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HomeMy WebLinkAboutAgenda 09-22-04 Names TabsII. IlL AGENDA #2422 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM WEDNESDAY, SEPTEMBER 22, 2004 AT 7:30AM ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. CONSENT AGENDA A. CONSIDER: Final payment to North Texas Contracting, Inc. for City Hall Water Main Project No. 43720 Smallwood Tab I B. CONSIDER: Amendment to and renewal of annual Interlocal Agreement with Dallas County to coordinate a Countywide Household Hazardous Waste Disposal Program FY'05 Speer Tab II C. CONSIDER: Proclamation for National Preparedness Month, September 2004, issued earlier in the month of September Holmes Tab III D. CONSIDER: Proclamation for 9-1-1 Day, September 11, 2004, issued earlier in the month of September Holmes Tab IV E. CONSIDER: Approval of City Council Meeting Minutes for September 7, 2004 Wilson Tab V MAIN AGENDA A. CONSIDER: Ordinance for adoption of FY2005 Budget Austin Tab VI B. CONSIDER: Ordinance for adoption of 2004 Property Tax Rate Austin Tab VI C. CONSIDER: Ordinance for adoption of FY2005 Salary Plan Austin Tab VI D. CONSIDER: Ordinance for TMRS Updated Service Credits and Retiree COLA Hanford Tab VII E. CONSIDER: Resolution for Max-A-Million Carriages to operate in City during upcoming holiday season Adams Tab VIII F. CONSIDER: Resolution requiring TXU's justification of existing T&D rates Austin Tab IX G. CONSIDER: Resolution authorizing CAPP to negotiate and execute contract for City electric service Austin Tab X H. CONSIDER: Contract with Newman, Jackson, Bieberstein Landscape Architecture for design services for Goar Park and City Hall Livingston Tab XI I. CONSIDER: Site Civil Engineering Proposal for City Hall expansion Smallwood Tab XII J. CONSIDER: Proposal for $43,600 from Chiang, Patel & Yerby, Inc. for engineering services associated with repairs to City's solid waste transfer station at 2525 University Speer Tab XIII CONSIDER: Bids for in-place recycling of asphalt pavements at various locations, Project No. 42692 Smallwood Tab XIV CONSIDER: SMU Sanitary Sewer along SMU Boulevard Smallwood Tab XV DISCUSS: Appointment of Associate Judge for Municipal Court As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. 8:30 A.M. CITY COUNCIL PICTURE TAKEN FOR WEBSITE 9:00A.M. EXECUTIVE SESSION TO RECEIVE ADVICE FROM CITY ATTORNEY REGARDING POSSIBLE LITIGATION UNDER SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. DATE: TO: FROM: SUBJECT: AGENDA MEMO (9/22/04 AGENDA) September 14, 2004 Nina Wilson City Secretary Jennifer Shell, P.E. Civil Engineer Final Payment for City Hall Water Main, Project No. 43720 Consent Agenda CONSIDER APPROVAL OF FINAL PAYMENT TO North Texas Contracting, Inc. in the amount of $36,421.39 for work performed and materials furnished for the construction of Project No. 43720 (24" water main). The project area is listed below. University Blvd. City Hall to Thackeray (3600-3800 blocks) Thackeray University to Haynie (6400 block) AGENDA MEMO (9/22/04 AGENDA) DATE: TO: FROM: SUBJECT: September 14, 2004 Bob Livingston City Manager Jennifer Shell, P.E. Civil Engineer Final Payment for City Hall Water Main, Project No. 43720 On September 2, 2003, the City Council approved North Texas Contracting, Inc. for the above-referenced project. The Engineering Department has accepted the completed work. The actual work performed and the material furnished as provided by the contract brought University Park's project total to $728,427.80 (107% of the contract of amount). A payment in the amount of $36,421.39 has not been made to the Contractor for the retainage on this project. PROJECT COST HISTORY APPROVED CONTRACT AMOUNT 09/02/03 $680,520.00 The total cumulative value of the contract was increased by $47,907.80, or 107% of the original contract. This was necessary because the material furnished as provided by the contract was greater than the original estimate. The following quantities were overran the greatest amount due to field changes: Remove and Replace Asphalt Pavement with +$33,423 70% Concrete Base (due to additional paving on Thackary) Concrete Pavement +$14,484 30% AGENDA MEMO (00/00/00 AGENDA) DATE: September 16, 2004 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Consider amendment to and renewal of annual Interlocal Agreement with Dallas County to coordinate a Countywide Household Hazardous Waste Disposal Program for FY05. ITEM: The proposed Interlocal Agreement with Dallas County is an annual renewal of the Household Hazardous Waste Disposal Program that was initiated in 1994. Citizens of University Park have used either local events, usually held quarterly in one of the local communities, or the Home Chemical Collection Center (located at 11232-34 Plano Road) to dispose of their paint, herbicides, pesticides, etc. University Park's annual contribution to the program is funded as a $25,000 expenditure from the Sanitation Division FY2005 Budget. This year's renewal includes an amendment to the agreement to reflect changes in the effective term, fiscal year budget, and billing procedures. Staff has reviewed the proposed amendment and found no significant changes. The changes are largely procedural and represent no change in the level, type, or cost of the services provided. RECOMMENDATION: Staff recommends City Council approval of the amendment and authorization for the City Manager to execute the Interlocal Agreement with Dallas County to coordinate a Countywide Household Hazardous Waste Disposal Program. ATTACHMENTS: · Amendment No. 2 to the Household Hazardous Waste Interlocal Agreement 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\HHW Interlocal Renew 092204.doc 12:56 PM 09/16/04 STATE OF TEXAS § COUNTY OF DALLAS § AMENDMENT NO. 2 TO THE HOUSEHOLD HAZARDOUS WASTE INTERLOCAL AGREEMENT (The "Agreement") BETWEEN DALLAS COUNTY AND THE CITY OF UNIVERSITY PARK, (The "City") A MEMBER CITY OF THE DALLAS AREA HOUSEHOLD HAZARDOUS WASTE NETWORK WHEREAS, on August 3, 2004, the Dallas County Commissioners Court was briefed on a request from the cities of the Dallas Area Household Hazardous Waste Network to renew and revise the effective term, specify new fiscal year budgets, authorize funding for a capital project, and update billing and payment language of the Household Hazardous Waste Program interlocal agreement that was authorized by Court Order 2002-1838; and WHEREAS, the requested amendment will extend the Agreement for a third year, from October 1,2004 through September 30, 2005, as provided in Section I of the Agreement, which permits up to four additional one-year renewals for a five-year total contract term; and WHEREAS, the requested amendments in Exhibit A2005 will clarify language relating to payment, reflect the addition of a capital budget line item, authorize a one-time capital roof replacement project for the Home Chemical Collection Center, update the term of contract extension, and allow each participating city to update its budget limit for FY05; and WHEREAS, the requested amendments in Exhibit B2005 will reflect the addition of a capital budget line item and update program budget amounts for the new fiscal year; and WHEREAS, the requested amendments will continue the Household Hazardous Waste Program through fiscal year 2005 with no change in the basic terms and conditions of the Agreement and with a cost to Dallas County of up to $35,000 in capital expenses for the roof replacement project which will be repaid by the Network, beginning in FY2006, over a two-year period; NOW THEREFORE, by execution of this Amendment No. 2, the Agreement is amended hereby as set forth below. PURPOSE Amendment No. 2 amends the Agreement to reflect changes in the effective term, fiscal year budget, and billing procedures as contained in Exhibits A2005, B2005, and C2005. Il. EFFECT OF THE AGREEMENT By execution of this Amendment No. 2, the Agreement is amended hereby with respect to the Exhibits described below. No other sections, provisions, clauses or conditions of the Agreement are waived or changed hereby, and they shall all remain in full force and effect throughout the term of the Agreement and any duly authorized extensions. III. AMENDED PROVISIONS The new term of the Agreement shall be October 1,2004 through September 30, 2005. The language contained in Exhibit A2005 entitled Changes to Interlocal Agreement FY2003 Between Dallas County and HHW Network Member City shall replace language in the "County Responsibilities," "City Responsibilities," "HHW Network Responsibilities," and "Strategy" sections of the Agreement as referenced in the exhibit. The language contained in Exhibit B2004 of the Agreement entitled FY200# HHW Program Budget Summary shall be deleted in its entirety and shall be replaced with the attached Exhibit B2005 entitled FY2005 HHW Program Budget Summary. Exhibit C2005, entitled Calculation of Annual Operational and Capital Costs for FY2005 for Cities in the Dallas Area Household Hazardous Waste Network shall be added to the Agreement. IN WITNESS WHEREOF, by their signatures below, the duly authorized representatives of Dallas County and the City of University Park, a member city of the Dallas Area Household Hazardous Waste Network, do hereby agree and append this Amendment No. 2 to the Agreement dated October 8, 2002. EXECUTED THIS the day of ,2004. DALLAS COUNTY: CITY: BY: Margaret Keliher BY: James H. Holmes, III County Judge Mayor APPROVED AS TO FORM: BY: Bob Schell, Chief Civil Section Dallas County District Attorney's Office CITY OF UNIVERSITY PARK OFFICE OF THE MAYOR NATIONAL PREPAREDNESS MONTH WHEREAS, "National Preparedness Month" creates a significant opportunity for every American to learn more about ways to prepare for all types of emergencies from potential terrorist attacks, to natural disasters; WHEREAS, emergency preparedness is the responsibility of every American; WHEREAS, all Americans can take a few simple steps - getting a kit, making a plan, and being informed - in order to make citizen preparedness a priority in every community; WHEREAS, the U.S. Department of Homeland Security and other federal, state and local officials and the private sector are working to deter, prevent and respond to all types of emergencies; WHEREAS, these activities, along with an active American community, contribute to a level of national preparedness that is critical to securing homeland; WHEREAS, as we observe "National Preparedness Month," I urge adults and children to participate in citizen preparedness activities, and to review the Department of Homeland Security's Ready campaign websites at www. read¥.gov and www.listo.gov for more information. NOW, THEREFORE, the City of University Park thereby proclaims September 2004 to be "National Preparedness Month." I call upon the people of the City of University Park to recognize the importance of preparing for all potential emergencies, and to celebrate this month with appropriate events, activities, and preparedness programs. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of University Park to be affixed this 7th day of September of the year of our Lord two thousand and four. James H. I-llolmeq III ' Mayor 9-1-1 Day Proclamation City of University Park WHEREAS, dedicated public safety communications personnel of the City of University Park provide dramatic life-saving services by talking distressed callers through life and death emergencies and calming hysterical crime victims, while making difficult decisions using limited information to save lives or reduce property damage on a daily basis; and WHEREAS, the critical functions performed by these public safety dispatchers play a significant role in the daily lives of our citizens; and WHEREAS, the City of University Park, in cooperation with the Texas Emergency Number Association and the National Emergency Number Association, has set aside September 11, 2004 to recognize the efforts of these dedicated people; NOW, THEREFORE, I Blackie Holmes, Mayor of the City of University Park, do hereby proclaim September 11, 2004 as: "9-1-1 DAY" and urge all citizens to pay tribute to the heroism that is displayed by these remarkable people on a daily basis. 0~-'~, 'Cl'*ty~-Ma n age r Date MINUTES #2421 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, SEPTEMBER 7, 2004, 5:00 P.M. Mayor Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Syd Carter and Kelly Walker. Councilmember Harry Shawver was absent and excused. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. AWARDS & RECOGNITION PRESENTATION FROM D MAGAZINE: The City of University Park was named #1 suburb. Executive Director of D Magazine, Tim Rogers, made a brief speech congratulating the City. Mayor Pro Tem Roberts presented each Department Director with a framed photograph of the D Magazine cover. Mr. Clark Lenhardt, who was featured on the D Magazine cover, was also presented a framed photograph, as well as, Miss Grace Jolas, pictured on the swing. The City was named #1 suburb also in 2002. ITEMS FROM THE FLOOR RECOMMENDATION FROM CABLE TV FRANCHISE REVIEW ADVISORY GROUP: The Cable TV Franchise Review Advisory Group (FRAG) appointed by the City Council on August 3rd has met three times. The group, which also includes representatives from The Town of Highland Park, drafted a recommendation to the City Council regarding initial steps in the franchise review process. This action is not the completion of FRAG's work but rather an early step in that effort. Much of FRAG's discussion to date has related to cable TV and internet customer service problems experienced by group members. Ms. Beth Blankenship, member of the group, presented the recommendation to the City Council. The Cable TV Franchise Review Advisory Group recommends that the City of University Park and the Town of Highland Park perform the following: a franchise fee audit of Charter Communications for the Park Cities system; a compliance audit of Charter Communications relative to the existing University Park and Highland Park franchise agreements; and a technical assessment of the Charter Communications Park Cities system. Mayor Pro Tem Roberts moved acceptance of the Consent Agenda. Councilmember Carter seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER CONTRACT FY'05 FOR HEALTH SERVICES WITH DALLAS COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES: The City agrees to pay the County $48.00 for the fiscal year October 1, 2004 through September 30, 2005, which is the agreed upon City's share of the total cost less federal and state funding. Health services include tuberculosis control, sexually transmitted disease control, communicable disease control, and laboratory services. CONSIDER APPROVAL OF CITY COUNCIL MEETiNG MINUTES: For August 18, 2004. MAIN AGENDA PUBLIC HEARING TO DISCUSS ORDINANCE AMENDMENT FOR PD-2-R, PARK CITIES BANK, 4300 LOVERS LANE: Mayor Holmes opened a public hearing. Park Cities Bank requested approval of an amendment to Planned Development District 2 Retail (PD-2-R) (Miracle Mile), specifically for the properly at 4300 Lovers Lane, in order to locate a bank facility with two drive-thru lanes on the properly on the east side of the building. Steve Melzger, attorney representing the bank, stated that all the neighbors had been contacted and there was no opposition. As no one at the City Council meeting spoke in opposition, Mayor Holmes closed the public hearing. Councilmember Carter moved approval of the request. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve an amendment to PD-2-R, 4300 Lovers Lane. CONSIDER ORDINANCE AMENDING PD-2-R, PARK CITIES BANK, 4300 LOVERS LANE: Councilmember Walker moved approval of the ordinance. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the amendment. ORDINANCE NO. 04/24 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED DEVELOPMENT DISTRICT NO. 2 (PD-2-R) FOR THE PROPERTY DESCRIBED AS LOT 1R OF BLOCK A, IDLEWILD NO. 2, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN AS 4300 LOVERS LANE, UNIVERSITY PARK, TEXAS; APPROVING A SITE PLAN AND LANDSCAPE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. PUBLIC HEARING FOR PROPOSED 2004 PROPERTY TAX RATE AND BUDGET: Mayor Holmes opened a public hearing. Finance Director Kent Austin spoke on the inclusions in the budget and tax rate. The tax rate has been reduced for the l0th straight year. The proposed FY'05 rate of $0.32539 is a 0.2% reduction from last year's adopted rate of $0.32601. The certified taxable properly base rose 4.2%. The proposed budget would collect $491,644 more in current properly taxes than last year, a 4.0% increase. Comparing the new proposed tax rate of $0.32539 against the ETR yields an effective tax increase of 2.37%. As there was no comment, Mayor Holmes closed the public hearing. Mayor Pro Tem Roberts moved approval of the proposed 2004 properly tax rate and budget. Councilmember Walker seconded, and the vote was unanimous to approve both the properly tax rate and budget for 2004. CONSIDER APPROVAL OF MODIFICATIONS TO PLANS FOR CITY HALL AND GOAR PARK IMPROVEMENTS: The City has been working with Mr. Rowland Jackson of Newman, Jackson, Bieberstein Landscape Architecture (NJB) to develop improvements to Goar Park as well as modifications to the City Hall renovation plans approved in February. Mr. Jackson reviewed the conceptual plans, which are intended to improve the appearance and usability of Goar Park while mitigating any impacts of the City Hall renovation. Mayor Holmes then called on anyone who wished to speak in favor of or in opposition to the modifications. Mr. Allen Terrill, 3209 Beverly Drive and Mr. Jeremy Adams, 3425 University Boulevard, representing Preservation Park Cities, spoke in opposition. Ms. Randee Hefflefinger, 3600 Rosedale, spoke in opposition. Ms. Lucy Billingsley, 6701 Turtle Creek, spoke in favor of the modifications and thanked the City Council for their willingness to make changes and listen to objections to the original plans. Mr. Reed Norris, 4310 University Boulevard, spoke in opposition. Mr. G. Irwin Gordon and his daughter Kristina, 3645 Haynie spoke in favor, and Mr. Gordon noted that the City has responded very well to requests from citizens and has acted aggressively to improve the park. Mr. Ian Packer, 3649 Haynie, spoke in favor and noted that the mayor had spent a great deal of time to find a solution. He applauded the modifications. After no one else came forth to speak, Mayor Holmes stated the concept and design had already been approved in principal and final approval was now in order. Mayor Pro Tem Roberts recommended approval of the modifications as outlined in Mr. Jackson's presentation and recommended staff be authorized to proceed with developing a contract with NJB for design of the concept as presented and that the contract be returned for City Council approval at the September 22nd City Council meeting. Councilmember Walker seconded, and the vote was unanimous to approve the modifications to plans for City Hall and Goar Park improvements. REVIEW SMITH PARK PLAYGROUND CONCEPT PLANS: Director of Parks Gerry Bradley made the presentation. For the past few months, staff has been working with residents to develop conceptual drawings for the replacement of older playground components at Smith Park. The playground committee has been working with representatives of Southwest Parks and Playgrounds to replace playground components at Burleson, Caruth, Coffee and Caruth Parks. The new playground design will provide activities for both toddlers (ages 2 5 year olds) and older children (ages 5-12 year olds). Play structure components include: Swing Set, Rock Climber, Log Roll, Merry-Go-Round, Slides, Tic-Tack-Toe Board, Children's Backhoe, Tot Slide and Climbers, Vertical Climbing Features and Resilient Shredded Wood Surfacing. Support features will include additional concrete containment curbs, concrete walkways, picnic tables, seating benches and a playground drainage system. The total project cost for the Smith Park Playground upgrade is estimated at $69,174.25. The timeframe for the playground project is estimated to be approximately three to four months after materials have been ordered. Councilmember Walker moved to approve the concept. