an estimate of the repair cost.
The attached spreadsheet details the extent of the required repair at each campus and
the associated total cost.
Discussion.
If the City Council opts to fund the above-referenced sidewalk repairs,
staff will solicit bids for the work and present the low bid for Council approval.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AM HPISD SW Repairs 12 05 06.doc 7:32 AM 11/30/06
SIDEWALK REPAIR FOR HPISD
DEFECTIVEUNIT
LOCATIONSIDEWALKCOSTEXTENSION
UP Elementary1,464SF @$7.00$10,248.00
Hyer Elementary2,828SF @$7.00$19,796.00
HPHS985SF @$7.00$6,895.00
McCulloch887SF @$7.00$6,209.00
6,164SF
TOTAL$43,148.00
AGENDA MEMO
(12/05/06 AGENDA)
DATE:
November 29, 2006
TO: City Council
FROM: Luanne Hanford
SUBJECT: Renewal of Employee Health and Dental Insurance Plans
The City’s insurance coverage for employee health and dental plans will expire on January
1, 2007. Renewal proposals were advertised and received by the City’s broker, The
Jensen Company. Due to extremely high claims activity in October, the renewal proposals
submitted were much higher than expected. Cigna submitted the lowest proposal with
fixed costs at $479,600 and expected costs (fixed costs + expected claims) of $1,889,729.
This is $104,308 increase in fixed costs and $203,914 in expected costs over 2006. After
much debate, the Employee Benefits Committee voted in favor of recommending that the
City purchase specific and aggregate stop loss coverage and third-party claims
administration services from Cigna Insurance Co.
Due to increased insurance costs, the Employee Benefits Committee also recommends a
slight increase in employee premiums. Staff has proposed a $5 per month increase for all
premium levels and the Employee Benefits Committee approves. The 2006 insurance
rates and proposed 2007 insurance rates are attached for your review.
Benefit plans and premiums for employee dental insurance are unchanged from 2006 and
staff recommends renewing coverage with Assurant Dental.
RECOMMENDATION:
Approve purchase of specific and aggregate stop loss coverage and third-party claims
administration services from Cigna Insurance Co. Approve increase of $5 per month for
employee insurance premiums. Approve renewal of dental insurance with Assurant
Dental.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Documents and Settings\nwilson\Local Settings\Temporary Internet Files\OLK31\AGENDAMEMO (13).doc 2:58 PM 11/29/06
CITY OF UNIVERSITY PARK
SELF-FUNDED HEALTH PLAN
2006 INSURANCE RATE SHEET
HEALTH INSURANCE
CITY PAYS EMPLOYEE PAYS
MONTHLY BI-WEEKLY
Employee Only $ 600.00 $ 30.00 $ 15.00
Spouse $ 0.00 $ 230.00 $ 115.00
Children $ 0.00 $ 185.00 $ 92.50
Family $ 0.00 $ 385.00 $ 192.50
Retiree Only $ 0.00 $ 415.00
Retiree + Spouse $ 0.00 $ 715.00
DENTAL INSURANCE
MONTHLY BI-WEEKLY
Employee Only $ 12.07 $ 6.04
Employee + One Dependent $ 19.53 $ 9.77
Employee + Family $ 29.91 $ 14.96
DENTAL PPO / INDEMNITY OPTION
MONTHLY BI-WEEKLY
Employee Only $ 27.20 $ 13.60
Employee + One Dependent $ 49.67 $ 24.84
Employee + Family $ 76.79 $ 38.40
CITY OF UNIVERSITY PARK
SELF-FUNDED HEALTH PLAN
PROPOSED
2007 INSURANCE RATE SHEET
HEALTH INSURANCE
CITY PAYS EMPLOYEE PAYS
MONTHLY BI-WEEKLY
Employee Only $ 710.00 $ 35.00 $ 17.50
Spouse $ 0.00 $ 235.00 $ 117.50
Children $ 0.00 $ 190.00 $ 95.00
Family $ 0.00 $ 390.00 $ 195.00
Retiree Only $ 0.00 $ 450.00
Retiree + Spouse $ 0.00 $ 775.00
DENTAL INSURANCE
MONTHLY BI-WEEKLY
Employee Only $ 12.07 $ 6.04
Employee + One Dependent $ 19.53 $ 9.77
Employee + Family $ 29.91 $ 14.96
DENTAL PPO / INDEMNITY OPTION
MONTHLY BI-WEEKLY
Employee Only $ 27.20 $ 13.60
Employee + One Dependent $ 49.67 $ 24.84
Employee + Family $ 76.79 $ 38.40
AGENDA MEMO
(11/30/06 AGENDA)
DATE:
November 30, 2006
TO:
Honorable Mayor and
City Council Members
FROM:
David L. Ledbetter,
Fire Chief
SUBJECT: Acceptance of Urban Area Security Initiative Grant
The North Central Texas Council of Governments and the 2006 Citizen Corps Grant
Review Committee has awarded funding to the City of University Park in the amount of
$6,586.00 for development of a Community Emergency Response Team (CERT). The
grant allows the City to train volunteers to assist the City during emergencies.
