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HomeMy WebLinkAboutMn 11-14-06 Regular Meeting 117 MINUTES #2628 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, NOVEMBER 14, 2006, 5:00 P.M. Mayor Blackie Holmes opened the meeting. Present were Mayor Pro Tempore Harry Shawver and Councilmembers Syd Carter, Kelly Walker and Jerry Grable. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. Councilmember Carter moved approval of the Consent Agenda. Councilmember Grable seconded, and the vote was unanimous to approve the following: CONSENT AGENDA PROCLAMATION FOR ARBOR DAY, NOVEMBER 17, 2006: As part of the city's recertification application as a Tree City USA City, a proclamation signed by the Mayor must be approved each year designating a specific date for an Arbor Day Observance. In 2006, the date for an Arbor Day Observance will be Friday, November 17. The observance will be held at Curtis Park and will include a tree planting event supported by students from University Park Elementary School. UPDATE THIRD QUARTER STRATEGIC GOALS: On December 14, 2004, the city council adopted six (6) strategic goals and objectives. Upon adoption of the goals, a responsibility chart was created to track the progress of goal and objective achievement. Objectives Completed: Develop a plan to recognize model citizens in our community; Install attractive uniform signs in each park that give park history, regulations, and hours; Evaluate the need for a specific position on City staff to manage web site and cable channel content, handle media contacts, community relations, and produce publications; Consider citywide program for sidewalk maintenance. Objectives In Progress/Ongoing: Develop traffic and parking improvements; Communicate traffic realities; Develop a Master Plan for Snider Plaza and Miracle Mile areas; Develop a New Resident Orientation program; Identify initiatives based on recommendations from the Park Advisory Committee; Develop a unified design and standards for entrances to the city; Assess the effectiveness of current communication methods and make recommendations for improvements; Conduct study for improving restrooms in the parks; Implement customer service/work order system. Objectives Not Started: Study feasibility of undergrounding Lovers Lane in Miracle Mile. CONSIDER RESOLUTION SUPPORTING DISCLOSURE OF REAL ESTATE SALES PRICES: The city was recently contacted by the Dallas Central Appraisal District asking for support of legislation that would require disclosure of the actual sales price of property. A critical factor in determining the value of real property is price. The requirement that actual sales price be disclosed will lead to more accurate valuation. 118 RESOLUTION NO. 06-19 ........ ..the City of University Park calls on the Governor of the State of Texas and our representatives in the Texas Legislature to adopt legislation requiring the mandatory disclosure of real property sales prices to appraisal districts to ensure the fair and equitable valuation and taxation of all real property in the State of Texas. CONSIDER: RIGHT-OF-WAY LICENSE AGREEMENT, 3716 COLGATE: The property owners have constructed a basement requiring a sump pump. Section 3.103, Amendments to the Building Code, contains language in Section 1803.3.1, Drainage requirements, that requires all basements or below grade construction in residential units to contain drainage systems that must be drained through enclosed pipe into the city's stormwater drainage system. The property owners would like to install a 4" pipe in the Colgate parkway that drains into the storm inlet at Tulane and Colgate, approximately 1100' to the west of this property. The city would also require a backflow preventer placed on private property to prevent flow from the storm sewer backing up into the drain pipe. The agreement will be filed with Dallas County, thereby ensuring the license agreement stays with the property regardless of ownership. CONSIDER RIGHT-OF - WAY LICENSE AGREEMENT, 4041 GRASSMERE: The property owners have constructed a basement requiring a sump pump. Section 3.103, Amendments to the Building Code, contains language in Section 1803.3.1, Drainage requirements, that requires all basements or below grade construction in residential units to contain drainage systems that must be drained through enclosed pipe into the city's stormwater drainage system. The property owners would like to install a 4" pipe in the Grassmere parkway that drains into the storm inlet at I Preston and Grassmere, approximately 300' to the west of this property. The city would also . require a backflow preventer placed on private property to prevent flow from the storm sewer backing up into the drain pipe. The agreement will be filed with Dallas County, thereby ensuring the license agreement stays with the property regardless of ownership. CONSIDER PURCHASE OF