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the plans for the Smith Park Playground. CONSIDER ORDINANCE ORDERiNG CHANGE OF CERTAIN STREET ADDRESS NUMBERS: As there is a primary concern regarding the accuracy on the impact of emergency services (police, fire, & dispatch), building inspection and utility billing, a change has been recommended. Mayor Pro Tem Roberts moved approval of the ordinance. Councilmember Walker seconded, and the vote was unanimous to approve an ordinance changing certain street address numbers. ORDINANCE NO. 04/25 AN ORDiNANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ORDERING THE CHANGE OF CERTAIN STREET ADDRESS NUMBERS; AND PROVIDING AN EFFECTIVE DATE. CONSIDER REQUEST FOR CITY COUNCIL TO REFER RESIDENTIAL REQUIREMENTS IN ZONING ORDINANCE TO ZONING ORDINANCE ADVISORY COMMITTEE FOR FURTHER DISCUSSION: The Zoning Ordinance contains an allowance for certain projections into the required side yard, such as window sills, belt cornices, eaves, chimneys and windows, along with the maximum distance that each may encroach into the side yard. There is also an allowance for other architectural features to project into the required side yard. Since there is no definition found in the Zoning Ordinance for architectural feature, the term has been interpreted in various ways over time. Either a true definition of what can be considered an architectural feature must be created or the term should be eliminated in order for proper enforcement to take place. It was recommended that these allowable projections be reviewed for all residential districts to determine their merit. Another item of concern regarding driveway lengths and location has arisen that will necessitate an amendment to the ordinances dealing with where these points of measurement are referenced. The Zoning Ordinance specifies that garages or carports constructed to be entered directly from an alley or side street shall be set back from the respective property line a minimum distance of 20'. While this does not create a problem in the vast majority of cases, there have been situations where the rear property line of a lot is located into the alley paving. Even in most of these cases, the City has been successful in obtaining a 20' foot setback from the alley paving; but, in reality, wording is needed that makes it much clearer to all parties from where the distance should be taken. Mayor Holmes moved the issue be referred to the Zoning Ordinance Advisory Committee (ZOAC) for further discussion. Mayor Pro Tem Roberts seconded, and the vote was unanimous to refer the issue to ZOAC. DISCUSS FEASIBILITY OF RECONSTRUCTING LOVERS LANE, HILLCREST WEST TO DICKENS: SYB Construction is nearing completion of water and sanitary sewer utility replacement along Lovers Lane from Hillcrest to Thackery. There have been preliminary discussions with the contractor regarding the possibility of revising his contract to include the reconstruction of Lovers lane, Hillcrest to Dickens, in lieu of simply completing the permanent pavement repairs in the areas damaged by the utility construction. The work would be done this fall, and it was suggested that reconstruction of the remaining section, Dickens to Thackery, be done the summer of 2005, while school is in recess. Director of Public Works Bud Smallwood will bring a suggested timeframe, the scope of the work and cost to the City Council. CONSIDER RESOLUTION FOR ESCROW AGREEMENT FOR DEDICATION OF EASEMENT DEEDS FOR NORTHWEST PARKWAY WALL: All residents in the 3200-3000 block of Northwest Parkway have signed the Right-Of-Way Dedication Deed to donate approximately 14' of their property for the construction of a screening wall, street construction, and water line improvements along their frontage. As a protection to property owners, the City of University Park has agreed to hold the deeds in escrow pending approval of a construction contract for the screening wall. This agreement provides that Republic Title of Texas, Inc. will hold all deeds in escrow until December 31, 2005 at 5:00 p.m. In the event authorization and approval for the project are not obtained, escrow documents shall terminate and become null and void, and the title company will return documents to the respective homeowners. Councilmember Walker moved approval of the Escrow Agreement between the City of University Park and Republic Title of Texas, Inc. Mayor Pro Tem Robert seconded, and the vote was unanimous to approve the resolution for escrow agreement for dedication of Easement Deeds for the Northwest Parkway Wall. RESOLUTION NO. 04-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, APPROVING AN ESCROW AGREEMENT WITH REPUBLIC TITLE COMPANY OF TEXAS AND AUTHORIZING EXECUTION BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. BOY SCOUT: Mr. Ryan Alleman, 4428 Southern, Highland Park, Texas introduced himself and stated that he was in Troop #72 and working on the Citizenship in the Community Badge. There being no further business, the meeting was adjourned. PASSED AND APPROVED this 22nd day of September 2004. ATTEST: James H. Holmes III, Mayor Nina Wilson, City Secretary AGENDA MEMO (09/22/2004 AGENDA) DATE: TO: FROM: SUBJECT: September 16, 2004 Honorable Mayor and City Council City Manager Adoption of FY2005 Budget ITEM: The City's Employee Benefits and Finance Advisory Committees have reviewed the City Manager's proposed budget as presented to the Council on August 3, 2004. Each Committee recommends approval of the budget with no changes. A copy of my August 6, 2004, budget memo and supporting detail are attached. Also attached is a two-page report of budget-related information required by State law (TX Local Govt. Code, Chapter 102: Municipal Budget). RECOMMENDATION: I recommend that the Council take the following actions to approve the FY2005 budget and related items: 1. Hold public hearings for the proposed budget and proposed tax rate. Once the hearings are closed, the Council may vote on the proposed budget and tax rate ordinances. 2. Approve the ordinance adopting the FY2005 budget. The total budget of $34,173,272 is 6.61% higher that last year's $32,053,536 adopted budget. The City's three budgeted funds include the General, Utility, and Sanitation Funds. 3. Approve the ordinance adopting the FY2005 (tax year 2004) property tax rate of $0.32539 per $100 taxable value. The entire rate of $0.32539 is dedicated for maintenance and operations, including budgeted amounts to be transferred to the capital projects fund. There is no debt service portion of the tax rate. The proposed new rate represents a 0.2% nominal tax rate decrease and a 2.37% effective tax increase. 4. Approve the ordinance adopting the FY2005 salary plan. The plan is derived from: 1) the annual pay study conducted by Hay Management Consultants, and 2) the annual survey of area cities for police and fire positions. Overall, the plan includes a 3% increase in salaries for uniformed police and fire personnel and no market increase for other City employees. Employees who are eligible for merit increases on their 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Budget FY05 adoption 092204 memo.doc 2:23 PM 09/16/04 anniversary date may receive a 3% raise. Total full-time headcount will be 237 employees, down one from last year's adopted budget. ATTACHMENTS: 2. 3. 4. 5. 6. August 6, 2004, memo from City Manager with supporting line-item detail Texas Local Govt. Code 102.003 disclosure reports Finance and Employee Benefits Advisory Committees meeting minutes Ordinance adopting FY2005 budget Ordinance adopting FY2005 (tax year 2004) property tax rate Ordinance adopting FY2005 salary plan 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Budget FY05 adoption 092204 memo.doc 2:23 PM 09/16/04 CITY OF UNIVERSITY PARK, TEXAS FY 2005 PROPOSED BUDGET AUGUST 4, 2004 INTRODUCTION This memo presents the City Manager's proposed budget for Fiscal Year 2005 (FY05, or October 1, 2004 - September 30, 2005). Highlights of the proposed $34.061 million budget include: A reduction in the City's property tax rate for the 10~h consecutive year. The proposed tax rate of 32.539 cents is 0.2% lower than last year's 32.601 cents per $100 taxable value. Over $4.743 million in pay-as-you-go capital project funding, up 4.3% from last year. A balanced General Fund budget. No proposed utility or sanitation rate increases. The proposed FY05 Utility and Sanitation Funds are out of balance -- it is likely that rate increases will need to be considered sometime during FY 2005 to keep the Funds from operating at a loss. The table below provides a comparison of total expenditures for the City's three budgeted funds - General, Utility, and Sanitation. Three other funds - Capital Projects, Equipment Services, and Self-Insurance - are not included in the formal budget, although they each receive contributions from the budgeted funds. A summary page showing the proposed budget by fund and department is attached, as is a worksheet detailing the property tax impact of the proposed FY05 budget. Total Budgeted Expenditures FY2003 FY2004 FY2005 Fund Adopted Adopted Proposed Dollar Percent Budget Budget Budget Change Change General $18,957,713 $19,923,714 $21,067,545 $1,143,831 5.74% Utility 9,288,817 9,632,850 10,442,317 809,467 8.71% Sanitation 2,376,790 2,496,972 2,663,410 166,438 6.67% Total $30,623,320 $32,053,536 $34,173,272 $2,119,736 6.61% ClTYWIDE ISSUES Several cost issues impact all three City funds for FY 2005.and deserve special attention: personnel costs, external treatment costs, capital projects contributions, and fuel/equipment costs. Personnel Costs Salaries and benefits make up 51.5% of the total budget, and they comprise 35.5% of the budget's overall increase. The proposed FY05 budget includes a reduction of one full-time position, an open Gardener position in the Parks Department. This reduces the total full-time headcount to 237. Two other position changes that do not increase headcount are included: the open Streets Superintendent position (General Fund) is bein9 replaced by the new Assistant Public Works Director position (Utility Fund), and the open Utilities Supervisor position is being replaced with the new Asset Management Technician (Utility Fund). This latter position will be responsible for coordinating and maintaining the City's new CarteGraph asset management software, which is an essential move toward a coordinated "3-1-1" system of customer service response. ] C: IDocurnent~' and Setting~'lnwil~'on. UNIVPAR~ILocal Setting~'l Temporary ]nternet FilexlOLK31CM Budget Letter FY05 KA. doc 09/16/04 2:05 PM No cost of living or market-based raises are proposed for non-public safety employees. The budget proposes a 3% salary increase for most Police and Fire positions. Employee health insurance costs for the City again present a challenge. As is the case with most employers, City expenditures for medical claims and prescription drugs continue to climb. To offset this rise, the FY05 budget includes a health insurance increase of $244,922, or 20.4%. The employer contribution for the City's retirement plan is also proposed to increase sharply, from 14.01% to 15.23%, resulting in a $168,008 (9.3%) increase over FY04. The employer contribution rate is set by TMRS (Texas Municipal Retirement System) and is driven by factors like employee turnover and tenure. This higher contribution rate includes an optional cost-of-living adjustment (COLA) for current TMRS retirees. The City last approved a COLA in 2000. Without the cost-of-living component, the TMRS contribution rate would be 14.87%. External treatment costs The City relies upon two outside agencies to perform water treatment (Dallas County/Park Cities Municipal Utilities District, or MUD) and wastewater treatment (City of Dallas Water Utilities). This year both providers are increasing their wholesale rates to the City. The MUD is raising its rate per 1,000 gallons from $1.00 to $1.121; their notice to the City cites depreciation of new facilities added this year and increases in electrical rates, chemical costs, and personnel expenses. This will result in an additional $209,507 in the Utilities Fund water treatment line item. At the same time, Dallas Water Utilities is decreasing its wastewater rate, from $1.722 to $1.680/1,000 gallons, but this reduction is offset by a 6.15% increase in University Park's winter quarter water consumption and a 6.4% increase in the infiltration/inflow (I/I) factor Dallas uses. The winter quarter consumption and I/I factor form the base upon which Dallas sets its sewer rate. These changes result in an additional $274,905 for wastewater treatment. At this time the FY05 budget does not include a rate increase for water or wastewater service, but these increases are likely needed mid-year to balance the Utility Fund. Staff proposes to review the first six months of actual expenditures, then discuss rate changes with the City Council. Capital project contributions The FY05 budget continues the City's successful practice of funding its capital projects on a pay-as-you-go basis, rather than a debt-funded basis. Details of the budget's capital project contributions from the General Fund and Utility Fund are provided below. Contribution description FY04 FY05 General Fund contribution - gen. govtl, projects $ 944,510 $1,010,993 Curb and gutter replacement (General Fund) 877,224 894,496 Asphalt overlay program (General Fund) 541,059 565,389 Mile-per-year (water/sewer/alley) replacement - 318,270 322,288 General Fund Mile-per-year (water/sewer/alley) replacement- 1,644,395 1,794,319 Utility Fund Fire hydrant installation (Utility Fund) 143,222 156,279 Utility Fund contribution - undesignated 80,628 0 Total $4,549,308 $4,743,764 The first item, General Fund contribution - general governmental projects, will be used in FY05 to help fund the City Hall reconstruction project. In addition to these budgeted operating contributions, the City occasionally transfers additional funds to the Capital Projects Fund each year. These transfers are made 2 C: IDocurnent~' and Setting~'lnwil~'on. UNIVPAR~ILocal Setting~'l Temporary Internet FilexlOLK31CM Budget Letter FY05 KA. doc 09/16/04 2:05 PM from unreserved fund balances in the General and Utility Funds by Council ordinance. Fuel/equipment costs The cost of purchasing and fueling the City's fleet of motorized vehicles is budgeted to increase $102,019 in FY05. The City budgets for equipment replacement by purchasing vehicles in the Equipment Services Fund and then charging an annual contribution back to the operating departments. This levels the impact on the annual budget. Even so, equipment replacement costs are budgeted to rise $54,431 next year, up 11.6% over FY04's $466,694. The rapid rise in gasoline and other fuels, resulting from soaring oil prices, is well known. Although the City has three underground tanks for gasoline and diesel, as well as a propane tank, even bulk purchases cannot offset the sharp increases. For FY05 the budget includes an additional $47,588 for fuel, a full 33% above last year's $145,791. GENERAL FUND The proposed FY05 General Fund budget totals $21.1 million, an increase of $1.2 million (5.74%), from FY04's total $19.9 million. As in past years, personnel-related costs are the primary reason for the increase ($747,579), followed by capital project transfers ($142,788), equipment/fuel ($40,783) and supplies/other ($227,615). The proposed budget includes no new major equipment or programs. By comparison, over the past year, the Consumer Price Index (CPI)-AII Urban Consumers for Dallas-Fort Worth increased 1.5%. The City's FY05 General Fund budget is up 5.74%, and the proposed total budget is up 6.6%. The more rapid increase in City expenditures compared to the CPI is due to the difference in the goods and services whose prices are measured. Simply put, the CPI's collection of consumer goods does not align with the items purchased by the City. The City cannot absorb increases of 32% for fuel, 20% for health insurance, 10% and 12% for treatment, and so on without passing on the costs via the budget. Revenue considerations This year's proposed budget includes a major adjustment to several of the City's key non-property tax revenues. In past years, City staff deliberately underbudgeted building permit revenue while allowing the interest revenue projection to remain closer to its former high levels. This year, in contrast, non-property tax revenues like building permits, interest earnings, and franchise revenues have been budgeted at levels more consistent with what staff expects to happen. This should make for a clearer and simpler budget. Every dollar budgeted for non-property tax revenue means one dollar less in property tax that must be levied. Overall, non-property tax General Fund revenues are budgeted to increase 7.62%, Tax rate decrease The city's total certified taxable value increased 4.2%, reflecting the continued release of property parcels whose taxable value was capped in prior years. The FY05 budget proposes to reduce the tax rate from $0.32601 to $0.32539 per $100 taxable value. While the City is now debt-free and has no debt service portion of its property tax rate, it is helpful to think of Operations and Maintenance (O&M) as having an operations piece and a capital piece. The table below compares this year with the past three. Property