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Agenda 10-05-04 Names Tabs.doc
AGENDA #2423 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, OCTOBER 5, 2004 AT 5:00 P.M. 4:00- 5:00 P.M. I. II. III. WORK SESSION FOR AGENDA REVIEW INVOCATION Councilmember Syd Carter IV. INTRODUCTION OF STAFF City Manager Bob Livingston AWARDS & RECOGNITION: A. EMPLOYEE RECOGNITION AWARD: Joe Technician, Utility Division Smallwood Tab I Garcia, Maintenance ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. Vo VI. CONSENT AGENDA A. PROCLAMATION: Bible Week November 21-28, 2004 Tab II B. CONSIDER: Approval of City Council Meeting Minutes for September 22, 2004 Wilson Tab III MAIN AGENDA A. CONSIDER: Request from Watermark Church to reserve Curtis Park from 8:00 a.m. to 2:00 p.m. on October 31, 2004 Bradley Tab IV B. CONSIDER: Request from Mad for Plaid to allow placement of signage on new residential construction sites if the builder has made a contribution to the fundraising campaign McLaurin Tab V C. CONSIDER: Request to abandon street right-of-way adjacent to 7064 Turtle Creek Lane Smallwood Tab VI D. CONSIDER: Proposal from R.L. Goodson for civil engineering design associated with Northwest Highway Smallwood Tab VII E. CONSIDER: Proposal from GG©Architects for design of Northwest Highway Wall Smallwood Tab VIII F. CONSIDER: Ordinance for No Parking on east side of Dublin, Binkley north to the alley Smallwood Tab IX G. CONSIDER: Program for Holiday Banners, Phase 1, Snider Plaza Bradley Tab X CONSIDER: Contract with The Oldani Group in the amount of $17,500 plus estimated expenses of $8,500 to conduct a recruitment for Deputy Fire Chief Hanford Tab XI DISCUSS: Changing Wednesday, November 17, 2004 City Council Meeting to Tuesday, November 16, 2004, 7:30 a.m. Wilson Tab XII As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. VII. B. C. D. E. F. H. I. J. K. L. INFORMATION AGENDA - Tab XIII REPORTS, BOARD AND COMMITTEE MEETING MINUTES BOARD OF ADJUSTMENT EMPLOYEE BENFITS ADVISORY COMMITTEE FINANCE ADVISORY COMMITTEE PARK ADVISORY COMMITTEE Minutes for September 21, 2004 PLANNING & ZONING COMMISSION Minutes for August 16, 2004 PROPERTY CASUALTY & LIABILITY iNSURANCE ADVISORY COMMITTEE PUBLIC SAFETY ADVISORY COMMITTEE PUBLIC WORKS ADVISORY COMMITTEE URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE ZONING ORDINANCE ADVISORY COMMITTEE CAPITAL PROJECTS REVIEW COMMITTEE CAPITAL PROJECTS UPDATE for Week of October 1, 2004 AGENDA MEMO (10 -05 -04 AG E N DA) DATE: September 29, 2004 TO: Bob Livingston City Manager FROM:Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Employee Recognition Award for Utility Division employee Joe Ramirez. Background. I am extremely pleased to nominate Joe Garcia, a maintenance technician in the Utility Division, for the Employee Recognition Award. On September 22, 2004, while performing his routine duties, Mr. Ramirez found a large sum of cash. After informing his immediate supervisor, he proceeded to City Hall to report the matter to the Police Department and turn in the money. Mr. Ramirez exhibited his honesty and integrity by turning the money into the Police Department. I want not only to personally thank him for his actions, but ask the City Council to provide him with their public appreciation. Thanks, Joe! 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AM ERA Ramirez 10 05 04.doc 1:38 PM 09/29/04 CITY OF UNIVERSITY PARK OFFICE OF THE MAYOR' BIBLE WEEK November 21-28, 2004 WHEREAS, the Bible has been a constant source of moral and spiritual guidance for many people throughout the centuries; and WHEREAS, the Bible has profoundly influenced art, literature, music, and Codes of law; and WHEREAS, the Bible has motivated many to acts of compassion and charity; and WHEREAS, the Bible continues to provide inspiration, hope and comfort for millions of Americans today; and WHEREAS, for sixty-four years people of many faiths have banded together with the National Bible Association to sponsor National Bible Week as a time to be reminded of the Bible's unique place in American life; and WHEREAS, this annual celebration has encouraged the reading of the Bible; NOW THEREFORE, I, James H. Holmes, III, Mayor of the City of University Park, do hereby proclaim November 21-28, 2004 as BIBLE WEEK in the City of University Park, and encourage interested citizens to participate in this observance. IN WITNESS WHEREOF, I hereunto set my hand and cause the seal of the City of University Park be affixed this 5th day of October 2004. ~~~)~~/ _ff<s l~g"~ ~//~lames H. HolmeS, III Mayor MINUTES #2422 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM WEDNESDAY, SEPTEMBER 22, 2004, 7:30 A.M. Mayor Blackie Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Harry Shawver, Kelly Walker and Syd Carter. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City Secretary Nina Wilson. ITEMS FROM THE FLOOR Susie Jiminez, 3221 Northwest Parkway, requested the name Northwest Parkway be changed to Northwestern. Jim Doster, 3201 Northwest Parkway also spoke in favor of the name change, as did Sarah Puckett, 3313 Northwest Parkway. Mr. Doster also suggested that a sign, similar to the one used for the Goar Park improvements, be posted at the location of the proposed wall. City Manager Bob Livingston requested each property owner on Northwest Parkway, from Airline to Park Cities Baptist Church, who was in favor of the name change sign a petition requesting Northwest Parkway be changed to Northwestern. Mayor Pro Tem Roberts moved acceptance of the Consent Agenda. Mayor Holmes seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER FINAL PAYMENT TO NORTH TEXAS CONTRACTiNG, INC. FOR CITY HALL WATER MAIN PROJECT NO. 43720: For work performed and materials furnished for the construction of a 24" water main in the amount of $36,421.39 in the 36-3800 blocks of University Boulevard and the 6400 block of Thackery. CONSIDER AMENDMENT TO AND RENEWAL OF ANNUAL INTERLOCAL AGREEMENT WITH DALLAS COUNTY TO COORDINATE A COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE DISPOSAL PROGRAM FY '05: The proposed Interlocal Agreement with Dallas County is an annual renewal of the Household Hazardous Waste Disposal Program that was initiated in 1994. This year's renewal includes an amendment to the agreement that reflects changes in the effective term, fiscal year budget, and billing procedures. Staff has reviewed the proposed amendment, but has found no significant changes. The changes are largely procedural and represent no change in the level, type, or cost of the services provided. CONSIDER PROCLAMATION FOR NATIONAL PREPAREDNESS MONTH SEPTEMBER 2004: To recognize the importance of preparing for all potential emergencies. CONSIDER PROCLAMATION FOR 9-1-1 DAY SEPTEMBER 11, 2004: To pay tribute to the heroism displayed by public safety communications personnel on a daily basis. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For September 7, 2004. MAIN AGENDA CONSIDER ORDINANCE FOR ADOPTION OF FY2005 BUDGET, ORDINANCE FOR ADOPTION OF PROPERTY TAX RATE AND ORDINANCE FOR ADOPTION OF EMPLOYEE PAY PLAN: The new budget will take effect on October 1, 2004, fiscal year for the City. The City's Employee Benefits and Finance Advisory Committees have reviewed the City Manager's proposed budget as presented to the Council on August 3, 2004. Each Committee recommended approval of the budget with no changes. Councilmember Shawver moved approval of the ordinance adopting a budget FY '05, the 2004 property tax rate ordinance and the FY '05 salary plan. Councilmember Walker seconded the motion to adopt all three ordinances, and the vote was unanimous to approve each one. ORDINANCE NO. 04/26 AN ORDiNANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004, AND ENDING SEPTEMBER 30, 2005; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. ORDINANCE NO. 04/27 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE FISCAL YEAR 2004-2005 ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF UNIVERSITY PARK AS OF JANUARY 1, 2004, TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT EXPENDITURES; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. ORDINANCE NO. 04/28 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A PAY PLAN FOR EMPLOYEES OF THE CITY OF UNIVERSITY PARK FOR FY 2004-2005, AND PROVIDING AN EFFECTIVE DATE. CONSIDER ORDINANCE FOR TEXAS MUNICIPAL RETIREMENT SYSTEM (TMRS) UPDATED SERVICE CREDITS (USC) AND RETIREE COST OF LIVING ANNUITY (COLA): An ordinance to adopt Updated Service Credits for current employees who participate in TMRS at 100% and a Cost of Living Annuity increase equal to 70% of the CPI since the last increase for retirees in the TMRS system. Updated Service Credits were last adopted in 2000. Councilmember Shawver moved approval of the ordinance for Updated Service Credits for current employees who participate in TMRS and COLA for retirees. Councilmember Walker seconded, and the vote was unanimous to approve the ordinance for TMRS, USC