In emergency preparedness for the City, staff members have recognized the need for
additional personnel to assist various departments to accomplish goals and objectives
during emergencies. Without overburdening departmental staff, the best solution was to
have a core of personnel that can handle minor chores and activities and utilize our
personnel in more demanding roles. The CERT program is a nationwide initiative and
locally has been very successful with many of our area cities taking advantage of grants to
develop their programs.
The CERT training program is a 20-hour course, typically delivered over a seven-week
period. Training sessions cover disaster preparedness, disaster fire suppression, basic
disaster medical operations, light search and rescue, and team operations. The training also
includes a disaster simulation in which participants practice skills that they have learned
throughout the course. The CERT course is taught in the community by firefighters using
a FEMA-approved curriculum.
Fire Department Deputy Chief Rick Black will have oversight of the training and ensure
that each team member is properly trained. Eventually, a University Park citizen will be
appointed to oversee the program and ensure that periodic training and exercises are
completed for competency.
The grant monies will be utilized to purchase 25 CERT Action Response Units, which is
equipment that CERT members will utilize in the field that include latex gloves, medical
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
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supplies, blankets, etc. Additionally, other items to be purchased will include team
uniform shirts, rain gear, high-visibility vests, office supplies, duffel bags that contain the
Response Unit items, training videos and recruiting and promotional items.
Southern Methodist University will partner with the City to recruit volunteers for the
CERT program since SMU is a Point of Distribution for pandemic and/or prophylaxis
medical supplies to our citizens.
RECOMMENDATION:
Staff recommends that City Manager Bob Livingston be
allowed to sign the Agreement for acceptance of the grant money.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
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OFFICE OF SECURITY AND EMERGENCY MANAGEMENT
Records Building
509 Main Street, Room 305
Dallas, Texas 75202
We understand that Dallas County has been awarded $81,896.73 from which the, City of
University Park is to receive $6,586.00 to purchase the following items:
. 25 Green Duffel Back with CERT Logo
. 25 CERT Action Response Units
. CERT Uniforms
. Recruiting items
. Training video, DVD, Multi-Media
. Office Supplies
The City of University Park agrees to comply with the 2006 Citizen Corps Grant deadlines and
guidance.
Agreed as of this _ day of
,20_.
Signature:
Name:
Title:
Jurisdiction:
Signature:
~b' R-bO -- - ~
Ro Ie 0 mson
--
Name:
Title: Director
Jurisdiction: Dallas County Office of Security & Emergency Management
AGENDA MEMO
(12/05/2006 AGENDA)
DATE: November 30, 2006
TO: Honorable Mayor and City Council
FROM: Kent R. Austin, Director of Finance
SUBJECT: Resolution re. City Council position on underfunding remedy for Firefighters’
Relief and Retirement Fund (FRRF)
Included on the December 5, 2006, agenda is a resolution regarding the FRRF underfunding
situation. Staff is completing work on a draft resolution for the City Council to establish a
position regarding FRRF underfunding remedies. A closed session is scheduled to discuss the
matter with the City Manager and City Attorney. The resolution will be available before the
meeting.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
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2:14 PM 11/30/06
BOARD OF ADJUSTMENT
MINUTES
August 28, 2006
The Board of Adjustment of the City of University Park met on Monday, August 28,2006 at 5:00
P.M. in the Council Chambers of City Hall, 3800 University Blvd. University Park, Texas. The
following are minutes ofthat meeting.
Commission Members Attending
Staff Members Attending
Lon Houseman, Chairman
Steve Metzger
William Hitzelberger, ill
Bob Clark
John Jackson
Absent & Excused
Roy Kull
Mike Maberry
Present & Seated
Norma Coldwell
Harry Persaud - Community Development Mgr.
Mark Hardin - Plan Reviewer
Rob Dillard City Attorney
Jennifer Deaver - Administrative Assistant
Mr. Houseman opened the public hearing and introduced the board members. He then read the charge of
the Board of Adjustment.
Mr. Houseman asked for a motion to approve the minutes from the July 24, 2006 Board of
Adjustment meeting. Mr. Hitzelberger made a motion to approve the minutes. With a
second from Mr. Metzger, the motion was approved unanimously.