tax rate comparison, FY02 - FY05 Adopted Adopted Adopted Proposed Tax purpose FY02 FY03 FY04 FY05 O&M Operations $0.25948 $0.25789 $0.25488 $0.25427 Capital 0.07377 0.07142 0.07113 0.07112 Total O&M 0.33325 0.32932 0.32601 0.32539 Debt Service 0.00675 0.00000 0.00000 0.00000 3 C: IDocurnent~' and Setting~'lnwil~'on. UNIVPAR~ILocal Setting~'l Temporary ]nternet FilexlOLK31CM Budget Letter FY05 KA. doc 09/16/04 2:05 PM Total Tax Rate $0.33999 $0.32932 $0.32601 $0.32539 For FY05 the average single-family home in University Park's market value is $737,035, a 2.7% increase from last year's $717,626. The owner of an average home with a homestead exemption whose value did not increase in assessed value this year would pay $3.58 less in City taxes compared to FY04. The owner of a home whose value increased by the citywide average would pay $46.94 more in City property taxes - less than $4 a month. The comparison with the prior three years is shown below. Property tax levy comparison, FY02 - FY05 Adopted Adopted Adopted Proposed FY02 FY03 FY04 FY05 Assessed Value (Market) $637,009 $705,739 $717,626 $737,035 Less 20% Hmstd Exmp (127,402) (141,148) (143,525) (147,407) Taxable Value $509,607 $564,592 $574,101 $589,628 Tax Rate per $100 $0.33999 $0.32932 $0.32601 $0.32539 City Tax Levy $1,732.61 $1,859.30 $1,871.65 $1,918.59 Over the period FY02 to FY05, while the average single-family home in University Park increased 15.7 % in market value, the City tax levy increased 10.73%. Of the three taxing jurisdictions within the city's boundaries - the City, Dallas County, and HPISD -- the City portion comprises only 14% of a resident's total tax bill. UTILITY FUND The proposed Utility Fund budget includes no rate increases for water or sewer charges. As noted earlier, the increase in cost for water and wastewater treatment is pushin9 the Utility Fund into a negative balance for the year. Because Utility Fund water revenues are so volatile, however, the projected deficit may not be fully realized. Staff recommends reviewing the status of the Utility Fund after six months and considerin9 water and wastewater increases at that time. The City's new storm water utility fee is included in the FY05 Utility Fund budget for the first time. These fees, approved in December 2003, are projected to produce $501,130. These monies will be used for a variety of projects, including electronic mapping of the city's storm sewers and drainage patterns. SANITATION FUND The proposed Sanitation Fund budget is out of balance, which is consistent with the FY04 budget. Unlike the General Fund, Sanitation Fund revenues only increase if rates are raised or the number of serviced locations increases. In prior years, the Fund routinely expended less than its budget, which allowed it to finish the year with a positive balance. At the end of the third quarter of FY2004 however, Sanitation Fund revenues and expenditures are essentially equal. Consistent with past years, the Sanitation Budget contains a $100,000 placeholder, which is intended to allow accumulation of reserves toward future landfill needs. At the end of FY03, the Sanitation Fund unrestricted net assets balance totaled $646,000. To maintain a continued positive fund balance, a mid-year rate increase is likely. As with the water and wastewater rates, staff recommends reviewing the status of the Fund after six months and considering a rate change then. 4 C: IDocurnent~' and Setting~'lnwil~'on. UNIVPAR~ILocal Setting~'l Temporary ]nternet FilexlOLK31CM Budget Letter FY05 KA. doc 09/16/04 2:05 PM CONCLUSION As in the past, the proposed budget will be sent to the Employee Benefits, Finance, and Insurance Advisory Committees for review. Staff has begun scheduling those meetings. To comply with the State Truth in Taxation law, staff proposes the following schedule for the FY2005 budget's adoption. Date Day August 3 Tuesday August 18 Wednesday August 26 Thursday September 7 Tuesday September 16 Thursday September 22 Wednesday Oct. 1 Friday Description Submit proposed budget to City Council Receive staff briefing on proposed budget Vote to hold public hearing re. proposed tax rate Notice of hearing on tax rate and budget appears in Park Cities People Conduct first public hearing on proposed tax rate and budget Notice of vote to adopt tax rate appears in Park Cities People Conduct second public hearing on budget and tax rate Approve ordinances adopting budget, tax rate, salary plan New budget takes effect Staff looks forward to meeting with the City Council and advisory committees to discuss the budget in more detail. 5 C: IDocurnent~' and Setting~'lnwil~'on. UNIVPAR~ILocal Setting~'l Temporary ]nternet FilexlOLK31CM Budget Letter FY0510~. doc 09/16/04 2:05 PM CITY OF UNIVERSITY PARK, TEXAS FY 2005 PROPOSED BUDGET SUMMARY BY FUND AND DEPARTMENT GENERAL FUND 01-11 REVENUES TOTAL GENERAL FUND REVENUES EXPENDITURES 01-02 EXECUTIVE 01-03 FINANCE 01-04 HUMAN RESOURCES 01-05 INFORMATION SERVICES 01-10 COURT 01-19 BUILDING 01-20 ENGINEERING 01-25 TRAFFIC 01-35 FACILITY MAINTENANCE 01-40 FIRE 01-50 POLICE 01-70 PARKS 01-75 SWIMMING POOL 01-80 STREETS 01-85 TRANSFERS TOTAL GENERAL FUND EXPENDS. DIFFERENCE UTILITY FUND 02-11 REVENUES TOTAL UTILITY FUND REVENUES EXPENDITURES 02-21 UTILITY OFFICE 02-22 UTILITIES 02-85 TRANSFERS TOTAL UTILITY FUND EXPENDS. DIFFERENCE SANITATION FUND 04-11 REVENUES TOTAL SANITATION FUND REVENUES EXPENDITURES 04-60 SANITATION TOTAL SANITATION FUND EXPENDS. DIFFERENCE TOTAL REVENUES TOTAL EXPENDITURES DIFFERENCE ADOPTED i ADOPTED i PROPOSED i DOEEAR PERCENT BUDGET BUDGET BUDGET CHANGE CHANGE $18,957,713 $19,924,227 $21,083,215 $1,158,988 5.82% $18,957,713 $19,924,227 $21,083,215 $1,158,988 5.82% $605 755 $892 781 $304 568 $462 172 $234 353 $552 889 $8O8 789 $694 104 $572 835 $3,328,761 $4,307,531 $1,958,841 $171,450 $1,524,609 $2,538,275 $618,054 $918,432 $303,261 $485 068 $249 235 $580,616 $872 773 $74O 7O9 $611 O69 $3,5O2,65O $4,523,224 $2,O64,482 $166,950 $1,606,128 $2,681 ,O63 $750,884 $955 847 $329 554 $520,191 $262,831 $623,731 $884 966 $778 387 $613,693 $3,837,102 $4,854,780 $2,102,110 $147,969 $1,612,334 $2,793,166 $132,830 $37,415 $26 293 $35 123 $13,596 $43 115 $12,193 $37 678 $2,624 $334 452 $331 556 $37 628 ($18,981) $6,206 $112,103 21.49% 4.07% 8.67% 7.24% 5.46% 7.43% 1.40% 5.09% 0.43% 9.55% 7.33% 1.82% -11.37% 0.39% 4.18% $18,957,713 $19,923,714 $21,067,545 $1,143,831 5.74% $0 $513 $15,670 $15,157 $9,451,675 $9,451,675 $10,222,831 $ 771,156 8.16% $9,451,675 $9,451,675 $10,222,831 $ 771,156 8.16% $5,018,501 $5,140,536 $5,760,061 $619,525 12.05% $2,509,316 $2,624,069 $2,731,658 $107,589 4.10% $1,761,000 $1,868,245 $1,950,598 $ 82,353 4.41% $9,288,817 $9,632,850 $10,442,317 $ 809,467 8.71% $162,858 ($181,175) ($219,486) $ (38,311) $2,231,450 $2,231,450 $2,231,450 $0 O. 00% $ 2,231,450 $ 2,231,450 $ 2,231,450 $0 0.00% $2,376,790 $2,496,972 $2,663,410 $166,438 6.67% $2,376,790 $2,496,972 $2,663,410 $166,438 6.67% ($145,340) ($265,522) ($431,960) ($166,438) $30,640,838 $31,607,352 $33,537,496 $1,930,144 6.11% $30,623,320 $32,053,536 $34,173,272 $2,119,736 6.61% $17,518 ($446,184) ($635,776) ($189,592) FILENAME: FY05 Proposed Budget Summary Excerpt.xls Summary LAST PRINTED: 9/16/2004 2:31 PM CITY OF UNIVERSITY PARK, TEXAS FY2005 PROPOSED BUDGET PROPERTY TAX IMPACT TOTAL TAXABLE VALUE (CERTIFIED) BUD G E T ; BU D G E T ; B D G ET; HANG E; G HANG E $ 3,553,903,488 3,769,405,331 3,927,730,289 $ 158,324,958 4.20% TOTAL GENERAL FUND REVENUES NON PROPERTY TAX REVENUE Sales tax Franchise fees Building permits Traffic/parking fines Service charges Direct alarm monitoring fees Miscellaneous TOTAL NON PROPERTY TAX REV. PROPERTY TAX REVENUE Operations & Maintenance (O&M) need Penalty/interest & attorney's fees Delinquent (prior years) taxes TOTAL PROP TAX OP REQUEST DEBT SERVICE REQUIREMENT PROPERTY TAX RATE Operations & Maintenance (O&M) Debt Service Total Property Tax Rate per $100 $ 18,957,713 $ 19,924,227 $ 21,083,215 $ 1,158,988 5.82% $ 2,160,220 $ 2,160,220 $ 2,210,220 $ 50,000 2.31% 1,650,000 1,805,000 2,060,000 $ 255,000 14.13% 700,000 700,000 1,100,000 $ 400,000 57.14% 355,000 355,000 360,000 $ 5,000 1.41% 400,160 452,160 414,160 $ (38,000) -8.40% 285,000 350,000 450,000 $ 100,000 28.57% 1,533,228 1,621,562 1,496,906 $ (124,656) -7.69% $ 7,083,608 $ 7,443,942 $ 8,091,286 $ 647,344 8.70% $ 11,703,605 $ 12,288,785 $ 12,780,429 $ 491,644 4.00% 110,000 115,000 120,000 $ 5,000 4.35% 60,500 76,500 91,500 $ 15,000 19.61% $ 11,874,105 $ 12,480,285 $ 12,991,929 $ 511,644 4.10% $ - $ - $ - $ - 0.00% $ 0.32932 $ 0.32601 $ 0.32539 $ (0.0006) -0.2% - - - $ - O.O% $ 0.32932 $ 0.32601 $ 0.32539 $ (0.0006) -0.2% IMPACT ON HOMEOWNER Average single-family market value Less: 20% homestead exemption Average single-family taxable value Tax levy 705,739 $ 717,626 $ 737,035 $ 19,409 2.7% (141,148) (143,525) (147,407) $ (3,882) 2.7% 564,592 574,101 589,628 $ 15,528 2.7% $ 1,859.30 $ 1,871.65 $ 1,918.59 $ 46.94 2.5% FILENAME: FY05 Proposed Budget Summary Excerpt.xls Prop Tax Impact LAST PRINTED' 9/16/2004 2:32 PM CITY OF UNIVERSITY PARK, TEXAS FY2005 PROPOSED BUDGET TEXAS LOCAL GOVERNMENT CODE REQUIREMENTS -- 1 OF 2 CHAPTER 102: MUNICIPAL BUDGET SECTION 003 ITEMIZED BUDGET; CONTENTS (a) (b) Provide a comparison of expenditures in the proposed budget and actual expenditures for the See attached preceding year. page. Budget must contain a complete financial statement of the municipality that shows: (1) Outstanding obligations of the municipality (8/31/04): Accounts Payable Debt Total 93,401 195,187 14,890 303,477 $ 93,401 $ 195,187 $ 14,890 $ 303,477 (2) Cash on hand to the credit of each fund (8/31/04): Cash TexPool TexStar Total 1,173,161 - - 1,173,161 3,166,967 937,621 255,176 4,359,763 1,193,580 43,105 300,065 1,536,751 5,533,709 $ 980,726 $ 555,241 $ 7,069,675 (3) Funds received from all sources during the preceding year (FY03) $ 18,492,770 $ 9,695,235 $ 2,198,891 $ 30,386,896 (4) Funds available from all sources during the ensuing year (FY04) Beginning of year fund balances: Estimated revenues Total funds available from all sources 11,287,826 6,969,072 762,733 19,019,631 19,950,000 9,258,500 2,196,170 31,404,670 $ 31,237,826 $ 16,227,572 $ 2,958,903 $ 50,424,301 (5) Estimated revenue available to cover the proposed budget: $21,083,215 $10,222,831 $2,231,450 $33,537,496 (6) Estimated tax rate required to cover the proposed budget. $0.32539 / $100 Filename: FY05 Proposed Budget Summary Excerpt.xls Tab: State Law Summary Page 1 Last Printed: 9/16/2004 2:33 PM CITY OF UNIVERSITY PARK, TEXAS FY2005 PROPOSED BUDGET TEXAS LOCAL GOVERNMENT CODE REQUIREMENTS -- 2 OF 2 CHAPTER 102: MUNICIPAL BUDGET SECTION 003(a): ITEMIZED BUDGET; CONTENTS GENERAL FUND 01-11 REVENUES TOTAL GENERAL FUND REVENUES EXPENDITURES 01-02 EXECUTIVE 01-03 FINANCE 01-04 HUMAN RESOURCES 01-05 INFORMATION SERVICES 01-10 COURT 01-19 BUILDING 01-20 ENGINEERING 01-25 TRAFFIC 01-35 FACILITY MAINTENANCE 01-40 FIRE 01-50 POLICE 01-70 PARKS 01-75 SWIMMING POOL 01-80 STREETS 01-85 TRANSFERS TOTAL GENERAL FUND EXPENDITURES DIFFERENCE BUDGET. BUDGET. ACTUAL. BUDGET. CHANGE . CHANGE $19,924,227 $19,925,227 $19,950,000 $21,083,215 $1,158,988 5.82% $19,924,227 $19,925,227 $19,950,000 $21,083,215 $1,158,988 5.82% $618,054 $628,054 $627,964 $750,884 $918,432 $918,432 $873,417 $955,847 $303,261 $303,261 $301,742 $329,554 $485,068 $648,663 $511,697 $520,191 $249,235 $249,235 $245,341 $262,831 $580,616 $592,366 $547,638 $623,731 $872,773 $880,773 $815,665 $884,966 $740,709 $756,634 $720,665 $778,387 $611,069 $873,791 $740,279 $613,693 $3,502,650 $3,779,650 $3,386,040 $3,837,102 $4,523,224 $4,587,334 $4,520,571 $4,854,780 $2,064,482 $2,099,005 $2,077,360 $2,102,110 $166,950 $175,645 $170,004 $147,969 $1,606,128 $1,610,398 $1,589,426 $1,612,334 $2,681,063 $4,881,063 $4,881,063 $2,793,166 $19,923,714 $22,984,304 $22,008,872 $21,067,545 $132 830 $37 415 $26 293 $35 123 $13 596 $43 115 $12 193 $37 678 $2 624 $334 452 $331 556 $37 628 ($18,981) $6,206 $112,103 21.49% 4.07% 8.67% 7.24% 5.46% 7.43% 1.40% 5.09% 0.43% 9.55% 7.33% 1.82% -11.37% 0.39% 4.18% $1,143,831 5.74% $513 ($3,059,077) ($2,058,872) $15,670 $15,157 UTILITY FUND REVENUES 02-11 REVENUES $9,451,675 $9,451,675 $9,258,500 $10,222,831 $ 771 156 8.16% $9,451,675 $9,451,675 $9,258,500 $10,222,831 $ 771,156 8.16% EXPENDITURES 02-21 UTILITY OFFICE 02-22 UTILITIES 02-85 TRANSFERS TOTAL UTILITY FUND EXPENDITURES DIFFERENCE $5,140,536 $5,167,811 $4,829,347 $5,760,061 $ 619,525 12.05% $2,624,069 $3,025,230 $2,920,346 $2,731,658 $ 107,589 4.10% $1,868,245 $3,118,245 $3,118,245 $1,950,598 $ 82,353 4.41% $9,632,850 $11,311,286 $10,867,938 $10,442,317 $ 809,467 8.40% ($181,175) ($1,859,611) ($1,609,438) ($219,486) $ (38,311) SANITATION FUND 04-11 REVENUES TOTAL SANITATION FUND REVENUES EXPENDITURES 04-60 SANITATION TOTAL SANITATION FUND EXPENDITURES DIFFERENCE $2,231,450 $2,231,450 $2,196,170 $2,231,450 $0 0.00% $2,231,450 $2,231,450 $2,196,170 $2,231,450 $0 0.00% $2,496,972 $2,513,459 $2,158,690 $2,663,410 $166,438 5.06% $2,496,972 $2,513,459 $2,158,690 $2,663,410 $166,438 5.06% ($265,522) ($282,009) $37,480 ($431,960) ($166,438) $31,607,352 $31,608,352 $31,404,670 $33,537,496 $1,930,144 6.11% $32,053,536 $36,809,049 $35,035,500 $34,173,272 $2,119,736 6.61% ($446,184) ($5,200,697) ($3,630,830) ($635,776) ($189,592) TOTAL REVENUES TOTAL EXPENDITURES DIFFERENCE Filename: FY05 Proposed Budget Summary Excerpt.xls Tab: State Law Summary Page 2 Last Printed: 9/16/2004 2:34 PM CITY OF UNIVERSITY PARK, TEXAS FINANCE ADVISORY COMMITTEE THURSDAY, AUGUST 12, 2004 AT 7:30 A.M. MINUTES Committee members attending: Atwood, John Edwards, Richard Noble, Julie Reeder, Dottie Smart, John Wilson, Claude Others present: Austin, Kent Livingston, Bob Tvardzik, Tom Samra, Reem Deloitte & Touche Absent: Harralson, Howell Kelley, Terry Olmsted, Bob Call to order. Chairman Bob Olmsted was unable to attend. John Smart called the meeting to order at 7:32 a.m. 2. ]ntroduce new members/Review Committee roster. Kent Austin noted that the Committee has four new members. The attendees each introduced themselves and were welcomed to the Committee by John Smart. 3. Review/approve minutes of May ]8, 2004 meeting. Richard Edwards moved approval of the May 18, 2004 meeting minutes. John Smart seconded, and the motion was approved 6-0. 4. Meet with Deloitte & Touche regarding F72003 Comprehensive Annual Financial Report (CAFR) and Management Letter Comments (MLC) Kent Austin introduced Reem Samra of Deloitte and Touche. Ms. Samra noted that this was the first CAFR to be produced in the new GASB Statement No. 34 format and that City staff had performed the work themselves. She said the City's financial statements received an unqualified opinion and that the MLC was very brief compared with past years. The Committee discussed D&T's recommendation to establish an internal audit function. The attendees agreed a new full-time position did not make sense for the City, but that the recommendation's concept had merit. John Smart suggested that an outside consultant be engaged to perform a risk assessment, and the Committee and City staff agreed. 5. Review/recommend City Manager's proposed FT2005 budget. Kent Austin demonstrated the web-based mBudget software that the City uses to assemble C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\FACminutes 8122004.doc its annual proposed budget. The FY2005 budget includes a tax rate decrease, an increase in pay-as-you-go capital projects funding, and no utility or sanitation rate increases. Austin cautioned that mid-year rate increases would likely be need for water, sewer, and sanitation fees to keep the Utility Fund and Sanitation Fund in the black for the year. John Atwood moved to approve the proposed FY2005 budget. John Smart seconded, and the motion was approved 6-0. 6. Follow-up items. a. FY2004 year-end preparation Tom Tvardzik Tom Tvardzik reported to the Committee that all reconciliations are up to date. John Smart again suggested an outside finn perform a risk assessment. b. Depository bank contract Kent Austin informed the Committee that a draft RFP will be circulated among potential bidders soon. He suggested a subcommittee of the Finance Committee be appointed to help with bank RFP. John Smart suggested Bob Olmsted appoint the subcommittee. New Business. Bob Livingston provided the Committee with an update on the City Hall reconstruction project, which has been revised to include a fountain and improvements along an uncovered part of the creek.. 8. Set next Committee meeting date. The Committee will meet again in mid-November. 