AND COLA. ORDINANCE NO. 04/29 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO PRESENTLY ARE IN THE EMPLOYMENT OF THE CITY OF UNIVERSITY PARK; PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY; AND ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTIONS. CONSIDER RESOLUTION FOR MAX-A-MILLION HORSE-DRAWN CARRIAGES TO OPERATE IN CITY DURING UPCOMING HOLIDAY SEASON: A request was also made to use public streets in the City and four parking spaces along the north curbside of the 3500 block of Lovers Lane at Curtis Park. These spaces will be used in the evening hours for storage of a truck and horse trailer and, during the day, for storage of the carriages. There will be two carriages at Snider Plaza for a 45-minute ride scheduled from Friday after Thanksgiving to a few days after Christmas, 6:00-10:00p.m. every hour. Mayor Pro Tem Roberts moved approval of the resolution allowing Max-A-Million Carriage Rides to operate in the City. Councilmember Carter seconded, and the vote was unanimous to approve the resolution allowing operation in the City during the holiday season. RESOLUTION NO. 04-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, APPROVING A REVOCABLE LICENSE AGREEMENT WITH DANA PENDERGRAPH, D/B/A MAX-A-MILLION CARRIAGE FOR THE USE OF CITY STREETS AND PROPERTY; AUTHORIZING EXECUTION BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. CONSIDER RESOLUTION REQUIRING TXU'S JUSTIFICATION OF EXISTING TRANSMISSION & DISTRIBUTION (T&D) RATES: Twenty-one north Texas cities have joined in the TXU T&D rate inquiry, including Dallas, Fort Worth, Arlington, Carrollton and Plano. While TXU has supplied additional information about their earnings and planned uses of their earnings, past practice and experience reveals that the City fares best when it joins with other cities in regulatory matters. Mayor Pro Tem Roberts moved approval of the resolution for an inquiry ofTXU T&D rates. Councilmember Shaxwer seconded, and the vote was unanimous to approve the resolution. RESOLUTION NO. 04-15 SUPPORTING THE REVIEW COMMENCED BY THE STEERING COMMITTEE OF CITIES SERVED BY TXU TO DETERMINE THE JUST AND REASONABLE RATES TO BE CHARGED BY TXU ELECTRIC DELIVERY COMPANY. CONSIDER RESOLUTION AUTHORIZING CITIES AGGREGATION POWER PROJECT (CAPP) TO NEGOTIATE AND EXECUTE CONTRACT FOR CITY ELECTRIC SERVICE: the City of University Park has been a member of CAPP since 2001. In 2002 and 2003, CAPP selected First Choice Power as the cities' retail electric provider. Last year, the contract was awarded to TXU Energy. CAPP members achieved savings of from 10% to 33% of the "Price to Beat" (PTB), or default, electric price. For 2005, CAPP is exploring the idea of seeking a wholesale contract for electric service. This could provide greater savings than another retail contract. Councilmember Shawver moved approval of the resolution authorizing CAPP to act as an agent for the City. Councilmember Walker seconded, and the vote was unanimous to approve CAPP to negotiate and execute a contract for City electric service. RESOLUTION NO. 04-16 A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING THE CITIES AGGREGATION POWER PROJECT, INC. TO NEGOTIATE AN ELECTRIC SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2005; AUTHORIZING CAPP TO ACT AS AN AGENT ON BEHALF OF THE CITY TO ENTER INTO A CONTRACT FOR ELECTRICITY; AUTHORIZING THE CHAIRMAN OF CAPP TO EXECUTE AN ELECTRIC SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2005; AND COMMITTING TO BUDGET FOR ENERGY PURCHASES IN 2005 AND TO HONOR THE CITY OF UNIVERSITY PARK'S COMMITMENTS TO PURCHASE POWER FOR ITS ELECTRICAL NEEDS IN 2005 THROUGH CAPP. CONSIDER PROPOSAL WITH NEWMAN, JACKSON, BIEBERSTEIN (NJB) LANDSCAPE ARCHITECTURE FOR DESIGN SERVICES FOR GOAR PARK AND CITY HALL: Plans will be developed in a way that will allow City forces to accomplish some of the work with other parts being performed by contractors. NJB will coordinate with the building architect, Leo A. Daly, and the drainage engineer, Goodson Engineering, to incorporate their design into the building and drainage designs where applicable. Councilmember Shawver moved approval of the proposal with NJB for design services. Councilmember Carter seconded, and the vote was unanimous to approve the proposal for design services for Goar Park and City Hall. CONSIDER PROPOSAL FOR SITE CIVIL ENGINEERING FOR CITY HALL EXPANSION: Council approved a final conceptual design for the City Hall expansion and remodel during its September 7th meeting. Engineering services are now needed to prepare for construction bidding. The proposed site civil engineering contract with R.L. Goodson contains engineering services regarding dimensional control, paving, drainage, grading and water/sewer plans for the City Hall expansion and remodel. In addition, the proposal contains services for a storm water pollution prevention plan, bidding, construction inspection, and various creek/park improvements. The estimated fees for the services outlined in the contract are $62,000. Councilmember Shawver moved approval of the proposal with the deletion of the Limit of Liability Clause. Councilmember Carter seconded, and the vote was unanimous to approve the site civil engineering contract with R.L. Goodson. CONSIDER PROPOSAL FOR $43,600 FROM CHIANG, PATEL & YERBY, INC. (CP&Y) FOR ENGINEERING SERVICES ASSOCIATED WITH REPAIRS TO CITY'S SOLID WASTE TRANSFER STATION AT 2525 UNIVERSITY: The Sanitation Division operates a transfer station at 2525 University Blvd. The structure, built about 1971, receives municipal solid waste and yard waste from collection trucks that operate within the community. The wastes are then transferred to much larger trucks for transportation to landfill and composting facilities in Garland and Mesquite. The practice of constant rinsing of the facility during and after each load has taken its toll on some of the metal superstructure, and the entire facility is also painted with lead-based paint. On February 3, 2004, Council approved a proposal from CP&Y to evaluate the extent of damage to the facility and make recommendations on the repairs needed to correct the damage. Following delivery of that report, staff solicited a second proposal from CP&Y to develop plans, specifications, and bid documents for the necessary repairs. As part of this proposal, CP&Y will also assist with bidding activities such as attending pre-bid conferences, responding to contractor inquiries and tabulating bids, construction administration services including, site visits, submittal review, contractor pay request review, and a final inspection with the City. Mayor Holmes moved approval of the proposal CP&Y. Councilmember Shawver seconded, and the vote was unanimous to approve the proposal for professional engineering services for repairs to 2525 University Boulevard. CONSIDER BID FOR IN-PLACE RECYCLiNG OF ASPHALT PAVEMENTS AT VARIOUS LOCATIONS TO CUTLER REPAVING, INC., PROJECT NO. 42692: Existing asphalt streets will be reconstructed using in-place recycling of asphalt. Streets are being resurfaced based upon need and following curb and gutter repair. Councilmember Shawver moved approval of the bid. Councilmember Walker seconded, and the vote was unanimous to approve the bid in the amount of $377,266.35. CONSIDER SANITARY SEWER ALONG SMU BOULEVARD: SMU is currently undertaking sanitary sewer improvements at the intersection of Dublin Street and SMU Boulevard. SMU contracted with JRJ Paving to complete the sanitary sewer tie-in at this location. While JRJ is working at this location, staff recommended the contractor also replace a section of an 8" sanitary sewer line that has been identified for replacement. The proposed segment is 620' from Dublin to Boedeker along SMU Boulevard. Mayor Pro Tem Roberts moved approval of the replacement of the 8" sanitary sewer. Councilmember Carter seconded, and the vote was unanimous to approve the replacement from Dublin to Boedeker along SMU Boulevard. DISCUSS APPOINTMENT OF ASSOCIATE JUDGE FOR MUNICIPAL COURT: As Judge Pro Tempore Winfield Scott is no longer a City of University Park resident, Judge James P. Barklow, Jr. recommended Attorney Dan Hagood as his replacement. Mr. Hagood will be introduced to the City Council at a future meeting. Mayor Holmes then called the meeting into Executive Session at 8:50 a.m. for a consultation with the City Attorney regarding possible litigation under Section 551.071 of the Texas Government Code. The Executive Session ended at 9:45 a.m. No action was taken during the meeting. PASSED AND APPROVED this 5th day of October 2004. ATTEST: James H. Holmes III, Mayor Nina Wilson, City Secretary AGENDA MEMO (10105104AG E N DA) DATE: TO: FROM: SUBJECT: September 27, 2004 Honorable Mayor and Members of the City Council Gerry Bradley, Director of Parks Reservation Request for Curtis Park The Parks Department has received a request from the Watermark Community Church, Dallas, Texas to reserve Curtis Park for a church