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HomeMy WebLinkAbout08-03-04386 MINUTES #2419 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, AUGUST 3, 2004, 5:00 P.M. Mayor Holmes convened the council into an Executive Session at 3:30p.m. for a consultation with the City Attorney regarding a park petition and the City Hall project under Section 551.071 of the Texas Government Code. The Executive Session was adjourned at 4:07p.m. No action was taken. Mayor Holmes then opened the regular meeting of the city council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Syd Carter and Kelly Walker. Also in attendance were Finance Director Kent Austin, substituting for City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. Councilmember Harry Shawver and City Manager Bob Livingston were absent and excused. AWARDS & RECOGNITION A. PRESENTATION: Plaque to widow of Warehouse Parts Runner Lindsay Branton. Fleet Manager Jim Gau spoke of employees' and vendors' affection and respect for Lindsay, who passed away June 1 after 11 years of service with the city. Finance Director Kent Austin presented the plaque to Mrs. Branton. Bo EMPLOYEE RECOGNITION AWARD TO PARK DIVISION EMPLOYEES: Director of Public Works Bud Smallwood congratulated the park department staff for their willingness "to go the extra mile." Following a recent storm, they worked long hours to handle the significant damage to trees and other landscape materials in the community. Concurrent with that effort, the crews managed to assist the Engineering Division with the removal of trees along Lovers Lane, which allowed the contractor to remain on schedule. It would have been very easy to delay the tree removal until after the storm cleanup, but the park staff felt it was important to honor a prior commitment. Their efforts in this situation exemplify the characteristics of service excellence with their cooperation, responsiveness, and teamwork. The Park "team" included Jose Munos, Luis Alba, Tony Cruz, Augustin Chavez, Mario Montoya, Ricardo Sarabia, Robert Ramon, Simon Gonzalez, George Romo and Jeremy Oates. Mayor Pro Tem Jim Roberts presented each with a framed Certificate of Appreciation and a gift check. PROCLAMATION: September 17, 2004 marks the 217th anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention. Mayor Holmes read a proclamation proclaiming September 17-23 as Constitution Week. ITEMS FROM THE FLOOR A. WATER QUALITY: Mayor Holmes opened a public hearing to take public comment regarding the water quality of the City of University Park. As there were no comments, 387 the public hearing was closed. The city is rated by the State of Texas as having a superior water system. Ms. Mary Arnold spoke on the history of City Hall. Ms. Arnold worked with the architect of City Hall, Mr. Grayson Gill, for 29 years. Her concern was that the brick used on the renovation of City Hall would not match the existing brick, and she wanted to bring the matter to the attention of the council. Mayor Pro Tem Roberts moved acceptance of the Consent Agenda. Councilmember Walker seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For July 21, 2004. MAIN AGENDA FINAL REPORT OF CHASE BANK BUILDING TASK FORCE: Mr. Bobby Clark, member of the Task Force, stated that the Chase Bank Investigation Committee met July 22, 2004. Presentations were heard from a delegation representing the library and also from Albert Huddleston and his architects. Mr. Huddleston informed the committee that no one had oral or written authorization to offer the Chase Bank Building for sale and that he was in the final stages of finishing plans for redevelopment of the property, and it was not for sale. He did offer to make space for the city in the new project. The committee felt that their work was no longer needed and filed a final report. Councilmember Carter moved acceptance of the report and that no further action be taken by the city because the Chase Bank Building was no longer a viable option. Mayor Pro Tem Roberts seconded, and the vote was unanimous to accept the report and discontinue action regarding the Chase Bank Building. PUBLIC HEARING FOR ABATEMENT OF NUISANCES AT 4305 GREENBRIER: Mayor Holmes opened the public hearing. Building & Zoning Administrator Wade McLaurin gave a brief overview of the situation. A complaint was filed with Code Enforcement on October 13, 2003 regarding the condition of the property at 4305 Greenbrier. The property, owned by Mr. Kenneth D. Crozier, was found to have overgrowth and junk in the backyard, and the structures were in need of paint. Mr. Crozier was contacted concerning the problems. The city attempted to work with Mr. Crozier to get the conditions resolved; but, finally on April 1, 2004, a citation was issued for the overgrowth and junk in the rear yard. Staff requested council order the immediate removal of all junk, debris, and overgrowth on the property, as well as having the structures painted. In the event the property owner does not meet the council's imposed deadline, the city will proceed to carry out the work called for by the council's order, and the cost of such work shall be filed as a lien against the property. Mr. Crozier explained the reason for the condition of his property and, also, that most of the problems had been addressed. Mayor Holmes closed the public hearing and moved that Mr. Crozier be given an additional 60 days to clean up the property in order to comply with city ordinances. Councilmember Walker seconded, and the vote was unanimous to approve the Order for Abatement of Public Nuisance. PUBLIC HEARING FOR ALBAN'S CHAPEL, 3308 SPECIFIC DANIEL, USE PERMIT FOR CANTERBURY HOUSE/ST. SOUTHERN METHODIST UNIVERSITY: Mayor 388 Holmes opened the public hearing. Building & Zoning Administrator Wade McLaurin stated the St. Alban's Episcopal Collegiate Chapel at 3308 Daniel was damaged by fire last year to the extent that the church has decided to demolish the existing structure and construct a similar facility. This religious use is considered a non-conforming