9. Adjourn. The meeting adjourned at 9:00 a.m. Submitted by Kent Austin, Director of Finance Bob Olmsted, Chair C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\FACminutes 8122004.doc EMPLOYEE BENEFITS COMMITTEE MINUTES August 19, 2004 A meeting of the Employee Benefits Committee was held on Thursday, August 19, 2004. Present at the meeting were Chairman Bill Clifton, Lee Roever, Clair Crossland, Steve Herod, Roger Lambourn, David Burgher, and Jim Klancnik Also present at the meeting were City Manager Bob Livingston and Director of Human Resources Luanne Hanford. Chairman Clifton called the meeting to order at 7:40 am. The first item on the agenda was the proposed employee pay plan for FY 2004-05. Since the committee had received a packet of information in advance of the meeting, Ms. Hanford referred the committee members to the compensation study that had been conducted by The Hay Group. Based on the results of the compensation study, the consultant at The Hay Group did not recommend a market increase for employees included in the non-public-safety pay plan. Ms. Hanford told the committee that staff concurred with the recommendation and that no market increase for those employees had been included in the proposed FY 2004-05 budget. She told the committee that approximately 60% of the employees in this pay plan would still be eligible for merit increases when they received their performance evaluations during the year. Ms. Hanford then referred the committee to the salary survey she had conducted for employees in the Police and Fire pay plans. She told the committee that, based on the results of the salary survey, staff recommended a 3% market increase for public safety employees. After discussion of the Hay compensation study, the public safety salary survey, and recruitment issues, Clair Crossland moved that the committee recommend the proposed pay plan for adoption by the City Council. Lee Roever seconded the motion, and the vote was unanimous. The next item on the agenda was a proposal by staff to adopt updated service credits in the Texas Municipal Retirement System (TMRS) at 100% and a Cost of Living Annuity Increase for Retirees equal to 70% of the CPI since the last increase. Ms. Hanford told the committee that the city had not updated service credits or adopted a retiree COLA since 2000. According to the TMRS Benefits Guide that was provided to the committee members prior to the meeting, Updated Service Credit (USC) is designed to help career members' benefits maintain their value. Generally, USC protects an employee's benefit by including increases in salary and assuming those increases and changes have been in effect throughout the employee's career. In most cases, an employee's salary should increase over their career, due to inflation and to promotions and raises. The monthly deposits to TMRS during their early career may be substantially lower than they are in later years. Although USC usually will increase the value of an employee's retirement benefit, USC does not affect the amount of money in a Member Account, or the amount an employee will ifa refund of members deposits is taken. USC will only be part of the benefit if an employee retires and receives a monthly retirement payment. Ms. Hanford told the committee that a Retiree COLA could be adopted only if Updated Service Credits were adopted for current employees at the same time. The committee had a lengthy discussion regarding the city's retirement system as compared to private sector plans. Chairman Bill Clifton told the committee that he had checked the TMRS web site and found that almost every city in Texas belonged to TMRS and that most cities, including very small cities, updated service credits and adopted retiree COLAs every year automatically. Although he did not recommend adopting USC and retiree COLAs automatically, he felt that University Park was actually providing a lesser retirement benefit than most other cities in Texas by only updating service credits and retiree COLAs every three to five years. Steven Herod and Roger Lambourn talked about the city's unfunded liability for the retirement plan and wanted to know what the city's total liability was. Ms. Hanford said she would obtain that information from TMRS and forward it to the committee members. The committee discussed the fact that the Fire Department was in a separate pension plan. Mr. Livingston told the committee that the City makes the same contribution to the Fire Department's pension plan as it does to TMRS; therefore, the increase in the contribution rate would also benefit the Fire Department's pension plan, as well. After additional discussion, Steve Herod moved that the committee recommend adopting TMRS Updated Service Credits at 100% and a Cost-of-Living Annuity Increase for retirees at 70% of the CPI. Clair Crossland seconded the motion. All members voted in favor of the recommended except Roger Lambourn, who abstained. The meeting was adjourned at 9:10 am. Respectfully submitted: Bill Clifton, Chairman Luanne Hanford, Dir. of Human Resources OIIDINANCE NO. AN OIIDINANCE OF THE CITY OF UNIVEIISITY PAIIK, TEXAS, ADOPTING A BUDGET FOIl THE FISCAL YEAIl BEGINNING OCTOBEII 1, 2004, AND ENDING SEPTEMBEIl 30, 2005; APPIIOPIIlATING THE VAIIlOUS AMOUNTS IIEQUIIIED FOIl SUCH BUDGET; PIIOVIDING FOIl IIECOIIDING OF THE OIIDINANCE; PIIOVIDING FOIl THE IlEPEAL OF ALL OIIDINANCES IN CONFLICT; PIIOVIDING A SEVEIIABILITY CLAUSE; AND PIIOVIDING AN EFFECTIVE DATE. WHEIIEAS, the City Council has heretofore approved the tax roll prepared and presented by the Dallas Central Appraisal District as required by the Tax Code; and WHEIIEAS, the City Manager of the City of University Park has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2004-2005; and WHEIIEAS, the City Council has received the City Manager's proposed budget, a copy of which proposed budget and all supporting schedules have been filed with the City Secretary of the City of University Park; and WHEIIEAS, the City Council has conducted the necessary public hearings as required by law; NOW, THEREFORE, BE IT OIIDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVEIISITY PAIIK, TEXAS: SECTION 1. That the proposed budget of the revenues and expenditures of conducting the affairs of the City of University Park, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2004, and ending September 30, 2005, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2004, and ending September 30, 2005. SECTION 2. That the sum of $34,173,272 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. That the City Council reserves the authority to transfer appropriations C': [Documents and Settings[nwilson. UNIVPARJ~[Local Settings[ Temporary ]nternet Files[OLK3[Budget Ordinance for FY2005. doc budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations from designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2003-2004 are hereby ratified and the Budget Ordinance for 2003-2004, heretofore enacted by the City Council, be, and the same is hereby, amended to the extent of such transfers for all purposes. SECTION 4. That all notices and public hearings required by law have been duly completed. That the City Secretary is directed to provide a certified copy of the budget ordinance to the County Clerk of Dallas County for recording after final passage hereof. SECTION 5. That all ordinances of the City of University Park in conflict with the provisions of this ordinance be, and the same are hereby, repealed. SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or invalid. SECTION 7. This ordinance shall take effect immediately from and after its passage as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the 22nd day of September, 2004. C': [Documents and Settings[nwilson. UNIVPARJ~[Local Settings[ Temporary ]nternet Files[OLK3[Budget Ordinance for FY2005. doc APPROVED: JAMES H. HOLMES, III, MAYOR ATTEST: APPROVED AS TO FORM: NINA WILSON, CITY SECRETARY CITY ATTORNEY C': [Documents and Settings[nwilson. UNIVPARJ~[Local Settings[ Temporary ]nternet Files[OLK3[Budget Ordinance for FY2005. doc OIIDINANCE NO. AN OIIDINANCE OF THE CITY OF UNIVEIISITY PAIlK, TEXAS, LEVYING THE AD VALOIIEM TAXES FOIl THE FISCAL YEAIl 2004-2005 ON ALL TAXABLE PIIOPEIITY WITHIN THE COIIPOIIATE LIMITS OF THE CITY OF UNIVEIISITY PAIlK AS OF JANUAIlY 1, 2004, TO PIIOVIDE IlEVENUES FOIl THE PAYMENT OF CUIlIlENT EXPENDITUIIES; PIIOVIDING FOIl THE IlEPEAL OF ALL OIIDINANCES IN CONFLICT; PIIOVIDING A SEVEIIABILITY CLAUSE; AND PIIOVIDING AN EFFECTIVE DATE. WHEIIEAS, all notices have been given and public hearings held as required by law to adopt a tax rate for 2004; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That there be and is hereby levied for the year 2004, on all taxable properly, real, personal and mixed, situated within the limits of the City of University Park, Texas as of January 1, 2004, and not exempt by the Constitution of the State and valid State laws, a tax of $0.32539 on each $100.00 assessed valuation of taxable properly, and such taxes shall be apportioned and distributed as follows: (A) $0.32539 on each and every $100.00 valuation of said properly is hereby levied and assessed to provide revenues for maintenance and operations of City government and current expenses thereof; and (B) That no rate is set for debt service because the City of University Park currently has no bonded indebtedness. SECTION 2. That all ad valorem taxes shall become due and payable on October 1, 2004, and all ad valorem taxes for the year shall become delinquent after January 31, 2005. That in addition to any statutory exemptions for the 2004 tax year, the City Council hereby authorizes a General Homestead Exemption of twenly percent (20%) of the assessed value and an Over Sixly- five Years of Age Exemption of $50,000.00 on the assessed value. SECTION 3. That a delinquent tax shall incur all penalty and interest authorized by law, including a penalty of six percent (6%) on the amount of the tax for the first calendar month it is delinquent, plus one percent (1%) for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. A tax delinquent on July 1 incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax, without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue at the rate of one percent (1%) for each month or portion of a month the tax remains unpaid. Taxes that remain delinquent on July 1, 2005, incur an additional penalty of fifteen percent (15%) of the amount of the taxes, penalty and interest due. Such additional penalty is to defray costs of collection due to a contract with the City's tax collection attorney pursuant to Section 33.07 of the Tax Code. SECTION 4. That all ordinances of the City of University Park in conflict with the provisions of this ordinance are hereby repealed. SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof other than the part thereof decided to be unconstitutional, illegal or invalid. SECTION 6. This ordinance shall take effect on October 1, 2004. DULY PASSED by the City Council of the City of University Park, Texas, on the 22nd day of September, 2004. APPROVED: JAMES H. HOLMES, III, MAYOR ATTEST: APPROVED AS TO FORM: NINA WILSON, CITY SECRETARY CITY ATTORNEY ORDINANCE NO. 04/ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A PAY PLAN FOR EMPLOYEES OF THE CITY OF UNIVERSITY PARK FOR FY 2004-2005, AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION I THAT, as provided in Chapter 8, Article 8.500 of the Code of Ordinances of the City of University Park, Texas, a pay plan to compensate employees of the City of University Park for FY 2004-2005 is adopted to wit: 1. PAY PLAN BY CATEGORIES: EXEMPT EMPLOYEES TITLE POINTS MIN. MARKET MAX. DIRECTOR OF PUBLIC WORKS DIRECTOR OF FINANCE CI~EF OF POLICE FIRE CI~EF DIRECTOR OF HUMAN RESOURCES DIRECTOR OF PARKS CITY ENGINEER POLICE CAPTAIN - ADMINISTRATION DIRECTOR OF INFORMATION SERVICES CONTROLLER ASST. DIR. OF PUBLIC WORKS POLICE CAPTAIN OPERATIONS DEPUTY FIRE CI~EF FIRE MARSHAL BLDG. & ZONING ADMINISTRATOR UTILITIES SUPERINTENDENT SANITATION SUPERINTENDENT MGMT. SYSTEMS COORDINATOR FLEET MANAGER CIVIL ENGINEER II ACCOUNTING SUPERVISOR STREET SUPERINTENDENT PURCHASING AGENT ASST. TO DIR. OF PUBLIC WORKS POLICE ACCREDITATION MGR (PT) INFO. SERVICES SUPPORT TECH PARKS SUPERINTENDENT CIVIL ENGINEER I GIS COORDINATOR UTILITY BILLING MANAGER E 479 E 904 E 755 E 732 E 732 E 677 E 636 E611 E 594 E588 E 551 E 551 E516 E 479 E 479 E 432 E 421 E417 E 406 E 353 E 344 E 344 E 332 E 332 E 332 E 332 E318 E314 E 298 E 291 5O83 8085 9359 11176 7032 8140 9720 6869 7952 9495 6869 7952 9495 6481 7503 8958 6191 7167 8558 6014 6962 8313 5895 6824 8148 5849 6771 8085 5590 6471 7727 5590 6471 7727 5445 6303 7526 5083 5884 7026 5884 7026 5083 5884 7026 4749 5498 6564 4672 5408 6458 4644 5376 6419 4566 5286 6311 4192 4853 5794 4128 4779 5706 4128 4779 5706 4044 4681 5590 4044 4681 5590 4044 4681 5590 4044 4681 5590 3945 4567 5453 3921 4539 5420 3803 4402 5257 3753 4345 5188 CITY SECRETARY E 282 3690 4272 5101 W-EBMASTER/HELP DESK TECHNICIAN E 275 3639 4213 5030 NON-EXEMPT EMPLOYEES TITLE GRADE PTS. MIN. MARKET MAX. CONSTRUCTION INSPECTOR N 58 296 3831 4435 5295 BUILDING INSPECTOR III N 58 296 3831 4435 5295 COMMUNICATIONS SUPERVISOR N 58 296 3831 4435 5295 EQUIP. SHOP SUPERVISOR N 57 269 3558 4119 4918 TRAFFIC SUPERVISOR N 57 269 3558 4119 4918 SANITATION CREW LEADER N 57 269 3558 4119 4918 MAINTENANCE SUPERVISOR N 57 269 3558 4119 4918 BUILDING INSPECTOR II N 57 269 3558 4119 4918 SANITATION CREW LEADER N 57 269 3558 4119 4918 BUILDING INSPECTOR I N 56 245 3316 3839 4584 WAREHOUSE SUPERVISOR N 56 245 3316 3839 4584 CODE ENFORCEMENT ©FCR. N 56 245 3316 3839 4584 NEIGHBORHOOD INTEGRITY ©FCR N 56 245 3316 3839 4584 ENGINEERING TECH. N 56 245 3316 3839 4584 TRAFFIC TECHNICIAN II N 56 245 3316 3839 4584 COURT ADMINISTRAT©R N 56 245 3316 3839 4584 FIRE ADMIN. ASSISTANT N 55 216 3023 3500 4179 POLICE ADMIN. ASSISTANT N 55 216 3023 3500 4179 GARDENER III N 55 216 3023 3500 4179 FORESTRY TECHNICIAN N 55 216 3023 3500 4179 HORTICULTURIST N 55 216 3023 3500 4179 IRRIGATION TECHNICIAN N 55 216 3023 3500 4179 PESTICIDE TECHNICIAN N 55 216 3023 3500 4179 EQUIP. SERVICE TECHNICIAN N 55 216 3023 3500 4179 WELDING TECHNICIAN N 55 216 3023 3500 4179 POLICE RECORDS CLERK N 54 191 2771 3208 3830 PAYROLL SPECIALIST N 54 191 2771 3208 3830 HUMAN RESOURCES ASST. 3830 WAREHOUSE/EQUIP SERV ASST 3830 BUILDING & ZONING ASST. 3830 ACCOUNTS PAYABLE SPECIALIST 3830 FACILITIES MAINT. TECH. 3830 DISPATCHER 3830 ANIMAL CONTROL OFFICER 3830 MAINTENANCE TECH II 3830 SR. UTILITY BILLING SPECIALIST 3399 ADMIN. SECRETARY 3399 PARKING ENFORCEMENT OFFICER 3399 SANITATION DRIVER III 3399 TRAFFIC TECHNICIAN I 3399 MAINTENANCE ASSISTANT 3399 LUBE & TIRE TECHNICIAN 3399 SIGNS/MARKINGS TECH II 3399 POLICE ALARM PERMIT CLERK 3399 LEAD CUSTODIAN 3161 CID CLERK (PT) 3161 UTILITY BILLING SPECIALIST 3161 MAIL/UTILITY BILLING SPECIALIST 3161 DEPUTY COURT CLERK 3161 SANITATION DRIVER II 3161 GARDENER II 3161 MAINTENANCE TECH I 3161 RECEPTIONIST 3161 SIGNS/MARKINGS TECH I 3161 SANITATION DRIVER I 2825 WAREHOUSE PARTS RUNNER 2825 CUSTODIAN 2548 N54 N54 N54 N54 N54 N54 N54 N54 N53 N53 N53 N53 N53 N53 N53 N53 N53 N52 N52 N52 N52 N52 N52 N52 N52 N52 N52 N51 N51 N50 191 191 191 191 191 191 191 191 160 160 160 160 160 160 160 160 160 143 143 143 143 143 143 143 143 143 143 119 119 99 2771 2771 2771 2771 2771 2771 2771 2771 2459 2459 2459 2459 2459 2459 2459 2459 2459 2287 2287 2287 2287 2287 2287 2287 2287 2287 2287 2044 2044 1843 3208 3208 3208 3208 3208 3208 3208 3208 2847 2847 2847 2847 2847 2847 2847 2847 2847 2647 2647 2647 2647 2647 2647 2647 2647 2647 2647 2366 2366 2134 GARDENER I N 50 99 1843 2134 2548 POLICE DEPARTMENT TITLE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 POLICE LT. 5543 5822 POLICE SGT. 5028 5280 POLICE OFFICER 3752 3940 POLICE RECRUIT 3404 3574 4136 4344 4561 4790 FiRE DEPARTMENT TITLE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 FIRE SECTION CHIEF 5968 6268 FIRE CAPTAIN 5315 5580 FIRE LIEUTENANT 5071 DRIVER/ENGINEER 4913 FIREFIGHTER 3581 3761 FF RECRUIT 3410 3949 4146 4353 4571 PARAMEDIC INSPECTOR PRECEPTOR $125 PER MONTH ASSIGNMENT PAY PLUS $20 FOR EACH SkirT ASSIGNED TO MICU $50 PER MONTH ASSIGNMENT PAY 5% OF BASE PAY WXqiLE ASSIGNED AS PRECEPTOR PART TIME AND TEMPORARY EMPLOYEES Pay to be determined by the Director of Human Resources. 2. PAY PLAN ADMINISTRATION: (a) Non-uniformed Pay Plan. The pay plan presented herein for positions except uniformed police and fire defines the range of pay for each position in the city. There will be two steps between minimum and market, with minimum designated as Step 1 and market pay designated as Step 4, that range being designated as both a hiring and probationary range. Market pay (Step 4) of each range is considered the rate of pay for a fully trained, competent employee. There will be five steps between market pay and maximum, with maximum designated as Step 10, that range being designated for merit pay. Progression from one step to the next higher step shall be based solely on performance as approved by the department head or city manager and will be effective on an employee's evaluation date. (b) Uniformed Police and Fire Pay Plan. In order to receive a step increase, each employee must meet the time-in-service requirement and have a performance evaluation that is at least "Meets Expectations." If an employee does not meet the performance evaluation requirement, the supervisor may set a time for re- evaluation and reconsideration of the step increase if improved performance is recognized. 3. ASSIGNMENT PAY: Paramedic and Fire Inspector positions are not specified as rank, but are designated as an assignment and receive assignment pay as follows: Paramedic Inspector Preceptor $125 per month plus $20 for each shift assigned to MICU $50 per month 5% of base pay while assigned as Preceptor The assignment pay will be in addition to the pay allocated for the rank at the time of assignment. For example, a firefighter assigned as paramedic will receive the pay for a firefighter plus $125 per month plus $20 for each shift assigned to the MICU. If the employee discontinues the paramedic assignment, that employee reverts back to the previous rank and the assignment pay is discontinued. The same is true if the reassignment is made with cause or is in the best interest of the department. Fire Department employees will not be eligible for assignment pay while on leave for any reason. Police officers assigned to CID rotation will receive assignment pay as follows: CID Warrant Officer Field Training Officer 5% of base pay 5% of base pay 5% of base pay 4. WORK EXPERIENCE PERIOD: The work experience period is one year under normal circumstances for uniformed police and fire and six months for all other employees. Nothing herein prevents the extension of a work experience period or prevents any department head from delaying or withholding pay increases for just and compelling reasons. 5. SHIFT DIFFERENTIAL PAY: Dispatchers who work the evening shift will receive an additional pay of $25 per month. Police Officers, Police Sergeants, Police Lieutenants, and Dispatchers who work deep night shift will receive an additional pay of $50 per month. These employees must maintain a performance evaluation that "Meets Expectations" in order to be eligible for the shift differential pay. 6. LONGEVITY: All police and fire personnel shall receive the State of Texas mandated payment of four dollars ($4.00) per month for each year of service up to a maximum of 25 years. All other employees of the City shall receive longevity pay at the same rate as police and fire personnel. For the purpose of this section, longevity payments begin at the start of each month after the anniversary date, unless such anniversary date is on the first of the month. 7. EDUCATION AND CERTIFICATION PAY: (a) Uniformed personnel in the Fire Department shall receive incentive pay for college education hours in Fire Protection Technology. This plan does not include the rank of Captain or higher except as designated below. Fire Lieutenant is eligible for education pay only for eighteen hours and above. 