picnic on Sunday, October 31,2004. Watermark Church anticipates approximately 700 participants to be in attendance and plans to be at the park site from 9:00 a.m. until 2:00 p.m. Watermark Church has hosted past events at the park site. RECOMMENDATION: Staff is recommending City Council approve the request from the Watermark Church to reserve Curtis Park for a church picnic based on the following criteria. · Fee is $500.00 plus a refundable $250.00 security deposit · Watermark Church shall rent at least 2 additional porta-cans for participant usage · Watermark Church shall refrain from using any P.A. system or any amplified music prior to 10:00 a.m. · All trash must be carried off the park site ATTACHMENTS: Letter of request from Watermark Church 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Watermark Communit~ Church.doc 9:15 AM 09/29/04 September 23~a, 2004 Thom Hartford UniversitY Park Recreation Department 3800 University Blvd. Dallas, TX 75205 Dear Mr. Har~brd, Please accept this letter as our request in writing to reserve Curtis Park on Sunday, October 31'~, from 9:00am until 2:00pm for a church picnic. Based on previous picnics we anticipate up to 700 in attendance. The participants of the picnic are as follows: · Food will be furnished and prepared on our chuck wagon for our members. · Three bounce houses as well as cotton candy for the children. · We will have a sound system playing music. Music will not began playing until · Two port-a~pomes will be rented. · All trash will be carried offthe premises. Please allow this letter to serve as our written submission that you will bring before the City Council on our behalf. Thank you for your consideration to our request. I look forward to hearing from youl Sincerely, Smcy Kazee Assistant to Jay Jacobs Watermark Coramunity Church IOlO0 N. Central Fx$~re$$~,,ay, Suize 250 ' Dallas. Texas 7523 I 214..~61.2275 · ~raX: 214.361.6519 ' web site: ~,~,,,.w~termarkcammunity, or~ AGENDA MEMO (10/5/04 AGENDA) DATE: September 30, 2004 TO: Honorable Mayor and City Council FROM: Wade McLaurin, Building & Zoning Administrator SUBJECT: Special Request from "Mad for Plaid" BACKGROUND: We have received a request from the Chairpersons of "Mad for Plaid" to allow for the placement of signage on new residential construction sites where the builder has made a contribution to their fund raising campaign. Any realtors who make a contribution would receive a sticker to place on their real estate signs that say they support our schools. The proposed construction site sign would read "Donating Homebuilder Supports OUR Schools". This additional signage would not be permitted under our sign ordinance since it serves as additional advertising for the subject builder. City Staff has been quite cooperative with HPISD and most of the various fund raising efforts like "Mad for Plaid" by permitting the use of signage on private property and on school district property that advertises the specific event or campaign. This request would normally be forwarded to UDADAC for consideration, but the individuals in charge of the campaign are asking the City Council to grant permission of the above advertising methods in order to begin the middle of October and last until the end of January 2005. PUBLIC NOTICE: N/A RECOMMENDATION: As stated above, staff has had no issues with the fund raising advertising that has taken place in the past, but this proposal appears to give builders and realtors the ability to skirt the regulations found in the Sign Ordinance by donating to this organization. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 3113 Purdue Dallas, Texas 75225 September 29,2004 Wade McLaurin 4420 Woreola Street Dallas, Texas 75206 Dear Wade, As I memioned in our telephone conversation Tuesday morning, we really need your help. The annual MAD FOR PLAID campaign has officially begun. As you know the success of our schools is vital to our entire community. This year our goal is 100% participation. For this fund raising campaign to be successful, we need the support of school families, families who do not have kids at HPISD schools, businesses in our community, and our city government. We have spoken to realtors and they are happy to help and place a sticker or small banner on their existing Signs saying that they support our sohools. We have also approached builders. As you are aware, they can no longer have a sign in the yard ora custom home~ What we are proposing is that if they donate to MAD FOR PLAID then they could have a MAD FOR PLAID sign that says "Acme Custom Homes Supports OUR Schools". As you can see i~om the enclosed example this would be no larger than the normal MFP sign and it would be very subtly and tastefully done. We would like these to be up during the fund raising campaign. That would be bom approximately the middle of October until January 27 (14 weeks) when we announce the totals. Please consider this waiver to the ordinance. We are seeking ways to help our community. As you know the more people who participate the more who want to participate. Thank you so much for taking the time to hear our plea. Our working together can solve our school finance problems. Sincerely, Tanya Mendenhall Dillard Spring Leslie Ficke Co-Chairmen -Mad For Plaid Enclosure ( 1 ) AGENDA MEMO (10 -05 -04 AG E N DA) DATE: TO: FROM: SUBJECT: September 29, 2004 Bob Livingston City Manager Gene R. Smallwood, P.E. Director of Public Works Consider request to abandon street right-of-way adjacent to 7064 Turtle creek Lane. Background. The owner, Mr. Houghton, of the property at 7064 Turtle Creek Lane (SE corner of Lovers Lane and Turtle Creek Lane) is interested in the purchase of certain street right-of-way (R-O-W) along his Lovers Lane frontage. The survey conducted during the recent purchase of the property identified some of the street R-O-W that had been fenced in for years. Because of the manner in which the two subdivisions (north and south of Lovers Lane) were platted, there is a remnant adjacent to the subject property. If the City Council should authorize the sale, the R-O-W would then be the same width as the rest of Lovers east of Preston. No utilities will be impacted by the proposed sale of R-O-W, and it is staff's opinion the City has no current or future use of the subject parcel. If the Council is amenable to the request, staff will get a determine of the fair market value for the property and request the City Attorney to develop an abandonment ordinance, which would then be placed on the 10.22.04 agenda for Council consideration. Recommendation. Staff recommends City Council authorization to proceed with details for sale of the above-referenced street R-O-W. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AM R-O-W aband 7064 TC Ln 10 05 04.doc 2:04 PM 09/29/04 TURTL~ CP~K LAN~ AGENDA MEMO (10 -05 -04 AG E N DA) DATE: TO: FROM: SUBJECT: September 29, 2004 Bob Livingston City Manager Gene R. Smallwood, P.E. Director of Public Works Consider architectural and engineering proposals for design of a screening wall and appurtenances along Northwest Highway. Background. Dedication deeds for the right-of-way for construction of the Northwest Parkway screening wall and street relocation have been received from all property owners and placed in escrow accounts until the City has approved a construction contract for the wall. The city is now ready to proceed with the design effort for the screening wall and the relocation of Northwest Parkway. Pursuant to that design, staff solicited proposals from R.L. Goodson for the civil and structural engineering and from GGO Architects for the architectural effort. Copies of each proposal are attached for the Council's consideration. Engineering services, as detailed in the RLG proposal amount to $89,500, and the architectural proposal from GGO totals $31,890. Recommendation. Staff recommendations City Council approval of both contracts, however, approval of the RLG proposal should be made subject to the deletion of the "limit of liability" clause. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AM RLGGGO NW Hwy wall 10 05 04.doc 2:53 PM 09/29/04 September 15, 2004 Revised September 20, 2004 Mr. Bud Smallwood City of University Park 4420 Worcola Dallas, TX 75206 Northwest Parkway Screen Wall University Park, Texas Re; Dear Bud, Pursuant to your request, we are pleased to submit the following proposal for civil engineering services. It is our understanding that the City of University Park will provide the following information and services to complete this project. '1. 2. 3. 4. 