TAHOES FOR POLICE DEPALRTMENT: Four Chevrolet Tahoes are due for replacement this year. The price per unit is $31,455 for three black vehicles for patrol and $31,349 for one white vehicle for Alarm Monitoring. The total amount is $125,714. CONSIDER PROPOSALS FOR PROCESSING OF RECYCLABLE MATERIALS: The current contract for recycling was approved in November, 1999 with Allied Waste. Under the current agreement, the city pays $20 per ton of recyclable materials processed. As an added security measure, the new proposal of CWD states the city will receive credit for the sale of recyclables; but, in no case, will the city be charged. At current market prices, the proposal would amount to an annual savings of over $50,000 compared to our current contract, and the facility is also half the distance from University Park, resulting in less time and fuel spent delivering materials. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For October 24, 2006. MAIN AGENDA CONSIDER COFFEE PARK MASTER PLAN DESIGN: During the past few months, staff has been working with the architectural firm of GGOArchitects on the Master Plan for Coffee Park. 119 Staff also hosted a meeting with area residents on November 9, 2006, to obtain additional input regarding the proposed park improvements. Mr. Garry Olp with GGOArchitects presented the design concepts for Coffee Park. Mayor Pro Tempore Shawver moved the approval of the design concepts for Coffee Park and to allow staff to continue working with the architect to develop detailed construction plans and cost estimates. Councilmember Walker seconded, and the vote was unanimous to approve the design. CONSIDER FUNDING OPPORTUNITY FOR POTENTIAL SPECIAL NEEDS PLA YGROUND: This item was moved to the second item on the agenda. Mr. Chris Murzin, 3236 Milton, spoke regarding potential funding opportunities for special needs children's play equipment. He would like to enter an essay writing contest and, if he wins, he will receive from Hasbro Playskool Boundless Playground $300,000, including assembly of the equipment, for special needs play equipment, which he would like to give to the city. Mayor Holmes said the city has the 7500 square feet of available green space required by the contest and he moved that the city give full-hearted support to Mr. Murzin's effort. Councilmember Walker seconded, and the vote was unanimous to support Mr. Murzin's entry into the essay-writing contest. CONSIDER ORDINANCE AMENDING FY2007 BUDGET: The ordinance would amend the FY2007 budget for two reasons: to carry forward $873,397 encumbered at the end of FY2006 and to approve specific funding for the Burleson Park Basketball Court project. Approval of the encumbrances makes the funds available for expenditure in the current fiscal year. Mayor Pro Tempore Shawver moved approval of the budget amendment. Councilmember Carter seconded, and the vote was unanimous to approve the ordinance amending the FY2007 Budget. DISCUSS ACTIONS RECOMMENDED BY TXU TRANSMISSION LINE STEERING COMMITTEE FOR 138 KV TRANSMISSION LINE: On January 3, 2006, the city council appointed a Transmission Line Steering Committee comprised of residents who live on or near the TXU 138kV transmission line. The committee was asked to develop a solution with TXU to meet the needs of the community as well as TXU regarding the future of the transmission line. Over the course of the last several months, members of the steering committee worked with TXU, city staff, and Sega, Inc. to develop a list of alternative options for the transmission line. The options were presented at a community forum held at University Park Elementary School on September 14, 2006. The committee presented three (3) options at the community forum: Option A - Repair and replace the existing damaged, leaning, wooden poles with wooden poles of the same height, keeping the existing 779 Amp capacity line and adding lightning arrestors. The city would work with TXU for a long-term plan to upgrade the line to a 2,000 Amp capacity with no cost to the city or residents. Option B - Replace all existing, wooden transmission poles with steel poles of a type that would weather and rust to a color similar to wood. Some poles would be slightly higher, and the line would be upgraded to 2,000 Amp capacity at no cost to the city or residents. Option C - Remove the existing line and bury an upgraded 2,000 Amp transmission line underground along Daniel, Boedeker and Stanford at a total estimated cost of $19.3 million. As a result of input received at the community forum, the committee recommended the city work with TXU to implement Option A. Recognizing that TXU will need to upgrade the line at some point in the future, the committee also recommended the city council require a 12-month advance notification from TXU prior to any construction or upgrade of the transmission line that would affect the line. Lastly, the