1. Twelve (12) hours $20.00 per month 2. Eighteen (18) hours $30.00 per month 3. Thirty-six (36) hours $ 40.00 per month 4. Assoc. degree or 60 hours $ 50.00 per month 5. Bachelor's degree as recognized by the Texas Fire Commission $100.00 per month Employees promoted to Fire Captain after January 1, 1997 will be eligible for incentive pay for college education hours in Fire Protection Technology under the following plan: 1. Assoc. degree or 60 hours $25.00 per month 2. Bachelor's degree as recognized by the Texas Fire Commission $75.00 per month Employees promoted to Section Chief after January 1, 1997 will be eligible for incentive pay for college education hours in Fire Protection Technology under the following plan: Bachelor's degree as recognized by the Texas Fire Commission $75.00 per month The Fire Chief must review and approve the subjects and the plan of study prior to instigation by the employee in order to eligible for the pay described above. In addition to the above, uniformed Fire Department personnel will be eligible for the following incentive pay for certification beyond basic. This does not pertain to ranks of Lieutenant and above except as designated below: 1. Intermediate $25.00 per month 2. Advanced $50.00 per month 3. Master's $75.00 per month Employees promoted to Fire Captain or Fire Lieutenant after January 1, 1997 will be eligible for incentive pay for the following certifications: 1. Advanced $25.00 per month 2. Master's $50.00 per month Employees promoted to Section Chief after January 1, 1997 will be eligible for incentive pay for the following certifications: 1. Master's $25.00 per month No Fire Department personnel shall receive more than $125 per month in incentive pay. (b) Patrol Officers are eligible for educational incentive pay as follows: 1. Assoc. degree or 60 hours $ 50.00 per month 2. Bachelor's degree $100.00 per month Police Lieutenants and Sergeants are eligible for educational incentive pay as follows: 1. Bachelor's degree $75.00 per month In addition to the above, Patrol Officers are eligible for certification pay incentive according to the TCLEOSE certification held: 1. Intermediate $25.00 per month 2. Advanced $50.00 per month Police Lieutenants and Sergeants are eligible for certification pay incentive according to the following: 1. Advanced $25.00 per month No police personnel shall receive more than $125 per month in incentive pay. 8. MASTER POLICE OFFICER: The Master Police Officer designation is discontinued as of 10/01/00. Any Police Officer who carries the Master Police Officer designation as of 10/01/00 will continue to hold the designation until such time he/she no longer meets the qualifications set forth below. Any Officer who loses the designation will not be eligible to regain it. The designation will continue to carry a fifty dollar ($50) per month assignment pay. The qualifications for this designation are as follows: Must have been with the University Park Police Department for five (5) years or with the UP Police Department for two (2) years and hold an Advanced TCLEOSE Certification; Must maintain a performance evaluation that "Meets Expectations" for the past two years; Must not have had any preventable accidents within the last eighteen (18) months; Must not have had any suspensions within two (2) years, any written reprimands within one (1) year, or any oral reprimands within the past six (6) months; Must complete Field Training Officer School and must qualify and perform as a Field Training Officer; Upon obtaining the Master Police Officer designation, the officer must successfully complete both basic supervision and intermediate traffic accident training; Must demonstrate proficiency with service weapons; and Must complete one Criminal Investigation school. 9. OVERTIME PAY: Overtime pay will be applied as described in Administrative Order PRS-4. 10. APPLICATION OF PAY PLAN: The pay plan, as outlined above, applies only to regular full-time employees (except for overtime provisions). 11. APPROVAL OF CHANGES IN CLASSIFICATION: The city manager shall have authority to approve all changes in classification; however, the number of classification changes subject to his/her approval shall not exceed 10% of total employees during the fiscal year. 12. INTERPRETATION: From time to time, it may be necessary to interpret the pay plan for its applicability to certain unforeseen circumstances. The city manager may issue an administrative order interpreting the pay plan for specific circumstances; however, all such interpretation may be appealed to the City Council within fifteen (15) days. SECTION II This ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide, provided that the pay plan to be given effect hereby shall take effect on October 1, 2004. DULY PASSED by the City Council of the City of University Park, Texas, on the 22nd day of September, 2004. APPROVED: APPROVED AS TO FORM: MAYOR ATTEST: CITY ATTORNEY CITY SECRETARY AGENDA MEMO (September 22, 2004) DATE: TO: FROM: September 1, 2004 Bob Livingston Luanne Hanford SUBJECT: TMRS Updated Service Credits and Retiree COLA I have placed on the City Council Agenda an ordinance to adopt Updated Service Credits (USC) for current employees who participate in the Texas Municipal Retirement System (TMRS) at 100% and a Cost of Living Annuity Increase equal to 70% of the CPI since the last increase for retirees in the TMRS system. TMRS Updated Service Credits is designed to help career members' benefits maintain their value. It protects an employee's benefit by including increases in salary and assuming those increases and changes have been in effect throughout the employee's career. In most cases, an employee's salary should increase over their career due to inflation and to promotions and raises. The monthly deposits to TMRS during their early career may be substantially lower than they are in later years. Although USC usually will increase the value of an employee's retirement benefit, USC does not affect the amount of money in a member account, or the amount an employee will receive if a refund of member deposits is taken. USC will only be part of the benefit if an employee retires and receives a monthly retirement payment. Updated Service Credits were last adopted in 2000. Included in this ordinance is a Cost of Living Annuity increase for current retirees in the TMRS system. The increase will be equal to 70% of the Consumer Price Index since the last increase. The Cost of Living increase for retirees was last adopted in 2000 and can only be adopted in connection with Updated Service Credits for current employees. Adoption of this ordinance will increase the City's contribution rate to TMRS from 14.17% to 15.23% of gross payroll. The City makes the same contribution for employees in the Firemen's Relief and Retirement System as it does for employees in the TMRS system. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal Settings~Temporary Internet Files\OLK3~AGENDAMEMO.doc 9:29 AM 09/01J ORDINANCE NO. 04/ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO PRESENTLY ARE IN THE EMPLOYMENT OF THE CITY OF UNIVERSITY PARK; PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY; AND ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTIONS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: Section 1. Authorization of Updated Service Credits. (a) On the terms and conditions set out in Sections 853.401 through 853.403 of Subtitle G of Title 8, Government Code, as amended (hereinafter referred to as the "TMRS ACT"), each member of the Texas Municipal Retirement System (hereinafter referred to as the "System") who has current service credit or prior service credit in the System in force and effect on the 1st day of January of the calendar year preceding such allowance, by reason of service in the employment of the City, and on such date has at least 36 months of credited service with the System, shall be and is hereby allowed "Updated Service Credit" (as that term is defined in subsection (d) of Section 853.402 of said title) in an amount that is 100% of the "base Updated Service Credit" of the member (calculated as provided in subsection (c) of Section 853.402 of said title). The Updated Service Credit hereby allowed shall replace any Updated Service Credit, prior service credit, special prior service credit, or antecedent service credit previously authorized for part of the same service. (b) On the terms and conditions set out in Section 853.601 of said title, any member of the System who is eligible for Updated Service Credits on the basis of service with this City, and who has unforfeited credit for prior service and/or current service with another participating municipality or municipalities by reason of previous service, and was a contributing member on the 1st day of January of the calendar year preceding such allowance, shall be credited with Updated Service Credits pursuant to, calculated in accordance with, and subject to adjustment as set forth in said 853.601. (c) In accordance with the provisions of subsection (d) of Section 853.401 of said title, the deposits required to be made to the System by employees of the several participating departments on account of current service shall be calculated from and after the date aforesaid on the full amount of such person's earnings as an employee of the City. Section 2. Increase in Retirement Annuities. (a) On terms and conditions set out in Section 854.203 of Subtitle G of Title 8, Government Code, as amended, the City hereby elects to allow and to provide for payment of the increases below stated in monthly benefits payable by the System to retired employees and to beneficiaries of deceased employees of this City under current service annuities and prior service annuities arising from service by such employees to this City. An annuity increased under this Section replaces any annuity or increased annuity previously granted to the same person. (b) The amount of annuity increase under this Section is computed as the sum of the prior and current service annuities on the effective date of retirement of the person on whose service the annuities are based, multiplied by 7% of the percentage change in Consumer Price Index for All Urban Consumers, from December of the year immediately preceding the effective date of the person's retirement to the December that is 13 months before the effective date of this ordinance. (c) An increase in an annuity that was reduced because of an option selection is reducible in the same proportion and in the same manner that the original annuity was reduced. (d) If a computation hereunder does not result in an increase in the amount of an annuity, the amount of the annuity will not be changed hereby. (e) The amount by which an increase under this Section exceeds all previously granted increases to an annuitant is an obligation of this City and of its account in the municipality accumulation fund of the System. Effective Date Subject to approval by the Board of Trustees of Texas Municipal Retirement System, the updated service credits and increases in retirement annuities granted hereby shall be and become effective on the 1st day of January, 2005. DULY PASSED by the City Council of the City of University Park, Texas, on the 22nd day of September, 2004. APPROVED: APPROVED AS TO FORM: Mayor ATTEST: CITY ATTORNEY CITY SECRETARY AGENDA MEMO (09/22/04AGENDA) DATE: TO: FROM: SUBJECT: August 31, 2004 Honorable Mayor and City Council Gary W. Adams, Chief of Police Max-A-Million Carriage Rides ITEM: Consideration of a Resolution authorizing Max-A-Million horse-drawn carriage rides through University Park during the Christmas holiday season, or between Thanksgiving and Christmas 2004. This is a business venture and riders will be charged a fee. These are the same horse-drawn carriage rides as offered in Highland Park for the past several years. The Pendergraphs are also requesting authority to use public streets in the City and four parking spaces along the north curbside of the 3500 block of Lovers Lane at Curtis Park. These spaces will be used in the evening hours for storage of a track and horse trailer, and during the day for storage of the carriages. RECOMMENDATION: Staff recommends approval of this request as a license allowing this request sets forth certain conditions, i.e., a $500.00 fee with $300.00 to be refunded if all conditions are met; cleaning of storage spaces and other areas affected by the horses; a design or plan for the use of the parking spaces to be approved by the Chief of Police; an indemnity clause; and a one million dollar public liability insurance policy with a Certificate of Insurance. ATTACHMENTS: · Copy of License Agreement 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AGENDA MEMO Pendergraphs.doc 9:41 AM 09/03/04 LICENSE AGREEMENT This License Agreement (this "Agreement"), between the City of University Park, Texas, a municipal corporation organized as a home rule city under the statutes of the State of Texas, and Dana Pendergraph d/b/a Max-a-Million Carriage ("Licensee"), is executed on the 22nd day of September 2004, to be effective as herein stated. I. Licensee is in the business of furnishing horse-drawn carriage rides for a fee during holiday periods. By approving this license, the City Council authorizes the use of the public streets of the City for such purpose during the period between Thanksgiving and Christmas, 2004, subject to the approval of all routes, equipment, lighting, and safety markings of the carriages by the Chief of Police. II. Licensee also desires to use four on-street parking spaces on the south curb side of the 3500 block of Lovers Lane, adjacent to the swimming pool, for the parking of carriages and equipment for its carriage ride operation, the exact spaces to be used being subject to designation by the Chief of Police III. The City Council of the City of University Park finds that it will serve the public purpose to grant, and it does hereby grant, the Licensee a revocable license to use the parking spaces described herein between Thanksgiving and Christmas, 2004, under the conditions as herein set out. In consideration of such license, Licensee agrees to pay the City a license fee of $500. If Licensee meets the conditions of the Agreement and the requirements of the Chief, and cleans up the area at the end of the term hereof to the satisfaction of the City Manager, $300 of the fee will be refunded IV. Within thirty (30) days of the execution of this Agreement, the Licensee shall submit to the Chief of Police of the City of University Park a plan for the arrangement and design of the use of the parking spaces. The Chief shall, if he finds such plan to be appropriate, approve the plan and notify Licensee of such approval. If he shall suggest amendments or changes to the plan, then he will have the authority to do so and cause such amendments to be made as will satisfy him in his sole judgment. V. It is specifically required that at no time during the term of this license will Licensee allow the use of the parking spaces or the public streets of the City for its operations to interfere with or create a hazard to pedestrians or vehicles using Lovers Lane and the adjacent sidewalks. or any other public streets or public property of the City. VI. Licensee agree to indemnify and save harmless the City of University Park from any liability or damages the City may suffer as a result of claims, demands, suits, judgments, costs, or expenses, including expenses of litigation and attorneys, fees arising out of the use, maintenance, or operation of the Licensee's carriage rides, either in the parking spaces or on the public streets and other property of the City. VII. The City of University Park agrees to give Licensee written notice of any claim made against the City of University Park on the obligations indemnified herein. VIII. The Licensee agrees to carry and maintain public liability insurance in the face amount of not less than One Million Dollars, with a company or companies authorized to conduct business in the State of Texas. The City and its officers, agents, and employees will be named as additional insureds in such policy or policies. Licensee will furnish proof of insurance, including a copy of the policy or policies and a Certificate of Insurance, to the Risk Manager of the City. The Certificate will provide that the City be given notice by the insurer within ten days if such policy is cancelled or terminated for any reason. IX. This License may be terminated by either party, provided that if the City of University Park shall undertake to terminate and cancel this License, at least thirty (30) days' written notice will be given to Licensee. X. Miscellaneous A. This license shall not be assignable by Licensee. B. This Agreement shall be performable only in University Park, Texas. C. This Agreement shall be governed by the laws of the State of Texas, and venue of any action to enforce or construe the same shall lie exclusively in Dallas County, Texas. D. This is the entire agreement of the parties with respect to the subject matter and shall supercede any prior agreement, written or oral, with respect thereto. E. This Agreement may be amended only by writing signed by both parties. F. This Agreement has been duly authorized by the City Council of the City of University Park, Texas, and the City Manager has been direct to sign the same on behalf of the City. IN WITNESS WHEREOF, the parties have executed this document in duplicate originals, this the 22nd day of September 2004. CITY OF UNIVERSITY PARK 3800 University Boulevard Box 8005 Dallas, Texas 75205-0005 By: Bob Livingston, City Manager MAX-A-MILLION CARRIAGE By: Dana Pendergraph 66355 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, APPROVING A REVOCABLE LICENSE AGREEMENT WITH DANA PENDERGRAPH, D/B/A MAX-A-MILLION CARRIAGE FOR THE USE OF CITY STREETS AND PROPERTY; AUTHORIZING EXECUTION BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the operation of a business furnishing horse-drawn carriage rides to the public on the streets and public parking areas of the City requires issuance of a revocable license by the City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That the revocable license agreement, by and belween the City of University Park and Dana Pendergraph d/b/a Max-a-Million Carriage, a copy of which is attached hereto as Exhibit "A" and made part hereof for all purposes, is hereby approved in all respects. SECTION 2. That the City Manager is hereby authorized and directed to execute the license agreement on behalf of the City and to perform such other administrative steps as are necessary to give effect to the agreement on behalf of the City. SECTION 3. This resolution shall take effect immediately from and after its passage, and it is accordingly so resolved. DULY PASSED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, on the 22nd day of September 2004. APPROVED: JAMES HOLMES, III, MAYOR ATTEST: APPROVED AS TO FORM: NINA WILSON, CITY SECRETARY CITY ATTORNEY (RLDmeh090104) Page 1 67327 MEMO (09~22~2004AGENDA) DATE: TO: FROM: SUBJECT: September 16, 2004 Honorable Mayor and City Council Kent R. Austin, Director of Finance Inquiry of TXU Transmission and Distribution (T&D) rates ITEM Attached to this cover memo are two memos from the TXU Steering Committee Cities describing the position of the Steering Committee since my last memo to you on August 18, 2004. So far 21 north Texas cities have joined in the TXU T&D rate inquiry, including Dallas, Fort Worth, Arlington, Carrollton, and Plano. Discussions between Steering Committee