5. Geotechnical information for wall design. Architectural design of screening wall, portals, monuments, and signage. Landscape and irrigation design services. Traffic study and analysis. Traffic signal modifications or adjustments to poles, timing cabinets, loop or detection wire. Based upon being provided the above items, structural engineering will be as follows: I. SURVEYING SERVICES A. B. C. II. our scope of work for surveying, civil engineering and Obtain field topography on existing utilities to be located by Utility Locator Company (Dig- Tess): Establish and monument base line control. Obtain additional topographic survey information as needed for design. D. Scope of work excludes exhibits and descriptions for an Interlocal agreement with the City of Dallas and/or TxDOT. CONSTRUCTION DOCUMENTS A. Prepare construction drawings for Northwest Parkway (Airline Road to Hillcrest) and a new Water Main. Plans are to include: 1. Demolition plan. 2. Paving plan and profiles. 3. Dimensional control Mr. Bud Smallwood City of University Park September 15, 2004 Revised September 20, 2004 Page Two III. 4. Storm sewer plan and profiles for inlets at the southeast corner of Northwest Parkway and Hillcrest. Scope of work excludes the replacement of the existing 48" Storm Sewer that parallels Northwest Hwy west of Hillcrest. 5. 12" water main plan and profiles. STRUCTURAL DESIGN FOR SCREEN WALLS IV. Prepare the structural design and details for the construction of the proposed screening wall, portals and landscape planters based on Architectural plans provided by others. BIDDING Assist City staff in preparation of bid documents Attend pre-bid meetings Assist City staff in obtaining and evaluating construction bids. V. ADDITIONAL SERVICES Additional services work will be performed on issues not fully defined at this time. Additional services will include items similar to the following: VI. 2. 3. 4. Research and establish existing City limit lines. Assist in attending meeting, writing field notes, and exhibits for an "interlocal use" agreement with TxDoT district office. Coordinate plans and traffic analysis with the City of Dallas and TxDoT district office. Coordinate with the City of University Park's traffic consultant. CONSTRUCTION ADMINISTRATION VII. Attend pre-construction meeting. Perform site visits as requested by City staff during construction to observe progress of work and determine if it is in general compliance with the plans. REIMBURSABLES Reimbursable items such as reprographics, travel and telephone, etc. are not included in the above fees and will be billed at cost plus 10%. Agency review and filing fees may be paid by the owner or they will be billed separately at our cost plus ten percent (10%). State sales tax on survey services are not included and will be an addition to the fee. Our fee for the above scope of work will be as follows: I. Survey Services II. Construction Documents III. Structural Design for Screen Walls IV. Bidding $ 7,500.00 $41,500.00 $12,500.00 $ 3,000.00 Mr. Bud Smallwood City of University Park September 15, 2004 Revised September 20, 2004 Page Three VI. VII. Additional Services Construction Administration Reimbursables based on hourly rates - est. fee $15,000.00 based on hourly rates - est. fee $ 5,000.00 based on actual expenses - est. fee $5,000.00 Xl. BILLING Statements will be submitted on a monthly basis for the percent of work. Payment is due within thirty (30) days of the statement date. GENERAL CONDITIONS OF AGREEMENT A. FEES Billing for services rendered will be submitted upon completion of the assignment, or for projects requiring more than 30 days to complete, that portion of the work completed will be billed approximately the first of each month as work progresses. All invoices are due and payable in thirty days. If the contract is based on hourly rates, the standard hourly rates as indicated on the attached fee schedule are hereby made part of this Agreement. The rates are periodically updated and are subject to change upon advance written notice. In the event the project is not carried to completion, services for that portion of the work which has been completed will be paid for at the standard hourly rates. IF THE SERVICES covered by this Agreement have not been completed within twelve (12) months of the date hereof, through no fault of Raymond L. Goodson Jr., Inc., the amounts of compensation and rates set forth herein shall be equitably adjusted. The client agrees to pay to Raymond L. Goodson Jr., Inc., in addition to the stated fee, all reimbursable items such as reproduction, travel, messenger services, photographs, Iong distance telephone calls, filing fees, review and recording fees, etc., at actual cost plus 10 percent, and all applicable sales tax on surveying services according to H.B. 61. The client agrees to pay Raymond L. Goodson Jr., Inc. all charges due for surveying services performed for the purpose of transfer of title whether or not said transfer of title is consummated. B. TERMS AND CONDITIONS Estimates of probable construction costs prepared by Raymond L. Goodson Jr., Inc., represent our best judgment as design professionals. It is recognized by the client that Raymond L. Goodson Jr., Inc., has no control over the cost of labor, materials or equipment, or over the contractors' methods of determining bid prices, or over competitive bidding or market conditions. Raymond L. Goodson Jr., Inc., cannot and does not guarantee that bids will not vary from any estimate of probable construction costs. Mr. Bud Smallwood City of University Park September 15, 2004 Revised September 20, 2004 Page Four Unless otherwise stated specifically in the contract, Raymond L. Goodson Jr., Inc., is not responsible for (1) the means and methods used by the contractor, (2) failure of the contractor to perform all work per the contract documents, (3) release of any pollutant or toxic discharges from the site, or (4) job site safety. THE CLIENT AND OWNER AGREE TO LIMIT THE LIABILITY OF RAYMOND L. GOODSON JR., INC., TO THE CLIENT AND OWNER AND TO ALL CONSTRUCTION CONTRACTORS AND SUBCONTRACTORS ON THE PROJECT ARISING FROM THE ACTS, ERRORS OR OMISSIONS OF RAYMOND L. GOODSON JR., INC., SUCH THAT THE TOTAL AGGREGATE LIABILITY OF RAYMOND L. GOODSON JR., INC., TO ALL THOSE NAMED SHALL NOT EXCEED $25,000.00 OR THE FEE FOR THE PROJECT, WHICHEVER IS LESS. THE CLIENT AND OWNER FURTHER AGREE TO REQUIRE OF THE CONTRACTOR(S) A SIMILAR LIMITATION OF THE LIABILITY OF RAYMOND L. GOODSON JR., INC., AND OF THE CLIENT AND OWNER, TO THE CLIENT CONTRACTOR(S) AND HIS SUBCONTRACTOR(S) DUE TO THE ACTS, ERRORS, OR OMISSIONS OF RAYMOND L. GOODSON JR., INC. According to Section 29 of the Professional Land Surveying Practices Act, complaints about surveying services may be forwarded to: The Texas Board of Land Surveying, 7703 North Lamar, Suite 304, Austin, Texas 78752. If this proposal is acceptable, please sign on the designated line and return one copy to this office. Thank you for considering our firm for these services. Respectfully submitted, John F. Stull, P.E. Chief Executive Officer /mb CITY OF UNIVERSITY PARK ACCEPTED this the __ day of By: Title: .,2002. ® \Proposals\Civil\2004\John\040914 NorthwestParkwayScreenWall bsmallwood doc 16 September 9004 Proposal To City of University Park For Northwest Highway Screen Wall Contract Documents University Park Dallas 1.1 2.1 2.2 2.3 2.4 3.1 1.O Project Scope: GGOArohiteots proposes to provide professional architectural services for the development of a protective screen wall and entry features along Northwest Highway as outlined herein: 2.0 Design Development GGOArohiteots will prepare defined, comprehensive development drawings for the proposed layout and appearance of the wall and entrance features. GGOArohit~ots will refine the conceptual sketches produced earlier into drawings as required to graphically represent the appearance and functional lay-out of the wall to the City Council. GGOArohit~ots proposes that, at an additional charge, colored renderings or 3D graphics be prepared for presentation to City Council. GGOArchitects will present these designs for review and approval to the Client in the course of one, planned City Council presentation. 3.0 Construction Documents GGOArchitects will prepare construction document drawings for the proposed layout and appearance of the wall and entrance features: · Site Plan based on Owner provided design base drawings · Dimension Control Plan · Element Identification · Spot Grades · Screen Wall Plan Layout and Dimension Plan · Electrical and Plumbing references · Screen Wall Elevations and Sections · Screen Wall Details · Structural Foundation Plan & Specifications to be coordinated with city's recommended consultant 4.1 4.1.1 4.1.2 4.1.3 4.1.4 4.1.5 4.1.6 5.1 5.2 6.1 6.2 6.3 4.0 Compensation: ARCHITECTURE GGOArchitects will perform the Scope of Services delineated herein for a Stipulated Lump Sum of: Thirty One Thousand Eight Hundred Ninety & 00/100 Dollars $ 31,890.00 The scope-of-services are broken down as follows: Design Development & Contract Documents $ 24,600.00 Meetings and Coordination $ 3,600.00 Construction Administration $ 3,690.00 The cost associated with color renderings or 3D graphics prepared for presentation to City Council are not included within the stipulated lump sum for professional services. Invoices for Professional Services shall be prepared and submitted monthly in conformance with the completion of each phase of the work and for all services rendered and reimbursable expenses incurred to date. Invoices shall be paid in full within 20 business days of date of invoice or interest charges shall be incurred at the prevailing rate Should the scope of work change the lump sum fee will be adjusted proportionally. 