committee recommended the formation of a permanent Public Utilities Advisory Committee, similar to existing advisory committees such as finance, public works, etc. The Public Utilities Advisory Committee 120 will begin working with TXU Electric Delivery representatives on the specifics of replacing the transmission line poles most in need of repair with wooden poles of like height so that TXU's immediate concerns about the line's safety and reliability can be addressed. In the months ahead, the advisory committee will meet at the call of the council and will act as the city's liaison with all utilities that do business in the city. In regard to the TXU Transmission Line Project, along with staying abreast of the latest available technology which might assist the city in determining the line's future look as well as location and relevancy, the committee will be responsible for working with TXU on the renewal of its franchise agreement with the city. Staff recommended council proceed with Option A. Staff also supports the formation of a Public Utilities Advisory Committee. Ms. Kitsy Haiman, 4232 Amherst, spoke to the council about her concern for the safety of people near the line and, also, workers in the alley plus the teachers, staff and children at University Park Elementary School. Ms. Trish Parrish, 3833 Stanford, suggested a resolution be sent the Public Utilities Commission after Ms. Haiman and UPRIA (University Park Residents in Action) hear back from TXU Electric Delivery. If the answer is unfavorable, the council will send a resolution. Mayor Pro Tempore Shawver moved that Option A be adopted. Councilmember Carter seconded, and the vote was unanimous to approve Option A. Councilmember Walker moved adoption of the steering committee's recommendation for the formation of a Public Utilities Advisory Committee. Councilmember Grable seconded, and the vote was unanimous for the formation of the committee. Mayor Holmes read the names of the proposed committee members: Rick, Bjorck, Chairman; Nick Hogan, Vice-Chairman and Committee Members Gregory Crespi, Sandra Cude, Josiah Daniel, David Howell, Dana Manley, Leslie McCall, Patrich Simpkins and Keith Smith. Mayor Holmes then moved approval of the committee members. Councilmember Carter seconded, and the vote was unanimous to accept the proposed committee members. Councilmember Carter moved approval of the recommendation that TXU Electric Delivery provide the city with 12 months advance notice prior to beginning any construction on the transmission line other than what has been detailed. j Councilmember Grable seconded, and the vote was unanimous to approve the notification of advance m notice. DISCUSS AND CONSIDER SITE LOCATION FOR GERMANY PARK BOOSTER PUMPING STATION: Staff marked the outline of two pumping station sites south and east of the existing facility in Germany Park. Several interested neighbors were contacted so they could view both of the proposed locations and the relationship to adjacent properties. Staff had also visited pumping stations in residential settings similar to those in University Park; such as, Highland Park, Fort Worth, and Flower Mound, since residents were concerned that sound from the proposed pumping station would be a nuisance to adjacent properties. The sites indicated no apparent noise levels from any of the locations visited and, actually, the outside air conditioning units had higher decibel readings than the pumping stations. Additionally, staff spoke with neighbors at each of the sites, and they had a common response - "sound is NOT an issue". University Park residents had proposed the pumping station be constructed below ground; however, several facts suggested it would be extremely counterproductive to the city and the residents due to the cost of undergrounding which would be $4,000,000. Also, even if the pumping station were to be constructed below ground, there would still be facilities above ground including, but not limited to, the emergency generator, air-handling/venting equipment, and a structure to house the electrical switchgear and motor controllers. The following residents spoke in favor of undergrounding the pumping station: Dick Bernet, 4445 Larchmont; Bob Goodwin, 4521 Stanhope; Peggy Bell, 6223 Lomo Alto; Gene Chupik, 4500 Stanhope. Larry McDaniel, General Manager of the Park Cities Municipal Utilities District (PC MUD), stated that flooding could be a problem if the pumping station is under ground. Charles Manning, Engineering /rfZt Consultant with Allen Plummer & Associates, stated that construction for undergrounding would be more difficult and more expensive. Mayor Holmes announced that per the residents' request, there would be no organized sports nor would parking be added in the green space behind their houses, but there would be a playground for special needs children and other children. He