representatives and TXU, and between City staff and TXU, have continued. RECOMMENDATION While TXU has supplied additional information about their earnings and planned uses of their earnings, staff recommends joining the T&D rate inquiry case by approving a resolution at the September 22 City Council meeting. Past practice and experience reveals that the City fares best when it joins with other cities in regulatory matters. ATTACHMENTS: · "Status TXU T&D Rate Case Resolutions," memo from Kristen Davis and Geofl?ey Gay, of Lloyd Gosselink Blevins Rochelle & Townsend, PC., 16 September 2004 · "Staff Report Regarding Resolution Supporting the Review Initiated by the Steering Committee of Cities Served by TXU Regarding TXU Electric Delivery Transmission and Distribution Rates," report by Geofl?ey Gay of Lloyd Gosselink, 16 September 2004 · Resolution requiring TXU to file information to justify the Company's existing T&D rates 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Cover memo to Council re TD inquiry 092204.doc 3:01 PM 09/16/04 LLOYD GOSSELINK BLEVINS ROCHELLE & TOWNSEND, P.C. ATTORNEYS AT LAW 111 CONGRESS AVENUE SUITE 1800 AUSTIN, TEXAS 78701 Ms. Doyle's Direct Line: (512) 322-5820 Email: kdoyle@lglawfirm.com TELEPHONE (512) 322-5800 TELECOPIER (512) 472-0532 www.lglawfirm.com MEMORANDUM TO: TXU Steering Committee Cities FROM: Kristen Doyle Geoffrey Gay DATE: September 16, 2004 RE: Status - TXU T&D Rate Case Resolutions Twenty-one cities (Arlington, Benbrook, Brownwood, Burleson, Carrollton, Corinth, Dallas, Denison, Fort Worth, Harker Heights, Heath, Honey Grove, Pantego, Plano, Richland Hills, Robinson, Rockwall, Snyder, Sulphur Springs, The Colony, and Woodway) have adopted the show cause resolution requiring TXU to file information to justify the Company's existing T&D rates. We appreciate the efforts of these Steering Committee member cities, particularly in light of the strong opposition that TXU has mobilized against the resolution. At this time, we want to encourage all Steering Committee members that have not passed the show cause resolution to adopt a resolution supporting the efforts of these 21 cities to investigate the reasonableness of TXU's T&D rates. For your convenience, a model resolution and staff' report is attached. Once your City has passed the support resolution, please forward a copy of the signed resolution to our office and to Jay Doegey. The statute permits TXU 120 days to provide test-year information to support its current rates. The City of Denison was the first city to pass the resolution on August 2, 2004. Using August 2nd as the starting date, TXU's deadline to provide the information is November 28, 2004. Once we receive the information, the consultants hired by the Steering Committee will review the filing and prepare a report for the Steering Committee regarding their findings. TXU will have an opportunity to respond to the consultants' report. For those cities that passed the show cause resolution, a hearing will be held at the city level in January to consider whether TXU's current rates are reasonable. The city can approve a different rate to be charged to customers within the city. We anticipate that any city rate decision will be appealed to the Public Utility Commission by February 2005. Tom Baker and Paul Plunket, President and Vice President of TXU Electric Delivery, flew to Austin last Friday to meet with Geoffrey regarding cities' concerns. Since the meeting, we have provided them with information regarding billing and switching problems that cities have had with TXU. We anticipate that the dialogue will continue with TXU regarding city- specific issues. Please contact Kristen or Geofl?ey if you have any questions. 1669\13\1tr040817gmg STAFF REPORT REGARDING RESOLUTION SUPPORTING THE REVIEW INITIATED BY THE STEERING COMMITTEE OF CITIES SERVED BY TXU REGARDING TXU ELECTRIC DELIVERY TRANSMISSION AND DISTRIBUTION RATES SEPTEMBER 16, 2004 PURPOSE The Steering Committee of Cities Served by TXU, of which the City of University Park is a member, has reason to believe that the transmission and distribution ("T&D") rates currently charged by TXU Electric Delivery ("TXU", formerly known as Oncor) are excessive. Twenty- one Steering Committee member cities adopted resolutions requiring TXU to show cause to justify the existing T&D rates. The purpose of this report is to seek authorization to support the actions taken by these member cities to determine if TXU's existing rates are unreasonable. DISCUSSION On July 16, 2004, the Steering Committee of Cities Served by TXU met in Arlington to discuss TXU's current T&D rates. The Steering Committee unanimously recommended that cities pass a resolution that requires TXU to show cause why its T&D rates should not be reduced. The T&D rates currently charged by TXU were set by the Public Utility Commission ("PUC") in 2001 in anticipation of the start of retail electric competition. While traditional rate regulation is based upon a snapshot of historic costs, the PUC based its 2001 approval of TXU's T&D rates upon ]~rojected costs and expenses for 2002. Enormous changes have occurred since TXU's T&D rates were approved, including significant decreases in the cost of capital, large reductions in TXU's costs and expenses, mass TXU employee layofl~, and a complete change in TXU affiliate transactions. As a result, it is likely that TXU's current T&D rates are excessive. Since T&D rates typically comprise one-half of the city's total electric bill, curbing excessive T&D rates will reduce the high cost of street lighting and other off-peak load. A rate review of TXU's T&D rates also permits the investigation of unfair and/or irrational costs that are currently reflected in off-peak tarifl~, as well as other service standards issues. Additionally, a T&D rate case may provide cities served by TXU another forum to address the horrible inequities that would result if a nodal pricing scheme were implemented. The cities of Arlington, Benbrook, Brownwood, Burleson, Carrollton, Corinth, Dallas, Denison, Fort Worth, Harker Heights, Heath, Honey Grove, Pantego, Plano, Richland Hills, Robinson, Rockwall, Snyder, Sulphur Springs, The Colony, and Woodway have passed resolutions requiring TXU to file information justifying the existing T&D rates and setting a public hearing. The hearings are expected to take place at the cities in January, 2005. The decisions reached by the cities will likely be appealed to the Public Utility Commission by February 2005. The Public Utility Commission will consider the evidence and conduct a full- scale investigation regarding TXU's T&D rates. The Steering Committee of Cities will intervene in the proceeding before the Commission. The Commission's final decision regarding the 1669/13/inmo040720kpd appropriate T&D rate to be charged by TXU will be applicable to all customers served by TXU, regardless of whether the city initiated a rate review. Given that any rate review will be applicable statewide, no further purpose is served by the City initiating its own rate review of TXU's T&D rates and conducting a public hearing regarding the rates. Therefore, the attached resolution endorses the actions taken by the cities that will examine TXU's T&D information at the city level. The City will not be obligated for any legal or consulting bills incurred pursuant to the review of TXU rate information and for appeals related to City action on TXU's existing T&D rates. All rate case expenses incurred in this proceeding will be absorbed by the Steering Committee. The City is responsible for the per capita fee assessed to the City for membership in the Steering Committee of Cities Served by TXU. For 2004, the membership assessment is a ten-cent per capita fee. To the extent permitted by law, the Steering Committee and TXU Cities reserve the right to seek reimbursement from TXU for rate case expenses incurred in this matter. RECOMMENDATION The staff of the City of University Park recommends that the City Council adopt the attached resolution supporting the review initiated by other Steering Committee cities requiring TXU to show cause regarding the reasonableness of its existing T&D rates. 1669/13/~rm~o040720kpd RESOLUTION NO. SUPPORTING THE REVIEW COMMENCED BY THE STEERING COMMITTEE OF CITIES SERVED BY TXU TO DETERMINE THE JUST AND REASONABLE RATES TO BE CHARGED BY TXU ELECTRIC DELIVERY COMPANY. WHEREAS, the City of University Park is a member of the Steering Committee of Cities Served By TXU; and WHEREAS, the Steering Committee of Cities Served by TXU has unanimously recommended that cities pass a resolution that requires TXU to show cause why its transmission and distribution rates should not be reduced; and WHEREAS, the following Steering Committee member Cities: Arlington, Benbrook, Brownwood, Burleson, Carrollton, Corinth, Dallas, Denison, Fort Worth, Harker Heights, Heath, Honey Grove, Pantego, Plano, Richland Hills, Robinson, Rockwall, Snyder, Sulphur Springs, The Colony, and Woodway have already passed resolutions requiring TXU to show cause and file information to justify TXU' s current transmission and distribution rates; and WHEREAS, the public hearings regarding TXU's current transmission and distribution rates are scheduled to take place in January, 2005, and city decisions regarding TXU's rates are expected to be appealed to the Public Utility Commission in February, 2005; and WHEREAS, any reduction in TXU transmission and distribution rates will be applicable throughout TXU's service area, including the City of University Park; and WHEREAS, any reduction in TXU transmission and distribution rates has the potential to increase competitive access for customers served by TXU, including the City of University Park; and WHEREAS, the City of University Park has reason to believe that TXU is overearning and its rates are excessive; and WHEREAS, the City of University Park desires to support the efforts of the cities that have initiated show cause investigations of TXU's transmission and distribution rates that will benefit all TXU customers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. The City of University Park endorses the investigation of TXU's transmission and distribution rates currently undertaken by certain Steering Committee Cities to determine if TXU's rates are excessive and to set a just and reasonable transmission and distribution rate. SECTION 2. That it is hereby officially found and determined that the meeting at which this resolution was passed was open to the public as required by law, and that public notice of the time, place, and purpose of said meeting was given all as required by Section 551.041, Texas Government Code. DULY PASSED by the City Council of the City of University Park, Texas, on the 22nd day of September, 2004. APPROVED: JAMES H. HOLMES, III, MAYOR ATTEST: APPROVED AS TO FORM: NINA WILSON, CITY SECRETARY CITY ATTORNEY MEMO (09~22~2004AGENDA) DATE: TO: FROM: SUBJECT: September 16, 2004 Honorable Mayor and City Council Kent R. Austin, Director of Finance Resolution authorizing Cities Aggregation Power Project (CAPP) to act as an agent to negotiate and execute a contract for City electric service ITEM Attached to this cover memo is a memo from attorneys representing CAPP regarding the upcoming process of obtaining a power purchase contract for 2005. University Park has been a member of CAPP since its formation in 2001. For 2002 and 2003 CAPP selected First Choice Power as the cities' retail electric provider (REP). Last year the contract was awarded to TXU Energy. CAPP members achieved savings from 10% to 33% of the "Price to Beat" (PTB), or default, electric price. During the last three years, CAPP solicited bids from REPs. For 2005 CAPP is exploring seeking a wholesale contract for electric service. This could provide greater savings than another retail contract. The attached memo provides more information. RECOMMENDATION Staff recommends approval of the resolution authorizing CAPP to negotiate and execute a power purchase agreement for the City for calendar year 2005. ATTACHMENTS: · "Contract Issues for 2005 CAPP Electricity Needs," memo from Kristen Davis and Geofl?ey Gay, of Lloyd Gosselink Blevins Rochelle & Townsend, PC., 9 August 2004 · Resolution authorizing CAPP to negotiate and execute a contract for City electric service 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Cover memo to Council re CAPP wholesale power 092204.doc 3:52 PM 09/16/04 111 CONGRESS AVENUE SUITE 1800 AUSTIN, TEXAS 78701 LLOYD GOSSELINK BLEVINS ROCHELLE & TOWNSEND, P.C. ATTORNEYS AT LAW 1Va-. Gay's DirectLhte: (512)322-5875 Email: ggay~lgl mvfmn, com TELEPHONE (512) 322-5800 TELECOPIER (512) 472-0532 www.lglawfirm.com MEMORANDUM TO: CAPP Members FROM: Geoffrey Gay Kristen Doyle DATE: August 9, 2004 RE: Contract Issues for 2005 CAPP Electricity Needs At its August 5th meeting, the CAPP Board approved a corporate resolution requesting all CAPP members to either 1.) authorize CAPP to act as an agent to negotiate and execute a contract for the member's electricity needs or 2.) contract with CAPP to purchase power for the member through CAPP. Passage of either of the two alternative model resolutions attached to this memorandum will accomplish the Board's request. The Board took this action to streamline contracting procedures as CAPP prepares to begin the process to negotiate and contract for 2005 power needs. As discussed in detail below, the resolutions empower the Chairman of CAPP to sign a contract with the selected power provider on behalf of all CAPP members for 2005 energy needs. Approximately three-fourths of CAPP members previously authorized the CAPP Chairman to execute the 2004 energy contract on their behalf. Model Resolution A accomplishes that objective for 2005. Model Resolution B is to be adopted by those cities whose charters prevent the cities from delegating contracting power to anyone but the mayor or other designated city representative. For those cities, the resolution directs the city to contract with CAPP for the city's 2005 electricity needs. In addition, both resolutions reiterate that each member is obligated for its proportionate share of the contracted load. Every CAPP member should expeditiously adopt one of the two resolutions and provide a copy of the resolution to our office and to Jay Doegey, Chairman of CAPP. Bacl~round As you are aware, for the first two years, each member of CAPP separately adopted resolutions ratifying the power contract. Although this was a labor-intensive process that required quick turnaround from members, the CAPP Board believed it was a necessary step as members gained confidence in the deregulated market and the benefits of aggregation. Last year, three-fourths of CAPP members voluntarily authorized the CAPP Chairman to execute the 2004 contract with TXU Energy on their behalf. This Action is Necessary to Take Advantage of Potential Wholesale Contracting Opportunities for 2005 One of the primary goals of CAPP is to achieve the greatest amount of savings in the deregulated market. In the first two years CAPP members saved an average of 25 percent ($15.8 million) and 33 percent ($26.6 million), respectively, off of the Price to Beat ("PTB") rate. Savings off of the PTB for 2004 are expected to exceed 10 percent. As the CAPP Board and its advisors gain more experience in the deregulated market, options to increase the savings for CAPP members are constantly reevaluated. The CAPP Board believes that a wholesale power contract may be another option to realize greater savings. It has been a continuing source of frustration for CAPP that retail power contracts have been influenced so heavily by the volatile natural gas market. Nevertheless, for the past three years CAPP has benefited by timing negotiations to correspond with favorable pricing cycles. You may be aware that the natural gas market, which has been extremely volatile since the start of deregulation, has remained high throughout the spring and summer rather than experiencing its traditional seasonal dip. During discussions undertaken in preparation for securing a contract for the coming year, REPS have indicated that they will continue the industry-wide policy of linking the energy portion of the retail contract price with natural gas prices. Thus, we anticipate that the next year's contract will reflect higher prices than the prices CAPP members currently enjoy simply because of the sustained high price of natural gas and the REPs' unwillingness to index contracts to anything other than natural gas prices. In an attempt to free CAPP members from the stranglehold that natural gas prices have on retail energy contracts, the CAPP Board has directed R.J. Covington Consulting to investigate the possibility of contracting with a wholesale power provider for CAPP's energy needs for the next year. Wholesale power may be an attractive alternative to contracting with REPs for retail power because a middleman is avoided. If CAPP elects to consummate a wholesale power contract, a separate contract with a REP would also be necessary to provide billing and customer service duties. Preliminary indications are that there are wholesale power savings to be achieved off of projected prices for 2005 retail contracts. We project the amount of savings achieved by directly contracting for wholesale power (and separately contracting for the attendant REP services) to be an additional $1 million - $4 million over a retail power contract for the same period, when the load of both CAPP and STAP is considered. Wholesale power contractors are not familiar with CAPP, and have no experience contracting with any other aggregation programs. Wholesale power contractors typically negotiate and contract with one entity and have expressed extreme reluctance to proceed with CAPP's traditional contracting practice of having each member adopt a resolution ratifying a contract. It is important to the wholesale power contractors with whom we have had preliminary discussions that they have one entity that is authorized to finalize the transaction. While we have tried to educate the wholesale contractors on how CAPP contracts for power (and will continue to do so), we don't believe that this issue should derail the negotiations at this point. 