5.O Reimbursable Expenses: Charges for reimbursable expenses expended by the Architect, the Architect's employees and consultants in the interest of the project will be billed to the Client at 1.15 times the incurred cost of the expense Typical expenses are: telecommunications, mileage, printing, reproductions, postage, courier & overnight services, art supplies, photographic film & processing, plotting, professional models, renderings, or graphic imaging, etc. 6.0 Additional Services: Although none are anticipated, unexpected conditions that require immediate attention or require a change in the agreed Scope of Work can occur In the event additional work is necessitated the Client will be notified promptly of the condition, and, approval for the required efforts will be obtained before proceeding further Compensation for additional services performed shall be billed on the basis of the following itemized billing rate schedule: Principal $ 1 5 0.0 0/hr Associate 8 7.5 0/hr Project Architect 6 5.0 0/hr City of University Park Northwest Highway Screen Wall Page 2 7.`1 7.2 7.3 7.4 7.5 7.o Misc. Provisions: The cost of a Civil Engineer or professional landscape consultant is not included within this Scope of Work or Lump Sum Compensation presented This proposal is predicated on all services being rendered within eighteen, ('18), months of the date of signing, or the fee will be adjusted, if necessary, to accommodate any increased costs due the Architect Changes to the documents requested after their review and acceptance by the Client upon completion shall be performed by the Architect only after receipt of written confirmation of said changes and instructions to proceed from the Client. These services will be deemed as Additional Services and billed as outlined therein The Client shall have the right to abandon the project or any portion therein at any time, and in such event the Architect shall be paid the full amount for services rendered through to the date of termination, plus all reimbursable costs incurred in connection with the Project GGOArchitect$ is providing professional services based on our expertise in the municipal design industry and shall be so identified where appropriate. The Architect retains the right to use the project, without compromising the Client's interests, for our promotional/marketing purposes GGOArchitects Gary Gene OIp, AIA, NCARB Principal Date: C~LIENT City of University Park Date: City of University Park Northwest Highway Screen Wall Page 3 AGENDA MEMO (10 -05 -04 AG E N DA) DATE: September 27, 2004 TO: Bob Livingston City Manager FROM:Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider Ordinance No __ establishing a NO PARKING zone along the east side of Dublin, from Binkley north to the alley (approximately 160 feet). Background. This action was precipitated by a request for a 4-way stop at the intersection of Binkley and Dublin. The traffic consultant's recommendation was not to install the stop signs for north/south Dublin, however, he indicated there was a sight distance obstruction created by vehicles parked along the east curb north of the intersection. To that end, staff has requested that the City Attorney develop the enabling ordinance for NO PARKING (ANYTIME) for that location. Recommendation. Staff would recommend City Council approval of the aforementioned NO PARKING ordinance. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AM NP Dublin N of Binkley 10 05 04.doc 2:14 PM 09/27/04 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING ON THE EAST SIDE OF DUBLIN FROM THE POINT OF ITS INTERSECTION WITH BINKLEY TO THE ALLEY NORTH OF SUCH INTERSECTION; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person to leave, stand, or park a motor vehicle at any time along the east side of Dublin from the point of its intersection with Binkley north to the point of its intersection with the alley approximately 160 feet north of such intersection. SECTION 2. That all provisions of other ordinances of the City of University Park in conflict with the provisions of this ordinance be, and the same are hereby, repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 4. That any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of lwo hundred dollars ($200.00) for each offense. 68013 SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of October 2004. APPROVED: APPROVED AS TO FORM: CITY ATTORNEY (RLD/68013 (9/28/04) JAMES H. HOLMES III, MAYOR ATTEST: NINA WILSON, CITY SECRETARY 68013 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING ON THE EAST SIDE OF DUBLIN FROM THE POINT OF ITS INTERSECTION WITH BINKLEY TO THE ALLEY NORTH OF SUCH INTERSECTION; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of October 2004. APPROVED: MAYOR ATTEST: CITY SECRETARY 68013 AGENDA MEMO (010105104AG E N DA) DATE: TO: FROM: SUBJECT: September 27, 2004 Honorable Mayor and Members of the City Council Gerry Bradley, Director of Parks Holiday Banner Program Phase I - Snider Plaza In an effort to support and establish additional seasonal color during the holiday season, staff is proposing to implement Phase I of a City-Wide Holiday Banner Program. The goal of the program is to bring seasonal color to key street intersections and municipally maintained facilities throughout the City by utilizing colorful holiday banners attached to light poles for display. This type of banner program has been very successful in many communities within the Dallas/Fort Worth Metroplex in both the public and private sectors. As a pilot program, staff is requesting approval to install decorative holiday banners on approximately 36 light poles at Snider Plaza. These banners measure 20 inches wide by 36 inches long and are made of vinyl with image printing on both sides of each banner. Associated hardware and banner brackets will also be purchased and installed. Park staff will install the holiday banners after the Thanksgiving Holiday and remove the banners after the New Year Holiday. The Park Advisory Board unanimously supported the projects concept during their September 21, 2004 meeting and recommended to staff to review the item with City Council for approval. RECOMMENDATION: Staff is recommending City Council approve funding for the banner project as a pilot program at Snider Plaza for the 2004/05 holiday season. Funding for the project in the amount of $4,500.00 has been identified within the Parks Department general operating budget. ATTACHMENTS: Banner Examples 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Holiday Banners.doc 8:29 AM 09/28 AGENDA MEMO (October 5, 2004) DATE: TO: FROM: September 30, 2004 Bob Livingston Luanne Hanford SUBJECT: Contract with Executive Search Firm I have placed on the City Council Agenda a proposal from The Oldani Group to conduct an executive search for the position of Deputy Fire Chief which was authorized in the FY 2003-2004 budget. In October, 2003, I conducted a recruitment for the Deputy Fire Chief position focusing on candidates from Texas. The recruitment yielded five viable candidates. Following an assessment center, all five candidates were rejected. Before the position could be advertised again, discussions ensued regarding the merge of FRRF, the Fire Department's pension system, with the Texas Municipal Retirement System (TMRS). Although the Deputy Fire Chief position remained open, active recruitment efforts ceased until the retirement issue was resolved. Throughout the year, I have continued to accept resumes for the Deputy Fire Chief position. Contact was made with qualified candidates, but interest from the candidates waned once they learned that our Fire Department did not participate in TMRS. Because recruitment efforts to date have not been fruitful and the prospects for filling the position through an in-house recruitment are not good, I started looking for an executive search firm to conduct a recruitment. I am recommending the search be performed by The Oldani Group for the following reasons: The Oldani Group conducted the search for our Police Chief which resulted in the hiring of Chief Adams. I believe everyone was satisfied with the results of that search. The Oldani Group currently has over 15 on-going searches for Fire Chiefs. As such, the firm has access to a large number of high-level fire service candidates nationwide who are currently looking for advancement. The cost for the search is $17,500 plus expenses not to exceed $8,500. Funds have been encumbered from the Fire Department FY 2003-2004 budget. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AGENDAMEMO.doc 10:04 AM 09/3 September 23, 2004 Ms. Luanne Hanford City of University Park Transmitted via e mail: lhanford(~,uptexas.org Dear Ms. Hanford: The Oldani Group, Inc. is pleased to have this opporrmlity to present a proposal to conduct a search on behalf of the City of University Park for the position of Deputy Fire Chief. Currently we are conducting relevant searches for the following organizations: Camas, Washington (Fire Chief); College Station, Texas (Fire Chie0; Fremont, California (Fire Chie0; Lake Oswego, Oregon (Fire ChieO; Oak Park, Illinois (Fire ChieO; Ponca City, Oklahoma (Fire ChieO; Redmond, Washington (Fire ChieO; Romld Rock, Texas (Fire Chie0; Spokane Valley Fire Depamnent, WA (Fire ChieO; arid West Comity EMS arid Fire Protection District, Missouri (ChieO. This proposal will outline our search process arid estimate fees arid costs. DEI~LOPMENT OF RECRUITING SPECIFICATION The key to any successful search assignment is a thorough understanding on the part of both the client arid the consultant of the requirements of the position. To achieve this mlderstandin~ we be~in each search with a series of in depth discussions with individuals desi~lated by the client who can relate the specific duties, responsibilities, arid si~lificant operational issues that are integral to the position. Information from these interviews will be combined with basic iob description information into a recruiting specification. This recruiting specification will be the benchmark that is used to recruit arid evaluate prospective candidates, including any internal applicants. It consists of a description of the position; identification of si~lificant operational issues or initial tasks; experience requirements; arid personal characteristics arid traits, including management styles that are desirable in candidates. The recruitment specification is submitted to you for approval aid/or modification in draft form, arid after ao~reement is reached on its content, it is also used as a means to provide information about the position to applicants. RECRUITING AND SCREENING After the specification is developed arid approved, we initiate a directed campaign to identify candidates whose background arid experience closely fit the recruiting specification. Just as each organization arid position is unique, each search is unique, arid we plan arid implement a focused recruiting strategy that is tailored to meet the needs of the position as identified in the recruiting specification. The recruiting process consists of the following steps: City of University Park, Texas Deputy Fire Chief Search Proposal Page 2 of 4 Direct infom,ational mailings to key associations and research organizations throughout the nation. Selected advertising in local and professional publications to ensure adequate public notification (International Association of Fire Chiefs, Texas Mm~icipal League, Texas Fire Chiefs Association, International City/Comity Management Association, National For~u~, for Black Public Administrators, Hispanic Hotline, Black Careers Now and Asian Pacific Careers, etc.). Networking and direct inquiries with professional sources who are knowledgeable in the field. The Oldani Group, Inc. keeps appropriate records to ensure compliance with legal requirements. We have established networks with minority and female leaders throughout the nation and are proud of our record of placement of qualified minority and female candidates. The Oldani Group, Inc. has adopted a corporate policy of equal employment opportm~ity and will not participate in any search effort where these principles are not followed. Cities such as Arlington and Plano, Texas; Oakland, California; and various depamnents of the City of Seattle have exclusively used our serwices in finding diverse candidate pools as we have been able to produce significant results for them. Since 1997, 47% of our public sector searches have resulted in placement of candidates from affected classes. In addition, we are charter members of NFBPA and their Business Advisor~ Committee and the Hispanic Network. Our recruiting efforts generally identify 35 to 50 applicants, depending on the position and the availability of skills in the marketplace. From this group we review the credentials of each applicant, including internal candidates, based on his/her resume, referral source conmaents, and when appropriate, telephone inter~riews. We compare this information to the requirements developed in the recruiting specification and generate a list of 12 to 15 candidates whose backgrounds and experience closely fit the requirements of the position. CONSUL TANT INTER VIEWS, RECOMMENDATIONS, PROFILES AND REFERENCIArG After obtaining authorization, The Oldani Group, Inc. conducts face to face in depth interwiews (either in person or via video conference) with each semi final candidate. Our interwiews are conducted with a set of questions developed by The Oldani Group, Inc. to measure management skills, interpersonal traits and characteristics deemed most important to you, our client. These inquiries are combined with a list of questions developed specifically for the position using issues identified in the recruiting specification. At the conclusion of our interwiews and after conducting sufficient references to confirm our findings, we meet with the client to reconmaend final candidates. After discussion, if the client agrees with our reconmaendafions, The Oldani Group, Inc. will provide detailed written evaluations of the candidates. In this report we include confidential reference sunmaaries which focus on job related issues, academic and professional credential checks, and credit/criminal records review (if requested). CLIENT INTER'VIEWS AND SELECTION PROCESS Each client has a unique interwiew and selection process. These could include individual interwiews, selection panels, use of selection committees, and use of an industrial psychologist. We will work closely with the City of University Park at the start of the search to design the process that will be used for final selection interwiews; during this phase of the search, we play a major coordinating role. We will participate in final City of University Park, Texas Deputy Fire Chief Search Proposal Page 3 of 4 inte~wiews as either an obse~wer or active panel member at the request of the City of University Park and are available to answer questions and assist the City of University Park in final selection and evaluations. FEES AND COST ESTIMATES The professional fee to conduct the search for the Deputy Fire Chief is $17,500 plus out o£pocket expenses not to exceed $8,500. The expenses associated with a search are for travel, advertising~ long distance telephone, postage, and other charges which have been specifically autho~'ized by a representative of the City of University Park. All expenses would be billed monthly and would be supported by receipt. In addition, the City of University Park will be billed directly for the following items: · Development and production of the recruitment brochure and job announcement · Dim'ibution of the recruitment brochure · Video conferencing plus candidate travel and associated expenses relating to semi final and final inte~wiews The professional fee will be billed in three equal installments; one third of the fee would be billed at the beginning of the search, one third after 45 days, and the final one third at the conclusion. All expenses are billed monthly and are supported by receipt. Professional fees and expenses are also subject to a 1.5% Excise Tax charged by the State of Washington, eve~l though our clients are theoretically tax exempt organizations. The City of University Park has a ~'ight to cancel the assigament at its discretion but is responsible for fees and expenses due to that point in the search. If the City of University Park chooses to retain The Oldani Group, Inc. for the Deputy Fire Chief search and the burden of expenses associated with the search arid related activities extends beyond 60 days of invoice, a 1.5% finance charge (based upon 18% APR) will accrue on the balance past due arid every 30 days thereafter. If candidates from this search process are selected for another position in the organization within one year of the close of the search, a fee of 50% of the above mentioned proposal amount will be due to The Oldani Group, Inc. The Oldani Group, Inc. would also like to infom~ the City of University Park of two new additional pricing structures. By offe~'ing va~'ious levels of se~wice, we can provide quality search options to both current and future clients that are working with rest~'ictive budget constraints associated with domestic and global Basic Recruitment Package Professional fees under this option would be $16,000 with some limitations on the number of candidates presented on semi final spreadsheets and the number of finalists presented and profiled. A one year guarantee will be offered against volunta~ resigaation or termination for cause. Modified/Partial Search Allows clients to select partial se~wices along a wide range of activity that requires strategic assistance at any phase of a search process. Generally speaking~ professional fees will not exceed $13,500. Candidate guarantee mil/no/be offered in the Modified Search Process. City of University Park, Texas Deputy Fire Chief Search Proposal Page 4 of 4 GUARANTEE Our record of success in public sector search is such that we are confident in assuring our clients that if a candidate we reconm,end as a finalist is selected and that candidate is terminated for cause or resigns within two years, we will conduct a replacement search at no charge other than direct, pre approved expenses. However, the City of University Park must request a replacement search in writing within 45 days of the separation. SUMMARY The Oldani Group, Inc. will nmke a dedicated effort to ensure diversity and gender based recruitment as a major part of this process. It is our understanding that this is a highly confidential process and will make a commitment to the City of University Park that no information regarding the executive search will be released with the prior approval of the City of University Park. We are pleased to have the opportm~ity to be of serwice to the City of University Park, and look for~rard to the possibility of working on this important project. Sincerely, THE OLDANI GROUP, INC. Jerrold Oldani President JO/tk AGENDA MEMO (10/05/04AGENDA) DATE: September 24, 2004 TO: Honorable Mayor and Councilmembers FROM: Nina Wilson City Secretary SUBJECT: CHANGE NOVEMBER MEETING DATE Due to a conflict on November 17, I suggest we change the meeting to Tuesday, November 16, 2004 at the same time, 7:30 a.m. RECOMMENDATION: ATTACHMENTS: U:/Docs/Cit~ Council/Agenda Memo Change Cit~ Council Meeting Dates 9/27/2004 12:06:45 PM PARK ADVISORY BOARD MEETING MINUTES September 21, 2004 The Park Advisory Board of the City of University Park met on Tuesday, September 21, 2004 at 4:00pm at the Peek Service Center, 4420 Worcola St. Dallas, Texas. The following are the minutes of that meeting. Committee Members Attending: William Pardoe - Chairman Darrell Lane J. Mac Fuller Bruce Collins Liz Farley Jackie Spears Julia Baltser Lucy McRae James E. Roberts - Councilmember Staff Members Attending: Bob Livingston - City Manager Gerry Bradley - Park Director Amber Johnson - Administrative Secretary Also present at the meeting were representatives from the Dallas Mustang Soccer Club Bob Ginivine, Gary Klingaman, David French, and John Waters. Call to Order The meeting was called to order by Mr. Pardoe. With this being the first meeting of the full park board, a brief introduction of committee and staff members ensued. Requests Dallas Mustang Soccer Club During the August meeting of the Park Board, members were briefed on the request of the Dallas Mustang Soccer Club. Representatives of the club are attending the present meeting to support their request and to give any additional information needed by board members. Mr. Ginivine began by giving an overview of the organization and a description of the club's goals. The organizations primary request from the city is a permanent field that is allocated for their team's practices and games. Park Board members raised questions about the number of children currently enrolled, the long-term enrollment goals of the dub, and the number of practices and or games that would be held on a field. The greatest concern from board members was the damage that the field and how DMSC field usage would influence the YMCA spring season. After much discussion from board members, it was decided that the city must develop a faoility usage agreement that includes a fee schedule as well as a turf maintenance or rotation schedule to avoid excessive field damage. Mr. Lane moved that the board not implement a facility usage agreement until further research by staff has been conducted on setting up a turf maintenance program and an appropriate fee schedule. The motion was seconded by Mr. Fuller and was approved unanimously by the board. Goal Installation at Burleson Park Mr. Bradley briefed members on a citizen request that permanent soccer goals be added to Burleson Park. Aerial images of the park diagramed with locations for possible goals were presented to the Board. Mr. Bradley outlined the potential safety hazards as well as overcrowding issues that might surface if permanent goals were installed. After brief discussion, it was decided by the Board that permanent goals should not be installed in Burleson Park. Repo~s YMCA Facility Utilization Aqreement During the August meeting of the Park Board, those present were briefed on the City's current relationship with the YMCA. Mr. Bradley began by giving those who were not present at the last meeting background information on the YMCA's current field usage and a brief description of why a facility utilization agreement needs to be implemented. Discussion ensued among board members about possible fees based on a per player or per hour basis. Mr. Bradley emphasized that any fees collected from the YMCA could be used for field maintenance and upgrade of the park facilities. Mr. Bob Livingston suggested that base on all types of fees charges presented, an hourly rate charge of $10.00 per hour per field be investigated as the most equitable fee structure. Mr. Bradley stated that he would prepare a spread sheet for the Boards Review at the October meeting. Mr. Pardoe indicated that he would like to review the spread sheet at the next meeting and based on the presentation; finalize the facility utilization agreement with the YMCA by January 1st. Williams Park Improvements Mr. Pardoe began by noting the improvements that have been completed at Burleson Park. Board members were shown pictures of the newly renovated fishing pier at Williams Park. Mr. Bradley then began presenting photos of the existing conditions of botanical beds around the tennis courts. The first project will be the east side wall which runs along the tennis courts. Mr. Bradley suggests that the wall be washed and sealed and that new plant material be added to soften the wall's appearance. The second portion of the project is the introduction of a botanical bed along the west side of the courts adjacent to the playground. Mr. Pardoe indicated that he would work with staff to finalize landscape plant selection. Mr. Bradley indicated that the project was scheduled for early October. Holiday Decoration and Tree Lighting Program Mr. Bradley presented the Board with designs of possible alternatives for Phase I of a City-Wide Banner Holiday Banner Program. Phase I would include placing banners on the street light poles at Snider Plaza. The estimated cost for phase I is $4500.00. This price includes the banners as well as the hardware used for installation. If the program is approved by Park Board and City Council, Mr. Bradley would like for banners to go up right after Thanksgiving and remain up until after the new year. Mr. Bradley also presented the board with the idea of installing a thirty (30) foot artificial tree in Gear Park for a tree lighting ceremony. His goal is to make Gear Park the center of a possible community event. Several members brought up the idea of lighting an existing tree rather than purchasing an artificial tree. Mr. Bradley will work on the cost of the tree and report back to Board in the October meeting. Mr. Bradley was also asked to investigate a potential upgrade of the holiday tree currently used at Snyder Plaza. Thom Hanferd Honorary Plaque Members were shown an image of the final plaque wording and layout. They were also presented with the location of the plaque in Elena's Childrens Park as well as a tentative date of September 29th for a small dedication ceremony. Establishment of Meeting Times Being that all Board members were present, a discussion ensued about the dates and times of future meetings. It was decided upon that the Board would meet on a regular basis on the second Tuesday of each month unless decided otherwise. The time will remain at 4:00pm. All members present were in agreement. Adjournment There being no further business before the Board, the meeting was adjourned by Mr. Pardee. William Pardoe, Chairman Date Park Advisory Board PLANNING AND ZONING COMMISSION MINUTES August 16, 2004 The Planning and Zoning Commission of the City of University Park met on Monday, August 16, 2004 at 5:30 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University Park, Texas. The following are minutes of that meeting. Commission Members Attending Staff Members Attending Robert West - Chairman Doug Roach H. Reed Shawver III Bill Foose Randy Biddle Wade McLaurin - Building & Zoning Administrator Rob Dillard - City Attorney Mr. West opened the public hearing and introduced the commission members. He then read the specifics of the first case. PZ 04-17 - Consider staff