use in the residential district in which it is located (MF-3). The Zoning Ordinance provides for a Specific Use Permit (SUP) for uses of this nature in residential zoning district, which must be approved before a building permit can be issued for the reconstruction. Evidently, the use of the building on this property as a college chapel & meeting place has been in existence for quite some time, as city records do not indicate exactly when the original residential use ceased. At its June 21, 2004 meeting, the Planning & Zoning Commission recommended the approval of the Specific Use Permit in order for the structure to be rebuilt and St. Alban's to continue in its service to the community. Mayor Holmes closed the public hearing. Mayor Pro Tem Roberts moved approval of the Specific Use Permit (SUP). Councilmember Walker seconded, and the vote was unanimous to approve the rebuilding of the structure. ORDINANCE TO CHANGE ZONING AT 3308 DANIEL FROM MULTI FAMILY DISTRICT 3 (MF-3) TO MULTI FAMILY DISTRICT (MF-3) SUBJECT TO SPECIFIC USE PERMIT: Mayor Pro Tem Roberts moved approval of the ordinance. Councilmember Carter seconded, and the vote was unanimous to approve the zoning change at 3308 Daniel. ORDINANCE NO. 04/23 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY CHANGING THE ZONING ON THE PROPERTY AT 3308 DANIEL FROM MULTI FAMILY DISTRICT 3 (MF-3) TO MULTI FAMILY DISTRICT (MF-3) SUBJECT TO A SPECIFIC USE PERMIT FOR A CHURCH, SAID PROPERTY BEING MORE PARTICULARLY DESCRIBED AS LOT 4, BLOCK A, SMU HEIGHTS ADDITION, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER RESOLUTION OF APPOINTMENT FOR MEMBERS OF CABLE TV FRANCHISE REVIEW ADVISORY GROUP: Finance Director Kent Austin presented a resolution appointing residents to the new Cable TV Franchise Review Advisory Group (FRAG). City Council members and staff proposed candidates for appointment, and the Finance Director contacted each individual to determine their interest and availability. The final candidates for service on FRAG are: Beth Blankenship, 3300 Rankin; Tony Comett, 3512 Stanford; Angela Kackley, 3300 Southwestern; Tom McConnell, M.D., 3636 Amherst; Terry Muncy, 4057 Hanover; Charles Scott, 4508 Emerson #4. The Town of Highland Park has appointed a similar committee and will be working with University Park's advisory group to fashion a new cable franchise agreement. Councilmember Carter moved appointment of the advisory group be 389 accepted. Councilmember Walker seconded, and the vote was unanimous to approve the resolution forming the Cable TV Franchise Renewal Advisory Group. RESOLUTION NO. 04-09 APPOINTING THE CABLE TV FRANCHISE RENEWAL ADVISORY GROUP (FRAG) FOR THE CITY OF UNIVERSITY PARK, TEXAS. REVIEW CITY MANAGER'S PROPOSED FY2005 BUDGET: Finance Director Kent Austin presented the budget noting that, for the 10th consecutive year, the tax rate has decreased. The budget narrative will be posted on the internet August 4th. A public hearing will be held on August 18th, and adoption of the budget will be in September 2004. CONSIDER PROPOSAL FROM CARTEGRAPH SYSTEMS FOR ASSET MANAGEMENT SOFTWARE AND CONSULTING SERVICES: During the last year and a half, staff has been looking for a solid, cost effective asset management/inventory software solution to assist in complying with the new federal accounting and reporting standards. Federal mandates such as GASB34 and NPDES Ph. 2 have forced the City to identify, account for, and map infrastructure assets. The most efficient software solution was one that could not only meet our asset management needs, but also address our work order and customer service response needs while integrating with our Geographic Information System (GIS) and other existing databases. The solution will not only meet our infrastructure inventory and mapping needs, but also provide a medium to integrate numerous systems in every department of the city. The ability to share information across departmental lines without any duplication of effort will allow the city to make significant improvements in operational efficiencies. Mayor Pro Tem Roberts moved approval of the software and services agreement with CarteGraph Systems for the purchase, installation, and training of an asset and work management program in the amount of $263,925.00. Councilmember Walker seconded, and the vote was unanimous to approve the proposal. CONSIDER AMENDMENT TO AGREEMENT WITH GSWW ENGINEERING TO EXTEND THE FLOW MONITORING OF SANITARY SEWER COLLECTION SYSTEM: Staff requested the consultant to determine the extent that infiltration/inflow has been reduced by the installation of new sewer mains over the past several years. GSWW has been metering flows through the winter months; however, there were not any significant rainfall events. In determining infiltration/inflow, there is a definitive relationship between "wet-weather" and dry- weather" flows. The proposed addendum will provide an extension of contract time to allow for additional flow monitoring during a "wetter" period. Councilmember Walker moved approval of the amendment. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the amendment to the agreement with GSWW Engineering. CONSIDER APPOINTMENT OF CITY COUNCIL REPRESENTATIVE AS LIAISON TO VARIOUS SCHOOL PTA GROUPS: Councilmember Walker stated that it would be beneficial for a councilmember to meet with PTA Presidents of the HPISD schools along with similar representatives of the city's larger private schools, providing an opportunity to learn of issues and respond to questions. The council's representative would be responsible for establishing and 390 organizing the meetings. Councilmember Carter moved that Councilmember Walker become the liaison between the schools and the council. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the appointment of Councilmember Walker as liaison to meet with various school PTA representatives. There being no further business, the meeting was adjoumed. PASSED AND APPROVED this 18th day of August 2004. ATTEST: on,~tary /an~s H. Holme~s III,'Mayol[