2 It is important to note that even if CAPP decides not to contract for wholesale power for the coming year, the experience will be important in at least two ways. First, it allows CAPP to consider and investigate another option for potentially cheaper power prices. Second, it sends the message to the REPs with whom we are currently negotiating for retail electric contracts for 2005 that CAPP has other options for power. This message may work in providing additional bargaining clout. In the event a wholesale power contract is not achieved, the attached resolution permits the Chairman of CAPP to execute an electric supply agreement with a REP for either a 12-month or 24-month period. Adoption of the Resolution is a Necessary Part of the 2005 Contracting Process Even if Wholesale Negotiations are Not Fruitful It is unknown whether the current efforts to find a wholesale provider to link to a REP willing to accept and bill for power arranged by CAPP will work. But it is critical to go ahead and establish a system that enables the CAPP Board to implement a wholesale transaction should that option become available. Even if CAPP ultimately contracts with a REP for the 2005 electricity contract, having one person executing the contract is much more efficient. Based upon the success of each of the three contracting cycles wherein 100 percent of CAPP members have ratified CAPP recommended contracts, CAPP now requests that each member authorize the Chairman of the CAPP Board to act as an agent in binding each member to a contract for power in 2005. Resolution A fulfills this objective. The charters of some members prevent the delegation of contracting authority to anyone but the mayor or a designated city official. For those members, the CAPP Board has directed us to prepare an alternative resolution that obligates the member to contract with CAPP for its 2005 power needs. Resolution B accomplishes this purpose. If you have any questions or require additional information, please contact Geofl?ey (512/322-5875) or Kristen (512/322-5820). RESOLUTION NO. A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING THE CITIES AGGREGATION POWER PROJECT, 1NC. TO NEGOTIATE AN ELECTRIC SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2005; AUTHORIZING CAPP TO ACT AS AN AGENT ON BEHALF OF THE CITY TO ENTER INTO A CONTRACT FOR ELECTRICITY; AUTHORIZING THE CHAIRMAN OF CAPP TO EXECUTE AN ELECTRIC SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2005; AND COMMITTING TO BUDGET FOR ENERGY PURCHASES IN 2005 AND TO HONOR THE CITY OF UNIVERSITY PARK'S COMMITMENTS TO PURCHASE POWER FOR ITS ELECTRICAL NEEDS IN 2005 THROUGH CAPP. WHEREAS, the City of University Park, Texas (City) is a member of Cities Aggregation Power Project, Inc. (CAPP), a nonprofit political subdivision corporation dedicated to securing electric power for its more than 80 members in the competitive retail market; and WHEREAS, CAPP negotiated favorable contract terms and a reasonable commodity price for delivered electricity in 2002, 2003, and 2004 resulting in significant savings off of the Price to Beat (PTB) rate for its members; and WHEREAS, preliminary information provided to the CAPP Board indicates that entering into a wholesale power contract, as distinct from a retail contract, effective January 1, 2005, may provide the greatest potential for savings for CAPP members over the regulated PTB rate; and WHEREAS, potential wholesale power providers desire to execute a contract with one, and only one, entity rather than have unique contracts for each CAPP member; and WHEREAS, CAPP believes that the pricing opportunity window for favorable 2005 deliveries under either a wholesale or retail agreement will be short-lived (in the September to mid-November time period) and that CAPP must be able to commit contractually to prices within a 24-hour period in order to lock-in favorable prices regardless of whether CAPP continues its historic practice of retail agreements or enters the wholesale market; and WHEREAS, experiences in contracting for 2002-2004 demonstrated that Retail Electric Providers demand immediate response to an off'er and may penalize delay with higher prices; and WHEREAS, it is necessary for the City to contract for a supply of electricity for 2005 or at least partially revert to PTB rates; and WHEREAS, CAPP's current delivered energy prices provide savings when measured against the PTB rate, and PTB rates will likely continue to remain higher than prices CAPP can achieve on behalf of the City; and WHEREAS, wholesale suppliers demand assurance that CAPP will pay for all contracted load; and WHEREAS, the City of University Park needs to assure CAPP that it will budget for energy purchases in 2005 and honor its commitments to purchase power for its electrical needs in 2005 through CAPP. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: Section 1: That the CAPP Board and its consultants and advisors are agents authorized to negotiate for the City's electricity needs as a member of CAPP and to evaluate wholesale power supply contract options for 2005 as compared to a retail electric delivery contract for 2005 and, if feasible, 2006. Section 2: That the Chairman of CAPP is hereby authorized to sign an electric power agreement for the City pursuant to the contract approved and recommended by the CAPP Board of Directors within 24 hours of said approval and recommendation. Section 3: That the City will budget and approve funds necessary to pay electricity costs proportionate to the City's load under the supply agreement (whether wholesale or retail) arranged by CAPP and signed by the Chairman of CAPP for the City. Section 4: That a copy of the resolution shall be sent to Mary Bunkley with the City Attorney's office in Arlington and Geoffrey M. Gay, legal counsel to CAPP. PRESENTED AND PASSED on this 22nd day of September, 2004, by a vote of ayes and nays at a regular meeting of the City Council of the City of University Park, Texas. APPROVED: APPROVED AS TO FORM: CITY ATTORNEY JAMES H. HOLMES, III, MAYOR ATTEST: NINA WILSON, CITY SECRETARY AGENDA MEMO (09/22/04 AGENDA) DATE: TO: FROM: September 16, 2004 Honorable Mayor and Members of the City Council Bob Livingston SUBJECT: Contract for Landscape Architectural Services for Goar Park and City Hall The Contract with NJB provides for design services for improvements to Goar Park and City Hall. To date, NJB has provided concept designs and site plans for the improvements. The total fee is $41,015.00 plus normal reimbursable expenses. The proposed agreement has been reviewed and approved by the City Attorney and Park Director. Plans will be developed in a way that will allow City forces to accomplish some of the work with other parts being performed by contractors. NJB will coordinate with the building architect, Leo A. Daly and the drainage engineer, Goodson Engineering to incorporate their design into the building and drainage designs where applicable. Funds are available in the Capital Projects Fund to pay for this work. RECOMMENDATION: Approve the agreement with NJB. ATTACHMENTS: Copy of the proposed agreement. Cc: Park Director Public Works Director 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\PARKCONTRACT091604.doc 9:18 AM 09/16/04 Bieberstein Newman, Jackson, ~ Landscape Architecture Banner Place North 12770 Coit Road, Suite 210, Dallas, Texas 75251 tel: 972.233.2033 fax: 972.233.2022 SEP 8 VIA FACSIMILE & MAIL September 3, 2004 Mr. Bob Livingston, City Manager City of University Park 3800 University Blvd. University Park TX 75205 GOAR PARK DETAILED PLANS PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES Bob: We appreciate the opportunity to provide you with this proposal for landscape architectural services related to the expansion of the City Hall and its relationship to Goar Park. Based on our discussions with you and the information provided us we understand our scope to be as follows: SCOPE From the Conceptual Landscape Development Plan approved by City Council on September 7, 2004, NJB will develop detailed landscape plans that provides redevelopment of Goar Park that would include the following: · Development of landscape enhancements at the existing bandstand including expanded terrace area and a water feature; · Recommendations for Goar Park ID signage along Turtle Creek Blvd., Vassar, and University Blvd.; · Development of a stream water feature that connects the bandstand area with Turtle Creek; · Development of overlook areas at Turtle Creek and along the new stream; · New walkways within the park; ., · New walls along Turtle Creek (we will provide design input to Goodson Engineers for the configuration and aesthetic treatment of tl~ese new walls); · Design recommendations to Goodson Engineers for the aesthetic treatment of the new box culvert headwall in Turtle Creek including railing recommendations at the top of the headwall; · New water feature in Turtle Creek; · New railing recommendations for the Vassar Bridge rail; · Planting and irrigation recommendations for the new park modifications as well as for the new City Hall expansion. We will develop a set of preliminary plans that refine the conceptual plan developed in August and include the above referenced elements for review with you and your staff before proceeding into detailed construction plans for bidding. A cost estimate for the improvements will also be prepared for your review. I have allowed for a work session with the Mayor, Council, and Park Board Chair and a separate presentation to the Council if necessary. Mr. Bob Livingston September 3, 2004 Page 2 of 3 When authorized to proceed, we will develop our preliminary plans into final construction plans. At your request, we will develop two packages, a hardscape package to include all of the hard construction items related to the park improvements which will be competitively bid. In addition, a softscape package for the planting and irrigation portions of the work will be completed and forwarded to Gerry Bradley for implementation by city forces. This proposal includes time to assist you in the bidding of the hardscape work to include assembling a bidders list, preparing any addendums that may be necessary, attending a pre-bid meeting, the bid opening, and reviewing and tabulating the bids received to include making a recommendation to you for award of the contract. This proposal also provides for services during construction to include ten (10) site visits to monitor the hardscape construction and three (3) site visits related to the softscape to assist Gerry as needed. Reference the attached Exhibit "A" for a more complete description of our responsibilities. COMPENSATION NJB will provide the services as described above for a lump sum fee of $ 41,015.00 broken down as follows: Preliminary Design Construction Documents Bidding Services Services During Construction Hardscape Softscape $11,735.00 $ 22,730.00 $1,250.00 $ 4,42O.O0 $ 880.00 In addition to the fees above, we will charge you at our direct cost for normal reimbursable expenses, such as postage/delivery charges, printing, CADD plotting, travel to and from the site, fees paid for securing approval of authorities having jurisdiction over the project, long distance communications, and other "out-of-pocket" expenses appropriate to our professional services. Payments for basic services, reimbursable expenses, and any approved additional services will be billed monthly. Payment is due upon receipt of invoice and is payable at the offices of Newman, Jackson, Bieberstein, Inc., Banner Place North, 12770 Coit Road, Suite 210, Dallas, Texas 75251. Refer to Exhibit "B" for a detailed breakdown of our proposed fee. STATEMENT OF JURISDICTION The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects in Texas. Texas Board of Architectural Examiners 333Guadalupe, Suite 2-350' Austin, TX 78701-3942 Phone (512) 305-9000 Fax (512) 305-8900 Mr. Bob Livingston September 3, 2004 Page 3 of 3 Please review the above and let me know if you have any questions. Sincerely, NEWMAN, JACKSON, BIEBERSTEIN, INC. Karl von Bieberstein, FASLA Vice President Attachments By: Date: APPROVED: City of University Park EXHIBIT "A" - Goar Park Service Matrix Newman, Jackson, Bieberstein, Inc. JLandscape Architectural Responsibilities Key' X ' Newman Jackson BieberSte n~. I~'nc. -- -O-Others .... - Vehicular Paving Pedestrian Paving Landscape Areas _ . __ Pavin~ Vehicular " O O O Pedestrian Walks - ' ~, 'X ~ X X ~ SittingAreas and Overlooks ~ X 7' X ', x - GrassStabiliz~tion fer CreekMaintenance ' ' ' i X I- X [ ' Site Construction (Goar Park) Retaini_n~ Walls and Screening Walls Steps ~ Ra__m_ps Boulder and Natural Rock Placement -Seating Terraces Railings for Overlooks Seatwalls Bollards site identification Graphi~ ~nd Sign- ...... ~ ~ Turtle cre~k Wal-I~'~ Water Features Water Jet' Natural stone ~eCkwork Fountain Mechanical Electrical Components' Lighti. n_g Vehicular Pedestrian Tree i~entifi~ation ~i~n- Site Furnishin~ Benches X Trash Receptacles Picnic TabJ~ Irrigation =lanting 1 = ~Ch/Electrical Engineering- of Water Featu_[e__/Founta!o shall~by the Fountain Equipment Supplier. 2 =Finai detailin~ Of creek eddies an~'mainten~'~_.~ access~shall be by the Civil En~lineer , Goar Park Service Matrix Goar Park Exhibit "B"- NJB Fee Proposal Backup Preliminary Design 1 Base Sheet Development 0.5 2 2 Refine Concept Plan at 1"= 20'-0" (Layout) 4 12 3 Preliminary Overall Grading Plan 2 12 4 Preliminary Design & Detailing of Enhancements Signage 1 8 Site Furnishings 0.5 4 Gazebo paved area and water feature source 2 Vasser Bridge Rail and Headwall Rail 1 4 Box Culverts Headwall 2 4 Ovedook Area No. 1 2 Ovedook Area No.2 2 Ovedook Area No.3 2 Planting 2 12 Stream Area Design (Profile and Cross Sections) 4 8 Coordination with Water feature Consultants 2 1 Landscape Lighting 1 2 5 Block Out Plan Enlargements Gazebo Area 8 Ovedook Area No. 1,2,and 3 12 Stream Area 12 6 Review and Coordination w/Goodson Eng 2 2 7 Coordination with Architects 1 2 8 Update Presentation Graphic for Client 1 6 9 Cost Estimate 2 4 10 Review with City Staff 2 11 Review with City Council / Park Board 4 Total Hours 40 115 6 Rate per hour $ 130.00 $ 55.00 $ 35.00 $ LaborTotal $ 5,200.00 $ 6,325.00 $ 210.00 $ 0 50.00 11,735.00 Goar Park NJB Fee Backup 1 9/7/2004 Goar Park Exhibit "B" - NJB Fee Proposal Backup Construction Documents 1 Overall LO, Materials & Ref Plan at 1"=20'-0" I 2 2 Overall Site Grading Plan at 1"=20'-0" 1 8 4 Planting Plans ( 5 sheets; 3@10scale, 2@ 20scale) 2 30 5 Enlarged Plans of Gazebo Area LO and Materials 0.5 8 Grading 0.5 4 6 Enlarged Plan Overlook Area No. 1 LO and Materials 0.5 4 Grading 0.5 3 7 Enlarged Plan Overlook Area No.2 LO and Materials 0.5 4 Grading 0.5 3 8 Enlarged Plan Overlook Area No.3 LO and Materials 0.5 4 Grading 0.5 3 9 Enlarged Plans Stream Design (2 sheets) 1.5 24 10 Wall Design for Park Walls (Structural) 2 2 11 Detail Sheets (3); Est 24 dtls 8 40 12 Water Feature Mech / Elec. 1 4 13 Irrigation Plans & Details I 2 14 Lighting Plan 1.5 8 15 Update Cost Estimates 0.5 2 16 Specifications 8 17 Reviews with City 2 18 Coordinate with Goodson and Architect 2 8 19 NJB QC 8 24 4 $ 2,500.00 $ 1,800.00 $ 1,550.00 16 Total Hours 43.5 187 4 Rate per hour $ 130.00 $ 55.00 $ 35.00 LaborTotal $ 5,655.00 $ 10,285.00 $ 140.00 16 50.00 800.00 $ 5,850.00 22,730.00 Goar Park NJB Fee Backup 2 9~7~2004 Goar Park Exhibit "B" - NJB Fee Proposal Backup Bidding Phase' 1 Prepare addenda items 2 8 4 2 Review bids as requested I 4 Total Hours 3 12 0 4 Rate per hour $ 130.00 $ 55.00 $ 35.00 $ 50.00 LaborTotal $ 390.00 $ 660.00 $ $ 200.00 $ 1,250.00 Services During Construction Phase Hardscape Work Only 1 RFI's, submittals, shop dwgs, etc. 2 Site Visits and Inspections (10 visits @ 2 hrs per visit', 2 12 8 20 10 Total Hours 22 12 0 18 Rate per hour $ 130.00 $ 55.00 $ 35.00 $ 50.00 Labor Total $ 2,860.00 $ 660.00 $ $ 900.00 $ 4,420.00 Softscape Work 1 Site Visits when requested (allow 3 @ 2 hrs per visit) 6 2 Total Hours 6 0 0 2 Rate per hour $ 130.00 $ 55.00 $ 35.00 $ 50.00 Labor Total $ 780.00 $ $ $ 100.00 $ 880.00 Total Fee - Goar Park Development Estimated Project Expenses 'Bidding phase includes hardscape construction items only, i.e. stream, gazebo terrace, walks, walls, etc. $ 41,015.00 $ 1,700.00 Goar Park NJB Fee Backup 3 9/7/2004 AGENDA MEMO (09/22/04 AGENDA) DATE: TO: FROM: SUBJECT: September 16, 2004 Honorable Mayor and City Council Bud Smallwood, Director of Public Works Site Civil Engineering Proposal for City Hall Expansion ITEM: Council approved a final conceptual design for the City Hall expansion and remodel during its September 7th meeting. Engineering services are now needed to prepare for construction bidding. The proposed site civil engineering contract with RLG contains engineering services regarding dimensional control, paving, drainage, grading, and water/sewer plans for the City Hall expansion and remodel. In addition, the contract contains services for a storm water pollution prevention plan, bidding, construction inspection, and various creek/park improvements. The estimated fees for the services outlined in the contract are $62,000. RECOMMENDATION: Staff recommends approval of this site civil engineering proposal. ATTACHMENTS: Proposal from RLG Inc. for site civil engineering services. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\9 22 04 - Cit~ Hall Eng (2).doc 1:19 PM 09/16/04 June 21,2002 Revised 09/'14/04 Mr. Bud Smallwood City of University Park 4420 Worcola Dallas, TX 75206 Rez Civil Site Engineering Proposed University Park City Hall Expansion RLG File No. 02347 Dear Bud, Pursuant to your request, we are pleased to submit the following proposal for civil engineering services for the subject project. We will assist your project architect in developing site plans for the proposed addition. The scope of work will include the following: I. SCHEMATIC DESIGN PHASE Prepare schematic drawings for site development including: 1. Dimensional Control 2. Paving Plan 3. Grading Plan 4. Site Drainage Plan 5. Water and Sanitary Sewer Plan Attend preliminary design development meeting with architect and owner. Schematic plans will be submitted to the owner and architect for review and approval prior to proceeding to the next phase. Il. SITE CIVIL CONSTRUCTION DOCUMENT PHASE Prepare the following site construction documents: 1. Site Dimensional Control Plan. 2. Paving Plan for drive approaches, parking lot, and sidewalks on public street rights-of-way. Other hardscape items will be coordinated with the architect/landscape architect consultants, and will be detailed and shown by the architect/landscape architect on their plans. 3. Site Grading Plan. 4. Drainage Area Map and drainage plan. Plan and profile for site drain lines designed by us. Landscape drainage will be by others. 5. Water and sanitary sewer service water line plan and profile (if applicable) to five feet (5) of the building. 