recommendation to amend Sec. 24-500 of the University Park Zoning Ordinance to update the parking requirements for Southern Methodist University. Proposed amendment replaces the outdated Ownby Stadium requirements with those for Ford Stadium, and updates the provided parking count as a result of the on campus parking structures now in existence. CONTINUED FROM June 21, 2004 meeting. Mr. McLaurin addressed the need for the parking revisions. Proposed amendment 14-206 will have to be advertised and brought back before the commission, at the next meeting in September. Mr. Leon Bennett, General Counsel and VP for Legal Affairs and Govemment Relations for SMU, responded to questions about shuttle usage in the 75206 zip code, and stated there are quite a few who do take the SMU Express. Mr. Roach advised Mr. Bennett to bring the actual numbers to the next meeting in September. Mr. West closed the public hearing. Mr. West asked for a motion. Mr. Biddle moved to continue the parking requirement updates to the September 20, 2004 Planning and Zoning meeting, with a second from Mr. Roach. The motion was approved unanimously 5-0. Mr. West opened the public hearing and read the specifics of the next three cases. PZ 04-18 - Consider staff recommendation to amend the height regulations found in Section 18-800 of the University Park Zoning for the General Retail (GR) zoning district. CONTINUED FROM June 21, 2004 meeting. Planning & Zoning Minutes 08/16/2004 Page 2 of 3 PZ 04-19 - Consider staff recommendation to amend the height regulations for Planned Development District 1R (PD-1-R) - Snider Plaza. Proposed amendment would set maximum wall and roof heights in feet, rather than the current maximum of four (4) stories. CONTINUED FROM June 21, 2004 meeting. PZ 04-20 - Consider staff recommendation to amend the height regulations for Planned Development District 2-R (PD-2-R) - Miracle Mile. Proposed amendment would set a maximum building height in feet, rather than the current maximum of two (2) stories. CONTINUED FROM June 21, 2004 meeting. Mr. McLaurin gave the history of the height issues and stated that at this point staff would recommend that the items be tabled indefinitely until a more definitive plan or need is made Mr. West closed the public hearing. Mr. West asked for a motion. Mr. Foose moved to table the staff recommendations to allow staff to gather information from property owners and architects and to bring back before the Planning & Zoning commission as needed, with a second from Mr. Shawver. The motion was approved unanimously 5-0. Mr. West opened the public hearing and read the specifics of the final case. PZ 04-21 Park Cities Bank, representing the owner of the property, requesting an amendment of Planned Development District 2-R (PD-2-R), specifically for Lot 1R Block A, of Idlewild 2 Addition of the City of University Park, more commonly known as 4300 Lovers Lane. The applicant is proposing to convert the existing space into a bank facility with two drive-thru lanes on the east end of the building. Mr. Steve Metzger, resident of 2940 Daniel and legal counsel for Park Cities Bank, was introduced and described the bank's intentions. Mr. Tom Youngblood, President of Park Cities Bank, presented the elevations and the renderings of the proposed building. Mr. Youngblood stated it was possible for a car to come out of the drive thru and turn back to Lovers Lane. Mr. Roach inquired if the drive thru was open for business on Saturdays. Mr. McLaurin described the concern of requiring an additional approach onto Douglas. Mr. Jerry Grable, resident of 4000 Normandy, was introduced and came forward to address issues regarding the alley to the north of the proposed project. It was noted that tmcks traveling in the alley, had apparently caused damage to both comers of the approach. The commission asked Mr. McLaurin to bring this issue to the attention of the Public Works Director. Mr. Roach asked how many customers the bank saw in one (1) day. Planning & Zoning Minutes 08/16/2004 Page 3 of 3 Ms. Elizabeth Crowe, of DeShazo, Tang & Associates, Inc., was introduced and came forward to address the numbers presented in the traffic study. The numbers were derived from the total amount of transactions processed during the peak period of 11:00 am to 1:00 pm. A representative from the current tenant, Wild Birds Unlimited, voiced his opinion, that he was quite certain that the business created more traffic or trips, than a proposed drive thru bank. Mr. John True, resident/owner of 4301 Amherst, was introduced and inquired about the possibility of having a right turn only lane on to Douglas Ave. A discussion ensued regarding the need to have the recommendations of C & P Engineering Ltd. included in the ordinance. Mr. West closed the public hearing. Mr. West asked for a motion. Mr. Biddle moved to approve the request, with the condition of C & P Engineering, Ltd. recommendations being fulfilled, with a second from Mr. Shawver. The motion was approved unanimously 5-0. Mr. West asked for a motion on the minutes from the June 21, 2004 Planning & Zoning meeting. Mr. Roach moved to approve the minutes, with a second from Mr. Shawver. The motion was approved unanimously 5-0. There being no further business before the Commission, Mr. West adjourned the meeting. Approved by: Doug Roach, Acting Chairman Planning & Zoning Commission Date: 9/20/2004 CAPITAL PROJECTS UPDATE Week of October 1, 2004 Project No. Description Cost Major Tasks Uncompleted Target Date 42450 Fondren Tower- Fire Station No. 2 $30,000.00 (E) In-house construction (FD & FM) RLG completion of structural design TBD Complete 42730 Lovers Lane Reconstruction II - Hillcrest to NCE (1) Water & sanitary sewer construction (2) Pavement & Drainage Improvements $4,000,000.00 (E) Utility (Water - Hillcrest to Thackery) Utility (Sanitary Sewer - Hillcrest to Thackery) Utility (Water / San Sewer - Hillcrest S to alley) Drainage (Baedeker E to Cleburne) Drainage (Baedeker W to Airline) Pavmt (Baedeker to Willard) Pavmt (Baedeker W to Durham) Complete Complete Oct-04 Complete Complete Complete Feb-05 42903 NCE Wall - Streets - Landscaping Tree / Street Lighting - Sidewalks $150,000.00 (E) Street light equipment installed "Entry Plaza" construction Complete Sum-04 42980 C& G Replacement FY00-01 Change No 1 (**) $2,223,254.65 (A) $351,523.50 (A) Amherst, Durham to Airline Amherst, TC Blvd to Preston Asbury, Golf to High School Baltimore, Lovers Lane to Hanover Complete TBD TBD Complete Page 1 42980 42980 C& G Replacement FY00-01 C& G Replacement FY00-01 (continued) (continued) Page 2 Bryn Mawr, Boedeker to Airline Boedeker, Hanover to Southwestern Caruth, Turtle Creek Blvd to Thackeray Centenary, Thackeray to Baltimore Glenwick, Preston to Westwick Glenwick, Preston to HPHS parking garage Grassmere, Preston to Westchester Granada, Hillcrest to Key Glenwick, Preston to HS Garage Greenbrier, Preston to Douglas Hanover, Preston to Baltimore Hyer, Preston to Westchester Larchmont, Armstrong to Lomo Alto Marquette, Baltimore to Pickwick Marquette, Turtle Creek Blvd to Thackeray McFarlin, Preston to Westchester Normandy, Armstrong to Lomo Alto Preston, San Carlos to McFarlin Purdue, Durham to Dickens Rosedale, Thackery to Golf San Carlos, Preston to Armstrong + Lomo Alto Shenandoah, Douglas to Armstrong Shenandoah, Roland to Armstrong Shenandoah, Hillcrest to Auburndale Stanford, Airline to Hillcrest Stanford, TC Blvd to Prteston Complete Complete Complete Complete Delete Complete Complete Complete Delete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete TBD Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete 46310 43700 43710 43710 48100 48200 48300 MPY-Caruth Park Area Water / San Sewer / Stm Sewer City Hall - Renovation and Expansion City Hall II - Drainage Improvements City Hall III - 24" Water main Installation Paint Fondren Elevated Tank MPY-Auburndale-Key / Water / Sanitary Sewer / Storm S~ Automated Meter Reading $2,135,000.00 (E) ............. (E) $3,000,000.00 (E) $630,000.00 (E) $300,000.00 (E) $555,000.00 (E) $1,200,000.00 (E) Page 3 Stanhope, Douglas to Lomo Alto Stanhope, Preston to Douglas Thackeray, Rosedale to Milton University Blvd, Golf to alley east of Haynie Wentwood, Tulane to Pickwick Williams Pkwy, University to McFarlin (partial) Windsor Pkwy, Douglas to Preston Pkwy Windsor Pkwy, Douglas to Lomo Alto Design Bids Conceptual Design Construction Plans & Specs Design Corps of Engineers 404 Permit Wetlands Mitigation Credits Bids Water main construction Pavement Repairs Specification / Bid Documents Bids Design Bids AMR installation - Cycle 1 (N of Lovers Lane) Complete TBD Complete Complete TBD Complete Complete Complete Complete Oct-04 Complete Sp-05 Fall-04 Complete Complete Winter-05 Complete Complete Complete TBD Spt-04 TBD Complete AMR installation - Cycle 2 (S of Lovers Lane) AMR installation - Cycle 3 (Parks, large meters, Training of City staff (Mobile Unit) Complete Complete Complete Page 4