Mr. Hitzelberger then read the specifics of the first case.
B.O.A. 06-006 - Gilbert J. and Patricia Besing, owners of the property situated at 6023 St.
Andrews Drive, requesting a variance to Section 28-105 (3) of the City of University
Park Zoning Ordinance, as amended, to allow for an 8 feet high wrought iron fence in the
required front yard. The subject tract is zoned single family "SF-2" zoning district
classification in accordance with the Comprehensive Zoning Ordinance.
Mr. Houseman opened the public hearing and inquired if anyone wished to speak.
Mr. George Dunlap, representing the resident owner of 6023 St. Andrews, introduced himself and
began with his power point presentation. He explained that his landscape construction company
was contracted to complete the landscaping work for the Besings. He regretfully acknowledged
that the fence was not permitted but stated he wanted to make a wrong right. His presentation
showed an aerial view of the property homeowners wanted to hire someone experienced that was
familiar with the city's codes. He showed pictures of four other properties in the area with front
yard fences. He then stated that his hardships were that the lot was of an irregular shape, there is
no side yard or back yard, and security in a high pedestrian traffic area. He then urged the board
to approve his variance.
Mr. Houseman inquired of the seventeen properties located on his street how many of them face
the country club.
Mr. Besing, owner resident of 6023 St. Andrews came forward and introduced himself. He stated
that there are about twelve other properties on the street that face the country club and of those
twelve there are five including 6023 St. Andrews that do not have a side yard or rear yard.
Mr. Hitzelberger inquired of Mr. Persaud if the front and side yards could be brought back, closer
to St. Andrews.
Mr. Persaud stated that at the time of construction, the plans had to meet city requirements.
Mr. Clark inquired how he discovered that the work needed to be permitted.
Mr. Besing stated that he inquired if a permit was needed to pour a 10' by 10' slab.
Mr. Clark inquired why he was not aware of the rules as far as permitting.
Mr. Besing stated that his sub contractors finished the work in one day.
Mr. Jackson stated that there was side yard on each side of the lot.
Mr. Houseman questioned the applicant's suggestion that the lot was pie shaped.
Mr. Besing stated that he was referencing the site plan and that the lot is not truly pie shaped but
is in fact of an irregular shape.
A discussion ensued regarding the driveway and the dimensions of the lot.
Mr. Larry Dale, owner / resident of 6019 St. Andrews came forward. He stated that this is a
unique lot on a one way street and has a lot of pedestrian traffic. He then stated that this fence
was needed for security reasons due to an intruder that was recently caught in his own home. He
then urged the board to approve the request for a variance.
Mr. Houseman inquired how many letters were received in response to this case and Mr. Persaud
stated there were two.
Mr. Houseman then closed the public hearing.
Mr. Clark stated that he does not see where there is a property hardship.
Mr. Metzger inquired if Mr. Dillard would define what a property hardship is. Mr. Dillard did so
and Mr. Metzger proceeded to explain reasons that he felt there was nothing unique about this
case and that a hardship did not exist. He then stated that he did not have jurisdiction to grant a
vanance.
Mr. Besing then stated that his fence is in character with the neighborhood and that another
neighbor was given permission to build her fence out of code, therefore, does not understand why
his variance could not be granted.
Mr. Houseman stated that this case was similar to the two cases from 1996 and 1999, one being
the Tolleson Property and another in Yolk Estates, which was denied three times. He then
concurred with Mr. Metzger that the board has no authority to grant a variance, there being no
property hardship.
Mr. Besing stated that the Tolleson Property has a 2 acre back yard and he has no back yard at all
and needs a fenced area where his pets can go out.
Mr. Metzger stated that though he has empathy for the circumstances, under the current set of
ordinances the permit would not have even been issued and the property hardship is self imposed
and does not fall within the exception of the ordinance.
Mr. Hitzelberger made a motion to deny the request as written. With a second from Mr. Clark; the
motion was denied 4-0. Mr. Metzger abstained.
There being no further business before the Board, Mr. Houseman adjourned the meeting.
Approved by:
Date:
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Lon Houseman, Chairman
Board of Adjustment
MINUTES
Employee Benefits Committee
November 8, 2006
A meeting of the Employee Benefits Committee was held on Wednesday, November 8,
2006, in the Council Chambers at City Hall. Members attending the meeting were
Chairman Bill Clifton, David Burgher, Lee Roever, Steve Herod, Jim Roberts, Roger
Lambourn, Clair Crossland, and Jim Klancnik. Also attending the meeting were the
city’s broker, Jerry Jensen of The Jensen Co., Mayor Blackie Holmes, City Manager Bob
Livingston, Human Resources Director Luanne Hanford, and Wausau Insurance Co.