also recommended the appointment of a three-person committee to work with staff in respect to the designing materials for the structure. Those appointed to the committee were Clay Duvall, 4520 Stanhope; Pam McIntosh, 4508 Stanhope and Peggy Bell, 6223 Lomo Alto. Mayor Holmes then moved that the booster pumping station not be put underground. Councilmember Walker seconded, and the vote was unanimous not to underground the booster pumping station. Councilmember Grable then moved that location Alternate II be adopted. Councilmember Carter seconded and, in a 2 to 3 vote, the vote for Alternate II failed with Mayor Holmes, Mayor Pro Tempore Shawver and Councilmember Walker opposing. Mayor Pro Tempore Shawver then moved that location Alternate I be adopted. Councilmember Walker seconded, and in a 5 to o vote, the council approved Alternate I as the location for the booster pumping station. CONSIDER POSSIBLE MODIFICATION OF CITY SIDEWALK REPAIR POLICY: The city was contacted by the PT A and representatives of the Highland Park Independent School District requesting repair of sidewalks adjacent to Hyer Elementary School. City policy currently requires sidewalks be repaired by the property owner who can then ask for reimbursement for one-half of the cost. This item was tabled until sidewalks could be checked at all the schools in University Park. CONSIDER PROPOSAL FOR TRAFFIC ENGINEERING SERVICES TO PERFORM A TRAFFIC IMPACT ANALYSIS (TIA) FOR THE AREA SURROUNDING CHASE BANK: Lee Engineer, licensed engineers, will provide traffic engineering services necessary to perform a TIA in connection with the proposed redevelopment of Chase Bank bids. Councilmember Walker moved approval of the proposal. Councilmember Carter seconded, and the vote was unanimous to approve the proposal for a TIA in the area surrounding Chase Bank. CONSIDER ORDINANCE APPROVING INCREASE OF RE-INSPECTION FEES: Many builders continue to violate the building site requirements as provided in the city's Code of Ordinances. Staff discussed this issue with other cities, where increased fees/fines have been put in place with positive results; therefore, it was suggested that the re-inspection fee be increased from $50 to $100. Councilmember Carter moved approval of the ordinance. Mayor Holmes seconded, and the vote was unanimous to approve the ordinance approving an increase of re- inspection fees. ORDINANCE NO. 06/33 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION 3.105 (12) "SECTION R115 BUILDING SITE REQUIREMENTS" OF THE CODE OF ORDINANCES BY ADDING SUBSECTION Rl15.8 TO PROVIDE FOR THE INSPECTION, STOPPAGE OF WORK, AND REINSPECTION OF BUILDING SITES; PROVIDING FOR INSPECTION AND REINSPECTION FEES; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; l~~ PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER RESOLUTION AMENDING MASTER FEE SCHEDULE TO INCLUDE INCREASED RE-INSPECTION FEES: The present Master Fee Schedule provides for a re- inspection fee of $50. The proposed resolution amends the Master Fee Schedule to include a Re- Inspection fee of $100. Councilmember Carter moved approval of the resolution. Mayor Holmes seconded, and the vote was unanimous to approve the resolution that will increase the re-inspection fees. RESOLUTION NO. 06-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING RESOLUTION 05-08, THE MASTER FEE RESOLUTION, EXHIBIT "A", SECTION II "BUILDING AND ZONING" BY AMENDING SUBSECTION 17 "REINSPECTION FEE"; AND PROVIDING AN EFFECTIVE DATE. CONSIDER PROPOSAL BIDS FOR CONSTRUCTION OF THE DISP A TCH/POLICE FACILITIES AT PEEK SERVICE CENTER: Bids were considered for a permanent backup for the City's Dispatch Center at City Hall and the Peek Service Center. The architect developed a flexible plan that would house a relocated police department during reconstruction of City Hall and, ultimately, serve as the Emergency Operations Center. Councilmember Grable moved approval of fourteen bid packages, BP.OI-B through BP.16-A, and authorization for the city manager to enter into contracts with each contractor. He also moved authorization for testing services for Rone Engineering in the amount of $2,500 and for Trinity Drywall's request to withdraw their bid without penalty. Councilmember Walker seconded, and the vote was unanimous for approval of the following bids for construction of the Dispatch/Police Facilities at the Peek Service Center: BP 01-B BP 02-C BP 04-A BP 06-A BP 08-A BP 08-B BP 09-A BP 09- B BP 09-E BP 10-C BP 10-K BP 15-A BP 15-D BP 16-A Final Building Cleaning, Tri-Star Cleaning Concrete Paving, North Texas Contracting Masonry, DMG Masonry Millwork, Medco Construction Frames, Doors & Hardware, Piper-Weatherford Glass and Glazing, Jennings Glass Drywall & Acoustical, Morris Drywall Ceramic Tile & Floor Coverings, Spectra Contract Flooring Painting, LP Painting Building Specialties, University Building Specialties Access