6. Erosion Control Plan. Mr. Bud Smallwood City of University Park June 21,2002 Revised 09/'14/04 Page Two III. IV. VI. VII. Attend project design meetings with architect/owner. Submit plans to architect/owner for review and approval to proceed to the next phase. EPA STORM WATER POLLUTION PREVENTION PLAN - SWPPP A. Prepare Storm Water Pollution Prevention Plan for the Contractor/Owner to file with the EPA. BIDDING PHASE B. C. D. Prepare bid specifications for items designed by us. Assist architect/owner in bidding process. Attend pre-bid meeting. Assist architect/owner in reviewing bids received. CONSTRUCTION PHASE Assist architect/owner during construction by attending construction meeting and assist in review of contractor's monthly pay request. Make periodic visits to site to determine if construction is in general accordance with plans designed by us. Full time construction observation will be provided by owner. REIMBURSABLES Reimbursable items such as reprographics, delivery, abstract fees, etc. are not included in the estimated fees. These items will be billed at cost plus ten percent (10%). Client will pay all city application fees. ADDITIONAL SERVICES - CREEK/PARK IMPROVEMENTS Prepare the following civil engineering plans for the creek landscape improvements. 1. Hydraulic modeling of creek to accommodate landscape design provided by NJB Landscape Architects 2. Structural design of creek retaining walls. 3. Assist NJB in preparing park and creek side grading plan. Develop various Reinforced Concrete Box Culvert hydraulic models for neighborhood meetings/public hearings, and attend staff meetings. Prepare multiple site parking lot schemes for a shortened Reinforced Concrete Box Culvert. Determine ability to expand City Hall employee parking lot for additional spaces. Mr. Bud Smallwood City of University Park June 21,2002 Revised 09/'14/04 Page Three Our fee for the above stated work will be: ii. iii. iV. V. Vi. Vii. Schematic Design Phase Site Civil Construction Documents Phase EPA - SWPPP Bidding Phase Construction Phase Estimated Reimbursables Additional Services-Creek/Park Improvements $ 5,000.00 lump sum $'15,000.00 lump sum $ '1,$00.00 lump sum $ '1,$00.00 lump sum $ 4,000.00 hourly est. $ 2,000.00 est. $ 33,00.00 lump sum VII. BILLING A Statement will be submitted at the end of each phase of work. If the phase exceeds thirty days, a statement for the percent of the work completed will be submitted. Payment is due within thirty (30) days of the statement date. SERVICES EXCLUDED FROM SCOPE The following items are not included in the scope of work and are considered extra services. Extra service work will not be performed unless written authorization for the work is received. B. C. D. E. F. G. H. I. J. K. Traffic Studies or Development Impact Studies Geotechnical Investigation Trench safety design or program development Design of off-site utilities Construction Staking Landscape and Irrigation Plans Major changes in the scope of work Retaining Walls Screening Wall Design Electric, Telephone, Cable, and Gas Conduits Storm Water Detention This proposal is subject to the attached General Conditions of Agreement dated January 2001. Client acknowledges receipt of the General Conditions and accepts same as evidenced by your signature below. Mr. Bud Smallwood City of University Park June 21,2002 Revised 09/'14/04 Page Four If this proposal is acceptable, please sign on the designated line and return one copy to this office. Thank you for considering our firm for these services. Respectfully submitted, John F. Stull, P.E. Chief Executive Officer /mc CITY OF UNIVERSITY PARK ACCEPTED this the day of By: Title: ,2002. ® \Projects\CiviFAdministrative\2002\02347\Proposals\UniversityParkCityHall bsmallwood revised 091404 doc January 2001 GENERAL CONDITIONS OF AGREEMENT FEES Billing for services rendered will be submitted upon completion of the assignment, or for projects requiring more than 30 days to complete, that portion of the work completed will be billed approximately the first of each month as work progresses. All invoices are due and payable in thirty days. If the contract is based on hourly rates, the standard hourly rates as indicated on the attached fee schedule are hereby made part of this Agreement. The rates are periodically updated and are subject to change upon advance written notice. In the event the project is not carried to completion, services for that portion of the work which has been completed will be paid for at the standard hourly rates. IF THE SERVICES covered by this Agreement have not been completed within twelve ('12) months of the date hereof, through no fault of Raymond L. Goodson Jr., Inc., the amounts of compensation and rates set forth herein shall be equitably adjusted. The client agrees to pay to Raymond L. Goodson Jr., Inc., in addition to the stated fee, all reimbursable items such as reproduction, travel, messenger services, photographs, Iong distance telephone calls, filing fees, review and recording fees, etc., at actual cost plus '10 percent, and all applicable sales tax on surveying services according to H.B. 6'1. The client agrees to pay Raymond L. Goodson Jr., Inc. all charges due for surveying services performed for the purpose of transfer of title whether or not said transfer of title is consummated. TERMS AND CONDITIONS Estimates of probable construction costs prepared by Raymond L. Goodson Jr., Inc., represent our best judgment as design professionals. It is recognized by the client that Raymond L. Goodson Jr., Inc., has no control over the cost of labor, materials or equipment, or over the contractors' methods of determining bid prices, or over competitive bidding or market conditions. Raymond L. Goodson Jr., Inc., cannot and does not guarantee that bids will not vary from any estimate of probable construction costs. Unless otherwise stated specifically in the contract, Raymond L. Goodson Jr., Inc., is not responsible for ('1) the means and methods used by the contractor, or (2) failure of the contractor to perform all work per the contract documents, (3) release of any pollutant or toxic discharges from the site, or (4) job site safety. THE CLIENT AND OWNER AGREE TO LIMIT THE LIABILITY OF RAYMOND L. GOODSON JR., INC., TO THE CLIENT AND OWNER AND TO ALL CONSTRUCTION CONTRACTORS AND SUBCONTRACTORS ON THE PROJECT ARISING FROM THE ACTS, ERRORS OR OMISSIONS OF RAYMOND L. GOODSON JR., INC., SUCH THAT THE TOTAL AGGREGATE LIABILITY OF RAYMOND L. GOODSON JR., INC., TO ALL THOSE NAMED SHALL NOT EXCEED THE FEE, OR STATED FEE FOR THE PROJECT. THE CLIENT AND OWNER FURTHER AGREE TO REQUIRE OF THE CONTRACTOR(S) A SIMILAR LIMITATION OF THE LIABILITY OF RAYMOND L. GOODSON JR., INC., AND OF THE CLIENT AND OWNER, TO THE CONTRACTOR(S) AND HIS SUBCONTRACTOR(S) DUE TO THE ACTS, ERRORS, OR OMISSIONS OF RAYMOND L. GOODSON JR., INC. According to Section 29 of the Land Surveying Act, complaints about surveying services may be forwarded to: The Texas Board of Land Surveying 7703 North Lamar, Suite 304 Austin, Texas 78752 AGENDA MEMO (09/22/04 AGENDA) DATE: September 16, 2004 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Consider proposal in the amount of $43,600 from Chiang, Patel & Yerby, Inc. to provide professional engineering services associated with repairs to the City's solid waste transfer station located at 2525 University Blvd. BACKGROUND: The Sanitation Division operates a transfer station at City-owned property located at 2525 University Blvd. The structure, built about 1971, receives municipal solid waste and yard waste from collection trucks that operate within the community. The wastes are then "transferred" to much larger trucks for transportation to landfill and composting facilities in Garland and Mesquite respectively. The Sanitation Division staff has done an excellent job of maintaining the transfer station. The structure and surrounding concrete drives and ramps are kept extremely clean; however, the practice of constant rinsing of the facility during and after each load is dumped has taken its toll on some of the metal superstructure. The moisture and otherwise corrosive environment have resulted in some severe rusting of structural components. Additionally, we believe the entire facility is painted with lead-based paint. On February 3, 2004, Council approved a proposal from Chiang, Patel & Yerby, Inc. (CP&Y) to evaluate the extent of the damage to the facility and make recommendations on the repairs needed to correct the damage. ITEM: Following delivery of that report, staff solicited a second proposal from CP&Y to develop plans, specifications, and bid documents for the necessary repairs. As part of this proposal, CP&Y will also assist with bidding activities such as attending pre-bid conferences, responding to contractor inquiries, and tabulating bids. The proposal also calls for CP&Y to provide construction administration services including, site visits, submittal review, contractor pay request review, and a final inspection with the City. RECOMMENDATION: Staff recommends approval of the CP&Y proposal in the amount of $43,600 to provide professional engineering services associated with the repair of the City's solid waste transfer station. ATTACHMENTS: · CP&Y proposal for Phase 2 Design and Construction Services 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Transfer Station Design 092204.doc 12:54 PM 09/16/04 CP&Y PQrfners [or Q Befler euolily o[ Li~e September 15, 2004 Mr. Gene R. "Bud" Smallwood, PE Director of Public Works City of University Park 4420 Worcola Street Dallas, Texas 75206 Re: Proposal for Professional Engineering Services Upgrade of the City's Existing Solid Waste Transfer Station Phase 2-Design and Construction Services Dear Mr. Smallwood: Per our discussion Chiang, Patel & Yerby, Inc. (CP&Y) is pleased to present this Proposal for Professional Engineering Services to assist you and the City of University Park with Phase 2 of the upgrade of your existing solid waste transfer station. We have developed this Scope of Services based upon our understanding of your intended upgrade needs, our visits to the existing facility to observe its current condition, and our Phase 1 Draft Repod, dated March 2004. Scope of Services Phase 2 It is currently anticipated that none of these modifications, upgrades or additions will require any Texas Commission on Environmental Quality (TCEQ) approvals through Permit Amendments or Permit Modifications. The construction documents that will be prepared will require the successful Contractor to conduct construction sequencing to ensure that at least one of the two existing compactor units is available for use, as required. Prior notification and coordination with the City will be required if there will be a need to completely close the facility at any time during construction. Any closure will occur during periods to minimize any impact on operations. 1. For those improvements outlined in the Phase 1 Draft Report, dated March 2004, develop design plans, specifications and bidding documents for the defined list of improvements, and establish the schedule and duration of any facility closure. Due to the lack of as-built or design drawings for the existing facility, the design plans to be developed will consist of a series of photographs of the existing facility with noted improvements to be constructed. These photographs will be supplemented with design detail drawings, as required, to define the scope of the improvements. Chiang, Patel & Yerby, Inc. 1820 Regal RGw, Suite 200, Dallas, Texas 75235 214.638.0500 - 972.263.3960 rnatro - 214.638.3723 fax www. cpyi.com September 15, 2004 Mr. Gene R. "Bud" Smallwood, PE Director of Public Works Page 2 2. Submit three (3) copies of the preliminary plans (90%) and specifications to the City for review and comment. 3. Prepare an Opinion of Probable Cost based upon the preliminary (90%) plans and specifications. 4. Incorporate the City review comments and prepare the final documents for bidding. 5. Prepare sufficient copies of documents for distribution to the City and prospective bidders. Cost for printing these documents will be reimbursed as a direct expense, and are not included as a part of the basic compensation for services. 6. Assist with Bidding Activities including attending a pre-bid conference, preparing required addenda, responding to Contractor inquiries, attending the bid opening, tabulating bids, and making a recommendation for construction contract award. 7. Provide Construction Administration services during construction including periodic (monthly) site visits, shop drawing and submittal review, clarification of construction documents, contractor pay request review and a final inspection with the City. 8. Prepare and provide record drawings of construction, based upon approved Change Orders and information provided by the Contractor. Basis of Compensation For the work efforts outlined above for Phase 2, we propose to be paid a Lump Sum Fee of FORTY THREE THOUSAND SIX HUNDRED and no/100 DOLLARS ($43,600), plus the direct cost of reproduction of construction bidding documents. We hope that this proposal is acceptable to the City. If you have any questions, or if we may provide additional information, please contact me at 214-589-6921 or by email at bhindman @ cpyi.com. Sincerely, Chiang, Patel & Yerby, Inc. William R. Hindman, PE Vice President WRH/ap DATE: TO: FROM: SUBJECT: AGENDA MEMO (9/22/04 AGENDA) September 14, 2004 Nina Wilson City Secretary Jennifer Shell, P.E. Civil Engineer In-Place Recycling of Asphalt Pavements at Various Locations, Project No. 42692 Main Miscellaneous CONSIDER APPROVAL OF BID AND AWARD OF A CONTRACT TO CUTLER REPAVING, INC. for the labor and materials furnished for the In-Place recycling of Asphalt Pavements at Various Lcoations Project, Project No. 42692. Existing asphalt streets will be reconstructed using in place recycling of asphalt. The street involved in the project are listed below. 1 Hyer 4300 Douglas Lomo Alto 2 University Blvd 3600-3700 Williams Pkwy Thackery 3 Thackery 6400-6600 McFarlin Rosedale 4 Rosedale 3600 Thackery Golf 5 McFarlin 3700-3800 Golf Shannon (West of HPPC) 6 Greenbrier 4100-4200 Preston Douglas 7 Centenary 3600-3700 Thackery Baltimore 8 Marquette 3800-3900 Pickwick Baltimore 9 Caruth 3500 Turtle Creek Blvd Thackery 10 Caruth 3800 Baltimore Tulane 11 Bryn Mawr 3800-3900 Baltimore Tulane 12 Hanover 3800-4000 Baltimore Preston Road 13 Stanford 3700-4000 Turtle Creek Blvd Preston Road 14 Baltimore 7100-8000 Alley N of Lovers Lane Marquette 15 Shenandoah 3400 Hillcrest Key 16 Lovers Lane 3400-3500 Hillcrest Thackery 17 Athens 6600 Daniel Rosedale 18 Milton 2900-3000 Durham Boedeker The budgeted account number is 42-42-4410, Project No. 42692-2300. IN-PLACE RECYCLiNG OF ASPHALT PAVEMENT AT VARIOUS LOCATIONS, PROJECT NO. 42692 Bids were taken in the Conference Room at 4420 Worcola, Dallas, Texas 75206 at 11:00 A.M. Thursday, September 9, 2004. Cutler Repaying, Inc ...................................................................... $ 377,266.35 .2426925bidtabs 42692.xls CITY OF UNIVERSITY PARK BID RESULTS IN-PLACE RECYCLING OF ASPHALT PAVEMENTS AT VARIOUS LOCATIONS, PROJECT NO. 42692 9/16/2004 Item No. Quantity Unit Description P. 1 80,094 SY In-Place recycling of Asphalt pavement P. 2 4,500 TON 1" HMAC Surface (Hauling and Placement) P. 3 700 TON 2" HMAC Surface- Lovers Lane (Hauling and Placement) P. 4 8,OO9 GAL Rejuvenator Agent P. 5 39,488 SY Full Width Milling (1") P. 6A 22,230 SY 6' Edge Milling (Varies 0" to 1") Asphalt P. 6B 4,OOO SY 6' Edge Milling (Varies 0" to 1") Concrete P. 7 15 EA Utility Manhole Adjusting Rings (Top Lid Dia. = 24", Bottom Lid Dia. = 23- 3/4", 2-1/2" Lip Depth, Rise = 1") P. 8 1 EA Utility Manhole Adjusting Rings (Top Lid Dia. = 24", Bottom Lid Dia. = 23- 3/4", 2" Lip Depth, Rise = 1") P. 9 1 EA Utility Manhole Adjusting Rings (Top Lid Dia. = 24", Bottom Lid Dia. = 23- 3/4", 1" Lip Depth, Rise = 1") P. 10 15 EA Water Valve Box Riser (Lid Dia = 7-3/8", 3" Lip Depth, Rise = 1") TOTAL BASE BID Cutler Repaving, Inc. Unit Total Amount Amount $1.80 $144,169.20 $9.50 $42,750.00 $9.50 $6,650.00 $1.85 $14,816.65 $2.25 $88,848.00 $2.75 $61,132.50 $3.50 $14,000.00 $200.00 $3,000.00 $200.00 $200.00 $200.00 $200.00 $100.00 $1,500.00 $377,266.35 1OF1 AGENDA MEMO (09/22/04 AGENDA) DATE: TO: FROM: SUBJECT: September 16, 2004 Honorable Mayor and City Council Bud Smallwood, Director of Public Works SMU Sanitary Sewer along SMU Boulevard ITEM: SMU is currently undertaking sanitary sewer improvements at the intersection of Dublin Street and SMU Boulevard. SMU contracted with JRJ Paving to complete the sanitary sewer tie-in at this location. While JRJ is working at this location, staff recommends the contractor also replace a section of eight inch sanitary sewer line that has been identified for replacement. The proposed segment is 620 feet from Dublin to Boedecker along SMU Boulevard. The city is responsible for replacing the sanitary sewer line; however, SMU agreed to add the 620 foot section as a change order to JRJ's contract. The total amount of the change order ($106,591.40) would be deducted from the amount SMU owes the City for various ROW acquisitions. In addition, the unit prices contained within the JRJ contract are favorable. A similar arrangement was made for a lwelve inch water line along Dublin. RECOMMENDATION: Staff recommends approval of this action. ATTACHMENTS: Change Order to JRJ Paving (SMU contractor) 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARKXLocal Settings\Temporary Internet Files\OLK3\9 22 04 - SMU.doc 1:12 PM 09/16 DATE: 09/14~2004 8" SAN. SEWER WORK IN SMU BLVD TO: RL GOODSON ENGINEERS ATTN: JOHN STULL Item 1 2 3 4 5 6 7 8 9 10 11 Description DEMOLITION ITEMS ABANDON MANHOLE IN PLACE PLUG EXISTING 6" LINE IN MANHOLE SAWCUT PAVEMENT REMOVE SIDEWALK REMOVE PAVEMENT Total Water Line Improvements Item Description PAVEMENT ITEMS 4" SIDEWALKS 6" CONCRETE CURB 6" CONCRETE PAVEMENT W/2" ASPHALT Unit Quantity Unit Price EA 1 495.00 EA 2 577.50 LF 2725 2.50 SY 50 18.20 SY 310 13.50 Unit Quantity Unit Price SY 50 36.00 LF 50 5.00 SY 310 55.64 Total Amount 495.00 1,155.00 6,812.50 910.00 4,185.00 0.00 0.00 0.00 0.00 0.00 0.00 $13,557.50 Total Amount 1,800.00 250.00 17,248.40 0.00 0.00 0.00 0.00 Item Total Sanitary Sewer Line Improvements Description SANITARY SEWER MAIN ITEMS 8" SANITARY SEWER 4" LATERAL - 20' LONG 8"X 4" 60 DEGREEWYE CLEANOUT - 2 WAY, SINGLE STACK 4' MANHOLE Unit LF EA EA EA EA Quantity 62O 10 10 10 3 Unit Price 57.20 1,716.00 165.00 275.00 2,282.50 $19,298.40 Total Amount 35,464.00 17,160.00 1,650.00 2,750.00 6,847.50 0.00 Total Storm Sewer Line Improvements $63,871.50 Item 1 2 3 4 5 6 7 8 9 10 EROSION CONTROL TRENCH SAFETY BARRICADES GRADE STAKING & LAYOUT Description MISCELLANEOUS ITEMS Unit LS LS LS LS Quantity Unit Price 1,000.00 1,364.00 5,000.00 2,500.00 0.00 Total Amount 1,000.00 1,364.00 5,000.00 2,500.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Site Grading Improvements TOTAL AMOUNT FOR ALL ITEMS ABOVE Bid excludes testing, permits, inspection fees. $9,864.00 $106,591.40 Respectfully Submitted, Marty Murphy