Account Representative Rob Stow.
Chairman Clifton called the meeting to order at 7:40 am. Jerry Jensen distributed
notebooks to the members with insurance renewal information. Mr. Jensen reviewed
proposals for health insurance coverage for 2007. Due to a large on-going claim, most of
the current stop loss carriers proposed a large increase as well as a large specific
deductible for the large on-going claim. Cigna was the only company that submitted a
proposal that was within the city’s insurance budget for FY2006-07. Discussion
followed regarding case management of the large on-going claim.
The committee discussed the pros and cons of moving the city’s health insurance
coverage to Cigna. Mr. Jensen told the committee that the provider list for Cigna was
comparable with PHCS, but there were three doctors on PHCS that weren’t on Cigna’s
provider list, and these three doctors treated a significant number of city employees.
Cigna has already made contact with these three doctors to determine if they are
interested in getting on Cigna’s provider list. Mr. Jensen told the committee members
that Cigna had submitted their proposal based on claims paid through September. He
wanted to call the Cigna representative with disclosure of the high on-going claim to see
if they wanted to change their proposal. The committee agreed to meet the following
week after Mr. Jensen had a chance to contact Cigna and the other carriers to confirm the
renewal proposals.
The meeting was adjourned at 8:45 am.
Submitted by:
_______________________________ ________________________________
Bill Clifton, Chairman Luanne Hanford, Human Resources Dir.
MINUTES
Employee Benefits Committee
November 16, 2006
A meeting of the Employee Benefits Committee was held on Thursday, November 16,
2006, in the City Hall Conference Room. Members attending the meeting were
Chairman Bill Clifton, Steve Herod, Lee Roever, Roger Lambourn, Clair Crossland,
Margarita Coale, and David Burgher. Also attending the meeting were the city’s broker,
Jerry Jensen of The Jensen Co., Mayor Blackie Holmes, City Manager Bob Livingston,
Human Resources Director Luanne Hanford, and Cigna representative Alan Anderson.
The meeting was called to order at 7:35 am. Mr. Jensen introduced Mr. Anderson and
told the committee that after full claims disclosure, Cigna was not going to change their
proposal. Under Cigna’s proposal, Cigna would be responsible for any claims not paid
by Wausau but were incurred in the past 24 months. Roger Lambourn directed Mr.
Jensen to do everything he could to make sure Wausau paid claims timely so Cigna
would not get stuck with a lot of past claims.
Mr. Jensen went through the proposals from all of the stop loss carriers. Cigna submitted
two proposals: Option #1 has a $65,000 specific stop loss; Option #2 also has a $65,000
specific stop loss but also includes a $250,000 deductible on a specific high on-going
claim. The proposal from Hartford includes a $650,000 deductible on a specific high on-
going claim, and TML’s proposal includes a $500,000 deductible on a specific high on-
going claim. Mr. Jensen told the committee he recommended Cigna’s Option #1
proposal. Discussion followed regarding what was being done to recruit three doctors
into the Cigna provider list. Mr. Anderson said that Cigna had contacted the doctors and
were working with them to get them on the plan.
Bob Livingston asked if Cigna provided administration of Section 125 Flexible Spending
Accounts. Mr. Anderson said Cigna provided FSA administration with debit cards and
check reimbursements but no direct deposit. Bill Clifton asked if the benefit design of
Cigna’s proposal was the same as Wausau. Mr. Hanford said she had done a cursory
review of the benefit plan and it appeared to be the same as the current plan. Mr. Jensen
said he would do a thorough review of the Cigna plan to ensure there were no major
differences between the plans.
Roger Lambourn asked if staff was proposing any increases in employee contributions
this year. Ms. Hanford said she had planned on an increase but was waiting to see what
the final numbers were. Mr. Clifton asked what other cities were doing in terms of
sharing the cost of increases with employees. Ms. Hanford said she could do a survey of
area cities and e-mail the results to the committee along with a recommendation. Clair
Crossland asked if there was a Health Savings Account option available. Both Mr.
Jensen and Mr. Anderson said they didn’t think it was a feasible option for the city’s
particular employee population.
Steve Herod moved that the City accept Cigna’s Option #1 proposal for stop loss
coverage and claims administration for the health plan in 2007, and that a lifetime
maximum of $2,000,000 should be part of the Cigna plan, and that increases in employee
contributions would be at staff discretion with input from the committee members. Jim
Klancnik seconded the motion. The vote in favor was unanimous.
The meeting was adjourned at 9:00 am.
Submitted by:
________________________________ ________________________________
Bill Clifton, Chairman Luanne Hanford, Human Resources Dir.