Flooring, Prestige Interiors Mechanical: Plumbing & HV AC, Ski-Hi Enterprises Fire Sprinkler System, Firetrol Protection Systems Electrical, Able Electric Service Construction Materials Testing, Rone Engineers For a grand total of: $ 3,000 51,227 24,905 5,860 41,919 82,500 86,275 22,550 22,187 6,182 25,574 206,000 11,987 196,900 2,500 $1,156,739 123 CONSIDER AWARD OF BIDS FOR WINDOWS FOR CITY HALL RENOV AnON PROJECT: Councilmember Carter moved approval of Pella Texas at a cost of $199,808. Councilmember Grable seconded, and the vote was unanimous to award the bid to Texas Pella. CONSIDER AWARD OF BIDS FOR ASBESTOS ABATEMENT FOR CITY HALL RENOV AnON PROJECT: The following bids were awarded: Contractor Cost, Certified/LVI $67,442 Consulting/Monitoring/Specs Fee, Drew Consulting 15,700 Contingency 66,538 (Change Orders will be brought to council for approval) T.D.F. Fee 320 Total Projected Cost: $150,000 Councilmember Grable moved approval of the bids. Councilmember Walker seconded, and the vote was unanimous to approve the bids for asbestos abatement for the City Hall Renovation Project. CONSIDER PURCHASE OF NEWSRACKS: The city previously passed an ordinance regulating the type and location of newsracks at the intersections of Hillcrest & McFarlin, Hillcrest & Asbury, and Hillcrest & Granada. The ordinance also prohibits free standing newsracks anywhere within Preston Center East. Rak Systems, Inc., the same vendor that supplied the modular newsracks currently in Snider Plaza, will deliver and install modular newsracks at the intersections of Hillcrest and McFarlin, Asbury, and Granada in the amount of $18,366.25. They also provided a separate quote for the delivery and installation of a 6-pack modular newsrack for Preston Center East. Since this modular newsrack will be placed on private property at the request of the property owner, Venture Commercial Management has agreed to pay for the newsrack and will reimburse the city for $2,882.59. Councilmember Grable moved approval of the quote from Rak Systems, Inc. for modular newsracks in the amount of $18,366.25 and for modular newsracks for Preston Center East for $2,882.59. Councilmember Carter seconded, and the vote was unanimous to approve the purchase of the newsracks. CONSIDER REQUEST BY T-MOBILE TO LOCATE CELLULAR EQUIPMENT AT FONDREN WATER TOWER SITE: Mr. Greg Carranza, representing CSI, stated that T -Mobile was interested in locating cellular antennas and equipment at 2601 Fondren. Staff had explained that a similar request at the Northwest Highway Water Tower was denied by the council. Staffs security concerns regarding the Northwest Highway Water Tower were also applicable to this request. Additionally, the Fondren site is fenced in with locked gates at each drive entrance, which would require a staff person to be present each time T-Mobile needed to access the site. Mayor Pro Tempore Shawver moved to deny the request. Councilmember Grable seconded, and the vote was unanimous to deny T-Mobile's request to locate cellular equipment at the Fondren Water Tower Site. ITEMS FROM THE FLOOR Glenn Breeden, 3536 Marquette, expressed his concern over damage to the city streets when homebuilders place dumpsters on the streets rather than private property. Kitty Ritchie Holleman, 3939 Marquette, was concerned over the many trucks parked on the street near a building site, as well as, trash on the property. Mayor Holmes stated that the code enforcement officers will soon 124 have laptop computers and will be able to cover property more quickly and thoroughly which should help with the enforcement issues. Bob Johnson, 4444 Windsor Parkway, inquired about the condition of the restrooms in Germany Park. Mayor Holmes stated the city and school district were working together on an agreement and the condition of the restrooms would be covered in that agreement. Nancy Woods, 4444 Windsor Parkway, asked if Germany Park would have the same number of lanes after it is redone. Mayor Holmes stated that there would be the same number of lanes. James Gamer, 3121 Milton, stated that according to our zoning ordinance, no more than two unrelated parties can be living in the same house. He was concerned about students living across the street from him because he thinks they are not adhering to the code. Ms. Dale Nickle, 6701 Armstrong and property owner of 6701 Hursey, along with Mr. Ted Daniel, 3221 Colgate, were concerned about the zoning ordinance which stated no more than two unrelated parties may live in one house. Mr. Daniel requested council look at the ordinance and establish a committee to study it. He also requested SMU students be able to ask council for a waiver of the ordinance. Mayor Holmes said that council would take the item under consideration. J There being no further business, Mayor Holmes adjourned the meeting. PASSED AND APPROVED this 5th day of December 2006. j